Solicitation W912BV20Q0094 Janitorial Services.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV20Q0094 08-May-2020

b. TELEPHONE NUMBER

918.669.7657

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 29 May 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

C C THAYER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF84

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV20Q0094

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments before submitting documents. Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Zip Files, Cloud storage providers, google docs, web based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT-CT-SS-Quotes@USACE.Army.mil and copy Douglas.D.Buffington@USACE.Army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Douglas D. Buffington and the solicitation number.

When submitting through mail ensure you clearly mark the envelope to:

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

Douglas Buffington, CECT-SWT-E 2488 East 81st Street

TULSA, OK 74137

FAX: (918) 669-7436

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand‐ carried, please provide notification to the Contract Specialist at least one working day in advance, (918‐ 669‐ 7078) or Douglas.D.Buffington@USACE.Army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points located on the 16th floor of the small tower. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 East 81st Street

TULSA, OK 74137-4290

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the past performance references page, if included in solicitation.

3) Complete the pricing schedule provided in the solicitation.

4) Complete all FAR Clauses with applicable blanks filled in from SECTIONS I, K, and L.

5) Your quote must identify the business size of the prime contractor and the business name and address of any subcontractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls. (FAR 52.219-14 LIMITATIONS ON

SUBCONTRACTING (DEVIATION 2019-O0003) (JAN 2019))

6) Evidence that the contractor has completed a project similar to the size and scope of this project.

PREPROPOSAL/SITE VISIT CONFERENCE

A Preproposal Conference/Site Visit is not scheduled due to COVID-19. All request for clarification or question related this solicitation must be requested on Bidder's Inquiry. See instructions below.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

In accordance with AFARS 5132.702(a)(ii)(B): “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continues.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV20Q0094 The Bidder Inquiry Key is: 5CM3JA-82G5FN

5. Address/enter only one question/issue per entry.

c. The Bidder Inquiry System will be unavailable for new inquiries 2:00pm (Central) Friday, 22 May 2020 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Douglas Buffington Telephone: 918‐669‐7078 E‐MAIL: Douglas.D.Buffington@usace.army.mil

Section B - Supplies or Services and Prices

PRICE SCHEDULE

Price Schedule

Robert S. Kerr Powerhouse Janitorial Services

Total Cost $

Base Year 1 July 2020 – 30 June 2021

CLIN SERVICES QTY UNIT UNIT COST TOTAL

0001 Janitorial Services 12 MO $ $

First Option Year 1 July 2021 – 30 June 2022

1001 Janitorial Services 12 MO $ $

Second Option Year 1 July 2022 – 30 June 2023

2001 Janitorial Services 12 MO $ $

Third Option Year 1 July 2023 – 30 June 2024

3001 Janitorial Services 12 MO $ $

Fourth Option Year 1 July 2024 – 30 June 2025

4001 Janitorial Services 12 MO $ $

SUBCONTRACTOR INFORMATION

Prime Contractor Business Size of Prime Contractor Percentage of Work to be Completed by

Prime Contractor

Name of Subcontractor and CAGE Code

Address Percentage of Work by Subcontractor

Subcontractor Size and Socioeconomic Category

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

WORK REQUIREMENT

S P E C I F I C A T I O N S

JANITORIAL SERVICES

ROBERT S. KERR POWERHOUSE

OKLAHOMA

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices.

A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Deductions for Deficient Work

10 Safety 11 Contractor's Facilities 12 Work Schedules 13 Reporting Defective Facilities 14 Building Security 15 Prework Conference 16 Contractor Submittals 17 Billing 18 Contractor Quality Control 19 Antiterrorism and Operations Security Requirements 20 DIACAP Security Language

EXHIBITS

No.

TITLE

1 Quality Assurance Report 2 Specifications for Contractor‐ Furnished Materials and Supplies 3 Performance Requirements Table 4 Invoice Format 5 Quality Control Inspection Log

APPENDICES

Appendix Title

A Janitorial Work ‐ Powerhouse

1. SCOPE OF WORK. The work required under this specification provides for the janitorial work at the powerhouse and contiguous exterior areas.

