Sources Sought for Talent Agencies_03Nov20.pdf

Date: 03 Nov 2020 Sources Sought

502d Contracting Squadron Talent Agencies Coordinating

Musical Commissions and Guest Artists

This is an informal notice for Sources Sought or a Request for Information (RFI) for potential vendors to provide the services outlined herein. This Sources Sought does not constitute a Request for Quotes, Invitation for Bid or a Request for Proposals, nor is it a commitment on the part of the Government. The information received will not obligate the Government in any manner nor will the Government reimburse companies for any costs associated with submittal of this Sources Sought.

Further, the information collected by means of this market research will be exclusively used to help guide the market strategy of this requirement; therefore, vendors are encouraged to participate by notifying and informing this Government agency whether or not the responding vendor is capable of providing the services outlined herein. Once more, this notice is an announcement seeking information from vendors and if you are an interested and capable entity, please complete the Capability Survey found as an attachment to this notice.

Small business entities interested can provide your business profile to the contact representative below by email or respond to this notice. Interested business entities must maintain a business profile with the System for Award Management (SAM). If you are not registered, you may request an application at (866) 606-8220 or through the SAM website at http://www.sam.gov.

Overview of the Requirement.

This overview of the requirement is subject to change and is intended to provide the vendors with information that will help us as we plan our acquisition strategy:

A. Summary of the Requirement. This procurement is to provide services that comprises of all management, organizational and business requirements necessary to deliver guest musical performances and music composition services to support a military band at Joint Base San Antonio (JBSA), Texas. The services include live and recorded performances by groups and/or single entertainment artists, and other specific musical composition services resulting in completed musical commissions.

The goal of the musical entertainment services is obtaining musicians and/or artists that represent the creative talents of the artist and satisfies the specifications of the military band (referred to as the customer or the Ordering agency). All tasks, musical events and services or work performance shall be requested by the Ordering agency’s designated contacts through a Blanket Purchase Agreement (BPA).

http://www.sam.gov/

1. Management Requirements—Contingent upon the event, the services for management of individual or group entertainment will vary from the following list at any given time:

• Performance requiring musicians/artists for local and worldwide musical events (i.e. Jazz

Festival, multi-day tour of performances, on-site or remote training sessions or seminars). **

• Provide qualified musician or artist to perform the services and provide the musical composition (deliverables) as indicated by requirement (i.e. Musical score for Concert Band, Jazz Band, and Woodwind/Brass Ensemble).

• Perform full written original musical works (referred to as original musical commissions)

• Ensure musicians/artists shall have experience and ability to adapt to various audiences.

• Ensure musicians/artists shall maintain professional licenses, certificates, and diplomas as necessary.

• Coordination for the services--serves as the management to the musicians/artists corresponding to the description of services based on the musical entertainment or event.

2. Organizational Requirements—Contingent upon the event, the vendor shall be responsible for organizational support of the individual or group entertainment. These services will include the following:

• Recognize the requirement to closely consult in order to accomplish the customer’s goal

• Provide musical instruments or other equipment for musician/artists

• Manage any performance measures to include time and attendance of musicians/artists

• Control indicators for productivity including reviews for qualifications/performances.

• Responsible for any conceptual changes made to the services, such as providing an alternate musician/artist in the event of unrelenting situations.

3. Business Requirements—Contingent upon the event, the services for business requirements of individual or group entertainment will vary. The vendor shall be responsible for the following:

• Travel and transportation to and from the event(s); to include any rehearsals, drills, practice sessions, and participations and performances in the main event.

• Provide lodging, meals, and all other fees related to the performances.

• Provide operational focused support which entails maintenance, tuning, sound adjustments of non-government furnished equipment and conceptual changes that may be made to the design, mechanical sound of any equipment, or to the musician’s or artist’s wardrobe or facial make-up, and/or other performance material.

** Note: There is not a solid list of events established at this time. The information being provided to allow any capable business entities to complete the Capability Survey.

B. Estimated Performance Period: Estimated 1 to 5 years; a blanket purchase period

Questions over the telephone will not be taken. Keep in mind, this is a sources sought to help identify if there are any potential offerors and to research the federal market to understand the competition. This Sources Sought does not commit the Government to enter into any contractual agreement, nor will the Government pay for any information requested hereunder.

The Government shall incur no obligations or liabilities to anyone for any costs or expenses incurred by the respondent in responding to this Sources Sought. Not responding to this request does not preclude participation in any future solicitations. The information provided in this RFI is subject to change and is not binding on the Government or the respondent. As such, to the extent that any information submitted in response to this Sources Sought is marked as, or construed to be proprietary or business-sensitive. Respondents are hereby notified (a) about the potential that such information may be disclosed to third parties and (b) that submission of information in response to this Sources Sought constitutes consent to such handling and disclosure of submitted information. NO phone calls and/or request for a solicitation will be accepted or acknowledged. Company Brochures are NOT desired.

Delivery Information:

FOB: Destination INSPECTION: Government ACCEPTANCE: Government PLACE OF DELIVERY: JBSA-Randolph AFB, TX

Contact Information: Sandra Smith, Contract Specialist Email Address: sandra.smith.24@us.af.mil

Survey responses must be received by: 5:00 p.m. (Central Standard Time)

Tuesday, 10 November 2020

Please email responses to the address above. The surveys must be emailed back to us in readable format such as PDF. Do not insert any formulas or links to help ensure electronic data can be received through the firewall.

** Please keep file names to 25 or less characters (without special characters). Due to firewalls and the security of email correspondences, it is best to keep your file names to a minimum so we can get them on this end; otherwise, they are subject to undeliverable attachments.

mailto:sandra.smith.24@us.af.mil