RFP_SOL-OAA-15-000171_-_M_ _E_Analyst_USPSC.pdf

ISSUANCE DATE: August 31, 2015 CLOSING DATE: September 30, 2015 at 10:00 a.m. Eastern

Ladies/Gentlemen:

SUBJECT: Solicitation for Personal Services Contract (PSC) for a Monitoring & Evaluation Analyst, Program Office, Bureau for Europe and Eurasia, USAID/Washington.

Solicitation No. SOL-OAA-15-000171

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications of qualified individuals interested in providing Personal Services Contract (PSC) services as described in the attached solicitation.

Submittals shall be in accordance with the attached information at the place and time specified. In order to be considered for the position a candidate must meet the Minimum Qualifications listed in the solicitation. Consideration and selection will be based on a panel evaluation of the applications vis-à-vis the Evaluation Criteria. Resumes may be attached to the USAID Form 302-3 and applicants should write a brief appendix to demonstrate how prior experience and/or training address these criteria. Applicants are required to sign the certification at the end of the USAID Form 302-3. Applications that are received without a signature will not be considered for the position.

Applicants are responsible for submitting the USAID Form 302-3, so as to reach the Government office designated in the solicitation by the closing date and time specified in the solicitation. Applications must be submitted in an email to the Contract Specialists specified below. An application received after the closing date and time will be considered late, unless there is acceptable evidence to establish that it was received on time.

Any questions as well as submission of proposals in response to this solicitation must be directed to:

Sandra Saad, Contract Specialist E-Mail: sasaad@usaid.gov and Kevin M. Armstrong, Contract Specialist E-Mail: kearmstrong@usaid.gov Copy to: Georgia G. Fuller, Supervisory Contracting Officer gfuller@usaid.gov Applicants should retain for their records copies of all enclosures which accompany their applications. All email submissions must contain the solicitation number, SOL-OAA-15-000171, in the subject line.

Sincerely, Georgia G. Fuller Supervisory Contracting Officer

M/OAA/RM/LEMO

Office of Acquisition and Assistance

U.S. Agency for International Development 1300 Pennsylvania Avenue, NW Washington, DC 20523 www.usaid.gov mailto:kearmstrong@usaid.gov

SOL-OAA-15-000171

SOLICITATION NUMBER: SOL-OAA-15-000171

ISSUANCE DATE: August 31, 2015

CLOSING DATE/TIME: September 30, 2015 at 10:00 a.m. Eastern

POSITION TITLE: Monitoring & Evaluation Analyst (MEA)

MARKET VALUE: This position is the equivalent of a GS-14, ranging from $107,325 - $139,523 per annum. Final compensation will be based on the individual’s salary and work history, experience and educational background.

Candidates who live outside the Washington, D.C. will be considered for employment but no relocation expenses will be reimbursed.

OTHER DETAILS: Salaries over and above the top of the pay range will not be entertained or negotiated. The incumbent must be willing and available to fulfill the terms of this contract in Washington, D.C.

PERIOD OF PERFORMANCE: Two years from start date of the contract with up to three one-year option years.

PLACE OF PERFORMANCE: Washington, D.C.

SECURITY ACCESS: Secret

AREA OF CONSIDERATION: Open to all U.S. Citizens

PURPOSE OF THE POSITION:

The Monitoring & Evaluation Analyst works under the general supervision of the SPA’s Regional Economist (i.e., the MCP Team Leader) and with guidance from the SPA Division Chief and the Director of E&E’s Program Office., in the Bureau for Europe and Eurasia. The incumbent will be expected to be a key decision maker regarding all E&E M&E related issues and activities. S/he will be expected to be able and willing to take initiative by introducing new M&E and MCP tools and/or processes as well as initiative towards contributing to the Bureau’s intellectual leadership. S/he is expected to help mentor and/or train others towards the building of evidence-based analytical capacity in the Bureau and beyond.

BACKGROUND:

The collapse of the communist systems in Eastern Europe and Eurasia in the late 1980s created an historic opportunity for the United States to promote long-lasting stability and prosperity in the region. The Europe and Eurasia Bureau (E&E) of the U.S. Agency for International Development (USAID) is focused on helping to realize that opportunity through the promotion of economic and democratic reforms among the former communist or “transition” countries. In 1997, the E&E Bureau developed an empirical system (the Monitoring Country Progress or MCP system) to track progress and to identify gaps and challenges which remain, largely to assist strategic and resource allocation decisions in regards to the U.S government assistance programs. As underscored in the MCP metrics, much has been accomplished, and in fact twelve of the twenty-nine transition countries have “graduated” from USAID assistance. However, Russia’s recent aggression towards Ukraine and beyond, coupled with economic reform stagnation and democratic reform backsliding in much of the E&E region in recent years, underscore the fragility of existing gains and the challenges inherent in achieving further advances.

