Information_Officer_FINAL.pdf

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Request for Personal Service Contractor

USAID Office of U.S. Foreign Disaster Assistance

Position Title: Information Officer Solicitation Number: SOL-OFDA-14-000058 Salary Level: GS-11 Equivalent: $50,790 - $66,027 Issuance Date: September 17, 2014 Closing Date: October 15, 2014 Closing Time: 5:00 P.M. EDT

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications from qualified U.S. citizens to provide personal services as Information Officer (IO) under a personal services contract, as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered.

Solicitation for a USPSC Information Officer (IO)

SOL-OFDA-14-000058

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Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be mailed, delivered or emailed to:

OFDA Recruiting 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: recruiter@ofda.gov

Telephone Number: (202) 661-9300 Website: www.OFDAjobs.net

Any questions on this solicitation may be directed to OFDA Recruiting via the information provided above.

Sincerely, Renee Reed Contracting Officer

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Solicitation for U.S. Personal Service Contractor (PSC) Information Officer (IO)

1. SOLICITATION NO.: SOL-OFDA-14-000058

2. ISSUANCE DATE: September 17, 2014

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: October 15, 2014 5:00 pm EDT

4. POSITION TITLE: Information Officer

5. MARKET VALUE: GS-11 equivalent ($50,790 - $66,027 - not eligible for locality pay).

Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.

6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) option years

7. PLACE OF PERFORMANCE: San Jose, Costa Rica

There may be an initial training program in Washington, D.C. for three months, which will include formal classroom training and on-the-job training; and may include security training.

After completion of Washington training, the IO will be assigned to the place of performance.

8. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into six divisions.

The Disaster Response Division (DRD) Africa and the DRD Asia, Latin America, Europe (ALE) are responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including the United Nations (UN) agencies and to other partners to ensure the implementation and delivery of this assistance. These Divisions also oversee OFDA’s non-response efforts in disaster risk reduction and resilience. DRD Africa and DRD ALE also coordinate with other organizations for the provision of relief supplies and assistance. They devise, coordinate and implement program strategies for a variety of natural and human caused disaster situations. Both Divisions encompass groups of technical sector specialists who provide technical expert capability in assessing the quality of disaster response and risk reduction activities.

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The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams (DARTs), and Washington-based Response Management Teams (RMTs), to ensure OFDA’s capacity to execute and coordinate U.S. Government (USG) humanitarian assistance and response to natural disasters and complex emergencies. OPS performs these functions through four teams, namely, the Disaster Assistance Support Team (DASP), Operations Support Team (OST), Overseas Administration Team (OAT), and the Military Liaison Team (MLT). OPS provides technical guidance and expertise in Disaster Logistics, Search and Rescue, Operations Center Management, Military Liaison, and Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA’s capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies.

The Program Support (PS) Division provides operational management support, including general administration, budget and financial services, procurement planning, information technology (IT), human resources management including staff care, and contract and grant administration support to OFDA. PS Division supports OFDA's mandate by providing innovative solutions for IT, staffing, funds control, budgeting, information and human resource management, and procurement to facilitate timely disaster responses.

The Preparation, Strategic Planning and Mitigation (PSPM) Division is responsible for the technical oversight of all OFDA response and mitigation programs, as well as preparation and strategic planning for response, mitigation, and disaster risk reduction activities. The PSPM Division houses technical experts in all sectors potentially affected by disasters, and leads the Agency in developing and promoting best practices for programming in these specific sectors. In addition, PSPM will be the focal point for technological innovations for humanitarian assistance in areas such as monitoring and evaluation, assessment, and information management.

The Humanitarian Policy and Global Engagement (HPGE) Division assists the DCHA front office, the OFDA Director and OFDA Deputy Director with tracking trends and policy developments in the humanitarian assistance field. It engages in policy dialogue with other parts of USAID, the USG interagency, other donors, multilateral agencies, and NGO partners;

recommends strategies for action to DCHA; initiates development of policy and internal guidance for OFDA; maintains global relationships with implementing partners, other donors, and the broader humanitarian architecture; engages with the U.N. to advance USG humanitarian policy objectives and to promote humanitarian principles within the USG and internationally.

HPGE Division leads OFDA's communications and social media outreach to effectively communicate OFDA’s story to a variety of strategic audiences; and serves as the office’s primary interlocutor on strategic issues with other federal partners to provide guidance to OFDA on policy issues pertaining to the interagency, and to improve USG humanitarian coordination and response during large-scale crises. The HPGE Division has staff that manage global programs, policy and outreach, strategic communications, and interagency engagement. The HPGE Division also includes Humanitarian Advisors located in Rome, Geneva, and United States Mission to the UN in New York.

