SOW 2020 04 29.pdf

Firing Range Cleaning and Housekeeping

Roman Hruska U.S. Courthouse

29 APR 2020

RWA N2019549

FIRING RANGE CLEANING AND HOUSEKEEPING

SECTION: SUMMARY OF WORK

The Contractor shall furnish all necessary labor, material, equipment, and supervision to accomplish the following work for the General Services Administration (GSA), at the Roman Hruska U.S. Courthouse, 111 South 18th Plaza, Omaha, NE 68102. All work shall be performed in accordance with following specifications.

Contractors shall visit the site and perform a thorough site inspection. The contractor shall inspect the site to become familiar with the existing conditions relating to the work to be performed and the difficulties and restrictions to the work to be performed. The contractor shall notify the

CO/COR of any conditions that prevent the suitable completion of these requirements. All work shall be performed in accordance with attached specifications

The bid shall include all cleaning, preventative maintenance and testing services in accordance with attached scope of work. “Housekeeping Cleaning” shall be performed six months after the completion of “Comprehensive Cleaning” services.

SECTION: CONTRACT AUTHORITY

A. Contracting Officer (CO). The CO has the responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take action on behalf of the

Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

B. Contracting Officer's Representative (COR). The COR shall be appointed by letter from the CO. The CO uses CORs are the primary Government representatives for the administration of the contract. CORs shall have proper training and experience in inspecting contracts, but do not have the authority to modify the contract.

SECTION: SERVICES, ORDERING AND PRICES

Line Item 1: Comprehensive and Housekeeping Cleaning Service

0001 Quote to provide the cleaning, preventive maintenance and testing services to include one (1) Comprehensive and one (1) Housekeeping service as spelled out in the “CLEANING” section starting on page 9 of this scope. The Housekeeping services shall be performed six months after the completion of the

Comprehensive cleaning.

SECTION: INDOOR FIRING RANGE (IFR) INFORMATION

SENSITIVE BUT UNCLASSIFIED (SBU). PROPERTY OF THE UNITED STATES GOVERNMENT FOR OFFICIAL

USE ONLY. Do not remove this notice. Properly destroy or return documents when no longer needed.

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1. The range was constructed in 1999. The firing range is approximately 1552 square feet with a range office that is 219 square feet.

2. The floor is constructed of concrete, walls are CMU and the ceiling is a finished drywall with hanging baffles covering the concrete deck above.

3. The distance to the backstop from the firing line is 75 feet and it is 13 feet wide with 3 shooting lanes.

4. The backstop is Dura-Bloc ballistic rubber blocks.

5. The target system is an automated Caswell International system.

6. The ventilation filters are as follows:

a. Intake: Farr Co. pleated 30% - 12 each, 16x24x2 inches.

b. Exhaust: Farr Co. pleated 30% - 6 each, 24x24x2 inches and Farr Co. HEPA – 6 each, 24x24x12 inches.

SECTION: WORK RESTRICTIONS

CONTRACTOR USE OF PREMISES: During the construction period the Contractor shall limit use of the premises to the work area indicated, to allow for Government occupancy and public use. The following guidance shall be adhered to:

1. Prior to construction, provide a written list of employees and subcontractor employees that will be working within the building during the contract period to the Building

Manager or Contracting Officer’s Representative (COR).

2. Keep entrances serving the premises clear and available at all times to the Government, Government employees, and visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time required for storage of materials and equipment on site.

4. Take precautions to protect the building, its occupants, and the public during the construction period. The Contractor is responsible to provide all labor and materials for dust control, provide adequate barriers to prevent Government Employees or the public from entering the construction area, all signage indicating necessary requirements for entering the construction area, and any other precaution necessary to provide a safe environment for Contractor personnel, Government employees and the public.

5. Space on the premises will be made available for the Contractor’s storage and related activities, provided that its use will not interfere with the operation of the Government.

Arrange and gain approval for the use of this space through the Building Manager or the

Contracting Officer’s Representative.

6. Daily issuance of keys and / or key cards will be provided by an on-site GSA field office representative. Keys will only be issued to the General Contractor unless the General

Contractor provides a list of sub’s authorized to sign for keys. Keys will only be issued to people that have received a favorable HSPD-12 security clearance. Keys must be returned to the GSA office daily.

7. Use of the loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis.

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8. No apparatus with an open flame, grinding that creates sparks, or grinding that creates excessive dust is allowed to be used within the facility without prior receipt of a burn permit. Burn permits are required for each separate occurrence. Burn permits will be issued on a daily basis by a GSA representative.

CONTRACT PERIOD: All work shall be completed within (365) calendar days of notice to proceed. Comprehensive maintenance shall be performed within 90 days of notice to proceed and housekeeping shall be performed six months after the completion of housekeeping.

WORKING HOURS: Work shall be completed during normal working hours of 7:00 AM &

5:00 PM Monday through Friday.