The E&E Program Office consists of two divisions: (1) the Strategic Planning & Analysis (SPA) Division; and (2) the Financial Services Division. The SPA division houses the Bureau’s MCP team, which consists of four empirical analysts focused on the analysis of country and sector trends as well as monitoring and evaluating USAID programs. The candidate hired for this position will be a member of the MCP team. S/he will serve as the

Bureau’s Monitoring and Evaluation (M&E) Analyst and, as part of that, will work closely with the other members of the MCP team towards better integration of M&E with country and sector trends analysis.

DUTIES AND RESPONSIBILITIES OF THE POSITION:

I. DUTIES AND RESPONSIBILITIES OF THE POSITION

The Monitoring and Evaluation Analyst will provide leadership and technical expertise focused on USAID program impact and integrating that information into the Bureau’s MCP system, programming decisions, and collaboration with partners. The analyst will lead E&E in overseeing and implementing the Bureau’s monitoring and evaluation activities and analyses, and lead the Bureau in building M&E capacity and improving M&E systems, in Washington and in the field. The analyst will work under the supervision of the SPA’s Regional Economist (i.e., the MCP Team Leader) and with guidance from the SPA Division Chief and the Director of E&E’s Program Office. Further elaboration of responsibilities includes the following.

• Provide technical support to E&E missions to help them improve their monitoring and evaluation capacity and systems (50% of work load).

o This effort will be accomplished by a variety of means, from the sharing of information, to mentoring, TDY support, and more formal training or workshops;

o This will include reviewing and evaluating mission evaluation scopes of work (SOW), evaluation requests for proposals (RFPs), and evaluation reports; reviewing missions’ performance indicators and performance monitoring plans (PMPs); participating as needed in technical evaluation committees (TECs) on evaluation proposals; and o Providing training and mentoring to build human capacity in the missions regarding M&E. It is expected that this will include organizing and leading M&E workshops for mission staff as well as for implementing partners.

• Provide the M&E expertise and quality control needed for Washington-based E&E evaluations, and serve as a key point of contact within the E&E Bureau and the interagency, interfacing with other evaluations specialists in various fora, gathering new information, contributing to dialogue on best practices and lessons learned in M&E, representing E&E, and contributing to the Agency Evaluation Working Group (20%).

o S/he will be expected to be thoroughly familiar with Agency M&E policy and practice and thus be positioned to contribute to deliberations on potential changes to Agency policy (e.g., USAID’s Automated Directives System), and improvements in practices as well as to interpret, advise, and provide guidance to E&E missions and Bureau staff.

• Contribute to the E&E Bureau’s intellectual leadership by helping to coordinate and implement the

Bureau’s analytical and evaluation agenda, contributing to various MCP thematic or sector analyses, and assisting in the resumption of a SPA-led E&E brownbag discussion series (15%).

• The incumbent is also expected to contribute to the MCP’s partnership with the Department of State’s

Foreign Office of U.S. Assistance Resources (F), namely, Country Data Analytics (CDA). CDA provides analysis of country trends for all countries receiving USG foreign assistance, drawing on an empirical framework that aligns with F’s top line standardized program structure. A key focus of CDA is better integrating country progress data with program progress and impact (15%).

DEGREE OF RESPONSIBILITY FOR DECISION-MAKING ASSIGNED TO THE POSITION

As the Bureau Monitoring and Evaluation Analyst, the incumbent will be expected to be a key decision maker regarding all E&E M&E related issues and activities. S/he will be expected to be able and willing to take initiative by introducing new M&E and MCP tools and/or processes as well as initiative towards contributing to the Bureau’s intellectual leadership. S/he is expected to help mentor and/or train others towards the building of evidence-based analytical capacity in the Bureau and beyond.

LEVEL OF COMPLEXITY OF WORK ASSIGNMENTS AND WORK ENVIRONMENT

Leading the Bureau in monitoring and evaluation activities and contributing to MCP and CDA analyses will entail highly complex assignments. This involves building Bureau capacity in M&E and more broadly in evidence-based analysis, all of which requires expert people and technical skills and a capacity for innovation. A key part of the job will be to help simplify complex evaluations and trends so that a “non-technical” audience (including key policy makers) can understand them and translate the analysis into programmatic decisions.

