PSC_PPL_Policy_Solicitation_8-3-2015_FINAL.pdf

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Request for a U.S. Personal Service Contractor

Position Title: Knowledge Management and Organizational Learning Specialist Duty Office: Office of Policy, Bureau for Policy, Planning and Learning Solicitation Number: SOL-OAA-15-000155 Salary Level: GS-13 Equivalent: $105,211 - $136,771 Issuance Date: August 4, 2015 Closing Date: August 25, 2015 Closing Time: 03:00 P.M. EDT

Dear Prospective Applicants:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications from qualified U.S. citizens to provide personal services as a Knowledge Management and Organizational Learning Specialist under a personal services contract, as described in the attached solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Applicants interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your application, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Names and contact information (phone and email) of your current and/or previous supervisor(s).

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(e) U.S. Citizenship.

Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

Solicitation for a USPSC Knowledge Management and Organizational Learning Specialist

SOL-OAA-15-000155

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2. Responses to the Quality Ranking Factors: Each applicant’s supplemental documentation must specifically address the Quality Ranking Factors (QRFs) shown in the solicitation

Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. Your complete resume and the supplemental document addressing the QRFs must be emailed to:

EMAIL

William E. Franklin U.S.A.I.D.

Office of Acquisition and Assistance

TELEPHONE: 202-567-5315

EMAIL: wfranklin@usaid.gov

Any questions on this solicitation should be directed to the William E. Franklin at the email address notice above. Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications.

Sincerely, Stephanie Fugate Contracting Officer

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1. SOLICITATION NO.: SOL-OAA-15-000155

2. ISSUANCE DATE: August 4, 2015

3. QUESTIONS ABOUT SOLICITATIONS DUE: August 11, 2015, Noon

4. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: August 25, 2015, 03:00 pm EST

5. POSITION TITLE: Knowledge Management and Organizational Learning Specialist

6. MARKET VALUE: GS-13 equivalent ($89,924 - $116.901). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: One (1) year with four (4) one-year option years.

8. PLACE OF PERFORMANCE: Washington, D.C.

9. TRAVEL: Overseas travel may be required for an average of one to three weeks every three months; however, total travel time period will typically not exceed 3 months a year.

10. PHYSICAL DEMANDS: The work is generally sedentary and does not pose undue physical demands. During temporary duty travel (if required) there may be some additional exertion. Work is primarily performed in an office setting.

11. SUPERVISORY CONTROL: The Specialist will receive general program direction and assignments along broadly defined mission and policy lines from and report to PPL/LER's office director and/or the director's designate(s). When working on a team within PPL/LER, the Specialist will take direction from the designated team leader(s).

The supervisor will set specific work objectives in consultation with the Specialist. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. The incumbent is expected to take initiative and manage his/her tasks effectively, in collaboration with his/her team. The employee uses independent professional judgment, experience, and skills to plan and carry out assigned programs, projects, or other assignments in line with supervisory guidance.

The employee works to develop program objectives, interpret policies and regulations, resolve technical or administrative conflicts, implement research and exchange activities, and to plan resource allocations independently or, as appropriate, with intra-divisional resource teams. Broad policy questions are discussed with the supervisor, but conclusions reached are frequently the result of joint consideration and agreement.

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Recommendations and decisions are usually accepted without change. The supervisor may review work in final form for responsiveness to program needs and conformance to agency policy. The employee will work within a team and will take suggestions for work direction into consideration. The employee may organize the work of other professional or support personnel and may delegate responsibility to those personnel.

12. SECURITY ACCESS: Secret Clearance (Required)

13. AREA OF CONSIDERATION: U.S. Citizen Only

14. POINT OF CONTACT: See Cover Letter

15. EDUCATIONAL/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying")

The incumbent must be an individual with sound judgment and excellent communication, interpersonal, collaboration and analytical skills. The candidate must be able to accomplish a wide range of assignments, often on short notice, including performing a range of administrative functions, and be willing to step in to help with any team task, large or small, to help ensure programmatic success.

