SOL_OPS_OAT_Leader_GS_14_SOL_Final.pdf

Request for Personal Service Contractor

United States Agency for International Development

Office of U.S. Foreign Disaster Assistance

Position Title: Overseas Administration Team (OAT) Leader Solicitation Number: SOL-OFDA-15-000039 Salary Level: GS-14 Equivalent: $107,325 - $139,523 Issuance Date: March 24, 2015 Closing Date: April 6, 2015 Closing Time: 5:00 P.M. Eastern Time

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as Overseas Administration Team (OAT) Leader under a United States Personal Services Contract (USPSC), as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

Solicitation for a USPSC Overseas Administration Team Leader

SOL-OFDA-15-000039

2 | Page

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be mailed, delivered or emailed to:

OFDA Recruitment Team 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: recruiter@ofda.gov

Telephone Number: (202) 661-9300 Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

Sincerely, Renee Reed Contracting Officer

3 | Page

Solicitation for USPSC Overseas Administration Team (OAT) Leader

1. SOLICITATION NO.: SOL-OFDA-15-000039

2. ISSUANCE DATE: March 24, 2015

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: April 6, 2015, 5:00 P.M.

Eastern Time

4. POSITION TITLE: Overseas Administration Team (OAT) Leader

5. MARKET VALUE: GS-14 equivalent ($107,325 - $139,523 - includes locality pay).

Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) option years

7. PLACE OF PERFORMANCE: Washington, D.C.

8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Africa and the Asia, Latin America, Europe (ALE) Divisions are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including the United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These Divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. Africa and ALE also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and human caused disaster situations. Both Divisions encompass groups of technical sector specialists who provide technical expert capability in assessing the quality of disaster response and risk reduction activities.

The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains

4 | Page readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), to ensure OFDA’s capacity to execute and coordinate U.S. Government (USG) humanitarian assistance and response to natural disasters and complex emergencies. OPS performs these functions through four teams, namely, the Disaster Assistance Support Team (DASP), Operations Support Team (OST), Overseas Administration Team (OAT), and the Military Liaison Team (MLT). OPS provides technical guidance and expertise in Disaster Logistics, Search and Rescue, Operations Center Management, Military Liaison, and Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies.

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology (IT), human resources management including staff care, and contract and grant administration support to OFDA. The PS Division supports OFDA's mandate by providing innovative solutions for IT, staffing, funds control, budgeting, information and human resource management, and procurement to facilitate timely disaster responses.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation and strategic planning for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners;

recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; engages with the U.N. to advance USG humanitarian policy objectives and to promote humanitarian principles within the USG and internationally.

The HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences; and serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division has staff that manage global programs, policy and outreach, strategic communications, and interagency engagement. The HPGE Division also includes Humanitarian Advisors located in Rome, Geneva, and United States Mission to the UN in New York.

5 | Page

OPERATIONS DIVISION VALUES

Operations Division (OPS) team members ensure that the following division values are incorporated into all aspects of work:

1. Spiritus Operandi/Espirit De Ops

Demonstrating trust and openness among staff by assuming the best regarding our colleagues’ intentions and efforts.

Acting with eagerness and willingness to support one another and work together on tasks.

Maintaining top-down and bottom-up transparency while promoting a strong work ethic as paramount.

Demonstrating that optimism, humor, and perspective are powerful components of success, even in crisis-driven work.

2. Positive Interactions Owning how the OPS Division is perceived by others to ensure people maintain a positive impression of the division by treating everyone, regardless of seniority or organizational affiliation, in a professional, courteous, and respectful manner.

Building a reputation that when OPS is on an issue, it’s going to get addressed.

Doing our jobs consistently, competently, and effectively, with a focus on results.

Paying attention and listening mindfully to others, with the intent to really understand how they view a situation and what issue they are trying to address.

Exhibiting partnership and enthusiasm in helping others solve problems; including delivering hard messages with a smile.

