SOW 2MAY2022 Rplc TPO Roof HH Geneva.pdf

STATEMENT OF WORK

PLANT GENETIC RESOURCES UNIT (PGRU)

HEADHOUSE ROOF REPLACEMENT

GENEVA, NY

APRIL 29, 2022

1. BACKGROUND

Research facilities for Plant Genetic Resources Unit (PGRU) are located in Geneva, NY and are operated by the United States Department of Agriculture (USDA) - Agricultural Research Service (ARS).

The mission of the Plant Genetic Resources Unit (PGRU) is to acquire, maintain, characterize, and distribute plant genetic resources of selected fruit and vegetable crops, including apple, grape, onion, tomato, and vegetable Brassica crops, and to develop new precocious and productive apple rootstocks resistant to pests, diseases, and environmental stresses.

The Headhouse at USDA’s PGRU is located on the Cornell University Campus at 600 West Street, Geneva, NY 14456. The building was constructed in 2003; is essentially rectangular in shape; and contains approximately 1,694 gross sf on one (1) level.

The existing roofing system has reached the end of its useful service life and requires replacement.

2. OBJECTIVE

The objective of this project is to replace the existing roof membrane, insulation, flashings and accessories in their entirety with a new twenty-year warrantied Thermoplastic Olefin (TPO) roofing system. All materials shall be provided by a single roofing manufacturer; manufacturer’s written acceptance of compatible, alternate materials will be considered.

3. SCOPE OF WORK

The scope of this Statement of Work encompasses construction services to efficiently fulfill the USDA’s goals and objectives. Specifically, the Contractor shall provide the experienced management, skilled labor, equipment, and acceptable materials to replace the existing roofing system and accessories. The Contractor shall be directly responsible for ensuring the accuracy, timeliness, and completeness of all tasks.

All metals utilized in this project shall contain 30% recycled material.

The Unified Facilities Guide Specifications (UFGS) 2021 are incorporated into this Statement of Work (SOW).

4. SPECIFIC TASKS

a) Demolish existing roofing systems and metal coping for the entire building down to the existing metal roof deck.

o Remove debris generated by demolition or construction activity same day it is generated.

o Contractor is responsible for the legal disposal of all demolished materials off site.

o Contractor shall recycle demolished materials to the greatest extent possible.

b) Install one layer of ½” gypsum fiber substrate board.

o The substrate board shall be mechanically fastened to the metal deck.

o Fastener lay-out and spacing shall be designed to meet local wind load requirements and shall be approved by the roofing manufacturer.

c) Install new vapor barrier fully adhered to the gypsum fiber substrate board.

d) Install two (2) layers of 2.6” Polyisocyanurate of insulation board.

o Stagger boards to offset board edges in subsequent layers.

o Installed additional tapered insulation along the north wall of the building to promote drainage to interior roof drains.

o Adhere insulation board to vapor barrier and between insulation boards using low rise closed cell foam insulation adhesive.

o Adhesive bead size and spacing shall be installed to meet local wind load requirements and shall be approved by the roofing manufacturer.

e) Install a new, fully adhered .060 TPO Roof System per manufacturer’s specifications.

o Roof system shall include all wall, drain and penetrations flashed with roof manufacturer’s supplied materials per manufacturer’s specifications.

f) Install 24ga, Kynar Finished coping on top of concrete parapet walls.

o Color to be approved by location and will match existing coping color.

g) Install miscellaneous roof blocking as required to provide adequate support for all roof accessories per manufacturer’s recommendations.

5. SUPPLEMENTAL INFORMATION

5.1 Existing Conditions

a) Contractor shall field verify all existing conditions affecting the intended removal and installation.

b) An attempt has been made to identify in this SOW the existing conditions of the roof that needs to be removed to accomplish the intent of this project. Contractor shall field-verify if conditions are discovered that differ from the SOW and bring to attention of the Contracting Officer Representative COR. Contractor shall modify existing installations as needed to accommodate the new installation.

c) Any damage caused to existing facilities shall be replaced by the contractor at no expense to the Government.

d) Asbestos Containing Materials (ACM) are not anticipated on this project. If ACM materials are encountered all work shall cease and the Contracting Officer shall be notified. Work cannot proceed until the materials have been removed or mitigated.

a) Specific Requirements for Access to ARS Locations

a) Contractor must follow all Center for Disease Control (CDC), Federal and USDA guidelines for entry onto USDA property. Contact Facilities Operations Specialist for current requirement.

b) This building is located within the property of Cornell University, Contractor must comply with all Cornell security, Covid Pandemic, and site access requirements.