KNOWLEDGE LEVEL REQUIRED

The incumbent must have considerable knowledge in program monitoring and evaluation techniques, and, more broadly, in empirical research, including data collection and manipulation, some statistical techniques, and knowledge in interpreting data trends. Similarly, s/he must be knowledgeable in social science research methodologies. In addition, knowledge regarding transition and developing countries is critical.

SUPERVISORY CONTROLS

The incumbent is expected to maintain regular (daily) communication with his/her supervisor and be receptive and responsive to general feedback and guidelines from his/her supervisor as needed. In that context, the incumbent is also expected to take initiative and lead the Bureau in M&E activities.

GUIDELINES

Broad guidelines include the USAID’s Monitoring and Evaluation guidance and policies, Congressional appropriation acts, and parameters stemming from E&E’s relations with the State Department’s Assistance Coordinator for Europe & Eurasia (EUR/ACE) as well as from the Office of Foreign Assistance Resources (F).

SCOPE AND EFFECT

The incumbent’s portfolio will be very broad in scope, including all Bureau matters related to program monitoring and evaluation as well as contributions towards analysis of the MCP and CDA teams. The evidence-based analysis which stems from the Bureau’s M&E and MCP work has direct relevance to programmatic and resource allocations decisions in USAID and more broadly within the State Department. The importance of this analysis and the demand for this analysis has grown as resources have decreased.

LEVEL AND PURPOSE OF CONTACTS

Given the central and coordinating role of the Program Office, of M&E and of the MCP and CDA systems, the incumbent will be expected to collaborate with a wide range of colleagues, within USAID (within E&E as well as other Bureaus, pillar and geographic bureaus; in Washington and in the field) and within the USG community more broadly, including colleagues in the State Department, MCC, Treasury, Commerce, and OMB.

SUPERVISION OF OTHERS

While this is a non-supervisory position, the incumbent will be expected to spend a portion of his/her time and effort in mentoring and training colleagues in M&E topics and techniques in Washington and in the field as needed.

PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands.

WORK ENVIRONMENT

Work is primarily performed in an office setting. The work area is adequately well lighted, heated and ventilated.

Temporary Duty (TDY) travel, however, may present instances of temporary environmental stress due to inadequate work conditions

PERIOD OF PERFORMANCE

The incumbent’s expected period of service is two years from the start of the employment contract on approximately November 1, 2015, with the possibility of three one-year option years thereafter, for a period not to exceed five years total. USAID reserves the right to end the employment contract before the end of the initial two-year contract.

II. SELECTION CRITERIA

The Monitoring & Evaluation Analyst must be a U.S. citizen capable of being granted and maintaining a U.S.

Government security clearance at the “secret” level.

In order to be considered for the position, a candidate must meet the Minimum Qualifications listed below.

• A minimum of a Masters degree in a social science discipline;

• At least five years of professional experience involving social science research, evaluation and impact studies and analysis, a significant portion of which should be in the context of international development (experience working for an international donor agency in one or more of these areas preferred);

• Considerable expertise in evidence-based analysis, including program evaluation techniques and M&E systems, statistical inference, regression analysis, and experience working with large datasets;

• Professional expertise in such development fields as: economic growth, agriculture and trade;

environment; education and training; global health; democracy, human rights, and governance; and/or conflict mitigation and humanitarian assistance.

• Superior communication skills, and effective leadership skills, including the capacity to write and to present findings in various forums, presentation skills to ably communicate technical findings to non-technical audiences, and teaching and training skills; and

• Expertise in MS software applications needed to maintain and present the data (i.e., Excel, Access and PowerPoint) is required; experience with more advanced research, database and graphic applications is highly desired.

Applicants who do not meet all of education and experience factors are considered NOT qualified for the position.

(See detailed instructions for demonstrating Education/Experience under "How to Apply")

The following factors are each listed in their descending order of importance and will be the basis for the evaluation of all applications. All applications will be evaluated and scored based on the documentation submitted with the application. The evaluation committee may conduct interviews by phone or in person.

Empirical analytical capacity, experience, and creativity (25 points). Demonstrated ability and at least five years of professional experience in interpreting and applying data, including large datasets, in a policy-oriented setting.