3. Competency Adopting flexible and creative solutions to provide partners and beneficiaries with quality, effective, consistent, and timely results.

Maintaining proficiency and leadership in our areas of expertise, through engagement, training, field deployments, and exposure to other communities of thought.

Holding a long-term strategic perspective in the face of current crises.

Maintaining a global and functional focus for the office.

4. Resourcefulness Using innovating contracting, engagement, administrative, and programmatic approaches to meeting emerging requirements, while being flexible to changing needs.

Reaching out within the office, agency, interagency, and community beyond to seek innovative and creative solutions.

Proactively seeking and embracing positive change in order to provide and better service to our customers and stakeholders.

Viewing challenges as opportunities and focusing on finding a solution rather than just highlighting complications or issues.

6 | Page

5. Staff Depth and Sustainability Cultivating a breadth of experience and expertise by hiring individuals from diverse professional, cultural, and experiential backgrounds.

Proactively developing relationships with other industries and communities in order to learn and innovate.

Encouraging staff to service in a variety of roles, through staff rotations, shadowing, mentoring, and OPS liaison positions.

Continuing to support and staff responses through a variety of hiring mechanisms and resources.

Achieving response readiness while prioritizing personal life for both self and team members.

Bolstering staff wellness by incorporating flexible work schedules, leading to increased staff dedication, high-quality work, and flexibility.

6. Commitment to Safety and Security Recognizing that staff safety and security is everyone’s responsibility and enables OFDA access in the field.

Holding as a hallmark an underlying orientation towards managing risk for staff.

Preparing staff through training, mentoring, standard operating procedures, and provision of contextual knowledge.

Displaying professional conduct and integrity during crisis response operations.

Advocating for professional assessments of security risks prior to deployment of staff.

INTRODUCTION

OFDA monitors humanitarian conditions, assesses disaster impacts and coordinates ongoing disaster assistance efforts overseas. OFDA is part of the DCHA Bureau. To fulfill its mandate to respond to disasters worldwide on behalf of the USG, OFDA projects itself overseas in a variety of ways. It has established six permanent regional offices and several sub-regional offices. The regional offices are located in San Jose, Costa Rica, Bangkok, Thailand, Dakar, Senegal, Nairobi, Kenya, Pretoria, South Africa and Budapest, Hungary. The sub-regional offices are located in Jakarta, Indonesia and Manila, Philippines. In countries where DCHA/OFDA has a large humanitarian response portfolio, it has established Program Offices within the USAID Mission or U.S. Embassy. The Democratic Republic of Congo, Liberia, Sudan, Guinea, Nigeria, Sierra Leone, Maputo, South Sudan, Mali, Ethiopia, Haiti, Turkey, Jordan, Iraq, Pakistan and Afghanistan have hosted OFDA program offices. In the event of major disasters, DCHA/OFDA may deploy a DART to the affected country.

The Overseas Administration Team (OAT) is part of OFDA’s Operations Division (OPS) which provides administrative oversight and support to the OFDA Regional Offices and to all OFDA personnel posted overseas. This includes administrative support to DARTs, which deploy rapidly and can remain in a country for several months or longer. The administrative aspects of

7 | Page personnel and property are essential elements to sustaining programs overseas. In addition to supporting field operations, OAT is responsible for providing administrative oversight and support to RMTs at OFDA headquarters. Further, OAT maintains the primary source of OFDA’s surge capacity staffing, called the Support Relief Group (SRG) mechanism. This is a roster of about 70 part-time Personal Services Contractors (PSCs).

