Solicitation W912QR24Q0102.pdf

W22W9K41911648

Green River Security Gate Replacement Procurement

The estimated construction magnitude is betw een $25,000.00 and $100,000.00.

NAICS Code selected is 238990 - All Other Specialty Trade Contractors. The size determination is $19M. Please note that business size in SAM is determined by the NAICS code. If the vendor size is not listed correctly for a particular NAICS code in SAM the business w ill be considered other than a small business.

This procurement is set-aside 100% for small business and w ill be aw arded based on low est total price.

In lieu of both Performance and Payment Bonds, per FAR 52.228-13 Alternate Payment Protections (2000) fand FAR 28.102-1(b), only a Payment Bond or Irrevocable Letter of Credit is required. A Performance Bond is not required.

SAM.gov is completely free of charge to registrants and users.

JENNIFER L KING 502-315-7425

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

29-Jul-2024

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______14 calendar days and complete it w ithin ________120 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________12 Aug 2024 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

W912QR

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

11:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: 502.315.7494 TEL: FAX:

W912QR24Q0102 37

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Sec on 00-10-00

PRICE BREAKOUT SCHEDULE

LINE ITEM DESCRIPTION QTY UNIT

OF

ISSUE

TOTAL

BASE ITEM

Removal and Installation of Seven Security Gates

1 Job $

BASE ITEM

Removal and Installation of One Homeland Security Gate

1 Job $

Base Total $

OPTION ITEM

Provide One Additional Security Gate

1 Job S

OPTION ITEM

Install the One Additional Security Gate

1 Job S

Option Total $

Total (Base plus Op ons) $_________________

Note: Op on Item 001 and Op on Item 002 may be exercised within 30 calendar days from the date of contract award. Should Op on Item 001 and 002 be exercised the project comple on date will remain unchanged.

Special Instructions:

Green River Lake Security Gate Replacement

Location:

Green River Lake 544 Lake Road Campbellsville, KY 42718-9805

The Contractor will furnish all labor, materials, tools, and equipment necessary to perform the replacement of (7) security gates and (1) Homeland Security Gate with options for (1) additional security gate to be purchased and a second option for installation of the purchased gate at Green River Lake, Kentucky in accordance with these specifications and requirements. Prices should include mobilization & de-mobilization, fuel, labor, material, and equipment. The Contractor’s work and responsibility will include all planning, measurements and estimates of quantities, administration, supervision, communications, and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, state, and local laws and regulations. All work shall be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein. Work will begin within 14 calendar days of the Notice to Proceed (NTP) and will conclude 120 calendar days after the NTP.

This solicitation contains an option clause to extend the awarded contract up to two (2) additional option items. The options are as follows:

Option Item 1: Provide One Additional Security Gate

Option Item 2: Install One Additional Security Gate

This procurement is 100% set-aside for Small Business, NAICS 238990, Size Standard $19M. The contract award will be based on lowest total price to the Government.

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor. Quotes will not be accepted for quantities less than the quantities specified in the Quote. Failure to submit a unit price for all items listed will be considered as a material deviation from the requirements and the Quote will be rejected.

A single site visit is HIGHLY RECOMMENDED for the contractor to review the complexities of the work site, verify existing conditions, and exact measurements. A single site visit will be held on 1 August, 2024 at 10:00 AM Eastern Time at 544 Lake Road, Campbellsville, KY 42718-9805. If the initial site visit is missed the Contractor may request, with no guarantee, TPOC John Houk, (270) 465-4463.

Note: In addition to the completed price breakout schedule/price quote, of Offeror must complete their Representation and Certifications located in the solicitation.

Quotes are due by 12 August 2024 at 11:00 AM Eastern Time. Fax submittals will not be accepted. Electronic submittals may be emailed to Jennifer King at Jennifer.l.king2@usace.army.mil.

All contractors must be registered in the System for Award Management (www.sam.gov) prior to submission of proposal. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).”

Offerors must comply with the requirements of FAR 52.204-7 and FAR 52.232-33 requirements in this solicitation through SAM. Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov , and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create and account, migrate your roles, perform updates, and search for the information you need. These guides can also be viewed on http://www.acquisition.gov . To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov). There is no cost to use SAM.gov.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM.

NOTICE TO POTENTIAL BIDDERS/OFFERORS: In accordance with DFARS 204.7302, Contractors and subcontractors are required to provide adequate security on all covered contractor information systems.

Contractors are required to implement National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 by inclusion of clause at 252.204-7012, Safeguarding Covered Defense Information and Cyber incident Reporting, are required at time of award to have at least a Basic NIST SP 800-171 DoD Assessment that is current (i.e., not more than 3 years old unless a lesser time is specified in the solicitation).

