SOURCES SOUGHT NOTICE.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* SOURCES SOUGHT FOR CUSTOM MADE NURSE DESKS - STL

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

REQUIREMENT NUMBER* 36C255-24-AP-3246

RESPONSE DATE/TIME/ZONE 08-13-2024 11:00AM CENTRAL TIME, CHICAGO, USA

RECOVERY ACT FUNDS N

SET-ASIDE TBD

PRODUCT SERVICE CODE* 6530

NAICS CODE* 337127

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

POINT OF CONTACT* Teresa Cabanting

PLACE OF PERFORMANCE

ADDRESS John Cochran VAMC St. Louis, MO

POSTAL CODE 63106

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS teresa.cabanting@va.gov mailto:teresa.cabanting@va.gov

DESCRIPTION

THIS IS A SOURCES SOUGHT

DISCLAIMER

This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Responders are solely responsible for all expenses associated with responding to this

Sources Sought.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this Sources Sought in Accordance

With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. The purpose of this sources sought is to gain knowledge of potential qualified sources and their size classification relative to NAICS

337127. Responses to this Sources Sought will be used by the Government to make appropriate acquisition decisions and after review of the responses to this Sources

Sought, a solicitation announcement may be published. Responses to this Sources

Sought are not considered adequate responses for a solicitation announcement.

The information identified below is intended to be descriptive, not restrictive, and to indicate the quality of the supplies that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested parties can provide the supplies that fulfill the required specifications and/or the authority from the manufacturer to distribute the supplies.

If you are interested and are capable of providing the sought-out supplies, please provide the requested information indicated below in #1 thru 4. Response to this

Sources Sought shall include company name, address, point of contact, EUI, and size of business pursuant to the following questions:

1. Is your company considered small under the NAICS code identified under this

Sources Sought? (If so, provide the small business identifier, e.g. SDVOSB, VOSB, WOSB etc.)

2. Provide the www.SAM.gov Unique Entity ID (UEI) number.

http://www.sam.gov/

3. Does your company have a Federal Supply Schedule (FSS) contract with GSA, VA NAC, or any other Federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.

4. Does your company have an Authorized to Distribute letter from a manufacturer?

If so, please provide a copy.

Please submit your capabilities that show clear, compelling, and convincing evidence that you can provide the requirement described in the following Statement of Need.

Responses to this notice shall be submitted via E-mail are due on or before August 13, 2024 by 11:00 a.m. Central and sent to Teresa Cabanting at teresa.cabanting@va.gov.

Send all questions to Teresa Cabanting at teresa.cabanting@va.gov. Telephone responses or questions shall not be accepted.

If a solicitation is issued it shall be announced, at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this Sources Sought. Responses to this Sources Sought notice are not a request to be added to a prospective offerors list nor to receive a copy of the solicitation.

The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

Statement Of Need

MANUFACTURER: TBD

Custom Operating Room Nurse Desk

Requirements: Manufacture, deliver and install.

Custom design (plans attached)

• Stainless Steel

• There are left and right-handed desks (see Floor Plan) Round all outside corners and radius all edges.

• Desk Height 36 inches

• Solid surface Top, Corian or equal. Note if a porous substrate is used it must be totally encapsulated for use in a sterile environment. (To include grommet holes)

• Base cabinet 36” W x 34.5” H x 22” D W/ 2 perforated doors. Side that attaches to the wall has cut out and opposite side perforated like the doors.

• One (1) adjustable shelf

• 4 legs, U brace adjustable glides

Duty Hours:

Normal duties hours are from 7:30am – 4:00pm Monday through Friday. The Government recognized US holidays are: New Year’s Day, Martin Luther Kind, Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

The Contractor shall:

• Coordinate and provide project management of all products and services to manage, design, order, ship, deliver, and install new furniture from the manufacturer until final acceptance by the contracting officer.

• Only include products specified within the ID/IQ.

• Prepare and provide as built furniture drawings in PDF and AutoCAD/Revit.

• Provide maintenance manuals for all products specified.

The space will be clear of all furniture at the time of installation. Other building tradesmen may be in the area but should not interfere with the installation of the furniture.

The Contractor shall plan and schedule the installation to be completed within one week. A week is defined as Monday through Friday with work hours of 7:30 am – 4:00 pm. If the Contractor falls behind schedule, extended work hours must be requested, but the Government will not be responsible for additional costs of overtime or weekend work. Punchlist corrections from the installation of one group shall not impact the schedule of another installation.

The Contractor shall place products in appropriate locations per Attachment A-Floor Plans. The Contractor will coordinate all delivery and installation times with the Government POC.

Contractor shall clean product promptly after installation in accordance with manufacturer’s instructions. Upon completion of installation the Contractor will remove boxes, trash, and debris from the area.

Necessary Components: The Contractor shall provide all components, hardware, and parts necessary for proper assembly, installation, and operation.

New and Unused: All items shall be new, unused, produced from current production components, and shall be delivered ready for use.

The Contractor shall be notified eight weeks prior to the Government preferred installation date.

