Sources Sought Hankook PWS Draft.docx

Performance Work Statement (PWS) Pearl Harbor Naval Shipyard And Intermediate Maintenance Facility

Hankook America Preventive Maintenance Inspection and Remedial Services

1. BACKGROUND:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US Naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels, and shore based activities in the Pacific.

2. OBJECTIVE & SCOPE:

2.1. The Contractor shall supply a Manufacturer Trained Certified Technician to repair Two Hankook Vertical Turning Centers, to a fully operational condition. The Contractor shall provide annual preventive maintenance, repair, calibration, and remedial service, to include an inspection report of work performed.

3. PERFORMANCE REQUIREMENTS:

3.1. Preventive Maintenance: The Contractor shall provide all management, labor, tools, materials, supplies, equipment and transportation to repair and conduct on-site, preventive maintenance service of the Two Hankook Vertical Turning Centers, in accordance with current Original Equipment Manufacturer (OEM) guidelines. The Contractor shall only authorize a U.S. citizen, OEM trained technician, not a sub-contract technician. The Contractor shall notify the government if any equipment covered under this contract cannot be restored to operational status within the contract period. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware and software to ensure no loss of data. All software upgrades, if required, shall be provided to include applicable software licensing agreements.

3.1.1. The Contractor shall service and inspect, both machines for improper functioning of probe and tool setter, for normal operation and defective causes. Contractor will perform inspection of tools unrecognized by the machines. Inspection include cross rails for vibration and low coolant pressure. Machine serial number: 43D09484, shall be inspected and repaired for a major oil leak detected and emanating from the machines spindle area.

3.1.2. Preventive Maintenance Parts: Parts that are replaced during preventive maintenance service, shall be included at no additional cost to the government. Materials used shall be new and not refurbished or reconditioned materials.

3.1.3. Any remedial repairs identified during the preventive maintenance shall be accomplished, if the completion of the repair is possible during the on-site PM visit.

3.2. Reports: The Contractor shall provide an inspection report no later than 1 week after completion of the service. The report shall detail the nature of the work performed, problems identified during preventive maintenance, remedial repair actions, parts or materials replaced, to include part number and prices, any upgrades or modifications, and an assessment of the overall condition of the equipment. The report shall include the name of the technician, date the service was performed, identification and location of the equipment. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report to include the equipment identification, description of the repair needed, the time and costs to accomplish the work.

3.3. Remedial Repair Parts: Parts that are replaced as part of the remedial repair is to be issued on a separate purchase order, and approved by the government before purchase at government expense. Materials supplied shall be new and not refurbished or reconditioned materials.

3.3.1. Contractor shall transfer replacement parts and materials, to PHNSY & IMF for proper disposal.

3.3.2. Hazardous Waste and scrap metals shall be transferred to PHNSY & IMF. For specific guidelines, and procedures governing the use and disposal of hazardous material or waste, direct all questions to the government.

3.4. Labor, airfare, lodging, rental car, per diem, shall be included. Travel shall be in accordance with current Department of Defense (DoD), Joint Travel Regulations and Federal Acquisition Regulations (FAR) 31.204-46. Travel receipts shall be provided upon request.

3.5. Service Delivery Summary:

4. QUALITY ASSURANCE:

4.1. The Contractor shall be responsible for maintaining and implementing a Quality Control Plan (QCP), to ensure that the work performed meets or exceeds the requirement of this PWS, and results in the prevention of potential and correction of actual problems. The QCP shall address what will be reviewed and shall outline any remedial actions warranted by the review. The QCP shall be implemented upon contract performance.

4.2. The Contractor shall maintain records of reviews and actions taken per the QCP, and shall make such records available to the government upon request.

5. GOVERNMENT FURNISHED PROPERTY:

5.1. The Government will provide all the required amount of electricity needed to perform the preventive maintenance service, tooling and testing of the equipment.

5.2. Removal and disposal of hazardous waste and scrap metals, to include used lubricants, coolants, and cleaning solutions generated from the service of the equipment.

5.3. No other property, utilities, or services will be provided.

6. CONTRACTOR QUALIFICATIONS:

6.1. The Contractor shall be an authorized, Original Equipment Manufacturer (OEM) trained, certified technician, not a sub-contract technician, to troubleshoot, repair, and perform preventive maintenance service on the Two, Hankook Vertical Turning Centers,

6.2. In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to U.S. citizens and U.S. nationals only. The Contractor shall provide proof of this requirement upon request by the government.

