Sources Sought Atch 1_PWS 7 Oct 2020.docx

PERFORMANCE WORK STATEMENT

for INTEGRATED SOLID WASTE MANAGEMENT at Malmstrom AFB, Montana 1 June 2020

ATTACHMENT 1

FA4626-17-D-0001

Table of Contents

PARAGRAPH AND TITLE PAGE

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES (RESERVED) 9

Services During Crisis

APPENDICES

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management collection and recycling services at Malmstrom AFB, Great Falls, Montana. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1 Main Base

1.1.1.1. Integrated solid waste management. Empty Municipal Solid Waste (MSW)/recycling containers/dumpsters based on historical data from the first 30 days of performance or at least weekly. The contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time to the CO or Contract Officer Representative (COR). The contractor and the COR shall monitor fill capacities during the first 30 days of performance. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix B. When the contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see section 1.2.1) and (1.2.3).(CLIN X002 & X003)

1.1.1.2. Food Waste Containers. Empty containers used to dispose of food waste. Food waste containers and pickup days are in accordance with Appendix B.(CLIN X002)

1.1.2. Military Family Housing (MFH) (Non-Privatized) [RESERVED]

1.1.2.1. Municipal Solid Waste. [RESERVED]

1.1.2.2. Recycling. [RESERVED]

1.1.2.3. Yard and Wood (Organic) Waste. [RESERVED]

1.1.2.4. Bulk Item Pickup. [RESERVED] In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals of loose bulk items such as furniture or pallets located near existing containers or recycling sites. Bulk item collections shall occur on Fridays. The CO or COR shall notify the contractor in writing at least one working day prior to the Friday of that week.

See Appendix A for workload data. (CLIN X0008)

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in blocks 19 through 24 on the SF 1449. The contractor shall be compensated IAW the price specified on the SF 1449 for that service. Services designated “IDIQ” shall be awarded as Indefinite Delivery / Indefinite Quantity items; the contractor shall be compensated IAW the unit price when these services are requested.

1.1.3.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals. For unscheduled pick-ups, the contractor shall respond within one (1) business day of notification from the CO or COR. In addition to the scheduled solid waste collections, the CO or COR may request the contractor to provide solid (or re-position as directed) waste containers and service for special events. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO or COR shall notify the contractor in writing at least 2 working days in advance of the special event date. The containers used for special events are exempt from base paint scheme requirements. See Appendix A for workload data. (CLIN X010)X008)

1.1.3.2. Construction and Demolition Debris (C&D) (IDIQ) [RESERVED]

1.1.3.3. Public/Common Use MSW Receptacles. Contractor shall empty, collect, and dispose of all waste in government owned containers located at the locations designated in Appendix B before their capacity is exceeded. Estimated frequencies are included in Appendix B. See Appendix B for current locations. (CLIN X002) X001.

1.1.3.4. Public/Common Use Recycling Receptacles. Contractor shall empty government owned pre-sorted recycling containers for resale before their capacity is exceeded. The Contractor shall also provide and empty contractor provided recycling containers, as listed in Appendix B, for resale before their capacity is exceeded. All containers will be located outside of building locations that will be predetermined by contractor and each container will be clearly labeled with type of material it recycles. See Appendix B-2 and B-3 for current locations and container providers. Contractor will provide a schedule. (CLIN X003 /X014)

1.1.3.5. Ash Collection. The contractor shall accomplish ash collection by using trucks that are leak-proof and covered to prevent windblown ash. Contractor may request addition of water to prevent blowing ash during travel. Container weight totals will be reduced by 25 percent to offset water weight which will not be included in the Ash landfill tipping fees (CLIN XX15). Trucks must meet state regulations and federal guidelines for transfer of municipal solid waste ash, as applicable. Collection is done seasonally between the months of 1 October thru 31 May on a call-in basis, see Appendix B, Refuse.(CLIN X013) X012)

1.1.3.5.1. Lime Collection. The contractor shall provide a 20 yard container that is leak-proof and covered to prevent snow or rain from entering the container. Collection is done by a call-in basis, see Appendix B, Refuse.(CLIN X013) X008)

1.1.3.6. Additional Pickups (IDIQ). In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request by phone, email or fax for pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size. (CLIN X002 & X003) X008)

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Route Parameters. The contractor shall propose routes to the base through the 10th Ave N Gate to the CO for acceptance. Collections shall be made between the hours of 7:30 a.m. to 4:30 p.m. Collection outside these hours shall require prior coordination of the CO or COR.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendix B. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. The CO or COR may request the contractor to relocate containers both temporarily and permanently. Contractor shall respond within one business day of notification from the CO or COR. These containers shall be placed in locations for a length of time designated by the CO or COR.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix B. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR for approval.