Experience and formal training in quantitative and dataset techniques and systems. Demonstrated proclivity for innovation and creativity in working with disparate datasets, such as integrating country development trends with program monitoring indicators.

Knowledge and experience in monitoring and evaluating assistance programs (25 points). Demonstrated ability and at least five years of experience in conducting M&E analysis of relevant assistance programs, including the basic mechanisms of impact evaluations. Experience working with M&E systems and demonstrated capacity to develop such a system. Evidence of ability to teach and mentor a wide range of colleagues, from beginners in M&E techniques to the more advanced empirically-inclined colleagues, from development specialists in USAID to diplomats and foreign policy experts in the State Department.

Communication and leadership skills: written, oral, and interpersonal (25 points). Evidence of the ability to articulate and simplify empirical analysis to non-technical audiences both in writing and speaking. Evidence of the ability to teach and train colleagues in basic principles and findings of empirical analysis and in monitoring and evaluations. Evidence of the ability to communicate with and “reach” colleagues who may be less favorably disposed towards evidence-based analysis. Evidence of ability to lead an initiative, to see it through to successful completion, to effectively motivate colleagues in a team setting.

Knowledge of U.S. government, including USAID, programs of transition (from communism to market-oriented democracies) issues in the E&E region, and of development issues in the poorest countries of the world (15 points). Evidence of substantial understanding in how the U.S. government – especially USAID - works across the sectors and program areas, in the E&E region as well as in other parts of the world. Evidence of substantial knowledge of transition issues in the E&E region and of development issues and challenges in the developing countries throughout the world.

Education and training (10 points). Graduate level training with a completed thesis in social sciences, preferably with some concentration in economics principles and in quantitative analysis and methods. Training in monitoring and evaluation of U.S. government or other international development programs strongly preferred.

Total Possible Application Points: 100

Consideration and selection will be based on a panel evaluation of the Evaluation Factors. Additionally, interviews and writing samples may be requested only from the top scoring candidates. Please note that not all applicants will be interviewed or contacted. Applicants are strongly encouraged to write a brief appendix to the USAID Form 302- 3 to demonstrate how prior experience and/or training addresses the Minimum Qualifications and Evaluation Factors listed above.

The successful candidate will be selected based on a review of his/her qualifications, one or more interviews and related activities and reference checks. The hiring panel may check references that have not been specifically identified by applicants and may check references before or after a candidate is interviewed.

Applicants who are selected for an interview will be contacted by the chairperson of the Technical Evaluation Committee. Security clearances will be required after selection of candidate.

II. HOW TO APPLY

Qualified individuals are requested to submit:

1. Form AID 302-3 (Offeror Information for Personal Services Contracts) with hand-written signature (available at the USAID website, http://www.usaid.gov/forms/);

2. A resume must be attached to the USAID Form 302-3. In order to fully evaluate your application, your resume must include:

a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

b) Specific duties performed that fully detail the level and complexity of the work.

c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

d) Proof of U.S. Citizenship.

3. Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

4. Names and current contact information of three professional references who have knowledge of the applicant’s ability to perform the duties set forth in this solicitation.

Applications must be received by the closing date and time at the e-mail address specified in the cover letter.

By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.

LIST OF REQUIRED FORMS FOR PSCS

Forms outlined below can found at http://www.usaid.gov/forms

1. USAID Form 302-3.

2. Contractor Physical Examination (AID Form 1420-62). **

3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Finger Print Card (FD-258). **

6. Employment Eligibility Verification (I-9). **

** Forms 2 through 6 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. Do not submit forms 2 through 6 with your application.

http://www.usaid.gov/sites/default/files/documents/1866/a302-3.doc http://www.usaid.gov/forms/

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs:

AAPDs and CIBS contain changes to USAID policy and General Provisions in USAID regulations and contracts.

To determine which AAPDs and CIBs apply to this contract please refer to http:www.usaid.gov/business opportunities/cib/subject.htm#psc; however at present following AAPDs and CIBs are applicable.

07-02 Exceptions to FAR Requirements to Central Contractor

Registration - SBU 06-12 Homeland Security Presidential Directive-12 (HSPD-12) Implementation . 06-11 Home leave and revised general provision 5, leave and holidays.

06-10 PSC Medical expense payment responsibility

06-09 AIDAR, Appendix J: Order of preference for hiring cooperating country nationals (CCNs) and third country nationals (TCNs).