All work shall be scheduled through the Building Manager or their representative at a minimum of two weeks advance notice. Work shall be performed in a manner to avoid disruption of court proceedings.

SECTION: SECURITY CLEARANCE

All personnel performing work under the Contract on the Project site must obtain an Enter on

Duty (EOD) determination before they will be granted access to the site. Refer to the

Construction Contract Agreement Section III, Terms and Conditions, for HSPD-12 suitability investigation requirements for Contract employees requiring access to the facility. Contractor will be required to provide a designated point of contact for all security related processing. It is encouraged that the designated point of contact to attend clearance processing online meeting

(1.5hrs) for instructions on processing clearances.

SECTION: SUBMITTALS AND SUBSTITUTIONS

SUBMITTALS: Contractor shall provide submittals to the Project Manager or COR for approval within 10 days after receiving notice to proceed. No work shall proceed until submittals are approved by the COR. The Contractor shall submit for review to the COR prior to demolition, purchase, fabrication, or installation of materials.

1. Comprehensive work plan detailing the work to be accomplished and chronology, safety and health plan, and insurance certificate

2. Contaminated materials packaging, transport and disposal plan

3. Recyclable metals packaging, transport and recycling facility

4. Standard Operating Procedures (SOPs) for IFR cleaning

5. Past personal air sampling per OSHA 29 CFR 1910.1025(d)

6. Security clearance status verification form

7. Schedule of values

PRODUCT SUBSTITUTIONS: An Offeror who proposes to submit a quote based on an alternate or substitute construction material shall provide a sample of the alternate material with

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cut sheets, warranty, maintenance data, and sufficient technical information to ensure the material meets all salient characteristics of the building materials specified in this specification with their quote. The alternate or “equal” material information and material sample must be provided on or before the due date of the Request for Quote (RFQ).

SECTION: QUALITY REQUIREMENT

All work performed to accomplish the work specified herein shall be in strict compliance with the manufacturers’ written recommendations and all nationally or locally recognized governing bodies. Qualified installers shall install each category of work. Contractor shall without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes and regulations applicable to the performance of this work. If two codes are in conflict, the most stringent will be applied.

All work to be performed under this contract shall be executed in a careful and orderly manner by workmen skilled in their respective trades or class of work. The work shall consist of furnishing and installing all new work and doing all necessary removing, patching, filling-in, repairing, and altering of existing work specified to be performed. The materials and methods of application for new work and for patching, filling-in, and repairing shall be similar and equal quality in its new state and shall be installed in compliance with standard trade practices.

All work shall be completed in compliance with Building Standards. Lists of Building Standards are available in the Field Office upon request.

SECTION: TEMPORARY FACILTIES AND CONTROLS

UTILITY SHUTDOWN: All utility (electrical, water, sanitary, sprinkler, or HVAC) shutdowns must be scheduled with the GSA Building Manager or the COR, at a minimum of seventy-two

(72) hours in advance, and may be required to be completed after hours.

SECTION: CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

The Contractor shall use all practical means to divert waste from landfills by salvaging, recycling, or reusing demolition and construction materials.

Waste Management Plan: Submit plan within 14 days of date established for the Notice to

Proceed, prepare and submit a Solid Waste Management Plan including, but not limited to, the following:

1. List of the recycling facilities, reuse facilities, municipal solid waste landfills and other disposal area(s) to be used. Include name, location, and phone number.

2. Identify materials that cannot be recycled or reused. Provide explanation or justification.

3. Distinguish between demolition and construction waste.

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4. List each type of waste and whether it will be salvaged, recycled, or disposed of in landfill or incinerator.

Waste Reduction Report: Concurrent with request for Substantial Completion, submit reports for construction waste and for demolition waste. Include the quantities of waste salvaged and waste recycled.

Landfill and Incinerator Disposal Records: Indicate receipt and acceptance of waste by landfills and incinerator facilities licensed to accept them. Include manifests, weight tickets, receipts, and invoices.

Implement approved waste management plan. Provide handling, containers, storage, signage, transportation, and other items as required to implement waste management plan during the entire duration of the Contract.

DISPOSAL OF WASTE: Except for items or materials to be salvaged, recycled, or otherwise reused, remove waste materials from Project site and legally dispose of them in a landfill or incinerator acceptable to authorities having jurisdiction.

SECTION: EXECUTION REQUIREMENTS

All work must be performed by the Contractor unless noted otherwise.

Provide and submit a Pandemic Plan, ensuring all work performed in accordance with

Centers for Disease Control (CDC) Guidelines, to the COR for acceptance.

The Pandemic Plan Review Checklist is available upon request.

WORKMANSHIP STANDARDS: The Contractor shall ensure that personnel performing tasks required under this contract are skilled and knowledgeable in the methods and craftsmanship needed to produce journeymen level of workmanship. Remove and replace work that does not comply with workmanship specified and standards recognized in the construction industry for the applications indicated. Any work performed by the Contractor that is found to be faulty or fails to meet acceptable construction standards shall be removed and replaced by the Contractor at no additional cost to the Government.

