SOL_HRM_TL_Final.pdf

Request for Personal Service Contractor

United States Agency for International Development

Office of U.S. Foreign Disaster Assistance

Position Title: Human Resources Management Team Lead

Solicitation Number: SOL-OFDA-15-000044

Salary Level: GS-14 Equivalent: $107,325 - $139,523

Issuance Date: March 18, 2015

Closing Date: April 20, 2015

Closing Time: 5:00 P.M. Eastern Time

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International

Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as a Human Resources

Management (HRM) Team Lead under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates

(month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship.

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Solicitation for a USPSC Human Resources Management Team Lead

SOL-OFDA-15-000044

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Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume must be mailed, delivered or emailed to:

OFDA Recruitment Team

529 14th Street, NW, Suite 700

Washington, DC 20045

E-Mail Address: recruiter@ofda.gov

Telephone Number: (202) 661-9300

Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely, Renee Reed

Contracting Officer mailto:recruiter@ofda.gov mailto:recruiter@ofda.gov http://www.ofdajobs.net/ http://www.ofdajobs.net/

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Solicitation for USPSC Human Resources Management Team Lead

1. SOLICITATION NO.: SOL-OFDA-15-000044

2. ISSUANCE DATE: March 18, 2015

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: April 20, 2015, 5:00

P.M. Eastern Time

4. POSITION TITLE: Human Resources Management Team Lead

5. MARKET VALUE: GS-14 equivalent ($107,325 - $139,523 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.

6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) option years

7. PLACE OF PERFORMANCE: Washington, D.C.

8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and

Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa and the Asia, Latin America, Europe (ALE) Divisions are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including the United

Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These Divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. Africa and ALE also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and human caused disaster situations. Both Divisions encompass groups of technical sector specialists who provide technical expert capability in assessing the quality of disaster response and risk reduction activities.

The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams

(DARTs), and Washington-based Response Management Teams (RMTs), to ensure OFDA’s capacity to execute and coordinate U.S. Government (USG) humanitarian assistance and response to natural disasters and complex emergencies. OPS performs these functions through

4 | Page four teams, namely, the Disaster Assistance Support Team (DASP), Operations Support Team

(OST), Overseas Administration Team (OAT), and the Military Liaison Team (MLT). OPS provides technical guidance and expertise in Disaster Logistics, Search and Rescue, Operations

Center Management, Military Liaison, and Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies.

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology

(IT), human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions for IT, staffing, funds control, budgeting, information and human resource management, and procurement to facilitate timely disaster responses.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation and strategic planning for response, mitigation, and disaster risk reduction activities. The PSPM

Division houses technical experts in all sectors potentially affected by disasters, and leads the

Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners;

recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; engages with the U.N. to advance USG humanitarian policy objectives and to promote humanitarian principles within the USG and internationally.

The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences; and serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division has staff that manage global programs, policy and outreach, strategic communications, and interagency engagement. The HPGE

Division also includes Humanitarian Advisors located in Rome, Geneva, and United States

Mission to the UN in New York.

INTRODUCTION

OFDA has a highly complex and ever evolving human resources landscape. The office has approximately 450 staff members around the world through a variety of hiring mechanisms including but not limited to: direct hires (both civil and foreign service), Personal Services

Contractors (PSCs), AAAs Fellows, institutional contractors, Participating Agency Services

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Agreements (PASA) employees, and interns. Each mechanism operates under its own authorities complete with a unique set of benefits and governing Human Resources (HR) policies. In addition, during the last year, OFDA has been operating at an unprecedented level both in terms of the number and complexity of simultaneous responses (currently 3 RMTs and 4

DARTs) and its operating budget (FY 15 estimate of $2.2B, a $1B increase from FY 14). This has created both a significant human resource challenge for the office in terms of staffing to these tremendous requirements as well as a unique opportunity to increase staffing levels and develop new or evolve the nature of many positions. As such, OFDA is undergoing a significant growth spurt across all Divisions.