06-08 AIDAR, Appendices D and J: Using the optional schedule to incrementally fund contracts. 06-07 AIDAR, APPENDIX D: Contract Budget, Salary Determination and Salary Increases.

05-08 Personal Services Contracts annual health insurance costs.

05-02 Clarification of Policy for Personal Services Contracts with Anticipated Contract Perf01mance periods Exceeding Five (5) Years

04-15 Cash Awards for USPSCs and TCNPSCs

04-13 Revised Procedures Allowing for Classification of U.S. personal Services Contracts positions up to the GS- 15 Equivalent

01-10 Revision of Medical Clearance Process - Personal Services Contracts ("PSC") with U.S. Citizens.

01-07 Clarification of the Extension/Renewal Policy Regarding Personal Services Contracts.

00-08S Revision of Competitive Process - Personal Services Contracts ("PSCs") with U.S. Citizen.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employee's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase based on Performance Eligibility for Worker's Compensation Annual & Sick Leave

ALLOWANCES (If Applicable):*

ALLOWANCES (If Applicable):* A. Temporary Lodging Allowance (Section 120).

B. Living Quarters Allowance (Section 130).

B. Post Allowance (Section 220).

C. Supplemental Post Allowance (Section 230).

D. Separate Maintenance Allowance (Section 260).

E. Education Allowance (Section 270).

F. Education Travel (Section 280).

G. Post Differential (Chapter 500).

H. Payments during Evacuation/Authorized Departure (Section 600), and I. Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas)

FEDERAL TAXES: USPSCs are not exempt from payment of Federal Income taxes.

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX,

CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.

ATTACHMENT 1 – USPSC PROVISION “MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)”

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care;

and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7 Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

End of Provision

ATTACHMENT 2 - HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12)

(SEPTEMBER 2006)

In response to the general threat of unauthorized access to federal facilities and information systems, the President issued Homeland Security Presidential Directive-12. HSPD-12 requires all Federal agencies to use a common Personal Identity Verification (PIV) standard when identifying and issuing access rights to users of Federally-controlled facilities and/or Federal Information Systems.

USAID will begin issuing HSPD-12 “smart card” IDs to applicable contracts, using a phased approach. Effective October 27, 2006, USAID will begin issuing new “smart card” IDs to new contractors (and new contractor employees) requiring routine access to USAID controlled facilities and/or access to USAID’s information systems.

USAID will begin issuance of the new smart card IDs to existing contractors (and existing contractor employees) on October 27, 2007. (Exceptions would include those situations where an existing contractor (or contractor employee) loses or damages his/her existing ID and would need a replacement ID prior to Oct 27, 2007. In those situations, the existing contractor (or contractor employee) would need to follow the PIV processes described below, and be issued one of the new smart cards.)

Accordingly, before a contractor (including a PSC* or a contractor employee) may obtain a USAID ID (new or replacement) authorizing him/her routine access to USAID facilities, or logical access to USAID’s information systems, the individual must provide two forms of identity source documents in original form and a passport size photo. One identity source document must be a valid Federal or state government-issued picture ID. (Overseas foreign nationals must comply with the requirements of the Regional Security Office.) USAID/W contractors must contact the USAID Security Office to obtain the list of acceptable forms of documentation, and contractors working in overseas Missions must obtain the acceptable documentation list from the Regional Security Officer. Submission of these documents, and related background checks, are mandatory in order for the contractor to receive a building access ID, and before access will be granted to any of USAID’s information systems. All contractors must physically present these two source documents for identity proofing at their USAID/W or Mission Security Briefing. The contractor or his/her Facilities Security Officer must return any issued building access ID and remote authentication token to USAID custody upon termination of the individual’s employment with the contractor or completion of the contract, whichever occurs first.

The contractor must comply with all applicable HSPD-12 and PIV procedures, as described above, and any subsequent USAID or government-wide HSPD-12 and PIV procedures/policies, including any subsequent related USAID General Notices, Office of Security Directives and/or Automated Directives System (ADS) policy directives and required procedures. This includes HSPD-12 procedures established in USAID/Washington and those procedures established by the overseas Regional Security Office. In the event of inconsistencies between this clause and later issued Agency or government-wide HSPD-12 guidance, the most recent issued guidance should take precedence, unless otherwise instructed by the Contracting Officer.

The contractor is required to include this clause in any subcontracts that require the subcontractor or subcontractor employee to have routine physical access to USAID space or logical access to USAID’s information systems.

End of Provision