SOW - 608-23-133 Third Floor Lab Construction 8-7-2024.pdf

VA New England Healthcare System Man VA New England Healthcare System

Manchester VA Medical Center 718 Smyth Road

Third Floor Lab Construction

Project # 608-23-133 718 Smyth Road, Manchester NH 03103

1.0 INTRODUCTION

This scope of work is for the complete gut-renovation of approximately 7,800sf for a new Lab Department in the West wing and part of the North wing of the Third Floor of the Main Medical Center (Building #1). The renovation project includes new layout, finishes, HVAC, Plumbing, Fire Protection, Electrical, Fire Alarm, IT, and other low voltage systems. The existing building envelope will also be addressed with new insulation/weather barrier systems as well as new exterior window systems. Work will be required on the floors below and above to support the renovation of the third floor. Building infrastructure that runs through the third floor that supports the floors above and below will (in some cases) need to be replaced. The project will include work to the roofing on the west wing as new equipment is installed. This project shall be executed per the drawings, specifications, and this scope of work (SOW). Work shall include (but not limited to) materials, equipment, labor and services.

Any questions that arise during the solicitation regarding this project shall be sent to the Contracting Officer (see section 2.0) in writing for a resolution.

During pre-construction bid walkthrough bidders shall submit any questions to Contracting Officer (CO) in writing through email; questions will not be answered during the pre-construction bid walkthrough.

One and only one pre-construction bid walk through will be hosted for interested bidders. If any bidders are found walking the campus in preparation of bid submittal before pre-construction bid walkthrough, they shall be removed from the site immediately by VA Police. This also holds true for any currently mobilized Contractors and Sub-contractors.

Ken Jones from CB Design Group is the Architect of record and all RFI’s and submittals shall be sent to them for resolution through the COR/CO.

After Contract Award the General Contractor (GC) is required to provide a Payment Bond, a Performance Bond and an Insurance certificate within 10 days. Once received and confirmed, the period of performance for the above-mentioned project will begin with a Notice to Proceed (NTP) issued at a Pre-Construction Meeting (Pre-Con). As part of this solicitation the GC shall submit a preliminary Gantt Chart schedule showing the methodology for accomplishing the project. The schedule shall identify long lead items with their lead times and submittals shall be issued within 7 days of the NTP and ordered immediately upon approval by the VA.

The Construction period of performance for the above-mentioned base scope of work is 300 calendar days which includes the Administration portion (Safety submittals, RFI’s, product submittal review/approval, Cx etc.) of the project.

The overall Period of Performance for the job will begin 14 days after the NTP.

If GC feels the period of performance for the project is not accurate, they shall submit an adjusted schedule showing their time line(s) as well as a summary of why the period of performance needs adjusting.

2.0 REQUIRED BRAND NAMES

The following brand names (and their system) are required because new devices shall be installed into existing systems (with a seamless integration) to support the new building:

• Fire Alarm – Simplex (Johnson Controls) o All programming and graphics shall be done through Simplex (Johnson Controls) who own the program for the fire alarm.

• Building Management System (BMS) – Johnson Controls Metasys o All programming and graphics shall be done through Johnson Controls who own the program for the BMS.

• Physical Access Card Security (PACS) – HID (PIV class) card readers with Lenel hardware/software o A certified Lenel technician authorized to work on the software shall do all required programming/integration.

o Access control wiring to be yellow composite cable.

• Security Cameras – American Dynamics cameras operated with Victor software/server.

o A certified Victor software technician authorized to work on the software shall do all required programming/integration.

o All cameras to be tested in our Video Edge system after installation.

o All security wiring and cable to match project/facility standards- Yellow Cat6 Plenum for security

All Subcontractors installing the above branded systems shall be authorized by each vender to install their product. GC shall include all required programming and associated graphics with each system above. Graphics shall be updated to show new building with new systems installed where applicable.

4.0 BID PRICING

BASE BID

The GC is to bid project according to the drawings and specifications (as well as this SOW) without substitutes. An adjustment to the bid price will be made using the 100% Construction Documents when they become available (100% Bid Documents expected August, 2024). The job shall be bid using 300 calendar days as the period of performance.

DEDUCT ALTERNATES

The GC shall bid the following one (1) Deduct alternate. The incorporation of the deduct alternate shall change the overall period of performance reducing it by 50 days:

Deduct Alternate #1 – Reduction of Demolition Scope

Description: A majority of the demolition will have been completed by a separate contract with the exception of the exterior window systems. The only remaining minor demolition (besides the window systems) is as required to support new work, eg. penetrations through existing slabs for plumbing/ductwork/electrical, and the dumbwaiter, penetrations through exterior walls, and penetrations through the roof.