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.5. Government. The term "Government" as used herein means the United States of America.

2.6. Performance Requirement (PR). The Government's requirement for each service provided under the contract. Performance Standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.7. Project. The term "project" as used herein means all Government property and easements at Robert S. Kerr Lake.

2.8. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.9. Quality. Conformance with the contract specification.

2.10. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.11. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.12. Semimonthly. Work required to be performed two times per month.

2.13. Semiweekly. Work required to be performed two times per week.

2.14. Workday. Any day, Monday through Thursday, exclusive of Federal holidays.

This definition should not be interpreted to mean work is not required by this specification on other days.

2.15 Clean. Free of dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and free from foreign matter, and residue from cleaning agents are removed.

2.16 Sanitary. Free of conditions that affect hygiene and health.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385‐ 1‐ 1, current issue) is hereby incorporated into this specification. EM385‐ 1‐ 1 is available on‐ line at:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsM anual.aspx .

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of janitorial work shall be in accordance with this specification.

4.2. Acceptance of janitorial work. The Government shall accept work unless the Contracting Officer or the Contracting Officer’s Representative (COR) notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer or the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance Report (SWT Form 982, Exhibit 1).

4.2.2. If the Contracting Officer or the COR notifies the contractor of deficient work, the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be reperformed the same day. Work performed on less than a daily schedule shall be reperformed not later than the following day. Refer to paragraph 9 for deficient work not reperformed.

4.2.3. The contractor shall notify the Contracting Officer and the COR when deficiencies have been corrected by completing Part IV of the QA Report, provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer or the COR shall complete Part V of the QA Report and furnish the contractor a copy. A copy will also be provided the Contracting Officer at the Tulsa District Office for inclusion in the electronic files.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one supervisor on the project who shall have full authority to direct any work required. This supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing to the Contracting Officer and the COR.

5.2.2. The contractor shall provide the Contracting Officer and the COR a local or toll‐ free telephone number at or through which the supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular‐ type phone is acceptable.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within specified time limits. Upon request, the contractor shall present equipment to the Contracting Officer for inspection.

6.1. All motorized equipment shall be powered by 115 Volts AC. All floor and shop-type vacuums shall utilize HEPA filters to minimize airborne dust resulting from cleaning activities.

6.2. All equipment must be in good operating and mechanical condition and shall comply with EM 385‐

1‐ 1.

6.3. Upon request from the Contracting Officer or the COR, the contractor shall present equipment to the Contracting Officer or the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection. The Contracting Officer or the COR shall establish the time and location for these inspections.

6.4 While performing work under this contract, vehicles shall be operated only by legally licensed drivers and parked only on roads, parking areas, or pullouts unless the Contracting Officer or the Site/Lake Manager approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits

7.1.1. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer to determine compliance with this specification.

7.1.2. Specifications for selected contractor‐ furnished materials and supplies are given in Exhibit 2. In addition to materials and supplies listed in Exhibit 2, the contractor shall furnish the following:

Carpet Shampoo Cleaning compounds Deodorant Cakes Glass Cleaner Mops, brooms, etc.

Paper Towels Soap/Anti‐Bacterial Soap Toilet Tissue Ultra High Speed Finish White paper towel napkins for tables Disinfectants Pressure Washer, Ladders necessary to clean 10ft and below Vacuum Cleaner with HEPA Filter Heavy duty plastic liners for trash receptacles, minimum 6 mil Spot Remover for carpets & upholstered chairs Wax and stripping agents for tile floors

7.2. Government Furnished. The Government will furnish potable water.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds.

Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's Representative.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory reperformance.

9. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3.

Deductions for documented defects will be made in accordance with the following procedures:

9.1. Each service found deficient and reperformed by the contractor: No deduction.

9.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

9.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

9.4. Each service found deficient and not reperformed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

10. SAFETY.

10.1. Safety Plan. The contractor shall furnish the Contracting Officer and the COR with a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385‐ 1‐ 1. The safety plan shall include, but not be limited to the following:

10.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

10.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

10.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

10.1.4. Procedures for treating and transporting injured persons to medical facilities.

10.2. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer.