1. Manufacturer's Instructions: Where installations include manufactured products, comply with manufacturer's applicable installation instructions and recommendations to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in the Contract Documents.

2. Specialists: Where the individual sections of the specifications require specialists to perform the work, comply with the requirements specified. The assignment of a specialist shall not relieve the Contractor of installation in accordance with all manufacturers’ written instructions and all nationally or locally recognized governing bodies.

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3. Measurement Verification: It is the Contractor’s responsibility to verify all dimensions and job site conditions, and order sufficient material to perform the job. Contractor shall be responsible for the accuracy of the measurements of total square footage.

CLEAN-UP: The Contractor shall be responsible for removal and legal disposal of all debris created by the work specified herein from the premises. The Contractor shall clean up the immediate area on a daily basis and must keep the area safe at all times.

SECTION: CLOSEOUT

SUBSTANTAL COMPLETION is defined as that state when the Contractor has complied with the Contract Requirements, except for minor deviations, and the project is sufficiently complete and capable of being occupied and used by the Government for the intended purpose.

INSPECTION PROCEDURES: On receipt of the Contractor’s request for inspection, the COR or government designated representative will either proceed with the inspection or advise the

Contractor of unfilled requirements. If the Contractor is aware of any unfilled requirements prior to the inspection, the Contractor shall provide a list of incomplete items with a reason work is not complete. The COR will notify the Contractor once the project is substantially complete. This does not relieve the Contractor from correcting all punch list items. The Government may withhold funds until all items included in the Contract have been successfully completed.

SECTION: RECORD DOCUMENTS

Contractor is required to provide record documents as noted below:

1. USMS Final Report for Verification of Comprehensive Cleaning

a. Including Post-Housekeeping Inspection Checklist and Post-Cleaning Inspection

Checklist

b. Waste Diversion Report.

FINAL CLEANING: Employ experienced workers or professional cleaners for final cleaning.

Clean each surface or unit to the condition expected in a normal, commercial cleaning and maintenance program. Comply with the manufacturer’s instructions. Remove all temporary protection or facilities installed for the protection of new work and all barriers erected around the construction area for dust control, noise, fall protection, or any other barrier that was required for construction.

SECTION: SUSTAINABLE DESIGN REQUIREMENTS

To simplify compliance with the Federal sustainable purchasing requirements set forth in FAR

Parts 11 and 23, and GSAM 523, PBS has identified those products (“Key Sustainable Products” or “KSPs”) that are used most frequently in its contracts and developed sustainability standards for those products that meet all Federal requirements. The Contractor must show compliance

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with the KSP standards, where KSPs are furnished by the Contractor in performance of the work.

If the Contractor cannot meet the requirements of this section due to price, performance or availability, the Contractor must supply the Contracting Officer with justification and documentation (i.e. price comparisons) and must have Contracting Officer’s approval prior to beginning work , i.e. using existing stock, cannot match product, document any cost difference, etc.

Where KSPs are provided by the Contractor, the Contractor must submit specific documentation of compliance with all applicable sustainable attributes. Acceptable documentation includes:

manufacturer specification sheets; technical data sheets; product data sheets; environmental product declarations; manufacturer submittal sheets; and manufacturer letters.

Key Sustainable Products are listed in the Green Procurement Compilation at https://sftool.gov/green-products/1037/key-sustainable-products?agency=9 and have been pre-certified. For these products, correctly-dated screenshots showing each applicable product on the list are sufficient. All non-KSP products must comply with baseline Federal standards, which are all listed in the “Green Procurement Compilation” at sftool.gov”.

The Contractor must submit compliance documentation to the Contracting Officer at the time designated in this Contract for submittals generally. If no other submittals are required as part of this Contract, the Contractor shall submit proof of KSP compliance at least 10 business days before the start of work. The Contractor shall send KSP submittals electronically where possible and the words “KSP product submittal” included in filenames. The Key Sustainable Products and associated standards are listed in the table below.

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PBS Key Sustainable Products and Standards

Cleaning & Custodial Products

Product Category Sustainability Standard

Paper towels 100% total recycled content, including

≥ 50% post-consumer recycled content

OR

Green Seal (GS-1)

Bathroom tissue 100% total recycled content, including

≥ 25% post-consumer recycled content

OR

Green Seal (GS-1)

Hand Soap Green Seal (GS-41), or

EcoLogo (UL 2784), or

EPA Design for the Environment (DfE)

AND

USDA BioPreferred

Multipurpose Cleaner Green Seal (GS-37), or

EcoLogo (UL 2759), or

EPA Safer Choice (formerly Design for the Environment)

Wastebasket liners

(24” x 33” or smaller) ≥ 20% post-consumer recycled content, or

UL 126 (formerly CCD 126)

