Solicitation W912EF24Q0044.pdf

SEE ADDENDUM

(No Collect Calls)

W912EF24Q0044 05-Jun-2024

b. TELEPHONE NUMBER

509-527-7222

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 20 Jun 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EF9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RUTH A JOHNSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USAED, WALLA WALLA - CONTRACTING DIV.

RUTH A. JOHNSON

201 N. THIRD AVENUE

WALLA WALLA WA 99362-1976

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 960558 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

LOWER GRANITE PROJECT

MIKE MCLEAN

885 ALMOTA FERRY ROAD

POMEROY WA 99347-9758

TEL: 509-527-7580 FAX:

509-527-7802FAX:

TEL: 509-527-7222 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF87

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

BIDDER INQUIRY:

Bidder/Offeror Solicitation Questions:

All inquiries regarding this solicitation are to be submitted via Bidder Inquiry. Telephone and email inquiries will not be accepted. Bidder Inquiry is a website that allows bidders to post questions regarding the solicitation and view all questions by other bidders and responses by USACE. Bidder Inquiry can be accessed through ProjNet at (https://www.projnet.org)

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an acknowledgement of the comment/question via email. Another email to the same address will notify the prospective vendor once the reply is available for viewing.

TIMING OF BIDDER INQUIRIES: Bidders are encouraged to submit their bidder inquiries promptly. The Government will make every effort to answer all bidder inquiries; however, the closer to the solicitation due date an inquiry is received, the less likely it is that a timely response can be provided.

The Bidder Inquiry Key is: G8352B-XEKD65

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be use from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for Entering Questions:

1. After you are logged in click on the "post new inquiry", it is on the left side of the window under the Word "Submit" a.) This is the window where you will enter your questions b.) Comment Classification: Click on the down arrow to the right of the words “Please select from below”, select “Public”.

c.) Discipline: This is where you select who this question should be directed to. Example, if the question is about an electrical drawing or specification select: “Electrical” from the pull-down list.

d.) Sheet. Enter the sheet number of the drawing you are asking about.

e.) Detail. Enter the detail name of the detail shown on the drawing that you are asking about.

f.) Specification. Enter the Specification number and paragraph number.

g.) File. Use this if you are going to attach a pdf file.

h.) Question. Enter your question here.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

For questions about the ProjNet Bidder Inquiry, please contact the Call Center help desk at ProjNet: Public User,

(833) 389-1097 or 217-367-3273, which operates from 8AM to 5PM (Central US time zone). Bidder inquiry help questions can also be emailed to the helpdesk at staff@projnet.info

Offerors are cautioned to clearly print prices for all line items. Be especially careful placing decimal points, as a mistake in your offer may render it unresponsive. Your quote must be valid for 30 calendar days after the due date specified for receipt of quotations. Please include shipping costs in the quoted price of each item.

Registration at www.sam.gov is required. If not registered, please do so. Step-by-step help information on how to register is detailed on the website, along with frequently asked questions (FAQs). Lack of registration in the SAM database may make an offeror ineligible for award.

Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required for the GSA Federal Service Desk (FSD, https://www.fsd.gov) to activate the entity's registration. Both Federal Assistance entities and all non-Federal entities must mail the original, signed copy of the notarized letter to the Federal Service Desk. Failure to do so within 30 days of activation may result in the registration no longer being active. Mail the completed, signed, notarized letter to:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

Completion of the required FAR 52.212-3 Alt. I, Offeror Representations and Certifications – Commercial Products and Commercial Services is required. When you complete your SAM registration, the link to complete your Reps and Certs is also available. Please do not hesitate to contact me or the SAM web site if you need assistance or have questions.

In accordance with FAR 52.229-3 Federal, State, and Local Taxes, and per Title 4 of the US Code 104-107, the Government is exempt from paying local and state taxes. Exempt Tax Identification Number 91-0828090.

General Contract Information:

Delivery Date________________________________________________

Offeror’s Name (Printed) _________________________________________

Offeror’s Contact Telephone Number_______________________________

Offeror’s Email Address___________________________________________

Federal Tax Identification No. ____________________________________________

CAGE Code ________________ Unique Entity ID ______________________________

Is your company registered on-line in SAM (www.sam.gov)? YES NO

To ensure receipt of your quote, please send to the attention of Ruth Johnson at:

Email: ruth.a.johnson@usace.army.mil

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Submission of Price Quote – Contractor shall submit the following in 1 copy:

1. Signed and dated Standard Form 1449 (Solicitation / Contract / Order for Commercial Items).

2. Signed and dated Standard Form 30, if applicable, for any Amendments to the Solicitation

3. Completed schedule (pricing information) for all line items listed in the solicitation / amendments.

4. Completed Clause 52.212-3 and Alt I, “Offeror Representations and Certifications—Commercial Products and Commercial Services”.