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INTRODUCTION

The USAID/OFDA Latin America and Caribbean (LAC) Regional Office, based in San José, Costa Rica, oversees disaster risk reduction (DRR) and response assistance activities throughout the region. Key San José office staff includes a senior regional advisor (SRA), four regional advisors, a program officer and administrative staff. The USAID/OFDA/LAC team oversees the contractor-implemented USAID/OFDA Regional Disaster Assistance Program (RDAP), which maintains a network of 20 disaster risk management specialists (DRMSs) in the region who work closely with USAID/OFDA staff to coordinate program activities in 28 countries.

The USAID/OFDA/LAC regional office seeks to hire a U.S. Personal Services Contractor (USPSC) to fill the position of a San José-based Information Officer (IO), to implement the regional team’s communications and information management strategy, including gathering data and reporting on adverse events and disaster responses, writing field updates for regional office and headquarters staff, and helping the USAID/OFDA Information Support Unit (ISU) in Washington, D.C., produce fact sheets, humanitarian updates, annual reports, and other information products for internal and public use, in close coordination with the LAC Senior Regional Advisor (SRA).

The IO will be one of OFDA’s humanitarian representatives in Costa Rica and will be co-located with the OFDA LAC team. The IO will provide full-time information support to OFDA’s humanitarian emergency and disaster risk reduction efforts in the region.

The IO position requires strong abilities in writing, editing, and other communications skills. The IO will be required to develop a deep understanding of USAID/OFDA’s mandate, structure, disaster response requirements and operations, and humanitarian policies. The IO will be required to become well-versed in the regional program’s goals and objectives, disaster risk reduction programs, daily operations, funding mechanisms, staff and consultants, and partners, as well as the hazards and vulnerabilities, political contexts, and U.S. Government (USG) relations with host government entities in the LAC region.

OBJECTIVE

OFDA operates a Regional Office in San José, Costa Rica, led by an SRA for LAC, four regional advisors, a program officer, and other support staff. USAID/OFDA requires the services of an IO for San José, Costa Rica to facilitate regular reporting on emergency conditions, response activities, and analysis from the regional office as well as from country offices within the region.

9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY

DUTIES AND RESPONSIBILITIES

The IO for the LAC region will provide full-time information support to OFDA’s response to the crisis in the region. The San José IO will collaborate closely with other information officers on the LAC team based in San José, Costa Rica, and Washington, D.C., or on temporary duty within the region to ensure that information is provided and shared in a timely manner, and that

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OFDA’s information needs are met. When needed, the IO may also travel to other countries in the region to provide information support. Duties will include collecting, synthesizing, and analyzing information pertaining to humanitarian emergencies and response efforts in the region, and drawing upon that information to produce internal USG reports, cables, and success stories or regional newsletters, as well as other duties as directed by the SRA, or designee.

This position requires substantial daily coordination with the ISU and OFDA staff members based in offices throughout the region, as well as with representatives from other USAID offices, Embassy staff, and the humanitarian community, and therefore requires a highly collaborative work style. The IO must be prepared to function effectively in a challenging, dynamic, fast-paced work environment, and be willing to strictly adhere to U.S. Embassy security guidelines.

The incumbent may be required to serve as a critical component of a USG disaster assessment team, Disaster Assistance Response Team (DART), Washington, D.C.-based Response Management Team (RMT), or to backfill other staff members in the overseas office.

The IO’s responsibilities will include the following:

Collaborate closely with information counterparts from UN agencies and NGOs to ensure that all relevant humanitarian information is obtained and incorporated into USAID/OFDA field products—such as field notes, official cables, success stories—and provided to Washington, D.C.-based IOs in a timely manner.

Serve as one of the principal contact points for OFDA in the region for humanitarian reporting issues. Coordinate closely with both field- and headquarters-based components of OFDA’s LAC Team and maintain regular contact with development assistance colleagues in the USAID Mission and/or US Embassy.

Participate in humanitarian assessments, meetings with USAID/OFDA partners, and site visits, at the discretion of the SRA, in order to obtain, synthesize, and report information.

Maintain regular contact with the humanitarian community and represent USAID and

OFDA on humanitarian reporting issues, as directed by the SRA. This will include, but is not limited to, UN agencies, international organizations, NGOs, USG personnel, donors, host government authorities, and others.