The complexity and diversity of its hiring mechanisms coupled with the current staffing increases has highlighted the need to dedicate appropriately skilled resources to the management of OFDA’s unique human resources requirements. As such, OFDA is establishing a Human

Resources Team within the Program Support Division to provide comprehensive human resources support across all OFDA hiring mechanisms. This support includes but is not limited to the following tasks: serving as the primary liaison with the DCHA Administrative

Management Services (AMS) office for the processing of all personnel actions; assisting in the recruitment and retention of all OFDA direct hire staff both civil service and foreign service;

managing OFDA’s security clearance requests and badging issues for all mechanisms; advising

OFDA management on sensitive personnel issues; assisting in the interpretation and application of USAID Automated Directive System (ADS) policies relating to all human resource, human capital, and talent management issues; overseeing OFDA’s compliance with annual performance evaluations requirements across all hiring mechanisms; managing and maintaining the OFDA

Staff Development SharePoint portal and all related efforts including seminars, brown bags, and other educational opportunities; serving as the Activity Manager for the training portfolio implemented through OFDA’s administrative services contract; as needed, drafting OFDA specific tools, templates and processes for applicable Agency HR policies; providing OFDA’s in-house expertise on best practices in the field of human resources, capital and talent management; performing and advising on work force planning for steady state operations and response surges; responding to all Agency and DCHA Bureau data calls on staffing and personnel; as needed developing HR related OFDA specific policies in line with USG requirements; and serving as the primary liaison to USAID’s Office of Human Capital and

Talent Management (HCTM), USAID Staff Care Center, and the Office of Human Diversity.

The team will be comprised of one USPSC Team Lead GS-14 equivalent, one USPSC Technical

Advisor GS-14 equivalent, and up to four additional supporting staff at the GS 12/13 equivalent levels. The team will reside within the Program Support Division, with the Team Lead reporting directly to the Program Support Division Chief.

OBJECTIVE

OFDA requires the services of a Human Resource Management (HRM) Team Lead at the GS-14 equivalent level in order to manage the end to end delivery of human resources and capital and talent management support across all of OFDA’s hiring mechanism.

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9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

The OFDA HRM Team Lead will perform the following:

Manage a team of up to six people staffed at the GS 12 through GS 14 equivalent levels, including assigning/balancing workload, reviewing work products, and addressing personnel issues as they arise.

Serve as primary point of contact for the recruitment of additional HR team members through appropriate mechanisms as necessary, including developing all recruitment materials, reviewing applications, interviewing and selecting staff.

Serve as the primary liaison with the DCHA Administrative Management Services

(AMS) office for the processing of all personnel actions (step increases, temporary promotions, performance evaluations) and the completion of all other personnel related matters.

Serve as the OFDA focal point for and assist in the recruitment and retention of all

OFDA direct hire staff both civil and foreign service. This includes performing the following and/or overseeing the work of assigned HR team member in performing the following:

o Advise OFDA management on the preparation of position descriptions (PDs) and supporting job analysis packages for direct hire recruitment.

o Review and edit all direct hire recruitment materials prior to submission to DCHA

AMS and HCTM.

o Prepare all necessary PDs and recruitment materials for PS Division direct hire staffing needs.

o Coordinate foreign service bid cycle process for OFDA, including assisting

OFDA management in informational interviews and selection submission to

DCHA AMS

Serve as in-house expert on the Foreign Service Backstop 76 (BS-76) and analyze and recommend methods to OFDA SMT to better attract, utilize and integrate foreign service officers in Washington and the field. This includes representing OFDA in any DCHA or

Agency discussions on BS-76.

Manage OFDA’s security clearance requests and badging issues for all mechanisms across the office, including trouble shooting issues with DCHA AMS and USAID’s

Office of Security (SEC).

Oversee the team in maintaining a repository of current and historical OFDA organizational charts and assisting OFDA SMT in making updates or troubleshooting.

Serve as point of contact for all OFDA space related issues across all mechanisms, and perform or oversee the team in performing the following: maintaining seating charts, developing and recommending solutions on space, serving on Agency space committees, reviewing contractor proposed space at contractor owned facilities, and brokering discussions amongst OFDA’s Senior Management Team (SMT) on the division and assignment of space.

