Sources Sought Annoucement-MPO-I.docx

Military Manpower Policy & Integration Research Analysis

M00264-20-SSA-0004

SOURCES SOUGHT ANNOUNCEMENT

The Marine Corps Installations, National Capital Region, Regional Contracting Office (MCINCR-RCO), Marine Corps Base, Quantico, VA is seeking sources capable of providing the Military Manpower Policy – Integration (MPO-I) Branch with “Street-to-Fleet” tracking consistent with Marine Corps personnel talent management objectives.

CONTRACTING OFFICE ADDRESS: MCINCR-RCO, 2010 Henderson Rd, Quantico, VA 22134

INTRODUCTION:

This is a SOURCES SOUGHT TECHNICAL DESCRIPTION to conduct market research and determine the availability and technical capability of small businesses (including the following subsets, Small Disadvantaged Businesses, HUBZone Firms; Certified 8(a), Service-Disabled Veteran-Owned Small Businesses and Woman Owned Small Business) to provide the required products and/or services.

The Military Manpower Policy – Integration (MPO-I) Branch is seeking information for potential sources to provide “Street-to-Fleet” tracking consistent with Marine Corps personnel talent management objectives. This encompasses management of the officer and enlisted initial accession training processes from initial accession through indoctrination training/school completion and Primary Military Occupational Specialty (PMOS) awarding, using various tools, concepts, and methodologies. This enterprise focus will require linkages not only within the established training processes but across the myriad processes within the USMC personnel pipelines. Comment by Harris CIV Curtis W III: Spell out Comment by Session CIV Tommy R: Changed

The Contractor will provide high-level process management support to Manpower and Reserve Affairs (M&RA )Senior Leadership concentrating on throughout with a high level of documented areas of attrition while providing a consistent program oversight and interpretation of established metrics/measurements. The foundation for a lasting integration effort within the Marine Corps is a disciplined approached and systematic management of the process that delivers exceptionally qualified Marines who are able to compete equally with peers by actively monitoring career progression milestones, promotion rates, and re-enlistment opportunities within their PMOS. Comment by Harris CIV Curtis W III: Spell out Comment by Session CIV Tommy R: Changed Comment by Harris CIV Curtis W III: Is this the right word? Comment by Session CIV Tommy R: Corrected

Despite the scale of disassociated functions and tasks required to be monitored and to properly track Marine Corps integration efforts which facilitate reporting requirements to DOD and Congress, the Contractor will reinforce tracking metrics required to be monitored with subordinate and adjacent staffs that include: Marine Corps Recruiting Command (MCRC), Training and Education Command (TECOM), Combat Development and Integration (CD&I), Installations and Logistics (I&L), Plans Policies and Operations (PP&O), Programs & Resources (P&R), and Marine Forces (MARFORs). Comment by Harris CIV Curtis W III: Should spell out all acronyms if first time using Comment by Session CIV Tommy R: Changed

DISCLAIMER:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

CONTRACT/PROGRAM BACKGROUND:

Contract Number: M00264-19-F-0367 Contract Type: Firm-Fixed Price Incumbent and their size: Claxton Logistics Services, LLC Method of previous acquisition: 100% Small Business Set-Aside, Competition

REQUIRED CAPABILITIES: Services will be performed at Government facilities. Primary location of Government facility will be Manpower & Reserve Affairs, James Wesley Marsh Bldg. 3280 Russell Rd, Quantico, VA. 22134. Co-location in Government spaces is required for daily coordination and interaction with the PM Section Head in the performance of this requirement. Requirements identified require access to recruiting tracking data, student tracking data, medical tracking data, and other personal tracking data available through government network systems, available only at the Government site. The Contractor will not have direct access to the systems/sources of the tracking data and other information offsite, access to the information must be performed at the government facility/site specified within the contract. Contractor facilities will not be used to access, store, or analyze information obtained under this contract.

Required Contractor Task:

Task 1: Analysis and validation of requirements. The Contractor will assist in the gathering, analysis, and validation of requirements by coordinating resources and providing production oversight within the scope of integration efforts. This effort includes, but is not limited to, tracking the flow of Marines through various pipelines to the Operating Forces and then following an individual’s career progression from unit, B-billet, career progression schools, promotion, injury rates, discipline issues, and finally departure from the Marine Corps. The Contractor will provide an assessment report of previously restricted PMOS production; enlisted Marines in a previously restricted MOS; and by unit assigned snapshot that details integration efforts which is to be delivered to the COR and the Section Head on a weekly basis in electronic format. This contract is focused on three primary areas for analysis and therefore requires support from three different contract support personnel able to analyze all aspects of the contract but to also have a unique qualification and an in-depth understanding of their specific field of interest. Distribution of findings or deliverables under this contract are restricted to authorized Government personnel who exercise control of this contract. The contractor has no rights to the information obtained, learned, or discovered within this study and will not distribute, in parts or as a whole, any of the information through any verbal communications or other published forms outside the scope of this contract except to the government office exercising control over this contract. The contractor, having no legal rights to the information obtained, learned, or discovered within this study, will not summarize information in any verbal communications or other published forms except to the government office exercising control of this contract. The Government will maintain exclusive rights, at all times, to the material that was obtained, learned, or discovered by the contractor and may choose to use, publish or distribute the information royalty-free, without restriction, in perpetuity, as a whole or in parts, for any purpose. Comment by Harris CIV Curtis W III: Font needs to be consistent throughout Comment by Session CIV Tommy R: Changed