SPRS provides storage and access to the NIST SP 800-171 assessment scoring information. To access the NIST SP 800-171 Assessments module, users must be registered in the Procurement Integrated Enterprise Environment (PIEE) https://piee.eb.mil/ and be approved for access to Supplier Performance Risk System (SPRS).

The NIST SP 800-171 DoD Assessment Methodology is located at:

https://www.acq.osd.mil/asda/dpc/cp/cyber/safeguarding.html#nistSP800171

Vendor Help and Training Tutorials are available at https://www.sprs.csd.disa.mil/nistsp.htm

OFFEROR'S QUESTIONS AND COMMENTS

Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.ProjNet.org/ProjNet. As noted below, offerors shall not submit their proposals via ProjNet. Offerors shall submit their proposals in accordance with the provisions stated in the solicitation.

To submit and review bid inquiry items, bidders will need to be a current registered user or self register into system.

The Solicitation Number is: W912QR24Q0102

The Bidder Inquiry Key is: CU9YKJ-ESRSSM

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Select Continue. A page will then open stating a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Select Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Select Continue. A page will then open asking you to enter the answer to your

SecretQuestion.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

From this page you may view all bidder inquiries or add an inquiry.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

-2-

Offerors are requested to review the specification in its entirety and to review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

NOTES:

1. Offerors shall not submit their proposals via ProjNet, but in accordance with the provisions stated in the solicitation. Any questions regarding acceptable means of submitting offers shall be made directly to the Contract Specialist identified in the solicitation.

2. Government responses to technical inquiries and questions relating to proposal procedures or bonds that are submitted to ProjNet in accordance with the procedures above are not binding on the Government unless an amendment is issued on Standard Form 30. In the case of any conflicts, the solicitation governs. Any changes or revisions to the solicitation will be made by formal amendment. Government responses will be limited to: (a) Notice that an amendment will be issued; (b) Reference to an existing requirement contained in the solicitation; or (c) Notice that a response is not necessary.

3. The ability to enter technical inquiries and questions relating to proposal procedures or bonds will be disabled on 6 August 2024. No Government responses will be entered into the ProjNet system within two (2) calendar days prior to the closing date stated in the solicitation.

STATEMENT OF WORK

Green River Lake 544 Lake Road

Campbellsville, KY 42718-9805 Removal and Installation of Security Gates

GENERAL: The Contractor will furnish all labor, materials, tools, and equipment necessary to perform the replacement of (7) security gates and (1) Homeland Security Gate with an option for (1) additional security gate to be purchased and a second option for installation of the purchased gate at Green River Lake, Kentucky in accordance with these specifications and requirements. The Contractor’s work and responsibility will include all planning, measurements and estimates of quantities, administration, supervision, communications, and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, state, and local laws and regulations.

Prior to the commencement of work, a pre-construction meeting will be held with a Corps of Engineers representative and the contractor.

SCOPE OF WORK:

This contract is composed of two BASE ITEMS. Work is described as follows:

LINE ITEM 001: Furnish and install (7) Access Road Barrier Gates for Dam Area and Tailwater Area.

1. Contractor shall remove old gates, furnish, and install manual 180° swing gate meeting ASTM F900 requirements and install according to manufactures recommendations with final approval of TPOC.

2. Gate shall be manual single or double swing and should be the same width of the gate in which it replaces.

3. Gate shall be constructed of 3 x 3 x 3/16-inch square tubular steel; hinges shall be made of malleable iron or pressed steel.

4. Gate stop with latching device shall be installed to manufacturers recommendations with final approval of TPOC.

5. Gate stop shall be installed parallel to the road, and in line with gate post to prevent over- travel of gate, and to hold gate in open position to prevent unintentional swinging. Gate stop shall be fixed with a locking mechanism to secure gate in place when opened. Lock shall be covered in a way that weather will not affect the function of the lock.

6. Gate shall be polymer coated Safety Yellow in accordance with ASTM A780.

7. Gate posts shall be 6 x 6 x 3/16” square tubular steel and prevent outer member sagging by more than 1% of gate width.

8. Gate posts and gate stops will be polymer coated Safety Yellow in accordance with ASTM A780.

9. Gate posts shall be in concrete footers to manufacturers recommended depth with final approval of TPOC.

10. Gate latch shall be secured by padlock manufactured to accept a BEST style interchangeable core and be rated for outdoor use. Green River Lake will provide final lock cores. Lock shall be covered in a way that weather will not affect the function of the lock.