10.3. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short‐ sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385‐ 1‐ 1.

10.4. Accident Reports.

10.4.1. The contractor shall immediately notify the Contracting Officer and the COR of all known accidents that occur at the project and result in death or serious injury.

10.4.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer and the COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

10.5. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man‐ hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

11. CONTRACTOR'S FACILITIES. The contractor shall be responsible for storage of materials, supplies and equipment to maintain the services required by this contract.

12. WORK SCHEDULES. At the beginning of each quarter, the contractor shall furnish the COR a schedule for performing all janitorial work that is required at a semiannual frequency or less. A revised schedule shall be furnished the COR prior to the contractor changing his mode of operation.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR or Site Manager each workday.

14. BUILDING SECURITY. The names of contractor personnel authorized to perform work under this contract shall be furnished the Contracting Officer and the COR. Only those persons whose name appears on this list shall be allowed access to buildings. When Government personnel are not present while work is being performed, contractor personnel shall keep buildings locked and refuse entrance to anyone who does not have a key to the buildings. Contractor personnel will be instructed by the COR in the operation of intruder alarm systems and will be responsible for correct operation of these devices when work is performed and Government personnel are not present.

15. PREWORK CONFERENCE. The Contracting Officer or their designated representative shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 16 below. As a minimum, the officer of the company that signed the contract and the on‐ site supervisor shall represent the contractor. The Contracting Officer or their designated representative shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

16. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer and/or the COR prior to starting work. All submittals, other than copies of contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

16.1. Names of supervisor and alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

16.2. Safety Plan (submit prior to initiation of work) (subparagraph 10.1.).

16.3. Exposure reports (submit by 2nd workday of each month) (subparagraph 10.5.).

16.4. Work schedules (submit prior to initiation of work and prior to changing schedules) (paragraph 12).

16.5. Personnel authorized to perform work under this contract (paragraph 14).

16.6. Insurance Certification submitted prior to initiating work

16.7. AT/OPSEC Training form provided prior to initiation of work and prior to any employee entering the facility (paragraph 19)

16.8. Background check initiated with the Tulsa District Security Officer prior to initiation of work and prior to any employee entering the facility (subparagraph 19.2.)

16.9. Joint Personnel Adjudication System (JPAS) background check (paragraph 20)

17. BILLING.

17.1. The contractor shall submit the original and two copies of invoices at the end of each month for all completed work.

17.2. Invoices shall be

prepared in the format shown at Exhibit 4.

17.3. All exposure reports shall be submitted before an invoice will be accepted.

17.4. Invoices and supporting documents shall be delivered or mailed to Robert S.

Kerr Powerhouse, 29759 Powerhouse Road, Keota, OK 74941‐ 8815.

18. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program in accordance with clause 52.246‐ 1 "Inspection of Services" to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 3

18.1. Results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 5). Furnish a copy of completed inspection logs to the Contract Officer’s Representative weekly.

18.2. Requirements in 18.1. may be waived by the COR if it is determined proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the COR. If submissions are again required after being waived this reinstatement shall not be considered as grounds for a price increase.

19. Antiterrorism And Operations Security Requirements: The Contractor shall be responsible for ensuring all personnel, to include sub‐ contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub‐ contractor personnel be onsite prior to completion of any applicable training, submission of training verification, and initiation of background check.

19.1. Training materials and verification forms will be provided within two business days of Contract

Award.

19.2. Per the ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS, Jun 2015, incorporated in SECTION H, Item 2b:

19.2.1. For contractors who do not require CAC, but require access to a DoD facility or installation. Proposed language: Contractor and all associated sub‐ contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐ III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐ 05 / AR 190‐ 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

19.2.2. Contractor personnel who are intended to access Government Facilities unescorted MUST provide the following to the Tulsa District Security Officer prior to attempting to access Government Facilities:

1. PSIP Form completed (Form will be provided upon request)

2. OF 0306 completed

3. Two copies of FD 258 (finger print cards) completed

4. Copy of birth certificate, passport, or Certificate of Naturalization

5. Copy of State issued drivers license or state ID

6. Resume' covering seven years

7. Employees will need to complete the SF 86 and retain this copy.

Employees should retain copies of all the above forms.