As noted above.

BASIS FOR AWARD

The Government will award one contract resulting from this solicitation in accordance with FAR 13.106 to the responsible offeror meeting or exceeding all solicitation requirements and representing the best value based on price.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES

U.S. ARMY CORPS OF ENGINEERS (USACE)

LOWER GRANITE LOCK AND DAM, POMEROY, WA 99347

SECTION 1: SUMMARY OF SERVICES

1.1. GENERAL INFORMATION//DESCRIPTION OF SERVICES

1.2. TRAINING REQUIREMENTS

1.3. OSHA AND STATE OF WASHINGTON SAFETY STANDARDS

1.4. VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF ENGINEERS (USACE)

CONTRACTS

SECTION 2: SPECIFIC TASKS

2.1. GENERAL REQUIREMENTS

2.2. ROUTINE CLEANING REQUIREMENTS

2.4. PERIODIC CLEANING REQUIREMENTS

2.5. UNSCHEDULED SERVICES

2.6. SERVICES DURING MAINTENANCE/CONSTRUCTION ACTIVITY

SECTION 3: CONTRACT ADMINISTRATION

3.1. GENERAL / HOURS OF OPERATION

3.2. CONTRACTOR PERSONNEL

3.3. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES

3.4. CONTRACTOR PROVIDED EQUIPMENT / SUPPLIES / MATERIAL

SECTION 4: ENVIRONMENTAL COMPLIANCE

4.1. HAZARDOUS WASTE / ENVIRONMENTAL PROTECTION

SECTION 5: SERVICE SUMMARY (SS)

5.1. QUALITY ASSURANCE

5.2. PERFORMANCE ASSESSMENT

SECTION 6: SECURITY AND ACCESS REQUIREMENTS

SECTION 7: APPLICABLE PUBLICATIONS AND REFERENCES

APPENDIX A: FREQUENCY TABLE OVERVIEW

APPENDIX B: OPERATING PROJECT AREAS W/ APPROXIMATE SQUARE FOOTAGE

APPENDIX C: TERMS AND DEFINITIONS

SECTION 1: SUMMARY OF SERVICES

1.1. GENERAL INFORMATION//DESCRIPTION OF SERVICES

1.1.1. Overview: To provide non-personal janitorial services at Lower Granite Lock and Dam, Walla Walla District, Pomeroy, WA 99347. The Contractor shall manage the total work effort associated with the services required to meet the performance objectives and standards. The guidelines and conditions identified throughout this Performance Work Statement (PWS) represent the Government’s minimum requirements for the performance and accomplishment of the services identified herein. The Contractor shall, without additional expense to the government, be responsible for obtaining all necessary licenses, permits, certificates, and insurance. Any reference to a federal, state, and local law, or regulation is for emphasis only and does not relieve the Contractor of the obligation to be aware of and comply with all applicable federal, state, and local county laws and regulations. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1.1.1. Scope/Objective: Except where otherwise stated, the Contractor shall provide all management, supervision, inspections, personnel, equipment, tools, supplies, materials, transportation, and other items necessary to perform janitorial services for the Lower Granite Lock and Dam, hereinafter referred to as the Operating Project. Janitorial service applies to all designated spaces, including, but not limited to, halls, handrails, restrooms, offices, work areas, entranceways, lobbies, common areas, test room areas and storage room areas. Maintain facilities at the Operating Project and its surrounding properties in a manner that maximizes facility use by staff during normal duty hours and allows the Government to perform its duty to provide a safe work environment for its personnel. Most services will be performed indoors, however applicable task will be performed outdoors. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.1.1.2. Period of Performance: The period of performance will be for one (1) base period and four (4) twelve (12) month option periods. Requests for unscheduled services will be placed by the Government as the need arises during the performance period.