1.1.8. Government-Approved Containers. All base, MSW containers and recycling bins provided by the contractor must be accepted by the CO or COR prior to start of performance.

1.1.9. Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.10. Weighing of Vehicles. All vehicles used in the collection of MSW and recyclable materials shall be weighed on state certified vehicle scales. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the weigh station. The contractor shall submit a monthly report (para 1.5.1) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle and the cost of the landfill tipping fees. The contractor shall be reimbursed for tipping fees (CLIN X015) according to the submitted invoice. The weigh station is located at building 1531.

1.2. RECYCLABLE MATERIALS PROCESSING. At this time, the base only operates an industrial Qualified Recycling Program (QRP) to reduce volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through the contractor. The contractor shall provide a detailed accounting of recyclable commodities sold (type/weight/price) to the COR as directed in paragraph 1.5. Reports and Records.

1.2.1. Materials. The following items shall be recycled: Metal containers, office paper, newspaper, corrugated fiberboard/cardboard. Contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations. The contractor shall provide transportation and delivery of recyclable material from the base to an off-base recycling center. The contractor shall collect and separate at curbside (if necessary), load into individual compartments on the recycling collection truck/trailer, and transport all recyclable materials to the off-base recycling center. If a container is not collected, the contactor shall notify the COR the reason the recycle container was not emptied. The contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables. If the contractor identifies cross-contamination of recyclables at the time of pickup, the contractor may refuse to pick up until the government reconciles the cross-contamination. If the contractor discovers cross-contamination after pickup, the recyclables are treated as MSW and the contractor assumes liability to dispose of accordingly, to include tipping fees. Proceeds from government recyclable materials shall go to the contractor to defray costs associated with recycling.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in Appendix B. Containers shall be emptied as specified in para. 1.1.1.1.

1.2.3. Base Recycling Center. [RESERVED]

1.2.3.1. Contractor Responsibilities. [RESERVED]

1.2.4. Marketing. [RESERVED]

1.2.5. Sales Receipts. [RESERVED]

1.2.6. Composting.[RESERVED]

1.2.6.1. Chipping/Debagging. [RESERVED]

1.2.6.2. Material Placement. [RESERVED]

1.2.6.3 Windrow Maintenance. [RESERVED]

1.2.6.4. Disposition. [RESERVED]

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN X015 for reimbursement.

1.3.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the contractor. This includes any recyclable material rejected for any reason. Contractor shall inform the CO or COR what material was rejected and reason for rejection.

1.4. EQUIPMENT MAINTENANCE. The contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for immediate cleanup.

1.4.1. Bulk Container Maintenance Methods. Maintenance shall be performed as required at an off-base location. The contractor shall furnish replacement containers for all containers removed (for more than 1 hour) for cleaning, painting, or repair to ensure that collection stations have adequate municipal solid waste containers. Cleaning or painting includes minor repair and maintenance to ensure a properly operating container. Major repairs or maintenance, as determined by the CO or COR, shall require replacement of the container.

1.4.2. Bulk Container Cleaning. The contractor shall maintain bulk containers to ensure they are free of unpleasant odors, dirt, debris, and pests. Cleaning should include thoroughly washing containers with steam, soap or detergents and water. Bulk containers used for food waste shall be cleaned at least monthly.

1.4.3. Bulk Container Painting. Painting of containers shall be accomplished by work orders issued by the CO or COR to maintain the base color scheme. Color of containers and paint must be approved by the CO or COR prior to placing or painting containers. Containers shall be cleaned prior to painting.

1.4.4. Other Municipal Solid Waste Container Cleaning. Cleaning of smaller 90 gallon municipal solid waste containers.

1.5. REPORTS AND RECORDS. The contractor shall provide a monthly report detailing total tonnage of solid waste (MSW and recycling) collected, landfill tipping fees and weight tickets. Format for these monthly reports shall be coordinated with the CO or COR. In addition, recyclables report shall detail materials collected and recycled by commodity, and gross proceeds from recyclable sales. Sales receipts from the recyclables must accompany the report. By the 10th of each month these reports will be due to the COR to meet billing and reporting suspense.