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SECTION: CLEANING

Contractor must submit as a minimum, a comprehensive work plan detailing the work to be accomplished, chronology, safety and health plan, insurance certificate; contaminated materials sampling, packaging, transport and disposal plan; recyclable metals packaging, transport and name of recycling facility(s). The contractor’s work plan must be approved by the GSA

Contracting Officer (GSACO) or Contracting Officer’s representative (GSACOR) and shall be reviewed by the USMS IFR coordinator at USMS HQ prior to start of on-site work. Contractors must demonstrate their compliance with Federal and State health and safety regulations including, but not limited to 29 CFR 1910.1025 – Toxic and Hazardous Substances, Lead. Also, contractor

Standard Operating Procedures (SOPs) for IFR cleaning shall be provided along with past personal air sampling (Personally Identifiable Information (PII) redacted) per OSHA 29 CFR

1910.1025(d). These documents including the contractor’s work plan shall be reviewed by the

USMS IFR coordinator at USMS HQ prior to initiating work. Comprehensive maintenance should be conducted in the Spring season and housekeeping should be conducted in the Fall season.

A. Comprehensive and Housekeeping Requirements

All cleanings, maintenance, equipment specifications (including quantity, type, and manufacturer’s specifications of filters in place) shall be documented by the Range Master in the IFR Maintenance and Report Log book.

All Comprehensive Maintenance and IFR housekeeping personnel shall be trained and certified in accordance with regulatory lead hazards and Comprehensive Maintenance personnel shall also be trained and certified in accordance with applicable local environmental cleanup requirements.

The IFR ventilation system shall be on during all maintenance and cleanings.

Place walk-off sticky mats just outside of all access/exit doors to the IFR.

Collect spent brass shells in 2 to 5 gallon sealable bucket(s) labeled “brass only”. Collect spent lead in in 2 to 5 gallon sealable bucket(s) labeled “lead only”. Store buckets in a secure area (i.e. bullet trap room if available) until the disposal/recycling pickup.

Inspect, clean and maintain firearm accidental discharge clearing trap per manufacturer’s recommendations.

Cleaning of the range areas will be done in a sequential manner to minimize the spread of dust (i.e. from clean to less clean - start cleaning from the control room side moving towards the backstop and backstop access area.

Wet wipe with a lead specific cleaner all surfaces in the firing range, control room, gun cleaning area, storage room, secured storage room, and backstop service room (if present) including; but not limited to walls, baffles, ceilings, firing lane partitions, target rails, backstop, bullet trap, doors and knobs, light switches, countertops, shelves, exhaust filter frames/housings, ducting, etc.

Floors and surfaces that are not smooth and, consequently, cannot be wet wiped shall be

HEPA vacuumed. This will include all noise reduction insulation (i.e. walls and ceiling).

HEPA vacuum all areas within 15 feet outside of bullet trap access door and any range exit

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Page 10 of doors.

Verify that all alarms and fan interlocks are working properly and document any issues on the

Table 4 - Inspection Checklist for Post-IFR Comprehensive and Housekeeping Cleaning notes section.

Inspect signage, lighting, targeting systems, storage areas, and cleaning facilities associated with the IFR. Repair if possible, any signage, lighting, storage areas, and cleaning facilities.

Clearly document any identified damage or items needing repair on the Table 4 - Inspection

Checklist for Post-IFR Comprehensive and Housekeeping Cleaning notes section.

Steel type bullet trap/collector Type Backstop (if applicable) o Inspect the baffles and the steel bullet backstop and trap and/or Dura Blocks. Apply thin coat of all-purpose oil to primary impact surface of bullet trap.

o Note any missing parts, chips, cracks, or dents larger than 2 inches or stray bullet holes.

o Report any damage on the Table 4 - Inspection Checklist for Post-IFR

Comprehensive and Housekeeping Cleaning notes section and to the contracting officer.

Dura Block Replacement (Comprehensive Maintenance Only) o Inspect the Dura Blocks for excessive damage, o Provide 24 new Dura Blocks, and o Move lightly to moderately damaged Dura blocks to perimeters of backstop.

Dura Block Type backstop Maintenance (Housekeeping Only) o Inspect the Dura Blocks for excessive damage, o Move lightly to moderately damaged Dura blocks to perimeters of backstop.

B. Verification of Comprehensive and Housekeeping

The Contractor is responsible to provide services of an independent Certified Industrial Hygienist

(CIH) to conduct proper surface sampling protocol to complete the following:

Collect surface wipe samples based upon the table below, as a minimum of 15 locations and an adequate quantity of Quality Assurance/Quality Control samples.