1. Base Period: 8 July 2024 thru 28 February 2025

2. Option Year 1: 1 March 2025 thru 28 February 2026

3. Option Year 2: 1 March 2026 thru 28 February 2027

4. Option Year 3: 1 March 2027 thru 29 February 2028

5. Option Year 4: 1 March 2028 thru 28 February 2029

1.1.1.3. Place of Performance: Janitorial services under this contract shall be performed at the Operating Project and associated facilities, Pomeroy, WA 99347.

1.2. TRAINING REQUIREMENTS

1.2.1. The Department of Defense (DoD) and Army security training requirements specified below are performance requirements. All contract personnel shall complete initial training prior to the performance start date, or the date new contract personnel begin performance on the contract. Within five (5) business days from completion of training, the contractor shall provide written documentation, in the form of a memorandum or certificate to the Contracting Officer’s Representative (COR). The documentation shall include the names of contract personnel trained and which training they completed. The Contractor shall maintain training records as part of their contract files and provide copies of training certificates to the COR upon request. Training is available at the following website: https://www.nww.usace.army.mil/Business-With-Us/Contracting/AT-OPSEC-for-Contractors/

1.2.1.1. AT Level 1: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or requiring network access, shall complete AT Level I awareness training.

1.2.1.2. Suspicious Activity Reporting (iWatch, Corps Watch, See Something, Say Something) Training: All contract and subcontractor personnel shall receive initial and annual refresher training on the local suspicious activity reporting program.

1.2.1.3. Hazardous Energy Control Program (HECP): Contractor and subcontractor employees requesting unescorted access to the Operating Project shall complete Walla Walla District HECP training. Any working or non-working personnel, vendors and visitors that will be entering an area in which Safe Clearance procedures are being utilized shall take Awareness level training. No personnel, vendors, and visitors will be allowed to enter an area under the protection of a Safe Clearance with further training or escort. Training and tests for the modules below shall be completed online prior to commencing onsite work. All costs for this training shall be considered incidental to the work, and therefore, no additional payment will be made. Training is an annual requirement and will expire one year from the completion date. Training is provided by Vivid Learning Systems and is available online at https://hecp.vividlms.com/. Cost for the training is displayed on the home page. Submit the training completion certification(s) to the COR.

1.3. OSHA AND STATE OF WASHINGTON SAFETY STANDARDS

1.3.1. The Contractor shall conform to applicable Occupational Safety and Health Administration (OSHA), and Washing State standards, as well as the Corps of Engineers Safety Requirements Manual (EM 385-1-1), current version, available here: EM 385-1-1.pdf. It is the Contractor’s responsibility to be familiar and comply with all applicable safety standards. Where conflicts in safety regulations occur, the more stringent regulation shall apply.

Compliance with OSHA, and other applicable laws and regulations for the protection of Contractor employees is exclusively the Contractor’s obligation, and the Government shall assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities.

1.3.1.1. Reporting: The Contractor shall notify the COR immediately, but not later than 24 hours, of damage to private or Government property and/or injury to any person during the execution of this contract. If the COR is not immediately available, the on-duty Powerhouse Operator shall be notified. Local emergency services shall be contacted, as necessary.

1.3.2. Safety Plan: Prior to commencement of work, the Contractor shall provide the COR a written plan of the Contractor’s overall safety program. The plan must address policies and procedures for safe operation and compliance with OSHA, State, EM 385-1-1, and other applicable safety requirements. The plan shall include, but not limited to the following:

1.3.2.1. Activity Hazard Analysis (AHA): In accordance with EM 385-1-1, Section 01.A.13 to identify work hazards and evaluate methods and techniques to minimize those hazards. Each Contractor employee shall review and acknowledge the AHA not less than annually or upon any change.

1.3.2.2. Accident Prevention Plan (APP): The Contractor shall prepare and maintain an APP in accordance with EM 385 1-1, Section 01.A.11 and Appendix A, Paragraph 11, and must include accident reporting procedures as part of the overall prevention and safety plan.

1.3.3. Exposure Report: In accordance with the provisions of EM 385-1-1, Section 01 Program Management, Paragraph 01.D Accident Reporting and Recording, sub-paragraph 01.D.05, the Prime Contractor shall report all accidents and shall provide a monthly record of all exposure and accident experience incidental to the work. The Safety Exposure Report shall be submitted along with the monthly invoice.

