Sources Sought B301 Fall Protection.pdf

SOURCES SOUGHT: Note that this is NOT a request for quotes or proposals; the 55th Contracting Squadron, Offutt Air Force Base, NE, is seeking information for market research purposes only for the following services listed below:

This is a Sources Sought announcement. The 55 Contracting Squadron is doing market research for B301 Fall Protection Installation (see attached PWS).

The designated NAICS Code is 238990 and a Size Standard of $16.5 million.

Your response shall include the following information:

• Size of company (i.e., 8(a), HUBZONE, WOSB, Veteran Owned, Small Disadvantaged Business, Service Disabled Veteran Owned, etc.),

• Relevant past performance on same/similar work dating back to the last three (3) years and your company’s capability to do this type of work.

• Teaming Arrangements to include relevant past performance on same/similar work dating back to the last three (3) years.

Documentation of technical expertise and capability must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition (see PWS below). It is imperative that business concerns responding to this sources sought articulate their capabilities clearly and adequately.

The information should be sent to 55 CONS preferably via e-mail to barbara.banks.8@us.af.mil and cody.benjamin.3@us.af.mil by 1300 Central Standard Time on 22 May 2020.

IF A SOLICITATION IS ISSUED IT WILL BE ANNOUNCED AT A LATER DATE,

and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement.

mailto:barbara.banks.8@us.af.mil mailto:cody.benjamin.3@us.af.mil

PERFORMANCE WORK STATEMENT (PWS)

B301 Fall Protection Installation

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to install fall protection equipment in B301. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to install fall protection equipment in B301 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The existing catwalk access ladders are not, and have never been, compliant with OSHA regulations. Although there are many existing ladders, a select few have been identified as critical for use by maintenance workers to access or service HVAC, electrical, and other systems. A structural study has been conducted to verify that the specified structural members are capable of withstanding the impact forces of a fall, using standard OSHA guidance/practices/figures.

1.3 Objectives: The objective of this work is to install fall protection equipment at select ladder locations.

The intent of this is to provide OSHA compliant fall protection.

1.4 Scope:

Fall Protection Systems at ladders:

- The Contractor shall install Protecta Rebel 33' Cable Self Retracting Lifelines at ten ladders indicated on attachment. Note that only 8 Protecta Rebel lifelines will be Government furnished, two remaining lifelines shall be procured by the contractor.

- Self Retracting Lifelines shall be secured to structural members marked B2 or P3 on referenced drawings.

- Self Retracting Lifeline attachment to structural members will be accomplished with Falltech 7535 4" to 12" Stationary Beam Clamps, or equitable product. Four of these beam clamps will be Government furnished, the remainder are the responsibility of the contractor.

- The Contractor shall install tag lines for lifeline retrieval when an employee is at the base of the ladder and the attachment clip is at the top of the ladder

- DBI SALA Lad-Saf Stainless Cable Guides, or similar, shall be installed as needed on top edges of existing ladder cages to prevent lifeline abrasion on cage edges. Four cable guides will be Government furnished, all others are the responsibility of the contractor

Fall Protection Systems at catwalks:

- The Contractor shall provide and install permanently mounted overhead lifelines, similar in general specifications to the 3M DBI-SALA Sayfline Permanent Multi-Span Horizontal Lifeline System, on 9 catwalks (catwalks which connect to ladders referenced above)

- Overhead lifeline shall include any necessary standoffs or brackets to be reachable from catwalk deck, IE no greater than 6’ above catwalk.

- Overhead lifeline shall be as continuous as possible, preferably a singular 600’ wire run to eliminate the need to transition between horizontal systems.

- The Contractor shall provide shop drawings, technical specifications, and design guidance used for selection of horizontal lifeline for approval prior to execution of work

- The Contractor shall provide an emailed notice upon completion of the work

1.5 Period of Performance: The period of performance shall be for 90 calendar days.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform services on recognized holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7 a.m. to 5 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Building 301 at Offutt AFB.

