Sources_Sought_-_MRG_SFD_Janitorial_1.docx

Sources Sought MRG Shop & Yard Activities - Janitorial Services for Socorro Field Division Main Office, Mechanic Shop, Facility Gym, and San Marcial Office Proposed Solicitation No. 140R4023Q0063

NOTICE: THIS IS NOT A SOLICITATION, BUT RATHER A SOURCES SOUGHT SYNOPSIS TO DETERMINE POTENTIAL SOURCES FOR INFORMATION AND PLANNING PURPOSES ONLY. NO FORMAL SOLICITATION FOR THIS WORK EXISTS AT THIS TIME

The Bureau of Reclamation Socorro Field Division needs janitorial services for two locations at 2401 State Road One, Socorro, New Mexico and 296 San Marcial Rd, San Antonio, New Mexico. Janitorial services will provide cleaning of administrative office areas, mechanic shop office and facility gym to maintain a satisfactory facility condition and present a clean, neat, and professional appearance. The contractor is required to provide all cleaning supplies. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, instructions, and commercial practices. Total approximate square footage is 19,000. The flooring is mostly concrete with approximately 5,717 square feet of hard surfaced epoxy and composition tile.

DESCRIPTION OF PRODUCTS AND SERVICES:

A draft Performance Work Statement (PWS) is included with this Sources Sought Synopsis which states all tasks that are needed at both locations.

DESCRIPTION OF WORK:

The following work is requested at 2401 State Road One, Socorro, New Mexico:

Floors - Concrete Flooring, Tile, and Walk Mats

· Concrete flooring shall be clean, debris free, and free of scuff marks. Tile floors shall be clean, stain free, and free of dirt and debris; dust and mop floors as needed. Floor scrubbed and recoated as needed.

· Mats moved and cleaned under. All Walk mats shall be free of dirt and soil. Vacuum walk off mats as needed.

Ceiling Fans

· Fans shall be dusted and free of any debris.

Restroom Maintenance

· Restroom toilets, urinals, vanities, fixtures, mirrors, dispensers, and all handles shall be sanitary and free of dirt, mineral deposits, smudges, and markings. Dispensers shall be full and wastebasket liners shall be free of trash. All paper products should be refilled. Clean liners replaced in wastebaskets

· Outward appearance of partitions and other accessories in restrooms shall have a neat, clean sanitary appearance.

Kitchen Area

· Kitchen area shall be sanitary, neat in appearance, clean, and free of debris, utensils, and clutter and odor free. Towel dispensers shall be full.

· All kitchen appliances shall be clean, disinfected, and free of debris.

Furniture

· The open areas of the tops of the office desks to be dusted. All wood furniture shall be maintained in clean, waxed appearance and free of spots and dust accumulation. Metal furniture shall be free of dust or streaks. Upholstered chairs shall be clean in appearance and free of spots and dust accumulation.

· Wall art and paneling, light fixtures, and file cabinets tops, to be cleaned and dusted.

Office

· All office areas shall present a clean, dirt and dust free appearance, free of cobwebs: with smudge free walls, doors, blinds, light switches, and window seal.

· Trash containers shall be empty and clear of debris, trash removed from the building, and clean liners replaced in wastebaskets.

· Light fixtures, and vents, cleaned and dusted.

Reception Area/Conference Room

· Special cleaning attention shall be given to Entry Way, Conference Room, Reception Area, with removal of trash, cleaning stains and/or spots on walls, desks and office furniture shall be cleaned, dusted, disinfected.

· Entry Way flooring to be swept, mopped and free of scuffs, stains and debris.

· Windows and glass cabinets shall be clean and streak-free.

· Reception area and conference room shall be free of dust, cobwebs, trash, spots, stains, and soils.

Mechanic Shop Building Shop Offices

· Epoxy concrete floor to be swept and mopped as needed.

· The open areas of the tops of the office desks to be dusted.

· General office area shall present a clean, dirt and dust free appearance, free of cobwebs, and with smudge free walls, doors, and light switches.

· Blinds to be cleaned and dusted as needed.

· Trash containers shall be empty and clear of debris, trash removed from the building, and clean liners replaced in wastebaskets.