Within one week of receiving the notice, the Contractor must notify the Government POC if they cannot meet the installation date. Contractor will be responsible for all storage costs incurred if the schedule is delayed up to one hundred and twenty (120) calendar days.

Site Visit: Upon contract award and prior to placing the furniture order, the Contractor shall conduct a site verification to ensure that the plan reflects the building, and the products will fit.

NO RELIEF SHALL BE PROVIDED FOR THE CONTRACTOR’S FAILURE TO MAKE THIS

VERIFICATION.

Shipping: All shipping and handling charges shall be paid by the Contractor. No products shall be drop shipped to the VA facility.

Delivery: The Contractor shall notify the Government POC immediately of damaged or missing product. Responsibility and liability for loss or damage shall remain with the Contractor until final inspection and acceptance by the Government. Missing or damaged products must be replaced prior to the start of installation.

Environmental Considerations: All furniture should comply with current Federal and agency sustainability requirements.

Performance of Work on Government Premises: Current rules and regulations applicable to the premises of the Government facility shall apply to the Contractor and its employees during delivery and installation. These regulations include but are not limited to presenting valid identification for entrance, smoking restrictions and any safety procedures.

Installation

1. Completion of the installation requirement will require the following minimal tasks:

a. Provide on-site management, coordination and technical assistance by a Contractor Project Manager working with the Government POC throughout the installation phases.

b. Meet all incoming delivery vehicles at the building entrance, unload deliveries, and move them to the appropriate areas.

c. The Contractor shall provide two copies of each of the following:

• Product Warranties

• Installation Instructions

d. The Contractor must arrange delivery to the installation site location in accordance with the Installation Schedule.

2. The Contractor will be responsible for any damage to the building which occurs during delivery, removal, and installation. It is incumbent upon the Contractor to identify any existing damage to the building by means of a Pre-installation and Delivery Walk-through, and daily submissions of checklists to the designated Government POC on site.

3. Proper measures (protective runners, pads, etc.) shall be utilized by the Contractor to protect the building (walls, floors, etc.)

4. The Contractor shall ensure that all products and installation comply with all applicable State, local and Federal building codes, local ordinances, and regulations.

5. The Contractor shall prepare the space for occupancy and immediate (“Turn-Key”) use.

6. The Contractor shall clean up and dispose of waste material or rubbish in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes, and laws. The Contractor shall make any necessary arrangements with private parties and with county officials pertaining to locations and regulations of such disposal. Any fees or charges for disposal of materials shall be the responsibility of the Contractor. It is at the Contractor’s option to furnish a dumpster on site to contain their debris. This dumpster must be emptied regularly to ensure cleanliness at the site. The Contractor shall always keep the job site, including staging and storage areas used by the Contractor, free from accumulations of waste material or rubbish. The material shall be removed daily to eliminate the accumulation of debris. Prior to completion of the work, the Contractor shall remove, from the vicinity, all shipping containers, packing, rubbish, unused materials, and other like material, belonging to the Contractor or used under the Contractor’s direction.

7. Under no circumstance will eating and drinking be allowed on the installation site.

8. At least one week prior to the beginning of delivery and installation, the Contractor’s representative, supervisor, and members of the installation crew shall provide the following information to the designated Government POC.

• Installation Company Name, address, telephone number

• Project Manager’s name

• Name of each individual installer

9. The Contractor shall be responsible for confining its crew and work to the designated installation areas. The Contractor shall also be responsible for ensuring that the installation personnel are identifiable.

10. The Contractor shall correct all minor deficiencies and make all minor adjustments as required for life safety within seventy-two (72) hours after completing the installation on each area.

11. The Contractor shall be responsible for all replacement costs, including communications, shipping, and installation.

12. The Contractor shall correct all punch list items within five (5) working days after completing the furniture installation on each area.

13. The Contractor shall clean and dust surfaces inside and out with a spray cleaner upon completion of installation of each area. Use only approved non-toxic cleaners.

End of Statement of Need

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2)RAD!USED GROMMETS FOR WIRESRNERS

SOLID SURFACE DESKTOP

ANTARTICA (CORIAN)

GROMMET HOLE SEALED FROMCOUNTERTOP BOTTOM/ ,/'SUPPORT STRUCTURESUPPORT STRUCTURE

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Reduce counter top dimensions by 6" to match base cabinet, so that it doesn't extend into room as far.

31 27/32" [962mm] 3727/32'

H- [9;] ,11/'

4/2i 1/2"H'

ADJUSTABLE FE

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X34,5'HX2

W/ 2 PERFORATED DOORS,

LEFT PERFORATED SIDE,

RIGHT CUT OUT SIDE

(1) ADJ. SHELF & LEG

[5mm] 3/16'

Base Cabinet to be 30"W X 34.5"H X 22"D instead of 36"W base cabinet. 5mm] J QQ

DETAIL A

SCALE 2:1

PERFORATED DOOR PANEL

& SIDES

Li° ___ 36'

H U U __ ri]

[279mm] 11"

[38mm] 11/2

[356mm] E775mm1 876] 14 30 1/2

34 1/2'

[4mm] 05132'

TYPICAL