1.4. VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF ENGINEERS (USACE)

CONTRACTS

In addition to complying with the requirements outlined in Federal Acquisition Regulation (FAR) Part 22.13, FAR Provision 12.222-38, FAR Clause 12.222-31, FAR Clause 12.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. Veterans while performing under a USACE contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment: www.vets.gov/ Federal veteran employment information: www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS): http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index: https://wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_council__guide_to_hiring_veterans_0.pdf

SECTION 2: SPECIFIC TASKS

2.1. GENERAL REQUIREMENTS

2.1.1. During execution of the work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. The Contractor shall restore damaged areas to their original condition when damaged in the execution of this contract; this includes but is not limited to painting, refinishing, or replacement if necessary.

2.1.2. Schedules: The Contractor shall provide an annual cleaning schedule for areas and services described in the PWS and Appendices A and B. The schedule must identify facilities by building, elevation, area, days cleaning will occur, and approximate time of cleaning. The Contractor will be allowed thirty (30) days to adjust work schedules based on inspections, area use/traffic, special requirements identified in the PWS, and required frequencies. For option years, the schedules shall be submitted no later than fifteen (15) days after award notification.

2.1.3. Documenting Services Performed: The contractor shall track and submit a monthly report of all janitorial services performed. The report shall be submitted to the COR not later than the fifth workday of the following month. The report can be in a format convenient to the contractor but must demonstrate the following information:

date, time, company, name of contractor employee, building/ elevation number, summary of visit including services rendered, and observations.

2.1.4. The Contractor shall consistently provide quality cleaning services in accordance with industry standards, the contract, and applicable Army Corps of Engineers’ standards and guidelines. The Contractor shall accomplish all cleaning tasks to meet the requirements of this PWS and the Service Summary (SS), outlined in Section 5.

2.2. ROUTINE CLEANING REQUIREMENTS

2.2.1.1. Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, and spills from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kickplates, light switches, temperature controls, and fixtures.

After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

2.2.1.2. Trash Removal: All trash receptacles shall be emptied during each cleaning cycle and returned to their initial location. Boxes, cans, paper, and other obvious trash placed near a trash receptacle shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest dumpster provided for this service. Trash receptacles shall be left clean, free of foreign material, and free of odors.

The Government reserves the right to add or remove trash receptacles at its sole discretion without additional compensation due the Contractor.

2.2.1.2.1. Entrances and Policing: The Contractor shall police all non-organic litter within six (10) feet of building entrances, pathways, and sidewalks. Building entrances including doors, windows, thresholds, eaves, and overhangs shall be free of dust, dirt, debris, fingerprints, smudges, and accumulated bugs, bug spots and cobwebs.

2.2.1.2.2. Public Ashtrays/urns: The contractor shall empty all public ashtray/urns receptacles. Clean all ashtrays to the extent that there is no debris, litter, or ashes. Smoking materials will be soaked in water thoroughly prior to disposal. Once ashtrays are clean, contractor shall apply a deodorizer to minimize odor.

Clean all public urns, provide, and replace sand once it is soiled beyond use.

2.2.1.2.3. Exterior Trash Collection: All trash collection adjacent to exterior entrance doors shall be emptied and returned to their original location. Trash receptacles must be left clean, free of foreign matter, and free of odors.

2.2.1.3. Restroom and Shower Areas: All surfaces of sinks, toilets, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, saunas, partitions, doors, walls, stalls, stall doors, entry doors (including handle, kick plates, ventilation grates, metal guards), and other such surfaces shall be cleaned and disinfected using a germicidal detergent. Restrooms shall have a clean scent or no odor at all. Showers, toilets, and urinals will be free of spots, water spots, scale buildup, soap scum, odors, and any other deposits. Mirrors shall be clean and have no streaks or other removable matter. Partitions shall be smudge, dust, and stain free. Vents (within 72 inches of the floor) shall be clean. Restroom sinks, countertops, and fixtures shall be free from water and scale deposits, soil, streaks, and other removable matter. Showers, toilets, urinals, and sinks shall be de-scaled as needed to keep them free of scale, soap scum and mineral deposits. Walls and grout shall be free of all film, spots, and detergent buildup. Occupied restrooms shall not alleviate the contractor from providing the required service. Post appropriate signage alerting occupants that the restroom is “closed for cleaning”.

2.2.1.3.1. Replenishment of all supplies is at the Contractor’s expense. Contractor must ensure restrooms are stocked to the fullest capacity of each dispenser after every scheduled service. In facilities or stalls without dispensers, enough supplies will be set out in an appropriate location for occupants to use.