11. Upon completion of the gate, the contractor will install high visibility stickers and signage in compliance with the attached document for gates. See ATTACHMENT 1.

12. Contractor will remove all paint on existing barricade posts down to bare metal and will paint the barricade posts safety yellow via industry standards on painting bare steel.

13. Contractor shall submit gate specs, paint type, and paint color samples for approval before purchasing equipment.

LINE ITEM 002: Furnish and Install (1) Homeland Security Gate.

1. Contractor shall remove old gate, furnish, and install 1 gate at the Green River Lake Tailwater per the 11-page Blueprints supplied in this document for Homeland Security Gate Blueprints. See ATTACHMENT 2.

OPTION LINE ITEM 001: Furnish (1) Access Road Barrier Gate to Site 1 Boat Ramp.

1. Contractor shall furnish a manual 180° swing gate meeting ASTM F900 requirements.

2. Gate shall be manual single or double swing and should be the same width of the gate in which it replaces.

3. Gate shall be constructed of 3 x 3 x 3/16-inch square tubular steel; hinges shall be made of malleable iron or pressed steel.

4. Gate stop with latching device shall be provided. Lock shall be covered in a way that weather will not affect the function of the lock.

5. Gate stop shall be made to hold gate in open position to prevent unintentional swinging. Gate stop shall be fixed with a locking mechanism to secure gate in place when opened.

6. Gate shall be polymer coated Safety Yellow in accordance with ASTM A780.

7. Gate posts shall be 6 x 6 x 3/16” square tubular steel and prevent outer member sagging by more than 1% of gate width.

8. Gate posts and gate stops will be polymer coated Safety Yellow in accordance with ASTM A78.

9. Gate latch shall be secured by padlock manufactured to accept a BEST style interchangeable core and be rated for outdoor use. Green River Lake will provide final lock cores. Lock shall be covered in a way that weather will not affect the function of the lock.

10. Upon delivery of the gate the contractor will have installed high visibility stickers in compliance with the attached document for gates. See ATTACHMENT 1.

11. Contractor shall submit gate specs, paint type and paint color samples for approval before purchasing equipment.

OPTION LINE ITEM 002: Installation of OPTION LINE ITEM 001- Access Road Barrier Gate to Site 1 Boat Ramp.

1. Contractor shall remove old gate and install gate purchased in Option Line Item 001 according to manufactures recommendations with final approval of TPOC.

2. Gate stop with latching device shall be installed to manufacturers recommendations with final approval of TPOC.

Lock shall be covered in a way that weather will not affect the function of the lock.

3. Gate stop shall be installed parallel to the road, and in line with gate post to prevent over- travel of gate, and to hold gate in open position to prevent unintentional swinging. Gate stop shall be fixed with a locking mechanism to secure gate in place when opened.

4. Gate posts shall be in concrete footers to manufacturers recommended depth with final approval of TPOC.

Green River Lake 544 Lake Road

Campbellsville, KY 42718-9805 Removal and Installation of Security Gates

1. GENERAL:

1.1. Scope of Work: The Contractor will furnish all labor, materials, tools, and equipment necessary to perform the replacement of (7) security gates and (1) Homeland Security Gate with options for (1) additional security gate to be purchased and a second option for installation of the purchased gate at Green River Lake, Kentucky in accordance with these specifications and requirements. Prices should include mobilization & de-mobilization, fuel, labor, material, and equipment. The Contractor’s work and responsibility will include all planning, measurements and estimates of quantities, administration, supervision, communications, and inspection necessary to assure that all work is conducted in accordance with the contract requirements and all applicable Federal, state, and local laws and regulations. All work shall be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein. Work will begin within 14 calendar days of the Notice to Proceed (NTP) and will conclude 120 calendar days after the NTP.

1.2. Performance Required: Special considerations of the contractor is directed to the fact that the required accuracy, thoroughness, safety and progress of this work are essential to the intended purpose. The contractor must be cognizant of the difficulties involved and of the contingencies which may arise, and must make certain that their personnel, equipment, transportation, facilities and supply of materials are adequate at all times to ensure complete compliance with all provisions of these specifications. The work shall be done under professional supervision by competent employees. All contract services shall be in accordance with the submitted documents, and any additions, revisions or deletions must be approved by the contracting officer or his / her authorized representative. At no time should the contractor do additional work without prior authorization of the contracting officer. During the course of the contract, necessary work found outside of this scope shall be handled by a contract modification. No out of scope work shall be completed without an approved contract mod.

1.3. Start / Completion Dates: The contractor shall begin work within 14 days of the Notice to Proceed (NTP), and complete within 120 days of the NTP.