At a minimum, the applicant must have:

(1) Master's degree in a relevant field such as Knowledge Management, Organizational Design or Learning, Organizational Anthropology, Business Administration, Public Administration, Public Policy, social science or other relevant field;

(2) At least two (2) years progressively responsible professional experience in knowledge management and/or organizational learning as described in the Duties and Responsibilities section below.

16. STATEMENT OF WORK

POSITION DESCRIPTION

BACKGROUND

Bureau for Policy, Planning and Learning (PPL)

Learning has always been a part of USAID’s work; it is clearly not new. USAID staff and implementing partners (IPs) have always sought ways to better understand the development process and USAID’s contribution to it, to share the successes and lessons of USAID’s

5 | P a g e initiatives, and to institute improvements to our operating modes and mindsets. Learning is always taking place, but it is not generally systematically planned or adequately resourced, nor is it always facilitated or applied in ways that are strategic and maximize results.

In June 2010, USAID established the Bureau for Policy, Planning and Learning (PPL) to lead the Agency's policy planning efforts, shape overall strategic and program planning, ensure the Agency's evolution as a learning and evaluation organization, oversee donor engagement and institutionalize science and technology in our work while guiding USAID as the premier development agency. Within the bureau, the Office of Learning, Evaluation and Research (LER), among other work, helps to guide, support and institutionalize learning throughout the Agency to catalyze USAID's transformation into an effective learning organization and to leverage strategic learning to extend the impact of USAID’s programs.

Our vision is for an Agency that continuously learns from its own work and the knowledge and lessons of others, and brings that learning to bear on our policies, strategies and programs through a strong program cycle that includes a central emphasis on strategic collaboration, continuous learning, and adaptive management. We seek to establish the operational processes, analytic capabilities and an organizational culture that will help ensure that our programs are grounded in (and contribute to) a firm evidence base, leverage opportunities for collaboration and synergy, and adapt in a timely fashion in order to sustain optimal program fit to context as contexts (in country and within USAID) shift.

PPL is a central point of coordination for learning capacity building efforts at USAID, and provides a locus for facilitating the development of strategy, guidance, tools, and support related to Agency-wide strategic learning and knowledge management (KM) needs, as well as building capacity among implementing partners to adopt a knowledge-driven, collaborative, adaptive approach to their programs. This approach is known in USAID as Collaborating, Learning and Adapting (CLA).

Our aim is to transform USAID and our implementing partners into an extended learning community that maximizes development results by coordinating our efforts, collaborating effectively, learning continuously, adapting iteratively and employing knowledge-driven implementation approaches to catalyze learning among local actors. Our work is informed by and builds upon several organizing frameworks developed within the Agency and examples of previous or existing KM or learning work.

INTRODUCTION

The purpose of this contract is to hire a Knowledge Management and Organizational Learning Specialist within the Bureau for Policy, Planning and Learning's Office of Learning, Evaluation and Research. The Specialist will champion organization-wide learning and knowledge sharing, so that the knowledge and experience of USAID and other donors and organizations is better shared and used inside and (as appropriate) outside the organization by partners, and stakeholders. A proponent of adaptive learning both in Washington and in worldwide field offices, the Specialist will help bridge information/knowledge silos across Bureaus, Missions and throughout USAID.

The Specialist will work as a member of the Collaborating, Learning and Adapting (CLA) Team. The team manages learning and knowledge management activities and provides

6 | P a g e knowledge management and organizational learning policy guidance, technical assistance and capacity building within USAID and its partner communities. This includes contributing to the development of policies and implementing practices and processes for knowledge management, organizational learning, and related activities. Related activities could include working as a team member to manage capacity building, learning and analysis efforts that advance USAID's transformation into a learning organization, improve USAID's development practice, and strengthen the knowledge management and organizational learning capacity of USAID staff and partners.

OBJECTIVE

To hire a Knowledge Management and Organizational Learning Specialist to serve on the CLA Team within the PPL/LER Office.