Contractor will provide toilet paper, paper towels, and hand soap for areas on contract during non-scheduled service as well as scheduled services, however contractor will not need to stock the dispensers except during scheduled service.

2.2.1.3.2. Drinking Fountains: All porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountains shall be cleaned and disinfected. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil.

2.2.1.4. Breakrooms and Kitchens: Buildings that have inside break areas that are equipped with sinks shall be kept clean and supplied with hand soap and paper towels at the same frequency as restroom areas located in the same facility. If no dispensers are available in the break area, the supplies shall be placed on top of the counter. The sink shall be cleaned in the same manner as a sink in a restroom.

2.2.1.4.1. If the sink has items such as dishes or cups inside, the contractor is not required to clean these items or the sink.

2.2.1.4.2. Exterior of appliances, including refrigerators, ranges, microwave ovens, toasters, coffee makers and dishwashers as well as counters under small appliances, shall be clean and free of dust, fingerprints, food particles and smears.

2.2.1.5. Hard Floor Surface: Hard floors shall be maintained free of grit, soil, dust, scuff and heel marks, stains, spills, debris, litter, and other foreign matter by effective routine cleaning. Cleaning shall be accomplished by the most appropriate method/procedure and with cleaning solution(s) (if applicable) for the specific floor type. After cleaning, floor surfaces to include grout shall have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Baseboards, corners, and wall/floor edges shall also be clean. Chairs, trash receptacles, and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning. An electric automatic scrubbing machine may be used in lieu of damp/wet mopping in areas big enough to accommodate machine.

2.2.1.6. Carpeted Floor Surface: Carpets shall be maintained free and of soil, dirt, debris, litter, and other foreign matter by effective routine vacuuming. The Contractor shall use efficient vacuum cleaners that offer high airflow, high efficiency filtration for more effective soil removal. Any spots and/or spills shall be removed (treated or remediated) by following the carpet manufacturer’s approved methods or other commercially accepted practices as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the COR. Area and throw rugs shall also receive this service. Chairs, trash receptacles, and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning.

2.2.1.6.1. Floor Mats: Interior floor mats shall be vacuumed regularly to remove lint, soil, and other foreign matter. Soil and moisture underneath mats shall be removed, and the mats returned to their original locations.

2.2.1.7. Stairs /Stairwells/Elevators (Interior and Exterior): All floor surfaces shall be cleaned as appropriate for floor covering. In addition, grease and grime shall be removed from stair guards, handrails, and baseboards.

Contractor shall remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls to maintain a clean, uniform appearance.

2.2.1.8. Windows: Wash and dry the interior and exterior of ground level windows. Remove all foreign matter from frames, casing, and sills. Ensure windows are clear and free of dirt, film, smudges, streaks, paint drips, water, and other foreign matter. Utilize cleaning methods and solutions that do not scratch, discolor, or damage the glass or window finish. Remove, clean, and replace screens back to their original location. Ensure window screens are free of dirt and debris.

2.2.1.8.1. Interior Glass: All interior glass, including glass in doors, partitions, walls, mirrors, display cases (Plexiglas), etc., shall be free of film, dirt, smudges, fingerprints, water, cobwebs, and other foreign matter. Fish viewing glass inside the South Shore Visitor Center (SSVC) include the exterior surface only, all other windows listed in Facility Inventory are to be cleaned on both sides.

2.2.1.9. Low dusting includes surfaces within six (6) feet of the floor and must be free of dust, lint, cobwebs, and litter. The contractor shall perform low dusting that will result in all dust, lint, litter, and dry soil removed from surfaces. Coffee stains, other stains, streaks, or spots shall be damp dusted. Materials used for dusting shall not cause scratches, abrasions, or defacement of any surface. Waxes, varnishes, or stains will not be allowed.