1.6.6 Type of Contract: The government will award a firm-fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have Base Access at time of the start of the on-base work, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government furnished materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: The contractor shall be competent, experienced, and qualified to install fall protection products to be used for this scope of work.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Bryan Carrillo, Engineering Technician; and the Contracting Office Representative (COR). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7 a.m. to 5 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE surveillance plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative ACR Assessment, Cleaning, and Restoration AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CE Civil Engineering CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EPA Environmental Protection Agency FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit VOC Volatile Organic Compound

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will assist with scheduling coordination with the various occupants of B301 to block portions of the site for use of a man-lift.

3.2 Facilities: The Government will provide access to B301.

3.3 Utilities: The Government will provide use of electrical outlets, water sources, and sanitary disposal.

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment/Materials:

8x 3590500 Protecta Rebel 33' Cable Self Retracting Lifeline 4x 7535 Falltech 7535 4" to 12" Stationary Beam Clamp 4x 6100457 DBI SALA Lad-Saf Cable Guide Stainless

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Base Access: The Contractor shall furnish all necessary identification information for Security Forces screening and badge issuance for the duration of the project.

4.3. Materials/Equipment: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services.

Fall Protection Systems at ladders:

- The Contractor shall install Protecta Rebel 33' Cable Self Retracting Lifelines at ten ladders indicated on attachment. Note that only 8 Protecta Rebel lifelines will be Government furnished, two remaining lifelines shall be procured by the contractor.

- Self Retracting Lifelines shall be secured to structural members marked B2 or P3 on referenced drawings.

- Self Retracting Lifeline attachment to structural members will be accomplished with Falltech 7535 4" to 12" Stationary Beam Clamps, or equitable product. Four of these beam clamps will be Government furnished, the remainder are the responsibility of the contractor.

- The Contractor shall install tag lines for lifeline retrieval when an employee is at the base of the ladder and the attachment clip is at the top of the ladder

- DBI SALA Lad-Saf Stainless Cable Guides, or similar, shall be installed as needed on top edges of existing ladder cages to prevent lifeline abrasion on cage edges. Four cable guides will be Government furnished, all others are the responsibility of the contractor

Fall Protection Systems at catwalks

- The Contractor shall provide and install permanently mounted overhead lifelines, similar in general specifications to the 3M DBI-SALA Sayfline Permanent Multi-Span Horizontal Lifeline System, on 9 catwalks (catwalks which connect to ladders referenced above)

- Overhead lifeline shall include any necessary standoffs or brackets to be reachable from catwalk deck, IE no greater than 6’ above catwalk.

- Overhead lifeline shall be as continuous as possible, preferably a singular 600’ wire run to eliminate the need to transition between horizontal systems.

- The Contractor shall provide shop drawings, technical specifications, and design guidance used for selection of horizontal lifeline for approval prior to execution of work

- The Contractor shall provide an emailed notice upon completion of the work

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3 – B301 Fall Protection Ladder Install Locations

7.4. Attachment 4 – B301 Structural Drawings

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate.)

Method of Surveillance

PRS # 1.

The contractor shall provide and install components for vertical self arresting lifelines at ladders

The contractor provided complete and total installation of 10 vertical self retracting lifelines, beam clamps, cable guides, and tag lines. When used, cable from lifeline does not abrade top rail of ladder cage due to proper placement of cable guides.

Zero deviation from standard

Visual observation during project and at completion.

PRS # 2.

The contractor shall provide and install components for horizontal lifelines at catwalks

The contractor provided complete and total installation of horizontal lifeline system on indicated catwalks.

Zero deviation from standard

Visual observation during project and at completion.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Completed fall protection system installation

Once, within 120 days of contract award

N/A

N/A

Offutt AFB

Report on completed work

Once, within 14 days of completed work

2 Email Bryan Carrillo, bryan.carrillo.1@us.

af.mil, and Zachariah Lucas, zachariah.lucas.1@u s.af.mil mailto:bryan.carrillo.1@us.af.mil mailto:bryan.carrillo.1@us.af.mil mailto:zachariah.lucas.1@us.af.mil mailto:zachariah.lucas.1@us.af.mil