Cornell requirements shall be coordinated through USDA’s Facilities Operations Specialist.

b) HOURS OF WORK: Work is to be completed during normal business hours, 6:30 am – 5:30 pm Monday through Friday. Should it be necessary to work hours other than the regular working hours, the contractor shall arrange for access to the area with the Contracting Officer or Location Point of Contact three (3) days prior to the need.

c) PROJECT ADMINISTRATION

a) The Contracting Officer (CO) is the only person who has the authority to modify the terms and conditions of the contract. Do not perform any work that has not been authorized by the CO in writing.

b) The Engineering Project Manager/Contracting Officer Representative (COR) will provide technical support to the CO.

c) The Location Coordinator/Facility Manager (LC/FM) will provide site access and onsite coordination support.

d) KEY PERSONNEL

Name and Address Phone E-Mail Address Contracting Officer (CO) Jason Robbins 309-681-6118 jason.robbins@usda.gov

Engineering Project Manager (EPM) Wayne Shekailo 301-504-0805 wayne.shekailo@usda.gov Administrative Officer (AO) Doris Hagan

RW Holley Center for Agriculture & Health 538 Tower Road Ithaca, NY 14853

607-255-5487 doris.hagan@usda.gov

Facility Manager (FM)/ Location Monitor (LM)

Michael Merchant RW Holley Center for Agriculture & Health 538 Tower Road Ithaca, NY 14853

607-255-9739 michael.merchant@usda.gov

Safety, Health, & Environmental Bonnie DiSalvo

215-233-6592 bonnie.disalvo@usda.gov mailto:wayne.shekailo@usda.gov mailto:doris.hagan@usda.gov mailto:michael.merchant@usda.gov mailto:bonnie.disalvo@usda.gov

Property EBSC Phoebe Bordelon

979-260-9448 phoebe.bordelon.@usda.gov

6 PAYMENT FOR UNAUTHROIZED WORK: No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer.

Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

7 CONTRACTOR PERSONNEL: The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this effort. The Contractor's management responsibilities shall include all activities necessary to ensure the timely and effective accomplishment of all requirements contained in this Statement of Work (SOW).

8 ON-SITE PROJECT MANAGEMENT:

a) The Contractor shall provide an on-site Project Manager/Superintendent to facilitate

Government-Contractor communications and to maintain a high level of performance and service across all trades during the execution of this contract. The Project Manager/Superintendent (PM/S) shall be the primary technical and managerial interface between the Contractor and Contracting Officer (CO), COR and the LC/FM who is located at the Robert W. Holley Center. The name of this person and an alternate, who shall act for the contractor when the PM/S Manager is absent, shall be designated in writing to the CO. The PM/S or alternate will have full authority to act for the contractor on all contract matters relating to daily operations.

b) The Contractor's Project Manager shall meet with the CO/COR/LC/FM as necessary to maintain satisfactory performance and to resolve other issues pertaining to Government/Contractor procedures. At these meetings, a mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared by the Contractor, signed by the Contractor's designated representative, and furnished to the Government within two (2) workdays of the subject meeting.

9 PERIOD OF PERFORMANCE

The period of performance for this effort is ninety (90) days after receipt of the full Notice to Proceed. The Contractor shall submit a Preliminary Construction Schedule two (2) weeks after Contract Award. At a minimum the schedule shall identify the time required to conduct the project kick off meeting; product submittals and reviews, material procurement, site mobilization; construction period for each trade, final clean-up, and project closeout.

10 SUBMITTALS

mailto:phoebe.bordelon.@usda.gov

See Specifications for Product Submittal Requirements

11 PROJECT CLOSEOUT

a) Punch List Completion

b) Final Clean-Up

c) Warranties

1. Manufacturer’s twenty (20) year warranty

2. Contractor’s two (2) year workmanship warranty

d) Operations and Maintenance Manuals

e) Final Acceptance

f) Financial and Contractual Close-Out g)

PGRU Head House

Wind Load Location Map