19.2.3. Once the above forms are turned over the background check will be initiated. The Employees will receive notification/email from the Office of Personnel Management providing them information to fill out an SF 85 on‐ line.

20. DIACAP Security Language for Powerhouse Contracts

SITE SECURITY MEASURES: In accordance with the DoD Information Assurance Certification and Accreditation Process (DIACAP), all contractors and their employees, and all subcontractors and subcontractor’s employees requiring unescorted admittance to SWT Power Houses shall have a current Joint Personnel Adjudication System (JPAS) background check verified through the Tulsa District (SWT) Security office before they are allowed to enter the power plant building or structures. The JPAS background check will be performed at no additional cost to the contractor/subcontractor.

All contractors and their employees, and all subcontractors and subcontractor’s employees requiring escorted admittance to SWT Power Houses shall have a current (within 90 days of submission) completed local law enforcement background check submitted to the Contracting Officer and Powerhouse Superintendent/Lake Manager no less than 5 working days prior to the needed day of entry and approved by the Government before they are allowed to enter the power plant building or structures.

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the powerhouse any employee the Contracting Officer deems, incompetent, careless, disruptive, or otherwise objectionable.

All no‐escort‐required background checks must be conducted through the Personnel Security Investigation Portal (PSIP) submitted through the SWT Security office when required.

The JPAS and PSIP checks will be performed at no additional cost to the contractor/subcontractor.

All escort‐required background checks must be conducted by a law enforcement agency* (i.e., Sheriff’s Office, etc) within the state in which the person resides. Any costs associated to obtain the law enforcement background checks shall be the responsibility of the contractor/subcontractor/individual. Individuals will be allowed to enter any SWT Power House buildings or structures if they do not have any disqualifying factors.

Background check disqualifying factors include: Any felony conviction; a misdemeanor conviction within the previous five years for a crime of violence, drug use / possession, or theft. If an individual does not have a disqualifying factor but has a misdemeanor conviction then those individuals will be evaluated or considered on a case by case basis.

The contractor or subcontractor of the individual who has been approved to enter the Powerhouses shall coordinate all access with either the Lake Manager, Power Plant Superintendent, or on‐site COE representatives.

*Background checks for Oklahoma can be obtained through the following URL:

http://www.ok.gov/osbi/Criminal_History/index.html

Other States:

www.galla ntbackgrou ndchecks.c om

EXHIBIT 1

QUALITY ASSURANCE REPORT

The Quality Assurance Report SWT Form 982 is provided at SECTION J as Attachment 1.

EXHIBIT 2

SPECIFICATIONS FOR

CONTRACTOR‐

FURNISHED

MATERIALS AND

SUPPLIES

ITEM APPENDIX SPECIFICATION

HAND SOAP/ANTI-

BACTERIAL SOAP

A LIQUID, HIGH LATHERING & SUDSING

CHARACTERISTICS, MILDLY PERFUMED

(All Restrooms).

HAND SOAP A BAR, LAVA OR EQUIVALENT (MENS).

REFUSE CONTAINER

LINER

A PLASTIC, 8 TO 64 GALLON. Heavy Duty for trash barrels.

TISSUE PAPER A 2-PLY BATH TISSUE, NON-BLEACHED,

NATURAL, SEPTIC TANK SAFE,

MINIMUM OF 500 SHEETS PER ROLL,

100% POST CONSUMER WASTE

RECYCLED MATERIALS, #100, FORT

HOWARD CO. OR EQUAL.

TOWELS A SINGLE PLY, SINGLE-FOLD, white, 40% POST CONSUMER WASTE RECYCLED

MATERIALS TO MEET EPA GUIDELINES

AS SPECIFIED IN THE FEDERAL

REGISTER #150, FORT HOWARD CO.

OR EQUAL.