The Contractor shall maintain all records pertaining to the contract in accordance with FAR 4.705, to include the following:

MAIN BASE

Tons of Ash disposed of Tons of Lime disposed of Tons of refuse disposed of Tons of cardboard collected, gross proceeds received and costs incurred if materials rejected Tons of aluminum collected, gross proceeds received and costs incurred if materials rejected Tons of tin collected, gross proceeds received and costs incurred if materials rejected Tons of mixed paper collected, gross proceeds received and costs incurred if materials rejected Tons of office paper collected, gross proceeds received and costs incurred if materials rejected Collection and disposal cost per ton if recycle material were not recycled

MISC WEIGHT AND COST BREAKDOWN

Commissary 35-yard refuse compactor Base Exchange 35-yard refuse compactor Refuse collected at DRMO (Bldg 1531) 30 yard roll off containers

2. SERVICE SUMMARY. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

2.1. PERIODIC VALIDATION. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be reported, and the Contractor shall re-perform the service after notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold for performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.2. PERIODIC PROGRESS MEETINGS. The CO, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. [RESERVED]

3.1. Recycling Center. [RESERVED]

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop a Quality Control Plan, implementing procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

4.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

4.3 GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. HOURS OF OPERATION. Normal collections shall be made between the hours of 7:30 a.m. to 4:30 p.m. MST, Monday through Friday. Special event collections may deviate from normal schedule with approval from CO or COR.

4.5. SECURITY REQUIREMENTS. The Contractor shall obtain identification cards and base passes for all employees and vehicles. Applications shall be coordinated through the Contracting Officer or Government office designated by the CO. At time of application, Security Forces may conduct a background check on Contractor employees. Upon termination of employment, the Contractor shall ensure the employee returns identification cards and base passes to Security Forces within 24 hours.

4.5.1. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

4.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE(DOD) CONTRACTOR SERVICES DURING CRISIS. In accordance with DoDI 3020.37 (Continuation of Essential DOD Contractor Services during a Crisis), and aforementioned Air Force implementation, unless otherwise directed by an authorized Government representative, it is determined that refuse collection requirements under this Performance Work Statement are essential to be performed during a crisis. The Contracting Officer will notify the Contractor of any changes to the hours of operation or procedures. The Contractor shall only be permitted to bring empty trucks on to Malmstrom AFB.

4.7. SPECIAL QUALIFICATIONS. All employees shall be trained and experienced in their trade IAW industry standards. IAW Montana Public Service Commission (PSC), Montana Code Annotated (MCA) section 69-12-324, a Class D motor carrier certificate shall be obtained by the Contractor. All applicable licenses for vehicles and vehicle operation will be obtained by the Contractor.

4.8. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.9. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL). The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.11. COMBATING TRAFFICKING IN PERSONS (CTIP). In accordance with FAR 52.222-50, Combating Trafficking in Persons, the Contractor shall notify its employees of The United States Government's policy prohibiting trafficking in persons, described in paragraph (b) of this clause and the actions that will be taken against employees or agents for violations of this policy. Contractors, subcontractors and their employees shall not:

4.11.1. Combating Trafficking in Persons Training. The DoD CTIP website is http://ctip.defense.gov/. The website includes DoD policy on CTIP, CTIP training information, and links to the National TIP hotline, the DoD IG website, the Department of State Office to Monitor and Combat Trafficking in Persons, and other Government and non-Government organization websites.

4.12. ANTI-TERRORISM (AT) AWARENESS TRAINING. In accordance with AFI 10-245, Antiterrorism (AT), the Government will ensure that AT level-1 awareness training is offered to all contractors. The objective of the training is to provide personnel with requisite knowledge necessary to remain vigilant for possible terrorist actions and enable employment of AT tactics, techniques, and procedures.

4.13 GENERAL INSURANCE REQUIREMENTS

(a) Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $1,000,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $1,000,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

(c) Company Owned Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $500,000 per person and $1,000,000 per occurrence for bodily injury and $50,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

4.14 LABOR REPORTS: The contractor shall report ALL contractor labor hours (including subcontractor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www/ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

ATTACHMENT 1

FA4626-17-D-0001

Dated: 1 June 2019

APPENDIX A

ESTIMATED WORKLOAD DATA

APPENDIX B

SITE TASKS & ESTIMATED FREQUENCY TABLES

Municipal Waste

*CONTAINER PROVIDER: CP = CONTRACTOR PROVIDED; GO = GOVERNMENT OWNED

COLLECTION

STATION BLDG #

PROVIDER

APPENDIX B-Municipal Waste continued

COLLECTION

STATION BLDG #

OWNER

BX (Base Exchange)

6 YD

MON/FRI

Municipal

WED

APPENDIX B

Municipal Waste continued

COLLECTION

STATION BLDG #

OWNER

Pick-up locations for all 150, 90-gallon recyclable containers for office paper shall be coordinated with the COR due to the magnitude and complexity of the containers. There are 26 scheduled pick-ups equaling a total estimated quantity of 3,874.

APPENDIX B-2

Recycle Cardboard

STATION

BLDG #

APPENDIX B-3

Outside Recycle Containers

(RESERVED)

ATTACHMENT 1

FA4626-17-D-0001

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

(RESERVED) No Government furnished property, service or equipment provided.