Sampling locations and sample results criteria are detailed in the following table:

Table 1 - Lead Sampling Locations - Comprehensive & Housekeeping

Description (quantity) Criteria

(µg/ft

Top of target rail(s), 10’ downrange (3 - 4) 800

Floor midway down range, 1 range center and 1, 1’ from side wall, (2) 800

Within 3’ of front of the bullet trap, 1 range center and 1 - 1’ from side wall, (2)

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Storage room floor, (1) 200

Gun cleaning area floor and table, (2) 200

Floor within 5’ outside the entrance to range. If carpeted, 5’ high, exterior wall adjacent to IFR access door may be sampled. (1)

Floor immediately outside downrange or bullet trap door (if applicable), (1) 200

IFR exhaust duct discharge grills, (1) 200

Firearms instructor’s control room desk and floor, (2) 200

Floor inside rear backstop access area (if applicable) (1) 200

Floor at each of the firing positions, 1 central each lane (3 - 4) 200

Fire lane dividers, 4’ high, left or right (3 – 4) 200

Send all samples for analysis to a laboratory approved by the American Industrial Hygiene

Association and recognized by the National Lead Laboratory Accreditation Program

(NLLAP) as being proficient in lead in dust analysis.

Surface contamination by lead shall be evaluated using ASTM E1728-03 methods.

Cleaning Criteria: If any of the wipe sample analyses indicate levels exceeding the clearance standard as described in the above table, the Contractor shall clean that area again where those surface samples were taken and have the surfaces sampled again by the independent CIH and verified until the clearance standards are met.

C. Measurements and Evaluations (Comprehensive Only)

The Contractor is also responsible to provide services of an independent Certified Industrial

Hygienist (CIH) to conduct proper airflow and pressure measurements and evaluations based upon applicable protocol to complete the following:

Measure and document all pressure differentials (pd) between the different zones (as applicable by IFR design) using as a reference, the Figure 1 – Indoor Firing Range

Top-view Zones, Sensor and Vent Locations as an example of pd reading locations.

Record these pd’s on the Figure 2 – Lead Sample References, Sampling Locations and PD Template and include in final report.

Measure and document airflows using procedures described in the following section.

Document and/or sketch those tests for 1) each lanes respective three firing positions, 2) mid-lane locations, midway between firing lines and bullet trap for each firing lane, and 3) mid-lane locations within 6 feet of front of bullet trap for each firing lane and document the results in the Figure 3 – Air Flow Pattern and Velocity Templates and include in final report.

Evaluate and document air flow patterns at each lane’s respective three (3) firing positions.

Document those results on Figure 3 – Air Flow Pattern and Velocity Templates and include in final report.

Verify that all alarms and fan interlocks are working properly and document any issues on the

Table 4 - Inspection Checklist for Post-IFR Comprehensive and Housekeeping Cleaning.

Inspect signage, lighting, targeting systems, storage areas, and cleaning facilities associated

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Page 12 of with the IFR. Repair if possible any signage, lighting, storage areas, and cleaning facilities.

Clearly document any identified damage or items needing repair on the Table 4 - Inspection

Checklist for Post-IFR Comprehensive and Housekeeping Cleaning notes section.

Complete, initial and sign Table 4 - Inspection Checklist for Post-IFR Comprehensive and

Housekeeping Cleaning.

D. Air Pathway Testing and Airflow Velocity Procedures (Comprehensive Only)

Smoke testing and airflow velocities of the lane’s shooting positions shall be conducted in a standard procedure. The following procedures shall be followed as closely as possible:

Sampler shall position their bodies as would a shooter at each lane and each of the three shooting positions – standing, kneeling, and prone.

The sampler shall locate the smoke generator at the locations where the guns will be discharged (i.e. hold smoke generator with arms outstretched in front of shooter for approximately 10 seconds) for each of the locations and positions listed in #1 above. Allow for normalization of position (about 10 seconds) before recording smoke movement in sketch.

Please provide a sketch of the smoke movement from each lane and the 3 positions.

o Ideal sketch will use three colors, one color each for the shooters/samplers positions.

o Green color indicating standing position, blue indicating kneeling position, and red indicating prone position.

o Smoke movement lines should be sketched onto the diagrams provided.

o These sketched lines should start on the diagrams from the shooting location (estimate) and be drawn through to the perspective where the smoke disappears or becomes too diluted to observe. The length of the sketched lines should proportionally estimate the actual length and direction(s) the smoke traveled onto the provided diagram (i.e. a 4’ actual is equal to about 1/2” on diagram).

Record airflow velocities (fpm) in the breathing zone of the shooter (or sampler) for each of the lanes/positions indicated in #1 above. Breathing zone is identified as within approximately 1 foot of the nose/mouth, preferably to the side in this case.

Downrange airflow velocities (fpm) (mid-range and in front of backstop) should be taken in the middle of each lane, approximately midway from the floor to the bottom of the ceiling baffles.

Supply air volumetric measurements (cfm) should be taken at the outside air supply vent using applicable procedures for accurate measurements.

Exhaust air volumetric measurements (cfm) should be taken at the final outside air exhaust vent using applicable procedures for accurate measurements.

o If this is not a single pass HVAC system (i.e. with return air ducting, shared ventilation with other areas, etc.) please note on Table 4 - Inspection Checklist for Post-IFR Comprehensive and Housekeeping Cleaning notes section.