Advise and assist OFDA management on sensitive personnel issues for all hiring mechanisms.

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Assist in the interpretation and application of USAID Automated Directive System

(ADS) policies relating to all human resource, human capital, and talent management issues.

Oversee OFDA’s compliance with annual performance evaluations requirements across all hiring mechanisms. This includes tracking compliance against submission requirements, following up with OFDA supervisors/managers and serving as liaison with appropriate oversight office (HCTM or USAID’s Office of Acquisition and Assistance).

Manage and maintain the OFDA Staff Development SharePoint portal which is designed to be a dynamic portal for best practices on managing, supervising, and mentoring staff as well as for all related OFDA policies, tools, processes and templates.

Coordinate and/or implement informational offerings on best practices related to supervising, managing, leading and/or mentoring staff and any other human resources, capital and talent management topics. This may be in the form of seminars, brown bag sessions, and other informal educational venues and may include identifying and hosting experts in the subject matter.

Serve as the Activity Manager for the training portfolio implemented through OFDA’s administrative services contract and run by the OFDA Training Unit (TU). This includes serving as the OFDA point of contact for the Training Unit to help prioritize the development of new coursework, answer questions/troubleshoot issues as they arise, coordinate with OFDA leadership, approve annual training calendar, prioritize course attendance, and monitor TU performance against performance requirements.

Coordinate with OFDA’s PSC Contracts team on benefits issues related to PSCs, including reviewing, editing and performing quality control on PSC Manual maintained by PSC Contracts team.

Trouble-shoot, research and analyze benefits issues as they arise across all hiring mechanisms and recommend solutions for implementation by OFDA management.

As needed, develop/draft OFDA specific tools, templates and processes for the implementation of applicable Agency HR policies and upload onto SharePoint portal.

Serve as OFDA’s in-house expert on best practices in the field of human resources, capital and talent management. This includes maintaining currency in Office of Personnel

Management (OPM) regulations.

Respond or oversee team in responding to all Agency and DCHA Bureau data calls on staffing and personnel.

As needed research, analyze and recommend HR related OFDA specific policies in line with USG requirements.

Perform policy analysis as it relates to other personnel matters that arise such as Comp

Time versus Overtime payouts, benefits issues, etc. and draft recommended policies for

OFDA senior management to review and implement.

Assist in strategic and tactical work force planning for steady state operations and response surges in coordination with OFDA’s Operations Division.

Assist OFDA Operations Division Disaster Assistance Support Program (DASP) staff in the development, update and maintenance of OFDA response systems, processes, and tools by researching and making recommendations on related human resources, capital and talent management issues.

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Assist OFDA’s Senior Management Team (SMT) in drafting, distributing, reviewing, and annualizing staff morale and/or support surveys in order to improved performance and morale across the office.

Serve as the primary liaison to USAID’s Office of Human Capital and Talent

Management (HCTM), USAID Staff Care Center, and the Office of Human Diversity.

Represent OFDA in DCHA and/or Agency efforts related to human resources such as serving on committees to analyze and recommend changes to PSC policies or working groups to review and prepare deviations on benefits issues for PSCs.

Represent OFDA in DCHA and/or Agency efforts related to rightsizing and regionalization or other relevant topics.

Maintain currency in USAID PSC policies related to both contracting and benefits as governed by AIDAR’s Appendix D. http://auslnxapvweb01.usaid.gov/ADS/300/aidar.pdf

Undertakes studies to determine immediate and long-range training and staff development needs of employees engaged in complex humanitarian and technical support work throughout the USAID/OFDA organization.

Evaluates the merits of employee morale problems, excessive employee turnover, and instances of low productivity relative to staff development opportunities.

Provides career counseling to managers and employees to assist them in identifying realistic career objectives and in obtaining required skills through staff development and training initiatives.

Sign-up for and serve as needed, on Washington-based Response Management Teams

(RMTs), which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied.

Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months; and

As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

SUPERVISORY RELATIONSHIP:

The HRM Team Lead will take direction from and report to the Program Support Division Chief or his/her designee.

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions.