OBJECTIVE

OFDA requires an OAT Leader to meet its program objectives and ensure that surge capacity staffing requirements are met.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

The OAT Leader will:

Recommend staffing patterns, personnel management and organizational structure for OFDA overseas operations; ensure that overseas offices are staffed and structured in such a way as to maximize their human resources while remaining sufficiently flexible to meet the ever-changing demands of OFDA;

Provide expert advice to control inherent management vulnerabilities that emanate from implementing new initiatives, such as establishing new regional and DART offices, or deploying overseas humanitarian personnel. Ensure that risks are minimized and that basic management principles and controls are reflected in the program design;

Ensure that field activities are carried out in coordination with US Embassies and USAID Missions, and in accordance with USG law and USAID policies and regulations;

Identify potential interaction and teamwork with existing overseas operations, such as with established USAID Missions, with Department of State operations, and with private contractors, to maximize support at the lowest possible management costs;

Integrate logistical support systems with administrative support mechanisms. Integrate the personnel systems of the USG and private sector entities when appropriate;

Establish and close-out all administrative aspects of Regional Offices, Program Offices and DART operations as necessary; design and implement management procedures to facilitate transition and handover to USAID/Embassy offices;

Design innovative management approaches that maximize the flexibility of OFDA operations;

Exercise supervisory responsibility for the management component during the design phase as well as in the implementation of field programs;

Supervise all non-direct hire overseas administration unit staff in Washington and in the field;

Manage the SRG program which provides 70 part-time employees to the pool of personnel available to OFDA for timely and effective emergency response;

Serve as the primary interface on administrative matters between OFDA and U.S.

Embassies and USAID Missions;

Travel to the field and to Missions to ensure that administrative operations are carried out in accordance with USAID regulations and policies. Significant overseas travel is

8 | Page required for this position;

Provide innovative solutions to resolve administrative issues as necessary;

Serve as a member of Washington-based RMTs, which provide services and support to

DARTs deployed in response to disasters. Duties on RMTs will vary.

SUPERVISORY RELATIONSHIP:

The OAT Leader will take direction from and report to the Director of the Operations Division or his/her designee. While on assignment, he/she may report directly to the senior OFDA field representative in the region of assignment.

SUPERVISORY CONTROLS:

Supervisor provides administrative directions in terms of broadly defined missions or functions.

The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

9 | Page

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree plus nine (9) years relevant work experience, including but not limited to the U.S. Government (Federal, State or Local), an international organization, or a non-governmental or non-profit organization, of which at least three (3) years will have been in a management or leadership capacity in a stressful environment.

SELECTION FACTORS

(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

● Applicant is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented

Information level clearance.

● Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)

QRF #1 You have been assigned to establish and operationalize a new overseas office for

OFDA. Describe in detail your approach to accomplishing this assignment. Discuss any assumptions that you must make in order to answer this

QRF.

QRF #2 Describe how you build and maintain a staffing surge capacity mechanism. Describe the conceptual process you would use to select appropriate surge capacity technical personnel for an emergency disaster response. Discuss any assumptions that you must make in order to answer this QRF.

QRF #3 Discuss your understanding of the differences in the conduct of administrative functions for diplomatic/development activities and for emergency response/humanitarian assistance activities.

QRF #4 Describe the challenges involved in managing administrative personnel, facilities, and operations in a developing country. How would you address these challenges? Describe the project management tools and supervision techniques that you have successfully used in the past.

QRF #5 Describe your understanding of general administrative procedures and best practices that may be applied to USG humanitarian operations.

10 | Page

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the QRF responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, and/or education they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Quality Ranking Factors may result in not receiving credit for all pertinent experience, education, and/or training.

The Applicant Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 15 points QRF #2 – 15 points QRF #3 – 10 points QRF #4 – 5 points QRF #5 – 5 points

Interview Performance – 30 points

Satisfactory Professional Reference Checks – 20 points

Total Possible Points: 100

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

11 | Page

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the QRFs shown in the solicitation.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via mail: 529 14th Street, NW, Suite 700, Washington, DC 20045 Via email: recruiter@ofda.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html

12 | Page

LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. Medical History and Examination Form (DS-6561). **

3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Finger Print Card (FD-258). **

6. Employment Eligibility Verification (I-9 Form). **

** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

13 | Page

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

14 | Page

ATTACHMENT 1

ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10

PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm.

Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and

15 | Page

Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).