1.4. Corps of Engineers Inspection: Corps of Engineers personnel shall be allowed to inspect the progress of any portion of this project at the contractors work site.

1.5. Point of Contact: All questions regarding this contract shall be directed to the Contracting Specialist or Technical POC John Houk (270) 465-4463; email: John.T.Houk@usace.army.mil.

1.6. Safety: The Contractor shall complete all work in accordance with the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, and all applicable Federal, State and local laws, codes and regulations. All contractor personnel are required to wear a hard hat, steel toe safety shoes, long pants and a shirt while on the job site. An onsite pre-work meeting will be held to discuss safety procedures, and a plan of work. The contractor shall supply the TPOC with an Accident Prevention Plan (APP) and an Activity Hazard Analysis (AHA) prior to the site work IAW EM 385- 1-1.

2. SPECIAL REQUIREMENTS:

2.1. Site Visit: A site visit is HIGHLY ENCOURAGED for the contractor to review the complexities of the worksite, verify existing conditions, and collect exact measurements. A single site visit will be held on 1 August 2024 at 10:00 Eastern Time. If the initial site visit is missed the contractor may request, with no guarantee, a site visit with the TPOC John Houk, (270) 465-4463.

2.2. Pre-Work Conference: The contractor will be required to attend an onsite pre-work conference prior to beginning work during which the contractors plan of work, safety procedures, start date and other items in this contract will be discussed.

2.2.1. Parking of vehicles and a designated laydown area is to be coordinated with the lake manager during pre-construction conference.

2.2.2. Existing break areas, offices, latrines, and showers are not available for contractor use. It is recommended that the contractor supply portable restrooms.

2.2.3. All deliveries will be coordinated with the Lake Manager at least 48 hours in advance.

2.2.4. Contractor expected to keep work area clean and orderly. All waste materials shall be removed, and under no circumstance be dumped into the lake.

2.3. Damages: The contractor shall be responsible for all damages to government or private property resulting from negligent operations during this contract. The contractor shall have appropriate insurance to cover liability and damages.

2.4. Hours of Work: Construction work may be conducted between the hours of 7:30 a.m. and 4:30 p.m.

Monday through Friday. Work inside Government buildings or other secured areas will be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project will be scheduled around normal working hours as specified by the TPOC. No work shall be performed on Saturday or Sunday or on federally observed holidays unless approved by the TPOC.

When one of the below designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work will be scheduled around the above listed Federal holidays except as specified herein or as approved by the TPOC.

2.4.1. The eleven Federal Holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th)

Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

2.5. Inclement Weather Work: The contractor will maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the TPOC when severe conditions make it impractical or dangerous to perform the work.

2.6. Contract Employees: All contract employees shall always conduct themselves in a proper and courteous manner. Contract employees shall comply with all provisions of Title 36, Chapter III, CFR and obey all posted signs and regulations in the performance of the work under this contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the contractor or employees while on duty is prohibited.

2.7. Wage Rates: Department of Labor wage rates apply to this work and are included. This contractor is required to provide payroll documents for all work performed under this contract.

2.8. Contractor Submittals: Unless otherwise specified, the contractor will submit the following information to the TPOC prior to the pre-work conference for this contract.

Contractor Representatives – list of names of contractor representatives.

Accident Prevention Plan (APP) – A suggested outline for the contractors APP, Appendix A of EM 385-1-1 See section C-1.9 for APP requirements.

Emergency Contacts – A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

Operators – A list of names of qualified equipment / vehicle operators, including experience, training, and qualification to operate specific equipment.

Material Submittals - Materials must be approved by TPOC before purchasing.

Warranty Management Plan Certificate of Insurance Performance Bond (when applicable)

2.9. Permits and Licenses: The Contractor will obtain, at own expense, any required licenses, permits or certifications necessary to perform the specified services. Required licenses, permits and certifications will be kept current during the period the work is performed. The Contractor is also responsible for any and all costs associated with the training of Contractor personnel to acquire and maintain valid licenses, permits or certifications necessary to perform the contract services specified herein. The Contractor, Contractor personnel and any persons acting on behalf of the Contractor will comply with all applicable Federal, State, and Local Laws and regulations, including any subsequent changes to these laws and regulations. Minimum Personnel and Training Requirements. The Contractor will provide an adequate number of fully trained and qualified personnel to perform the work specified herein. Contractor personnel will be properly trained to perform their assigned work in a safe and effective manner. Training will include but is not limited to instruction on the proper and safe use and operation of Contractor equipment and any Contractor provided tools, supplies and materials required to perform the specified services. Only properly trained and qualified employees will be used in the performance of services specified herein. The Contractor will also assume responsibility for training or Orienting Contractor personnel to perform the services specified in the contract. In the event the Contracting Officer or his/her Authorized Representative determines that the Contractor does not have a qualified employee performing the specified work, the Contractor will be required to provide qualified personnel, or subcontract the work to a person or persons who are trained and qualified to perform the work. The Contractor acknowledges that the employment of undocumented migrant workers to perform services under this contract will not be permitted.