CORE FUNCTIONAL AREAS OF RESPONSIBILITY

Duties and Responsibilities

The Specialist will undertake strategic learning, knowledge management, and organizational learning activities as needed to address USAID priorities. The Specialist will work closely with the CLA Team leader and other team members to support missions in developing collaborating, learning and adapting, change management and behavior change methodologies and processes throughout the Program Cycle. In line with team and office priorities, s/he may support USAID Washington bureaus to strengthen technical practices and processes for generating new knowledge, synthesizing existing knowledge, and making knowledge available to missions in ways that they can best integrate the cutting-edge learning into policies, planning and implementation decisions as well as to facilitate information sharing. S/he will contribute to analytic agendas to support Agency priorities, which could include commissioning new analysis or synthesizing Agency- or externally- generated knowledge and good practice;

and support missions, bureaus and communities of practice to articulate their learning and knowledge management needs and develop effective strategies for meeting them. The Specialist may offer technical advice and inputs to CLA team leadership in shaping priorities and operations and to USAID staff across the Agency in shaping approaches to learning through knowledge management and organizational learning.

The employee will serve as a key team member in refining and implementing USAID's CLA policy guidance and capacity building strategies and identifying ways to reduce organizational learning barriers that impede progress in international development. S/he will also oversee the identification and implementation of opportunities to link USAID's knowledge contributions in various sectors with that of other U.S. agencies and international partners.

Duties will include:

• Program and Policy Advice & Guidance: Supports the implementation and operationalizing of the Agency's learning agenda and knowledge management strategy;

identifies ways to reduce knowledge-sharing barriers that impede development and develops processes and guidance to support knowledge management, e.g., through application of distance learning tools, communities of practice, peer assists and other

7 | P a g e learning techniques. Supports the institutionalization of organizational learning throughout the USAID program cycle with a focus on support to USAID field staff informed by change management and behavior change processes and methods.

• Strengthening Knowledge Management and Learning at USAID: Promotes knowledge management and learning as a method for supporting USAID missions, offices and bureaus, and as a method for Agency training and professional development. Able to promote knowledge sharing throughout USAID's process and systems by developing learning and knowledge- sharing processes, strengthening links among operational units, and improving knowledge sharing and information systems.

• Contributes content to training modules and other capacity building efforts on CLA, knowledge management and learning.

• Supports integration of organizational learning and knowledge management with a focus on the important roles and responsibilities of technical bureaus, regional bureaus, and USAID missions.

• Serves as a key liaison between the PPL/LER office and USAID missions, bureaus and other U.S. agencies on CLA policy and capacity. Initiates and maintains effective relationships with institutional contractors, implementing partners, other agencies, and staff in other USAID offices and seeks out innovative ways of doing business to improve efficiency and effectiveness. In line with office and team priorities, ensures coordination with other U.S. agencies, international donors and partners by identifying and responding to opportunities to link USAID's knowledge contributions within international development to opportunities, events, dissemination mechanisms and activities of other agencies, bilateral and multilateral donors, private sector and non-governmental organizations working in this field. Keeps abreast of knowledge management and learning, change management and behavior change best practices within the development community and participates on relevant donor and interagency committees as assigned.

• Effective Teamwork in Support of PPL/LER's Mission: The work of the Knowledge

Management and Organizational Learning Specialist will require collaboration within the CLA team, with other teams in PPL/LER and with other offices and teams in PPL, and other bureaus in Washington. It will require the exercise of discretion, superior judgment, excellent collaboration skills, and personal responsibility. Being a member of the PPL/LER office and the CLA team requires a willingness and ability to take direction from leadership and perform a wide range of administrative and programmatic functions to help ensure programmatic success. The Knowledge Management and Organizational Learning Specialist will be highly flexible to changing working conditions while maintaining professional and respectful conduct towards colleagues in a diverse workforce. S/he places a premium on building positive relationships with his/her respective team, with the rest of the PPL Bureau and with key stakeholders both in and outside of USAID. The Specialist is a team player, able to prioritize and follow up on their own actions without prompting, while also assisting busy supervisors and fellow colleagues to track and respond to

8 | P a g e incoming requests and routine tasks, filling in gaps as needed to ensure the responsiveness of the team.

• Performs other duties and activities as necessary for the successful completion of the

PPL/LER office mission, including backstopping other PPL/LER team members.