E. Final Comprehensive Maintenance Report

The contractor must submit a final report package to the GSA Contracting Officer. The report templates and format are included in Attachment A. The GSA Contracting Officer shall provide

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Page 13 of the local USMS representative (i.e. Range Master) and the USMS HQ OSSH’s IFR Coordinator, the following information prior to allowing use of the firing range. The firing range shall not be used until approval by authority of the USMS HQ as represented by final signature on the Table 4

- Inspection Checklist for Post-IFR Comprehensive and Housekeeping Cleaning. Copies of the following shall be maintained in the sites Maintenance Log.

Tasks completed, Completed and fully approved and signed Table 4 - Inspection Checklist for Post-IFR Comprehensive and Housekeeping Cleaning including condition of the baffles, bullet trap, lighting, alarms, fan interlock, targeting system, etc., Sample reference and sampling locations documented on Figure 2 – Lead Sample References, Sampling locations and PD Template.

Laboratory certifications along with final samples analyses report, Pressure differential readings for each zone while ventilation is operating documented on Figure 2 – Lead Sample References, Sampling Locations and PD Template, CIH completed Figure 2 – Lead Sample References, Sampling Locations and PD Template and Figure 3 – Air Flow Pattern and Velocity Templates.

Brand, model #, quantity and specifications (i.e. manufacturers cfm and pressure drop) for any filters installed, Weight and price of lead and brass recyclable metals with proof that the total amount was recycled and value refunded to government, Legibly completed and signed manifest for hazardous waste with weights and disposition of waste specified, and

Results of any TCLP testing done and description of tested items for hazardous waste (if applicable).

Completed Error! Reference source not found. and Table 6 - HVAC Filter Change-Out Maintenance Tasks if applicable (i.e. not GSA maintained).

F. Final Housekeeping Report

The contractor must submit a final report package to the GSA Contracting Officer. The GSA

Contracting Officer shall provide the local USMS representative (i.e. Range Master) and the

USMS HQ OSSH’s IFR Coordinator, the following information prior to allowing use of the firing range. Copies of the following shall be maintained in the sites Maintenance Log.

Tasks completed, Completed Table 4 – Inspection Checklist for Post-IFR Comprehensive and Housekeeping

Cleaning including condition of the baffles, bullet trap, lighting, alarms, fan interlock, targeting system, etc., including weight (lbs.) of lead contaminated wastes and lead and brass recyclable metals collected during this housekeeping.

CIH completed Figure 2 – Lead Sample References, Sampling Locations and PD Template for diagramed sample references and sampling locations only.

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Laboratory certifications along with final samples analyses report, G. Environmental

Indoor Firing Ranges produce various levels of recyclable materials and/or hazardous waste. The principle hazardous waste includes lead contaminated materials. All efforts shall be made to reduce the monthly hazardous waste stream to less than 220 pounds. Generators of less than or equal to 220 pounds per month of hazardous waste are considered Conditionally Exempt Small

Quantity Generator under current EPA standards. Conditionally Exempt Small Quantity

Generator are typically subject to lower levels of regulations than those of Small or Large

Quantity Generators. Hazardous waste may include lead contaminated HVAC filters, Dura blocks, target debris, tacky mats, lead contaminated soiled rags, disposable wipes, HEPA vacuum filters, HEPA vacuum dirt container, used personal protective equipment, etc. HEPA filters and

Dura blocks represent the largest quantity by weight of contaminated wastes as spent lead bullets and shell casings are recycled.

Disposition of Collected Spent Lead and Shell Casings - Comprehensive Maintenance o Spent lead bullets and shell casings shall be recycled.

o Cleaning contractor(s) shall collect the spent lead bullets and shell casings and deliver to a recycling facility.

o Cleaning contractor(s) shall sell the spent lead bullets and shell casings and deduct the proceeds from the cleaning invoice.

o An official receipt of sale for the recycled lead bullets and shell casings shall be provided as evidence of recycling and value deducted from cleaning invoice.

Disposition of Collected Spent Lead and Shell Casings – Housekeeping o Collect spent brass shells in 2 to 5 gallon sealable bucket(s) labeled “brass only”.

Collect spent lead in in 2 to 5 gallon sealable bucket(s) labeled “lead only”. Store buckets in a secure area (i.e. bullet trap room if available) until the disposal/recycling pickup.

H. Recycling

All efforts shall be used to minimize weight of hazardous waste generated. To that goal, all efforts shall be made to recycle all rubber components of the target range backstop including

Dura blocks, granulated rubber, rubber bladders, etc. All efforts shall be made to change out

HEPA filters only when necessary and as prescribed in this document.

I. Hazardous Waste

Collect lead contaminated HVAC filters, target debris, tacky mats, soiled rags, disposable wipes, HEPA vacuum filter, HEPA vacuum dirt container, used personal protective equipment, and all other contaminated waste and store in a solid container durably labeled

“lead contaminated waste.” This containers label shall also identify the weight of the wastes and the date of generation to use for calculating generation rates.