3. SAFETY REQUIREMENTS:

3.1. General: Performance of all services will assure complete safety to public visitors, Contractor employees, and all other persons in the area. The Contractor will comply with any pertinent requirements contained in the Corps of Engineers Safety Manual (EM 385-1-1), current at the time of award and any subsequent revisions to that document. Furthermore, the Contractor will comply with pertinent occupational safety and health standards for general industry (29 CFR Part 1910) as required by the Occupational Safety and Health Administration (OSHA). If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage will be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

3.1.1. The Contractor will comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1, or latest version and as otherwise stated herein. Special attention will be given to the requirements for safety meetings. The Contractor will inform the TPOC a minimum of 7 calendar days prior to a Contractor monthly safety meeting, to permit a government representative to attend.

3.1.2. Accident Prevention Plan (APP): The Contractor will prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan will be provided to the Contracting Officer and the TPOC one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385-1-1.

3.1.3. Activity Hazards Analysis (AHA): The Contractor will use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site-specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor will review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who will perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA “Tool Box” safety meeting for Contractor employees so that the Government may attend such reviews. A copy of this AHA will be submitted to the TPOC and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government. Guidance is included, which will be used by the Contractor as a guide for the preparation of required AHA's. A copy of the approved AHA’s will be available at all times to workers at each associated job site and a copy will be provided to the Government.

3.1.4. Public Safety: The Contractor will ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor will immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan will include procedures to be taken to provide for public safety. Additionally, the Contractor will not allow any persons, except employees, into work areas that are not otherwise open to the public; nor will the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work under a contract.

3.1.5. Personal Protective Apparel and Equipment: Protective apparel and equipment, as identified in the AHA, will be provided to eliminate or minimize hazards to personnel. As a minimum, each employee will wear a short-sleeved shirt with no vulgar or obscene language or graphics, long trousers, and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection will be worn by employees when required by safety manual. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards will also be provided and easily accessible to all employees.

3.1.6. Contractor Employees Certified in First Aid & CPR: The Contractor will schedule employees, so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual. Copies of their certification will be provided in accordance with regulations.

Two people per crew will be trained in First Aid and CPR. Individuals working alone will be trained in First Aid.

3.1.7. Hazard Communication Program: The Contractor will be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor will provide Material Safety Data Sheets (MSDS) and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage, and usage of hazardous substances on the project.

3.1.8. Environmental Program: The Contractor will comply with Federal, State, and local laws, regulations, and standards regarding environmental protection. All environmental protection matters will be coordinated with the TPOC. Any of the facilities operated by the Contractor may be inspected by the TPOC, or other Federal, State and local officials without advance notice. Access for inspection will be granted upon request. Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office. The Contractor will conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor will ensure all lubricants, petroleum products, paints, cleaning materials, or any other hazardous substances are not spilled, leaked or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor will be responsible for cleanup and any associated costs in accordance with Federal, State and Local Law. Such spills will be reported to the TPOC immediately.

4. SECURITY REQUIREMENTS & GUIDANCE

4.1. General: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures—this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

4.2. Physical Security and Access Control Requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

4.3. Suspicious Activity Reporting training (e.g., iWATCH, CorpsWatch, or See Something, Say Something):

All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

4.4. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

4.5. Pre-Screen Candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E- Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

4.6. Supplemental Security Requirements: All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

4.7. All Louisville District Contracts: Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities. The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form or Pre-Bid/Site Visit Form; each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office. The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur. Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite. The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

4.8. Contractors Requiring DOD Common Access Cards (CAC): The documents listed below are required: SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). Fingerprints are captured electronically at the closest Army Recruiting Station to the contractor’s home of record or at the USACE, Louisville District Security Office. Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site.

The Contractor shall provide the same information as listed above for all new employees. Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information.

The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

4.9. Foreign Nationals: The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph: In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S.

passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

4.10. In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, letter, or email at the following numbers/addresses:

CELRL-SM

600 Martin Luther King Jr. Pl Louisville, KY 40202

Primary Email: DLL-CELRL-Security-SM@usace.