• Travels overseas in fulfillment of duties as required.

Selection Factors:

Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.

• Applicant is a U.S. Citizen;

• Complete and hand-signed federal form OF-612 submitted (see detailed instructions under "Applying");

• Supplemental document specifically addressing how the candidate meets each of the Education/Experience requirements, AND each of the Evaluation Factors submitted;

• Ability to obtain a SECRET level security clearance (NOTE: Dual citizens may be asked to renounce second-country citizenship);

• Satisfactory verification of academic credentials.

Basis of Rating:

Applicants who meet the above Selection Factors will be further evaluated based on scoring of the Evaluation Criteria below.

EVALUATION CRITERIA:

(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)

Factor # 1: Demonstrated experience in developing, applying, and supporting successful knowledge management and/or organizational learning practices, processes and policies within a complex organizational setting;

Factor #2: Demonstrated understanding of the collaborating, learning and adapting (CLA) framework and how it relates to other USAID Program Cycle components including strategy development, project design, implementation, evaluation and monitoring.

Factor #3: Demonstrated experience implementing international development programs and/or working in developing country or other relevant international contexts;

Factor #4: Demonstrated experience operating as a successful, collaborative team member, without close supervision, in complex situations with minimal office support;

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Factor #5: Demonstrated ability to work well under pressure, successfully balancing competing priorities and demands and remaining professional and collaborative.

BASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants w h o a r e determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, PPL/LER reserves the right to forgo the interview process.

Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

The Applicant Rating System is as Follows:

Evaluation Factors have been assigned the following points:

Factor #1 - 20 Factor #2 - 20 Factor #3 - 10 Factor #4 - 10 Factor #5 - 10

Total Possible - 70 Points Interview Performance - 30 points Satisfactory Professional Reference Checks -Pass/Fail (no points assigned) Total Possible Points: 100

The Evaluation Factors are worth 70 out of 100 points. Be sure to fully respond to each of the Evaluation Factors and include all relevant experience, training, and/or education in your responses.

The most qualified candidates may be interviewed and required to provide a writing sample.

PPL/LER will not pay for any expenses associated with the interviews, though phone interviews may be considered for candidates residing outside of the Washington, DC area.

Professional references and academic credentials will be evaluated for applicants being considered for selection.

Instruction to Applicants:

Applications must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

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1. A complete U.S. Government Optional Form 612 with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website:

http://www.usaid.gov/forms

NOTE: Submission of a resume in addition to the required forms is encouraged. A submitted resume, however, is considered supplemental application material. Submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment.

All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 or on supplemental OF-612 continuation sheets to allow for adequate evaluation of your direct and related experience. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

Dates (months/years) and locations for all field experience must also be detailed.

2. A supplemental document specifically addressing:

Each of the Education/Experience requirements shown in the solicitation and each of the five

(5) Evaluation Factors shown in the solicitation.

NOTE: The Evaluation Factors are worth 70 out of 100 points. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter.

NOTE: If a temporary or full secret security clearance is not obtained within four months after offer acceptance, the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

All individuals contracted as U.S. PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html

Please send your application package to the attention of Mr. William Franklin by the following means:

Applications should be submitted by e-mail and sent to wfranklin@usaid.gov http://www.usaid.gov/forms http://www.usaid.gov/forms https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html mailto:wfranklin@usaid.gov

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Note: Signature pages of e-mailed applications must be scanned and submitted with the application. Unsigned applications shall NOT be considered. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter, as well as using the address/delivery point specified in this solicitation.

The U.S. Government is not obligated to make an award or to pay for any costs associated with the preparation and submission of a proposal in response to this solicitation. Award under this solicitation is subject to the availability of funds.

17. WORK ENVIRONMENT

The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting rooms, training rooms, etc. The work area is adequately lighted, heated, and ventilated.

18. START DATE: Immediately, once necessary clearances are obtained.

19. POINT OF CONTACT: See Cover Letter.

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DOCUMENT SUBMITTALS

Via email: wfranklin@usaid.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html https://www.acquisition.gov/far/current/html/52_200_206.html

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LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Optional Form 612.