Contractor support may include human subject research. The Contractor will take appropriate administrative, training, technical, and physical safeguards to ensure the security of the records and prevent compromise or misuse of Personally Identifiable Information (PII) and Protected Health Information (PHI)/ electronic Protected Health Information (e-PHI). Only such information as is relevant and necessary to accomplish this contract will be collected, used, or maintained. The Contractor will have experience following human subjects’ protection protocols including, but not limited to, obtaining informed consent, following anonymization procedures, and managing data protections as may be required in support of this task. Data Safeguards. Data under review must maintain reasonable and appropriate administrative, technical, and physical safeguards to prevent intentional or unintentional use or disclosure of protected health information in violation of the Privacy Rule and to limit its incidental use and disclosure pursuant to otherwise permitted or required use or disclosure. For example, such safeguards might include shredding documents containing an individual’s personal protected information before discarding data, securing PII/PHI/ePHI records with lock and key or pass code, and limiting access to keys or pass codes.

Unless otherwise directed by the COR, the Contractor will, at a minimum, complete, or maintain currency (every three years), the Collaborative Institutional Training Initiative (CITI) training and certification in support of this requirement. Unless otherwise directed by the COR, at a minimum the Contractor will complete training in the social behavioral research element for “Investigators and Key Research Personnel.” The CITI training can be accessed at www.citiprogram.org. Moreover, the Contractor will, at the direction of the COR, successfully complete other training as needed for this effort including, but not limited to PHI/HIPAA training. All contractor furnished equipment and software must be authorized in writing by the Marine Corps agency responsible for the management of the security protocols of the Marine Corps Enterprise Network (MCEN). If the use of a contractor furnished equipment/software is authorized it will only be authorized for use at a designated Marine Corps facility under Marine Corps security protocols. No data from this system, or any other system, will be authorized for removal from the Government facility where it resides, remote access from outside the building will not be authorized and is forbidden. At the conclusion of the contract, the contractor furnished equipment/software may be removed from the facility but all data stored on any storage device (Hard Drives, Solid State Drives, CD Rom, or any other current or future storage medium) becomes the property of the United States Marine Corps. No data obtained/collected/ discovered/learned during this study may be used, removed, or distributed by the contractor without written consent by the Marine Corps for each event or circumstance; blanket waivers will not be given/allowed and the contractor should not assume permission is authorized. All data being analyzed will be done from daily/weekly/monthly database extracts. The extracts will be database files from the mainframe system of record which are actual copies of the real-time data based on official records. However, to prevent data corruption, inadvertent manipulation, or accidental modification of master files stored, access to real-time data will not be permitted by the contractor. The contractor will only have access to a set of core data that is pulled and copied from the raw dataset on a daily/weekly/monthly basis. The Contractor will sign the Government provided Investigator Affirmation Agreement, and submit to the COR and TECOM Project Lead NLT 7 days after contract award.

The Contractor with a focus on Talent Management and accessions will be required to: Comment by Session CIV Tommy R: The y labor categories were used in the BPA so I didn’t suggest a change Comment by Session CIV Tommy R: RA concurred with changes

The Contractor with a focus on Talent Management, medical, and discipline will be required to:

The Contractor with a focus on Talent Management and combat effectiveness will be required to:

Task 2: Sustainment and Refinement of the Production Management Process. The Contractor will assist DC M&RA in the refinement of the talent management process in order to provide efficient loading of all manpower production pipelines, development of analytical tools, database management, metrics reporting, and prioritization of manpower production management requirements. The Contractor will provide updates as requested to ensure Marine Corps integration efforts are properly being managed.

Specifically, the contractor will:

SPECIAL REQUIREMENTS

The Contractor will not require direct access to any secure data systems or materials in support of this requirement. The information provided to the Contractor will be unclassified and/or sensitive unclassified information. The Contractor is not required or expected to have a Facility Clearance and Contractor personnel supporting this effort are not required to possess Personnel Clearance Levels.

SOURCES SOUGHT:

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 541611 Administrative Management and General Management Consulting Services, with the corresponding size standard of $15,000,000. This Sources Sought Synopsis is requesting responses to the following criteria ONLY from small businesses that can provide the required services under the NAICS Code. Vendors are encouraged to suggest a different NAICS code they feel is more appropriate for the requirement.

To assist MCINCR-RCO in making a determination regarding the level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use joint venturing (JV) or partnering to meet each of the requirements areas contained herein. This includes responses from qualified and capable Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Businesses, Women-owned Small Businesses, HUBZone Small Businesses, and 8(a) companies. You should provide information on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement.

SUBMISSION DETAILS:

Responses must include: Comment by Harris CIV Curtis W III: Lets allow the contractor to include alternative NAICS codes is they feel another is a better fit or more appropriate. Comment by Session CIV Tommy R: Changed above

1) Business name and address;

2) Name of company representative and their business title;

3) Type of Business;

4) Cage Code and DUNS

5) Contract vehicles that would be available to the Government for the procurement of the product and service, to include ENCORE II, General Service Administration (GSA), GSA MOBIS, NIH, NASA SEWP, Federal Supply Schedules (FSS), or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.)

Vendors who wish to respond to this sources sought should send responses via email NLT 11 Mar 2020 1:00 PM Eastern Daylight Time (EDT) to tommy.session@usmc.mil and curtis.harris@usmc.mil. Interested vendors should submit a brief capabilities statement package (no more than ten (10) pages) demonstrating ability to perform the services listed in this Technical Description. Documentation should be in bullet format.

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All Government and Contractor personal reviewing SSA responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.