Scrubber Sponges A Cookware scrubber Sponge equal to Skilcraft MR556

URINAL DEODORANT

CAKE

A PERFUMED, COMMERCIAL QUALITY,

SEPTIC TANK SAFE.

E

XHIBIT

PERFO

RMANC

E

REQUIR

EMENT

S

SERVICE

REQUIREMENTS

PR

NO.

PERFORMANCE STANDARD

APPENDIX A

Dust furniture, etc.

1 All furniture surfaces free of dust, litter, lint, and soil.

Clean floors 2 Clean. No litter, mop strands, streaks, swirl marks, or detergent residue left on floors. No standing water on floors. No splash marks on furniture, walls, baseboards, etc. No remaining insect carcasses on floors.

Finishing floors 3 Entire floor has a uniform, glossy appearance. No scuffmarks or visible wax buildup. Baseboards, furniture, etc., shall be free of cleaning and waxing solutions.

Vacuum carpets & floor mats

4 Clean. Free of soil, litter, & debris visible at a distance of 10 feet.

Clean carpets & floor mats

5 Clean. Free of soil spots unless special cleaning agents prove unsuccessful. No evidence of fuzzing caused by harsh rubbing or brushing. Cleaned soil spot areas blend with adjacent areas of carpeting.

Clean light fixtures

6 Clean. Free of insects, insect nests, dirt, grease, and other foreign matter all fixtures at or below ten feet in height.

Clean mirrors & glass (other than windows)

7 Clean. Free of dirt, smudges, streaks, and other foreign matter.

SERVICE

REQUIREMENTS

PR

NO.

PERFORMANCE STANDARD

Clean restrooms 8 Clean and odor-free. All fixtures, walls, & floors clean. Lavatories, urinals, commodes, & floors sanitary. Soap, towels, & toilet tissue adequate until next cleaning day.

Clean drinking fountains

9 Clean, sanitary.

Clean Walls, Pictures, and Windowsills

10 Clean and free of dust, grime, marks removed as possible, insects and nests removed.

Clean/Dust Shelves & Elevated Surfaces, Stationary & Portable Equipment

11 All surfaces clear of dust, grime, lint, insects, insect nests, and soil.

Windows 12 Clean interior surfaces reachable with no more than a two step stool and entry exterior windows and glass doors, clean/dust blinds, remove dust, dirt, grime, insects, and insect nests.

Grounds keeping 13 Grounds, parking areas, & building sidewalks free of refuse & debris.

Refuse collection 14 Containers empty. Heavy duty liners clean and not torn.

Refuse disposal 15 Refuse deposited in barrels. No refuse left outside or in parking areas. Contractor to supply a six (6) yard dumpster.

Light Fixtures 16 Clean, sanitary. Free of insects, insect nests, dirt, grease, and other foreign matter.

Kitchen Facilities 17 Clean, sanitary all sinks, dining tables, appliances, and counter tops. Clean -inside and outside of Microwaves

Glass enclosures 18 Clean inside window frames & doors, no streaks. Free of dirt, smudges, and other foreign matter

Hand and mid railing on stairs

19 Clean, sanitary. Free of insects, insect nests, dirt, grease, and other foreign matter.

Elevator Walls 20 Clean, sanitary. Free of insects, insect nests, smudges, dirt, grease, and other foreign matter.

Cleaning at ten (10) foot and below

21 Remove dust/grime from all flat and dust collecting surfaces at or below ten feet in height including duct work which does not obtain abestos cabinets, lights, vents, piping, governor tanks, regulators, piping, plant equipment,and tanks. Dust removal shall be accomplished by either vacuum with a HEPA Filter equipped vacuum or wet wiping surfaces. Any cleaning solutions to be used on painted surfaces shall be tested in an inconspicuous area prior to use to ensure they do not negatively impact the surface finish.

Cleaning solutions shall not contact any operating equipment (i.e. touch panel screens) during cleaning activities.