The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

http://auslnxapvweb01.usaid.gov/ADS/300/aidar.pdf

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11. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on Disaster Assistance

Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

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EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the fields including but not limited to management, organization development, and/or human resources, capital and talent management plus nine (9) years of progressively responsible experience working in the human resources field, organization development, and/or human capital and talent management, to include at least two

(2) years’ experience successfully managing a team of HR professionals that provide comprehensive HR support in a fast-paced dynamic environment. Experience in working with a variety of personnel mechanisms such as Personal Services Contractors and USG direct hires preferred.

OR

Master’s degree with significant study in or pertinent to the fields including but not limited to management, organization development, and/or human resources, capital and talent management plus seven (7) years of progressively responsible experience working in the human resources field, organization development, and/or human capital and talent management, to include at least two (2) years’ experience successfully managing a team of HR professionals that provide comprehensive HR support in a fast-paced dynamic environment. Experience in working with a variety of personnel mechanisms such as Personal Services Contractors and USG direct hires preferred.

SELECTION FACTORS

(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

● Applicant is a U.S. Citizen;

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements;

● Ability to obtain and maintain a Secret up to Top Secret;

● Satisfactory verification of academic credentials.

APPLICANT RATING SYSTEM

The applicant rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided.

The rating factors are as follows:

Experience (30 points)

Human Resources Professional Experience: 15 points

Experience working with a variety of personnel hiring mechanisms, including but not limited to: USG direct hires civil service and foreign service, Personal Service

Contractors (PSCs), contractors, consultants, fellows/interns, Participating Agency

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Services Agreements (PASAs), other Interagency Agreements (IAAs), short term contract or temporary employees, and private sector. Experience should include but is not limited to the following: recruitment, hiring/termination, benefits coordination, and general support.

Experience in the following elements of human resources, capital and talent management:

workforce planning, policy development/interpretation/implementation, staff development/training/morale, and strategic planning.

Familiarity with OPM guidelines, Equal Employment Opportunity Act, and FAR regulations pertaining to USPSCs.

Experience representing an organizations human resources equities at senior/strategic level forums such as working groups, planning committees, and other venues.

Management and Supervision Experience: 10 points

Experience managing/supervising a team of human resource professionals, including assigning and balancing workload, reviewing work products and addressing personnel issues as they arise.

Team Work/Flexibility: 5 points

Experience working as part of a team in a dynamic, fast-paced, and demanding environment.

Experience working on human resources issues in a matrixed organization where staff might be temporarily reassigned to focus on organizational priorities or where the workforce must regularly expand/contract to meet emergent requirements.

Experience working in human resources for a decentralized organization with a field/headquarters component and/or an organization with international operational requirements.

Interview Performance (50 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

BASIS OF RATING: Applicants who meet the Education/Experience requirements and

Selection Factors will be further evaluated in accordance with the Applicant Rating System.

Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each factor of the Applicant Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or

Applicant Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

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The most qualified candidates may be interviewed and required to provide a writing sample.

OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an applicant. OFDA reserves the right to select additional candidates if vacancies become available during future phase of the selection process.

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship.

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via mail: 529 14th Street, NW, Suite 700, Washington, DC 20045

Via email: recruiter@ofda.gov

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NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit

USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation

(FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html

LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. Medical History and Examination Form (DS-6561). **

3. Questionnaire for Sensitive Positions (for National Security)

(SF-86), or **

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Finger Print Card (FD-258). **

6. Employment Eligibility Verification (I-9 Form). **

** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION &

ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do http://www.forms.gov/bgfPortal/main.do http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc

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AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Annual Increase (pending a satisfactory performance evaluation)

Eligibility for Worker's Compensation

Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

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ATTACHMENT 1

ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10

PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16

FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm.

Note: Personal services contractors are not eligible to participate in the Federal Employees

Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision

10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and

Irregular Travel and Transportation.” In the event of a medical emergency, when time does not http://www.state.gov/m/a/dir/regs/fam/c23002.htm

16 | Page permit consultation, the Mission Director may issue a Travel Authorization Form or Medical

Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for

Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses

USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the

USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the

Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).