Sources Sought Notice_Health Information Systems_final.pdf

Issuance Date:May 19, 2023

Closing Date: June 9, 2023- 3:30 Pm. Eastern Standard Time (EST) Subject: Sources Sought Notice (SSN) for Potential Local Partners Activity Name: Health Information Systems (HIS)

To: All Potential Local Partners

Dear Interested Parties:

The U.S. Agency for International Development Mission in Haiti (USAID/Haiti) is issuing this Sources Sought Notice (SSN) to seek information about potential local partners for an upcoming Health Information System (HIS) activity in Haiti.

The information contained within this SSN is intended solely as a thought-piece; ideas may change significantly during the activity’s design and approval process. Responses to this SSN are strictly voluntary and USAID will NOT reimburse for the preparation of information submitted.

By responding to this SSN, there will be no advantage to any entity in any subsequent procurement. This is not a solicitation and should not be construed as a commitment by the United States Government to issue any solicitation or award based on this SSN. Responses will be held confidential; however, we advise responders not to submit proprietary information.

Please send responses to this SSN via email to usaidhaitioaa@usaid.gov with copy to abeaubrun@usaid.gov; sricot@usaid.gov; and eperez@usaid.gov with the subject title “Sources Sought Notice (SSN) 72052123RFI00001 for USAID/Haiti Health Information System Activity” by the date and time specified above.

You may receive an electronic confirmation acknowledging receipt of your response but will not receive individualized feedback. We may reach out to individual respondents for further clarifications. Only local organizations (nonprofit and for-profit entities) registered with the Government of Haiti are strongly encouraged to respond.

Please refer to the attachment below to access the questions. A separate capabilities statement may be included as long as at least the same information as in Attachment A is provided.

Thank you for your assistance and interest in USAID/Haiti programming.

Sincerely, Matthew Courtad Contracting & Agreement Officer mailto:usaidhaitioaa@usaid.gov mailto:abeaubrun@usaid.gov mailto:sricot@usaid.gov

ATTACHMENT A:

BACKGROUND:

USAID has been working to empower the Haiti Ministry of Health (MOH) to build a comprehensive and sustainable health management information system and utilize data in decision-making. In 2012, the “System d’Information Sanitaire Nationale Unique (SISNU)” was developed as an overarching, comprehensive health management information system. It tracks multiple indicators across a broad range of health-related issues from health institutions nationwide. The Government of Haiti has now taken on management of SISNU, and it is intended to be the overarching national health management information system to be used for collecting and tracking health data throughout Haiti. An additional pilot mobile program (mSante) that relies on data from community health workers also feeds into this system.

However, a number of other health information systems that have arisen out of previous initiatives are not interoperable with SISNU, which inhibits their ability to feed into the more comprehensive system. The successful operation of SISNU also depends on timely and accurate input of data from health facilities and community health workers, which remains a challenge. Although they have received training, there is a high turnover of MOH staff and staff at health facilities, which necessitates constant training at multiple levels to ensure accurate and consistent data collection, and proper use and management of the system.

The institutional capacity within the MOH to utilize the collected data in decision-making also requires additional support. Another critical gap is the absence of an e-health policy governing the multiple intervention in the digital health sector in Haiti.

USAID is seeking information on local Haitian organizations that have experience with:

a) Build staff and institutional capacity to manage, oversee, and maintain cross-sector information systems.

b) Data analysis and capacity building on improved use of data in decision-making.

c) Put in place and reinforce governance of the digital services for Government of Haiti entities.

In their responses to this notice, Haitian organizations should describe their firm’s capability and experience in executing similar interventions to those described above.

Contact and Capabilities:

Description: Response:

Name of Organization

Nationality of the Organization

Address

Website

Point of Contact, including phone and email address

Relevant Skills, Resources, and Abilities

Up to a two-page statement describing the firm’s capability to execute the services and tasks described in this notice.

Relevant experience / current programs in executing similar interventions to those described in the notice

Up to a two-page statement describing the firm’s experience in relation to the tasks and services described, including a brief description of the activity, the organization's role, and the scope of the organization's participation / results.

Experience 1

Experience 2

Experience 3

Experience 4

Experience 5

[END OF SOURCES SOUGHT NOTICE]