Sources Sought Questionnaire.pdf

U.S. Department of Justice Federal Bureau of Prisons Field Acquisition Office

U.S. Armed Forces Reserve Complex Grand Prairie, Texas 75051

April 7, 2023

Sources Sought Questionnaire Field Acquisition Office Building and Facilities Section (B&F) Federal Correctional Complex Sources Sought 15B61723PR000238

The Federal Bureau of Prisons is conducting market research in accordance with Federal Acquisition Regulation, Part 10. A single solicitation will be issued for Fire Detection and Alarm System. The Federal Bureau of Prisons (FBOP), Federal Correctional Complex Lompoc (FCC Lompoc) located at 3901 Klein Blvd., Lompoc, California 93436 intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals to Fire Detection and Alarm System.

This sources sought questionnaire is for information purposes only. The described requirement may or may not be included in the subsequent solicitation.

FCC Lompoc is a federally owned facility located at 3901 Klein Blvd., Lompoc, California 93436. The Work of Project is defined by the Contract Documents and consists of the following:

1. FCC Lompoc consists of following institutions and support buildings below:

a. 1 medium security (fenced) correctional institution – The fire alarm upgrade will be under FCI Medium Facility package.

b. 1 low facility (fenced) correctional institution – The fire alarm upgrade will be under FCI Low Facility package.

c. 2 minimum security (non-fenced) institutions, support buildings such as Training Center, Powerhouse, Armory, UNICOR, Transportation building, etc. – The fire alarm upgrade will be under the FCC Site Wide.

2. The FCC Site Wide scope of this package includes institution and buildings outside of the two fenced correctional institution. The work included in this contract includes but is not limited to:

a. New addressable, automatic and manual fire alarm system for all system for all building on site as shown on the plan. The Contractor will provide detailed shop drawings prepared, sealed and signed by a qualified design professional.

b. The new fire alarm system will be monitored and controlled using new UL listed central monitoring and control workstation desktop computer connected to the new fire alarm system network. The Medium Facility Control Room, Low Facility Control Room will be the location of the workstation and used as a proprietary monitoring station. Another set of UL listed workstation will be located will be located at the Communication Room, third floor of Administration building under the Medium Facility Fire Alarm Upgrade Project.

c. Site exterior work includes providing new underground and aboveground pullboxes, trenching and providing concrete encased underground conduit systems. A limited portion of existing underground conduit systems and existing manholes and pullboxes will be used in the scope of this project. The existing manholes and pullboxes will be connected to the new conduit and pullbox system.

d. Interface Medium, Low, and Site Wide Fire Alarm Control Unit (FACU.

e. Excavation, backfill and repair of grade in various condition including but not limited to dirt/turf, traffic rated concrete and asphalt areas, concrete walkways will be required for the site exterior work.

f. Various buildings on site will be equipped with FACU as shown on Plan. A very limited number of small building will be served by the FACU from adjacent buildings.

g. The new fire alarm network will be a Class A system using fiber optic cables. Each building will include a fiber patch panel in a fiber termination unit where the fiber network can be patched in and out.

The fiber optic cable loop will be connected from the fiber termination unit for each building to the FACU located in each building.

h. Each building will be equipped with one or more remote booster power supply (NAC) units for notification appliance circuits.

i. Initiating circuits will be Class A. Building will have manual pull stations or automatic smoke detections or combination of both.

j. Notification circuit will be Class B. Each building will have complete notification appliance coverage.

k. Mechanical units, including roof top units and fan coil units, will be interfaced with fire alarm system for fan shut down.

l. All fire sprinkler system risers flow and tamper switches will be interfaced with the fire alarm system.

m. Post Indicator Valves (PIV) located on the exterior around the site will be interfaced with the fire alarm system when contact is available. New underground conduit will be required for PIV locations.

n. Programming and configuration of the fire alarm network, central monitoring and control workstation, fire alarm control units and all associated devices and equipment.

o. Programming provision should be included to interface with the other facility and site wide fire alarm system.

p. Testing, inspection and commissioning of the entire system and all associated devices and equipment.

q. New 20A, 120V circuit breakers and power branch circuits from existing power panelboards to supply FACU and NAC units in each building.

r. While there are some ceiling and side access panels and hatches available, the ceiling space is congested with existing utilities in many locations. The roof construction is sloped/pitched for all buildings causing ceiling space to be reduced near exterior walls. Contractor will be responsible for cutting/patching of ceilings and walls will be required to install new conduit and wiring in existing ceiling spaces.

s. It is expected that hazardous material, including but not limited to, lead-based paints and asbestos will be present at the site. Contractor is responsible for avoiding disruptions to the hazardous material where possible. Where disruption is necessary, contractor shall notify Architect and Owner. Owner will remove hazardous materials under a separate contract. It is the responsibility of the Contractor to inform the Owner at least 3 weeks ahead of time prior to any work to be performed to avoid delay of construction.

Owner will remove hazardous materials under a separate contract.

t. Majority of the walls are CMU/Concrete construction which will require core drilled penetrations to run the new conduit system.

See the Statement of Work/Specifications attachment for the complete requirements of the work.

Please answer the following questions:

1. Can your firm provide Upgrade Fire Detection and Alarm System at the institution specified above?

__________ Yes ___________ No

2. If you answered “No” in Question 1 above, what construction requirements can your firm provide?

3. The North American Industrial Classification System (NAICS) code for Electrical Contractors and Other Wiring Installation Contractors is 238210, which sets the small business standard at $19.0 million.

Based on this standard, what is your business size, small or large?

__________ Small ___________ Large

4. What level of subcontracting, if any, would your firm utilized to provide the listed requirement?

5. Are you eligible for participation in one of the following small business programs? If so, please indicate the program.

__________ “8(a)” Program __________ Women-Owned Small Business concern __________ Economically Disadvantaged Women-Owned Small Business concern __________ HUBZone Small Business concern __________ Veteran-Owned Small Business concern __________ Service-Disabled Veteran-Owned Small Business concern

6. The Performance Period estimated for this project is 365 calendar days. Does this time frame appear to be suitable for your firm to complete the requirement?

________Yes ________No

If not, what time frame in calendar days would it take your firm to complete?

___________Calendar Days

7. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

_____________ 30 days _____________ 45 days

8. If awarded a contract, how many calendar days after the award could you begin construction?

Please note that all individuals working on site at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

________ Calendar days after Contract Award

9. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

Please e-mail your responses to mguidry@bop.gov. Responses must be received no later than April 14, 2023.

A few notes regarding all FBOP requirements:

1. The resulting solicitation will be distributed solely through the General Services Administration Federal Business Opportunities website at sam.gov. Hard copies of the solicitation are not available. The website provides download instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most current information about the acquisition.

2. Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at www.sam.gov. In order to qualify for award, your business size metrics information entered in your SAM registration must be less than or equal to the size standard specified above. You must also have the NAICS code stated.

Each bidder's SAM registration will be reviewed by the Government to confirm that your business size meets the small business size standard requirement and the stated NAICS code is listed. All bidders are urged to double check their SAM registration and update as necessary, including the size metrics information and NAICS code.

mailto:mguidry@bop.gov https://beta.sam.gov/