2.3. SPECIAL CONSIDERATIONS

2.3.1. In addition to the applicable cleaning standards in section 2.1, inclusive, the below space(s) shall receive daily routine services to the standards of this contract.

a. Powerhouse Control Room: Trash, Kitchen, Restroom (elevation 697)

b. South and North Shore Security Stations: Trash

c. South Shore Visitor Center, Inclusive: Daily service 1st floor only 1 April thru 1 October

d. Juvenile Fish Facility, Inclusive: Daily services March thru November only

2.4. PERIODIC CLEANING REQUIREMENTS

2.4.1. Periodic Cleaning Services are more involved and labor intensive than the routine cleanings performed throughout the week. They include intensive cleaning or special services to maintain facilities presentable in the long term as well as to increase their longevity. Such Periodic Services may include but are not limited to thorough shampooing of carpet, and re-waxing of tile floors (completely stripping, sealing, and re-waxing), washing interior and exterior windows, while other areas such as stairs, and sidewalks will require pressure washing.

2.4.1.1. Scheduling of Periodic Cleaning Services. The Contractor shall submit a separate annual schedule for periodic cleaning services broken out by service, month, and building(s)/elevation(s) to receive service. The contractor shall be responsible to coordinate all periodic cleaning services with the COR. The Contractor shall notify the COR of any schedule changes immediately but no later than three (3) working days. The Contractor shall notify the COR in writing when periodic floor maintenance is being started and when finished to allow the COR to inspect services rendered in a timely manner.

2.4.1.2. Damp Dusting: Dust all surfaces, including chairs, desks, cabinets, furniture, windowsills, and blinds, to include mini blinds, baseboards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect up to 72 inches from the floor.

2.4.1.3. High Dusting: Includes surfaces above 6 feet up to 10 feet. Surfaces could include items such as tables, shelves, bookcases, storage lockers, windowsills, handrails, pictures, clocks, window blinds, ceiling fans, etc.

2.4.1.4. Periodic Deep Clean Carpets: Installed carpeting (to include logo floor mats) shall be steam cleaned two

(2) times a year (spring and fall) in accordance with standard commercial practices to maintain a clean and uniform appearance free of stains and discoloration to increase the life of the carpet. Carpets shall be deep cleaned to remove embedded soil from carpet fibers. Deep cleaning shall employ an effective technique and/or method to address soil suspension, soil extraction and drying. After deep cleaning, the carpeted area shall show an improvement in visible appearance. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to their original location after the carpet has dried.

2.4.1.5. Periodic Hard Floor Maintenance: All hard floors shall be cleaned, scrubbed, sealed, polished, waxed, and stripped as required for the appropriate surface at least two (2) times per year (spring and fall), to maintain, protect and ease normal routine floor cleanings. All baseboards and molding shall have all cleaning solutions removed prior to sealing and waxing of floors. After periodic maintenance, floor surfaces to include grout shall have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Chairs, trash receptacles, floor mats and other easily moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original positions.

2.4.1.6. Building Exteriors: The Contractor shall remove insect nests and cobweb accumulations from around door entrance areas, light fixtures, and ground level windows.

2.5. UNSCHEDULED SERVICES

2.5.1. Unscheduled Services: Upon notification, the contractor shall perform emergency or special event cleaning as required in any building, window, area, or room. Once the requirement for an unscheduled service is established, the contractor shall provide the name and phone number of the team lead who will be responsible for accomplishing the service. The Government makes no guarantee as the total amount of unscheduled services needed and reserves the right to require no unscheduled services during a performance period.

2.5.1.1. Emergency cleaning services requested will be tasks already defined in the statement of work with the addition of water extraction. Allowable reasons include, but are not limited to, unexpected accidents or occurrences which create health or safety issues (bodily fluids, slip hazzards), inconveniences, or disruption of work which justify supplemental non-scheduled service. The Contractor shall begin work within four

(4) hours of notification during normal duty days as defined in section 3.

2.5.1.2. Special Event Cleaning: The COR will notify the Contractor as soon as a special event requirement is known, but not less than 24 hours prior to the event. A completion schedule for the additional work will be determined at that time.

2.5.2. Completion Report: Within 48-hours after completion of the emergency or special event cleaning the Contractor shall submit a completion report to the COR via email. At a minimum the email must include the date and time of notification, building/area, work performed, number of employees assigned to the request, and total hours to complete the emergency or special event cleaning.

2.5.3. Payment: Unscheduled services (emergency or special events) will be paid per the price schedule (see CLINs 0001AG, 1001AG, 2001AG, 3001AG, 4001G). The square footage to be priced could be any of the cleaning jobs within the scope of work (not limited to flooring) The square footage will be used to determine the surface area that needs and unscheduled clean. Unscheduled services will not exceed $5,000 per option period. Any unused amount will be de-obligated at the end of the period of performance.