2. Questionnaire for Sensitive Positions (for National Security) (SF-86), or

3. Questionnaire for Non-Sensitive Positions (SF-85).

4. Finger Print Card (FD-258).

Forms 1 through 4 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs

CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://transition.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract.

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS

FAR Clause 52.222-50 is hereby incorporated as Attachment 2 to the solicitation.

BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do http://transition.usaid.gov/business/business_opportunities/cib/subject.html%23psc

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ALLOWANCES (if Applicable).*

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

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ATTACHMENT 1

ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10

PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY

General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY

(OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm.

Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form http://www.state.gov/m/a/dir/regs/fam/c23002.htm

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DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

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ATTACHMENT 2

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009).

(a) Definitions. As used in this clause—

“Coercion” means—

(1) Threats of serious harm to or physical restraint against any person;

(2) Any scheme, plan, or pattern intended to cause a person to believe that failure to perform an act would result in serious harm to or physical restraint against any person; or

(3) The abuse or threatened abuse of the legal process.

“Commercial sex act” means any sex act on account of which anything of value is given to or received by any person.

“Debt bondage” means the status or condition of a debtor arising from a pledge by the debtor of his or her personal services or of those of a person under his or her control as a security for debt, if the value of those services as reasonably assessed is not applied toward the liquidation of the debt or the length and nature of those services are not respectively limited and defined.

“Employee” means an employee of the Contractor directly engaged in the performance of work under the contract who has other than a minimal impact or involvement in contract performance.

“Forced Labor” means knowingly providing or obtaining the labor or services of a person—

(1) By threats of serious harm to, or physical restraint against, that person or another person;

(2) By means of any scheme, plan, or pattern intended to cause the person to believe that, if the person did not perform such labor or services, that person or another person would suffer serious harm or physical restraint; or

(3) By means of the abuse or threatened abuse of law or the legal process.

“Involuntary servitude” includes a condition of servitude induced by means of—

(1) Any scheme, plan, or pattern intended to cause a person to believe that, if the person did not enter into or continue in such conditions, that person or another person would suffer serious harm or physical restraint; or

(2) The abuse or threatened abuse of the legal process.

“Severe forms of trafficking in persons” means—

(1) Sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such act has not attained 18 years of age; or

(2) The recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.

“Sex trafficking” means the recruitment, harboring, transportation, provision, or obtaining of a person for the purpose of a commercial sex act.

(b) Policy. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not—

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(1) Engage in severe forms of trafficking in persons during the period of performance of the contract;

(2) Procure commercial sex acts during the period of performance of the contract; or

(3) Use forced labor in the performance of the contract.

(c) Contractor requirements. The Contractor shall—

(1) Notify its employees of—

(i) The United States Government’s zero tolerance policy described in paragraph (b) of this clause; and

(ii) The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment; and

(2) Take appropriate action, up to and including termination, against employees or subcontractors that violate the policy in paragraph (b) of this clause.

(d) Notification. The Contractor shall inform the Contracting Officer immediately of—

(1) Any information it receives from any source (including host country law enforcement) that alleges a Contractor employee, subcontractor, or subcontractor employee has engaged in conduct that violates this policy; and

(2) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this clause.

(e) Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of paragraphs (c), (d), or (f) of this clause may result in—

(1) Requiring the Contractor to remove a Contractor employee or employees from the performance of the contract;

(2) Requiring the Contractor to terminate a subcontract;

(3) Suspension of contract payments;

(4) Loss of award fee, consistent with the award fee plan, for the performance period in which the Government determined Contractor non-compliance;

(5) Termination of the contract for default or cause, in accordance with the termination clause of this contract; or

(6) Suspension or debarment.

(f) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts.

(g) Mitigating Factor. The Contracting Officer may consider whether the Contractor had a Trafficking in Persons awareness program at the time of the violation as a mitigating factor when determining remedies. Additional information about Trafficking in Persons and examples of awareness programs can be found at the website for the Department of State’s Office to Monitor and Combat Trafficking in Persons at http://www.state.gov/g/tip.

http://www.state.gov/g/tip

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009).