5.0 COORIDNATION OF TRADES

No trade shall start installation until coordination drawings have been signed off by the project manager/foreman of each trade. If installation requires removal due to poor coordination of that trade, the VA shall not reimburse for any type of, labor, removal, installation or refabricating of material required to make the installation fit.

6.0 OWNER SUPPLIED - GC INSTALLED FIXTURES

All fixtures (paper towel, soap, toilet paper, etc.) are supplied by the VA and are to be installed by the GC. GC shall coordinate in field with COR of where blocking shall be installed in preparation of fixture installations. Fixtures also include wall mounted sharps containers.

7.0 OWNER SUPPLIED - OWNER INSTALLED EQUIPMENT

All equipment including refrigerators, freezers, microscopes, carts, and other related lab equipment etc., (including televisions and phones) shall be supplied by owner and installed by owner, unless noted otherwise. GC shall coordinate in field with COR of where blocking shall be installed in preparation of installation of wall mounted equipment. GC shall provide required utilities (cable and power for televisions, connection for phone, etc.) to support all owner supplied and installed equipment.

8.0 GC SUPPLIED – GC INSTALLED

GC shall supply and install all case work including the furniture systems that houses; sinks, cabinets, glove dispensers, and lab tables and workstations. Refer to drawings and specs for details.

9.0 FURNISHINGS

All office and break room furniture is owner provided and owner installed.

10.0 IT EQUIPMENT

All IT equipment (switches, servers, and patch panels) is owner supplied and owner installed. GC is responsible for all appropriate colored cabling and fiber (Coordinate with COR prior to install) required to support the owner supplied IT equipment. Owner shall supply IT equipment and GC to tie into equipment. GC shall make all proper required terminations and shall tie into switches/patch panels and provide adequate length patch cables.

11.0 CONTRACT MOFICATIONS

The CO is the only person authorized to modify the Contract. Any contract modifications shall be sent to the CO in writing including a justification of why the contract requires modification. Modification to contract shall be authorized by the CO prior to the start of additional work, or GC will be executing additional work at own risk.

12.0 COMMISIONING

VA owns official commissioning of the building through their 3rd party contract. It is strongly encouraged that the GC refers to the Commissioning Specification 01-91-00 to ensure project will meet the commissioning requirements set forth by the specification. It is also strongly urged that the BMS programmer (Johnson Controls) verify that programing and trends meet the commissioning requirements as well as the specification.

GC may hire their own commissioning agent if they wish to verify functioning of systems prior to the VA conducting their own 3rd party commissioning.

13.0 PERFORMANCE REQUIREMENTS

All work is to be completed with minimal disturbance to the Medical Center and close coordination will be required with the VA COR.

All tools must be kept in eye contact at all times, when workers are taking breaks or leaving the site, tools must be removed and stored in a safe place.

All work shall be performed between the hours of 6:00am to 3:30 pm Monday thru Friday, excluding all recognized federal holidays. If after hours work is needed, a formal request is to be sent to the COR of the project with at least a 2-week notice, in which the VA shall approve or deny.

All labor rates will comply with applicable Wage Rate Determinations by the Department of Labor.

All work shall be in accordance with the project specifications and drawings.

The contractor shall have the capability of producing electronic documents that shall be able to interface with the systems used by the VA, Facilities Management Service (FMS) at the VAMC- Manchester. The contractor shall submit electronic copies of all drawings, documents and submittals via email whenever possible to the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

GC shall submit Activity Hazard Analysis (AHA) as part of Safety plan outlining any hazardous work that may occur and how the associated work will be handled.

• A blank AHA form is available at http://www.swf.usace.army.mil/About/Organization/SafetyandOccupationalHealth.aspx

Updated schedule for completion of work to be submitted with each invoice broken down by schedule of values. An invoice not accompanied by a revised schedule may not be approved for payment. If the schedule has not changed since the last invoice the GC shall note that when sending invoice in for approval. All invoices shall be approved by both the CO and the COR, invoices uploaded to OB10 not containing dual signatures will be rejected for payment. This rejection will add additional time to the payment process and VA shall not be held liable for late/interest payments.

Safety Data Sheets (SDS’s) must be submitted to the COR for approval for all hazardous materials before they are brought to the work site.

Work shall not begin until engineering has reviewed and approved all submittals for safety and product material/equipment. Refer to section 01 35 26 for additional safety requirements.

http://www.swf.usace.army.mil/About/Organization/SafetyandOccupationalHealth.aspx

All submittals shall be sent to the COR and the CO for review and signature approval

WARRANTY

All work shall be warranted for a period of one year, as specified under Warranty of Construction FAR clause 52.246-21, to be free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

Contractor shall also, as specified under Warranty in FAR clause 52.246-21, obtain all warranties that would be given in normal commercial practice executed, in writing, for the benefit of the Government.

This contract shall be subject to all parts of FAR clause 52.246-21 and it’s Alternate I.

-END OF SCOPE OF WORK-