2.6. SERVICES DURING MAINTENANCE/CONSTRUCTION ACTIVITY

2.6.1. It is expected during the period of this contract that occasional repair and construction activity will occur in various areas of the Operating Project, resulting in limited access to some areas. When this occurs janitorial crews will clean the areas that remain accessible to standard. In all areas with limited accessibility the Contractor shall accomplish the janitorial services as specified to restore such areas to their original cleanliness once access is restored.

SECTION 3: CONTRACT ADMINISTRATION

3.1. GENERAL / HOURS OF OPERATION

3.1.1. The Contractor is advised not to perform any services under this contract resulting in a change of work, or services, which affects the price of this contract unless previously negotiated and/or approved by the Contract Officer (KO). Any changes that impact price, completion date, change in specified items, or any other specification listed herein this service contract, shall be completed by bilateral modification.

3.1.2. Contractor Hours of Operation: The Contractor shall perform services Monday through Saturday: Monday thru Thursday, between the hours of 4:00 p.m. and 12:00 a.m. and Friday thru Saturday between the hours of 8:00 a.m. and 4:00 p.m. The Powerhouse Control Room shall not be serviced between the hours of 5:00 p.m. and 7:00 p.m. These hours shall be followed to not disrupt normal duty hours. No work will be permitted on Federal holidays, https://www.opm.gov/federal-holidays/. The contractor will not be reimbursed when the Government facility is closed for holidays or when due to local or national emergencies, administrative closings, or similar Government directed facility closings. If the president grants DoD employees an additional holiday/administrative leave day, it does not apply to the contractor. Work scheduled but not accomplished due to a Government directed facility closure will be accomplished as soon as possible after reopening.

3.2. CONTRACTOR PERSONNEL

3.2.1. Contractor Personnel: Contractor personnel shall present a neat appearance and be easily recognizable while on the Operating Project in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that it identifies personnel easily and quickly for reasons of safety and personal protection.

3.2.2. Contract Manager (CM): The Contractor shall provide a CM who will be responsible for the performance of this contract. The CM must be available during the hours of 8.00a.m and 4:00p.m. Monday thru Thursday to discuss problems via telephone or in-person. The CM and alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

3.2.3. Personal Protective Equipment (PPE): The Contractor shall ensure that all personnel are trained to the level of expertise required for proper performance of the task at hand, and use of safety equipment. Personal Protective Equipment (PPE) shall be provided by the Contractor and must be appropriate to the task to include, but not limited to, a hard hat and safety shoes/boots.

3.2.4. Contractor Employee Personal Conduct: The contractor must ensure its employees conduct themselves in a professional manner while on the Operating Project and refrain from disruptive, offensive, or otherwise improper behavior that undermines order and discipline. The KO may direct the contractor to remove from performance of this contract any contractor employee engaging in such misconduct.

3.3. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES

3.3.1. Facilities: The Government will not provide office space and operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

3.3.2. Utilities: The Government will furnish the following utility services, if applicable, at existing outlets for work to be performed under the contract: electricity, fresh water, sewage service, and refuse collection (from existing collection points). The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish janitorial tasks. The Contractor will provide and maintain, at their expense, the necessary service lines from existing Government outlets to the site of work.

3.3.3. Storage Closet: A janitorial closet will be available for use by the Contractor, without cost, for the purpose of storing materials and equipment, excluding flammable materials. No propane, diesel, or gas-powered equipment will be stored on the Operating Project. The Contractor is required to maintain odorless and clean closets. Cleaning supplies and tools will be stored and organized in such a manner as to allow easy access and movement within the closet. The Government is not responsible for the Contractor’s stored supplies or equipment kept in the building or janitor closet(s), or for the Contractor employees’ personal belongings.

3.3.4. Key and Access Badges: The Government will issue or check out keys and access badges to Contractor employees as deemed necessary by the Government. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost, misplaced, and are not used by unauthorized persons. Keys shall not be duplicated, and the contractor shall immediately report any occurrences of lost keys/key cards to the COR. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the KO, to re-key or replace the affected lock or locks without cost to the government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the subsequent contractor invoice(s) until reimbursed in full.