These wastes shall be either delivered to or picked up by a certified hazardous waste

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Page 15 of transport, storage, and disposal facility during Comprehensive maintenance.

These wastes shall be properly packaged, labeled and temporarily stored until the next disposal if collection was done during housekeeping cleaning.

Weight of all lead contaminated wastes shall be documented on the Table 4 - Inspection

Checklist for Post-IFR Comprehensive and Housekeeping Cleaning.

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Figure 1 - Indoor Firing Range Top-view Zones, Sensor and Vent Locations (example only)

Table 2 - IFR Zone Description and Use

Color Zone Description Exhaust % of supply air

Zone 0 Outside Garage/outdoor pressure

Zone 1 Public areas, administrative offices, garage, etc.

Building static pressure. Supply, return, and outside air rates based upon ASHRAE standards.

Zone 2

Support room, locked storage, control room, etc. Areas where air should be relatively clean with minimal contamination by firearms due to cleaning, breakdown.

Exhaust air rate 5% greater than outside air supply rate.

Zone 3 Corridors, airlock, etc. area provided to preserve the hermetic pressure of the shooting range.

Exhaust air rate 10% greater than

Zone 4

Area of highest potential of airborne hazards due to firearm discharge, cleaning, etc.

Exhaust air rate 15% greater than

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Table 3 - IFR Sensor Description and Use

Sensor Description Location of pressure sensor(s)

Measures pressure differential between zone 2 support room and/or control room with zone 1, administrative/public area spaces.

Must measure that support room and/or control room have negative pressure compared to administrative/public zone 1.

Measures pressure differential between support room and/or control room and airlock into the firing area

Must measure that zone 3, airlock have negative pressure compared to support room and/or control room.

Measures pressure differential between control room and the firing area

Must measure the pressure differential between the firing area and control room.

Measures pressure differential between the firing area and either the garage, administrative and or public areas.

Must measure pressure differential between the zone 4 (shooting area) and either zone 1 or zone 0 (outside pressure)

Firing Range Cleaning and Housekeeping RWA N2019549

29 APR 2020

Attachment A – Final Report Templates

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Date of Completion:

UNITED STATES MARSHAL SERVICE

INDOOR FIRING RANGE MAINTENANCE REPORT

Comprehensive / Housekeeping (circle one)

Building Name:

Address:

Range Master:

Phone:

GSA COR:

Contractor:

Contact Name:

<Insert>

Comprehensive Maintenance and Housekeeping Reporting aspects

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Tasks Completed

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Table 4 - Inspection Checklist for Post-IFR Comprehensive and Housekeeping Cleaning Date: District:

Address:

Explain in notes sections for all “No” or “N/A” answers recorded

Inspection Criteria Contractor

Initials

CIH Inspector

Initials

SECTION I – CLEANLINESS INSPECTION (Comprehensive Maintenance and Housekeeping)

1. All floors and horizontal surfaces inside the firing range, control, entry, gun cleaning and storage rooms have been wet-wiped/mopped with lead specific cleaner or HEPA vacuumed.

2. All cartridges, bullets and bullet fragments and other shooting related debris have been removed and collected including within, under and behind the bullet trap/backstop.

3. The following areas were inspected for settled dust on floor, benches, and other horizontal surfaces. No settled dust was observed.

a. Top of target rails

b. Midway down range

c. Front of the bullet trap

d. Storage room

e. Gun cleaning areas

f. Firearms instructor’s control room

g. Within 15’ outside the entrance to range

h. Within 15’ outside downrange or bullet trap door

i. IFR exhaust duct

j. Firearms instructor’s control room

4. (If applicable) Rubber granules in the bullet trap were redistributed as necessary (Comprehensive & Housekeeping) and rubber bladder patched or replaced (Comprehensive).

SECTION II – SURFACE SAMPLING RESULTS (Comprehensive Maintenance and Housekeeping)

5. Surface dust was sampled in the following locations: results did not exceed specified micrograms per square foot (µg/ft ). A diagram of sampling locations and laboratory results are attached.

a. Top of target rail(s), 1 central and 1 side (2) 800(µg/ft2).

b. Midway down range, 1 center and 1 side, 1’ from wall (2) 800(µg/ft2).

c. Within 3’ of front of the bullet trap, 1 center and 1 side, 1’ from wall, (1) 800(µg/ft2).

d. Storage room floor, (1) 200(µg/ft2).

e. Gun cleaning area floor and table, (2) 200(µg/ft2).

f. Firearms instructor’s control room desk, (1) 200(µg/ft2)

g. Floor within 5’ outside the entrance to range. If carpeted, adjacent wall may be sampled.

(1) 200(µg/ft2).

h. Floor immediately outside downrange or bullet trap door, (1) 200 (µg/ft2)

i. Interior of IFR exhaust duct discharge, (1) 200(µg/ft2).

j. Firearms instructor’s control room desk, (1) 200(µg/ft2).