6.3. Contractor personnel shall clearly identify themselves as a Contractor (e.g. company shirt, pin, visible company identification, in a visible location on the front exterior clothing and above the waist except when safety or health reasons prevent such placement) as to who the person is. Identification badges shall be worn at all times when travelling to work site and while performing work.

6.4. Work will be performed on-site at PHNSY & IMF. No work on official government holidays.

6.5. Portable Electronic Devices (PEDs), including pagers, mobile/cellular, telephones (with/without cameras), personal digital assistants/job performance aids, laptops, notebook/handheld computers, digital imagery (still video) devices, analog/digital sound records(e.g. iPods), video game devices, USB devices and devices of similar capability, functionality or design. The Contractor shall strictly comply with PHNSY & IMF procedures and policies concerning the use and possession of PEDs while working in the Controlled Industrial Area (CIA).

6.6. Photography and photographic equipment are prohibited at PHNSY & IMF. This includes personal cell phones with camera features. The Contractor is advised that written requests concerning justification and details shall be submitted to the Security Office (Code 1125) via the POC for approval.

7. SECURITY REQUIREMENTS:

7.1 In accordance with current DoD and Homeland Security Requirements, performance of all work under this contract is restricted to U.S. citizens and U.S. nationals only. After contract award, the Contractor shall provide to the POC on company letterhead a request for access of all personnel working on this contract and include the following information: full name, Social Security number, date of birth, and citizenship. The Contractor shall state that the information has been verified, filed, and available for examination by the Government upon request.

7.2 Contractor personnel must meet the requirements for unescorted entry, green badge, to PHNSY&IMF areas. Three weeks prior to the visit, the Contractor, sub-contractors and suppliers, shall complete applicable items on Part 1 of the Contractor Visit Request (VR) form (PH-SYD 5512/28) and submit it to the Government Contracting Activity (GCA) or COR for completion of Part 2. The GCA/COR will the forward the VR and DD 254, as applicable, to the Shipyard & IMF Sponsor for completion of Part 3, no later than two weeks prior to the visit. The Shipyard & IMF Sponsor will submit the VR to Pass and Identification Office (Pass and ID) no later than one week prior to the visit. The VR must include the type of U.S. Citizenship. Entry into the CIA, CNIA, NWA, or OSA may be authorized under one of the following conditions.

7.2.1 For unescorted access to the CIA: Contractor must show proof of U.S. Citizenship before a Green Badge can be issued. The Contractor shall follow the applicable requirements listed below in 13.0 ATTACHMENTS and brief their personnel to ensure compliance. Non-compliance with applicable items in Attachments is a material violation of the contract. Should Contractor personnel receive or suspect they have learned unauthorized sensitive information, they shall identify and immediately report suspicions to the TPOC. This contract does not require access to NWA spaces.

8. CONTRACTOR PERSONNEL:

8.1 The Contractor shall furnish sufficient personnel to perform all work within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Governmental programs requiring value judgements, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include. (i) Gathering information for providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.

8.2 Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

8.3 Contractor shall not provide personal services.

8.4 Contractor personnel will make clear to all individuals they engage with that they are Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employers of the Contractor. Contractor personnel must be clearly identified (i.e., company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5 Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

8.6 Normal business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays. Any work beyond normal business hours, the Contractor must request authorization from the POC before performing work.

8.7 If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday.

9. PERIOD OF PERFORMANCE:

9.1. All work to be completed twelve months after award of the contract, on an annual basis for the base and four option years.

10. PLACE OF PERFORMANCE:

10.1. Building 67, Shop 31, Pearl Harbor Naval Shipyard

11. POINT OF CONTACT: Contracting Officer

12. ENTERPRISE –WIDE CONTRACTOR MANPOWER REPORTING APPLICATION:

12.1. The Contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PHNSY & IMF via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

12.1.1. W, Lease/Rental of Equipment;

12.1.2. X, Lease/Rental of Facilities;

12.1.3. Y, Construction of Structures and Facilities;

12.1.4. S, Utilities ONLY;

12.1.5. V, Freight and Shipping ONLY.

12.2. The Contractor is required to completely fill in all required data fields using the following web address: https://emcra.navy.mil.

12.3. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractor may direct questions to the help desk, linked at https://emcra.navy.mil.

13. ATTACHMENTS: APPENDICES-CIA (Rev 6 Sep 2017)

13.1. Appendix I

13.2. Appendix II

13.3. Appendix III