Travel within the region, as directed by the SRA, to report on humanitarian conditions and OFDA programs, both independently and as part of a larger team.

Assist in the preparation of agendas and briefings for official USG visitors interested in humanitarian issues.

Travel to Washington, D.C., as needed for training, consultations with the ISU or LAC team, or to complete a rotation within the ISU or on an RMT.

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SUPERVISORY RELATIONSHIP:

The IO will take direction from and will report to OFDA’s SRA for LAC, or his/her designee, and maintain close coordination with OFDA’s ISU in Washington, D.C. The ISU will provide appropriate training and quality control feedback to maintain a consistent standard for all OFDA information products.

SUPERVISORY CONTROLS:

The supervisor will set overall objectives and determine deadlines and work priorities. The IO will also communicate directly with the ISU regarding information requirements from the regional team in Washington, D.C. The incumbent is expected to take initiative, work closely with the entire LAC regional team based in San Jose, Costa Rica and Washington, D.C., and perform with moderate direction in responding to humanitarian emergencies as part of a fast-paced office environment.

10. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

11. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

12. START DATE: Immediately, once necessary clearances are obtained.

13. POINT OF CONTACT: See Cover Letter.

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EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to international relations, political science, or disaster management) and three (3) years of relevant work experience with the USG, PVO/NGO, IO or UN Agency. Such experience must have a humanitarian focus and include on-the-ground field experience in needs assessment, analysis, or reporting on emergency relief program operations, or post-emergency rehabilitation. Excellent writing, editing, and communication skills. Excellent attention to detail and demonstrated ability to meet deadlines, multi-task, and work well with others in a fast-paced environment. Fluency in written and oral Spanish is required.

OR

Master’s Degree with significant study in or pertinent to the specialized field (including but not limited to international relations, political science, or disaster management) and two (2) years of relevant work experience with the USG, PVO/NGO, IO or UN Agency. Such experience must have a humanitarian focus and include on-the-ground field experience in needs assessment, analysis, or reporting on emergency relief program operations, or post-emergency rehabilitation.

Excellent writing, editing, and communication skills. Excellent attention to detail and demonstrated ability to meet deadlines, multi-task, and work well with others in a fast-paced environment. Fluency in written and oral Spanish is required.

SELECTION FACTORS

(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)

Applicant is a U.S. Citizen;

Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements;

Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted;

Must obtain and maintain a Secret up to Top Secret level clearance;

Ability to obtain a Department of State medical clearance;

Satisfactory verification of academic credentials.

QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)

QRF #1 Describe in detail both your English and Spanish oral and written communication skills as demonstrated through the preparation of succinct humanitarian and/or Government (USG) reports, briefings, and other communications used to inform strategic decision making.

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QRF #2 Describe your field or field-related experience in detail. Based on the job description provided in the solicitation, how will your experience help you to succeed as an IO?

QRF #3 In 350 words or less, compose a brief providing the background and recent humanitarian developments and trends for a current humanitarian emergency in Latin America and Caribbean for a senior USG official traveling to the region. (Please include a word count at the end of the memo.)

QRF #4 Detail your demonstrated experience coordinating information management needs within the U.S. government, UN, other IOs, and/or NGOs, and with foreign governments.

QRF #5 USAID/OFDA teams are often multicultural, include representatives from multiple offices, and work under tight deadlines with competing pressures. Describe your experience working in a similar environment. What challenges did you face? How did you overcome them?

BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Applicants are required to address each of the QRFs in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

The Applicant Rating System is as Follows:

QRFs have been assigned the following points:

QRF #1 – 7 points QRF #2 – 7 points QRF #3 – 6 points QRF #4 – 6 points QRF #5 – 4 points

Interview Performance – 30 points

Timed Writing Test – 30 points

Satisfactory Professional Reference Checks – 10 points

Total Possible Points: 100

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The most qualified candidates may be interviewed and required to provide a writing sample.

OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

APPLYING:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.

Additional documents submitted will not be accepted.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

DOCUMENT SUBMITTALS

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Via mail: 529 14th Street, NW, Suite 700, Washington, DC 20045 Via email: recruiter@ofda.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after award, the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html

LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. Medical History and Examination Form (DS-6561). **

3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Finger Print Card (FD-258). **

6. Employment Eligibility Verification (I-9 Form). **

** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

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CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave

ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

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AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

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ATTACHMENT 1

ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10

PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm.

Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision

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10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s)

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