SECTION III – OPERATIONAL INSPECTION (Comprehensive Maintenance and Housekeeping)

6. The baffles, bullet trap, and targeting system components were inspected for wear, damage, and proper function. Any uncorrected deficiencies are noted in the “Notes” section.

SECTION IV – ENVIRONMENTAL (Comprehensive Maintenance Only)

7. All wastes generated as part of this contract were properly collected, tested, packaged, and disposed of IAW local and/or US EPA waste laws. Bullet casings, lead slugs and rubber backstop materials were recycled. (Comprehensive Maintenance only)

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8. All wastes, bullet casings and lead slugs generated as part of this contract were properly collected, sealed in labeled buckets and properly stored until disposal. (Housekeeping Cleaning only)

SECTION V – VENTILATION INSPECTION (Comprehensive Maintenance Only)

9. Pressure differential for the pre-filter and HEPA filters was measured and found to be: Pre-filter ”wg, HEPA ”wg, which were Pre-filter %, HEPA %, of manufacturer’s recommendations (2x).

10. The following exhaust air filters were changed out and new filters installed with the following quantities and models: # Pre-filter , # HEPA

11. Air flow immediately behind the firing line was tested using smoke candles and was found to proceed downrange to the bullet trap without reverse currents, significant turbulence or dead spots at any location.

12. Average air velocity measurements at the firing line were found to have a velocity of feet per minute (fpm) (between 50 – 75 fpm is recognized as adequate with no measurement outside this range).

13. Average air velocity measurements midway down the firing range was found to have an average velocity of fpm. (A minimum of 30 fpm is recognized as adequate.)

14. Average air velocity at the bullet trap was found to have a velocity of fpm. (A minimum of 30 fpm is recognized as adequate).

15. The percent surplus of exhaust to supply volumetric airflow for each zone was measured and determined to be: zone 2 %, zone 3 %, zone 4 %.

16. The pressure differential of the zone 2 of the firing range relative to zone 1 of the building spaces immediately outside the range was measured and found to be inches wg. (A minimum pressure differential of -0.03” wg is recognized as adequate).

17. Any air leaks identified that could allow contaminated air to escape the firing range? Any evidence of leaks of contaminated air from the IFR (i.e. smells, dust staining) outside of IFR?

SECTION VI - SUMMARY

Based upon the cleaning, testing and observations made during the work accomplished under this project, it is recommended the range be classified as follows (a classification of “Limited Use” or

“Unsafe” will be explained in the “Notes” section.

Safe

Limited Use

Unsafe

Safe

Limited Use

Unsafe

SECTION VII – NOTES

Range Master Signature: Date:

USMS HQ Signature: Date:

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Figure 2 - Lead Sample References, Sampling Locations and PD Template

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Laboratory certifications along with final samples analyses report

Comprehensive Maintenance Final report aspects only

These pages not necessary for Housekeeping Reporting

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Figure 2 - Air Flow Pattern and Velocity Templates

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Table 5 - Airflow Measurements Documentation

Shooting positions Range positions Total air volumes

Lane

1'

Prone

3'

Kneeling

5'

Standing

Midway firing line/ backstop

5' front of backstop

Air supply

(cfm) @ intake*

Air exhaust

(cfm) @ exhaust*

NA NA

NA NA

NA NA

NA NA

*Misc.

Notes:

*Measurements of total volumetric airflows may be done using the measured ESP at both the supply fan and exhaust fan locations. Volumetric airflow can then be calculated using the fan manufacturer’s airflow

/ fan speed curves.

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Weight and price of lead and brass recyclable metals with proof that the total amount was recycled and value refunded to government, Legibly completed and signed manifest for hazardous waste with weights and disposition of waste specified, and

Results of any TCLP testing done and description of tested items for hazardous waste (if applicable).

Company:

Technician:

Phone #:

Company wo:

Date:

Table 6 - HVAC Filter Change-Out Maintenance Tasks

ACTIVITY

Check unit and record any unusual bearing noise, vibration, odor, corrosion, and structural damage.

Throw unit power disconnect switch to off position. Use appropriate Lock Out/Tag Out (LOTO) procedures and lockout tools to assure power isn’t initiated accidentally.

Install new filters if pd for filter stage is greater than 2x manufacturers recommendations for the specified airflow. Record filter information. Replacement with filters in accordance to USMS Pub 64.

Remove old filters and place into white plastic garbage bags.

Mark garbage bags as lead containing waste and follow USMS Pub 64 for disposal/recycle.

Check that filter doors and access panels are secure with no air leakage. Repair seals asneeded.

Throw unit power disconnect switch back to the on position. Use appropriate LOTO procedures and appropriately remove lockout tools and tags.

Clean up and secure work area.

Supply/Exhaust Stage Manuf. Model/Dimensions Manuf . CFM/pd Quant.

Remarks::

Technician's Signature: Date:

Range Master Signature*: Date:

*Range Master Signature only signifies receipt of documents and termination of work, not completeness or quality of work.