3.4. CONTRACTOR PROVIDED EQUIPMENT / SUPPLIES / MATERIAL

3.4.1. Equipment, Material, Supply Inventory: The Contractor shall submit for COR approval within ten (10) workdays, following contract award, a list of supplies, material, and equipment to be used on the job with manufacturer’s recommendations on the use of all materials. All equipment items shall be in good or better condition and be capable of efficiently accomplishing the task for which they are designed.

3.4.2. Contractor Equipment: The contractor shall provide adequate number of equipment items and vehicles to effectively fulfill the scope of this contract. In addition, the contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs.

Equipment failure shall not alleviate the contractor from performing any requirement contained in this contract. All equipment items shall be clearly identified as belonging to the Contractor. The Contractor shall maintain a printed copy of the manufacturer’s operation and maintenance instructions for each piece of powered equipment used onsite. These instructions shall be stored in a location known by and easily accessible to its employees and the COR.

3.4.2.1. Contractor Vehicles: Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance. Contractor vehicles shall be used solely for the intended purpose of performing services in this PWS during normal hours of operation.

3.4.2.2. The Contractor shall utilize products and material made from bio-based & recovered materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality in delivery of this contract. All supplies and materials shall be of a type and quality that conform to applicable Environmental Protection Agency (EPA) specifications and standards. The Contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances shall not be allowed on the Operating Project. The Contractor shall make Safety Data Sheets (SDS) available to its employees and Government in accordance with 29 C.F.R. 1910.1200.

SECTION 4: ENVIRONMENTAL COMPLIANCE

4.1. HAZARDOUS WASTE / ENVIRONMENTAL PROTECTION

4.1.1. Environmental Protection: The Contractor shall minimize environmental pollution and damage that may occur as the result of service contractor operations. The environmental resources within the Operating Project boundaries and those affected outside the limits of permanent work shall be protected during the entire duration of this contract. Any delays resulting from failure to comply with environmental laws and regulations shall be the Contractor's responsibility.

4.1.2. Notification of Non-Compliance: The COR will notify the Contractor of any noncompliance. The Contractor shall respond, in writing, with a proposed corrective action not later than one (1) hour following notification of noncompliance. Once the/a proposed action is approved by the COR, the Contractor must implement corrective action not later than two (2) hours following the approval. If the Contractor fails or refuses to comply promptly, the KO may issue an order stopping all or part of the work until corrective action has been taken. Time lost due to any such stop orders is the responsibility of the contractor.

4.1.3. The Contractor must remove all waste incidental to the delivery of this contract from the site and legally and ethically dispose of it to bring no direct or indirect liability onto the Government. The Contractor shall be responsible for any fines or penalties levied by any environmental or regulatory authority resulting from its action or inaction, (but not resulting from the actions or inactions of a third-party or the Government). All costs associated with the removal and disposal of waste is the responsibility of the Contractor. The Contractor will maintain records of disposal and provide the Government with a copy of the disposal records upon request from the COR for compliance.

4.1.4. Hazardous Communication Plan (HCP): The Contractor shall develop a written Hazard Communication Plan in accordance with 29 C.F.R.1910.1200 as part of its overall Health and Safety Program. The written plan applies to any hazardous chemical present in the area where the Contractor is working and to which the Contractor is or may be exposed to under normal conditions of use. The Contractor shall prepare and submit a hazardous materials inventory, in accordance with EM 385-1-1, Section 06.B.01.a, and Section 06.B.01.c, as an appendix to the HCP (excel format). This inventory shall itemize all materials by type as sold with an SDS and include approximate quantities to be stored on the Operating Project. The inventory must be kept current and submitted annually or upon request to the COR or the Environmental Compliance Coordinator (ECC). The Contractor and the Government will jointly maintain the SDS for all hazardous materials in accordance with 29 CFR 1910.1200. Changes to the chemical inventory of any chemical not previously listed and accepted shall be submitted for acceptance, to the COR, thirty

(30) calendar days prior to use.

4.1.4.1. Hazardous Waste Handling Plan (HWHP): The Contractor shall submit a HWHP not later than fifteen (15) calendar days following contract award. The HWHP must comply with all Federal, State, and local laws or regulations that pertain to generation, storage, and transportation of hazardous materials: 40 CFR 260-40 CFR 263, WAC 173-303-100. 49 CFR 171-178, 29 CFR 1910.120, 29 CFR 1926.65. At a minimum, the plan shall include the following:

4.1.4.1.1. A hazardous material spill and cleanup plan, which shall include tools and readily available materials on hand to facilitate…