· Office equipment (printer/fax machine, copier, telephone, etc.) to be dusted.

Shop Restroom

· Restroom toilets, urinals, vanities, fixtures, mirrors and dispensers shall be sanitary and free of dirt, smudges, and markings.

· Dispensers shall be full and wastebasket liners shall be free of trash.

· Sink and floor drains shall be odor free, and disinfected.

· Floor to be swept and mopped.

Hand-Washing Area – Outside of Shop Restroom

· Area shall be clear of any debris, cleaned and disinfected.

Outside Areas Adjacent to Main Office (Veranda) and Shop Entrance (Sidewalk)

· Outside areas shall be free of debris, trash and clean. Outdoor cigarette receptacles shall be free of cigarette debris.

Trash Disposal

· All trash shall be disposed of in the dumpsters at the west side of the Socorro yard in such a way it is unable to spill from the dumpsters. Wastebasket liners shall be free of trash.

· Trash containers shall be empty and clear of debris, trash removed from the building, and clean liners replaced in wastebaskets

Facility Gym

· General areas shall present a clean, dirt and dust free appearance, free of cobwebs: with smudge free walls, doors, blinds, and light switches.

· Trash containers shall be empty and clear of debris, trash removed from the building, and clean liners replaced in wastebaskets.

· Interior windows shall be clean and free of marks, streaks and smudges as needed.

· Flooring to be swept.

Facility Gym Restroom with Shower

· Restroom toilets, shower, vanities, fixtures, mirrors, and dispensers shall be sanitary and free of dirt, smudges, and markings. Dispensers shall be full and wastebasket liners shall be free of trash. Sink and floor drains shall be odor free and free of clogs.

· Trash containers shall be empty and clear of debris, trash removed from the building, and clean liners replaced in wastebaskets.

· Flooring to be swept and mopped.

Glass Windows – SFD Main Building

· All door glass shall present a clean, dirt and dust free appearance, free of cobwebs as needed.

· All interior windows shall present a clean, dirt and dust free appearance, free of cobwebs as needed.

· All exterior and interior windows shall be cleaned at least quarterly.

The following work is requested at 296 San Marcial Rd, San Antonio, New Mexico:

Mechanic Shop Shop Bay

· Concrete floor shall be free of dust and debris.

· Trash containers shall be empty and clear of debris, trash removed from the building, and clean liners replaced in wastebaskets.

Shop Restroom

· Restroom toilet, vanity, fixtures, mirror and dispensers shall be sanitary and free of dirt, smudges, and markings. Dispensers shall be full and wastebasket liners shall be free of trash. Sink drain shall be odor free, and disinfected.

· Flooring to be swept and mopped.

Interested vendors are encouraged to respond with their capabilities statement which demonstrates the firm's experience and capability to perform the principal components of the services listed above.

Packages should include the following information:

All responses must be submitted via email to Contract Specialist Ronda Lucero at rlucero@usbr.gov by July 13, 2023.

All businesses are encouraged to limit responses to no more than 10 pages in length. The purpose of this notice is to gain knowledge of interest, capabilities and qualifications of potential contractors for solicitation planning purposes only. This is NOT a request for proposals and is NOT to be construed as a commitment by the Government. Responses to this sources sought notice will be used by the Government to make appropriate acquisition decisions. All interested sources must respond to future solicitation announcements separately from responses to this sources sought notice. No reimbursement will be made for any costs associated with providing information in response to this notice.

All vendors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. All contractors must also be registered to perform as a small business under the specified NAICS code and it must reflect accordingly on their SAM profile.

When it is determined that a formal solicitation will be issued, a Pre-Solicitation Notice will be posted on SAM.gov Federal Contract Opportunities at https://sam.gov.

All responses to this Sources Sought Notice shall be emailed to Ronda Lucero at rlucero@usbr.gov by 1:00 PM (MDT) on Thursday, July 13, 2023. Again, Offerors shall not provide a proposal in response to this Sources Sought Notice.

If you have questions or concerns regarding this Sources Sought Notice, please email the Contract Specialist, Ronda Lucero at rlucero@usbr.gov.

Place of Performance: 2401 State Road One, Socorro, New Mexico and 296 San Marcial Rd, San Antonio, New Mexico