E X H I B I T I N V O I C E F O R M A T

BILLING FOR MAINTENANCE CONTRACT

Company Name:

INVOICE

Address:

Phone:

E-mail:

Name:

U.S. ARMY CORPS OF ENGINEERS

Tenkiller Powerhouse

Address:

Route 1, Box 259P

City, State

Gore, OK 74435

Contract # Job Date of Service Invoice # Janitorial

Services

Payment Terms: Net 30

Item #

Description

Unit

Unit Price Price

TOTAL $

EXHIBIT 5

QUALITY Control Inspection Log

The Quality Control Inspection Log SWT Form 990 is provided at SECTION J as Attachment 2.

A

PPENDIX A

JANITORIA

L WORK ‐

POWERH

OUSE

1. FACILITIES TO BE SERVICED. The facilities to be serviced under the provisions of this appendix consist of the powerhouse and contiguous exterior areas. An inventory of these areas is given in Table A. A step ladder and a step stool will be required for certain areas.

2. FREQUENCIES AND TIMES OF SERVICES. Services required on each workday shall be performed on Monday through Thursday, excluding Federal holidays. All work shall be accomplished between 7:00 a.m. and 3:30 p.m. Services required on a weekly, monthly, quarterly, or semiannual basis shall be performed on any of the workdays specified above. Contractor shall provide a schedule outlining the execution of weekly, monthly, quarterly, and semiannual services.

3. DESCRIPTION OF WORK.

3.1. Offices, Lobbies, Elevator, Control Room, Electronic Equipment Room, Break/Conference room, Kitchens, First Aid Room, Hallways, and Stairway (Excluding Restrooms).

3.1.1. Each cleaning day. Empty trash receptacles (clean cans if necessary).

Clean sinks and counter tops; clean all microwaves(Inside & out) ; clean and disinfect drinking fountain; and clean tile floors including elevator. Damp mop wood laminate flooring and vinyl plank flooring. Sweep stairway. Dust desktops. Control switchboards, electronic equipment, computers, typewriters, radio, videocassette recorder and copy machine shall NOT be cleaned.

3.1.2. Weekly. Vacuum carpeted floors & floor mats. Spot remover shall be used to remove new spills from carpeted floors & floor mats. Clean exterior surfaces of refrigerators, stoves, and cabinets. The glass on entry doors and other glass enclosures shall be cleaned. Clean windowsills, cabinets, pictures, handrails, and office furnishings. Vinyl tile floors shall be high speed buffed with no visible scratches or scuff marks left. Mop stairway, Clean out insects, insect nests and webs From corners, lights, windows, and ceilings.

3.1.3. Monthly. Clean chairs, including removal of spots from upholstered chairs.

Clean walls, doors, ceilings, and HVAC vent covers. Stains or marks that cannot be removed without damaging wall surfaces or paint are exempt from this cleaning.

3.1.4. Quarterly. Remove dust/grime from all flat and dust collecting surfaces & walls (By vacuuming or wetwiping)to include cabinets, shelves, lights, vents, and pipes at a height of ten feet or lower. Do NOT clean, service, or touch any surface which is designated to contain asbestos or contain high voltage.

3.1.5. Semiannually. Wax vinyl tile floors to include the elevator. Tile floors shall be stripped prior to being waxed. Steam clean carpeted floors, spot remover shall be used to remove stains. This work shall be scheduled with Plant Management and shall be completed from start to finish in a two‐ week time frame.

3.2. Restrooms/Showers, Locker Rooms, and Janitorial Closets.

3.2.1. Each cleaning day. Wet mop floors. Clean and sanitize mirrors, sinks, toilets, urinals, showers, and plumbing fixtures. A disinfectant shall be used to eliminate odor and minimize health hazards.

Deodorant shall be maintained in restrooms. Deodorant cakes shall be maintained in urinals. Trash receptacles shall be emptied. Soap, anti‐ bacterial soaps, paper towels, and toilet tissue dispensers shall be checked and filled if necessary. Do not mix liquid soap colors. Clean janitorial sinks. Supply a clean scrubber sponge to each sink in the restrooms. Wash with germicidal solution entrance doorways, doors, and handles/knobs.

3.2.2. Weekly. Clean walls, partitions, and shower stalls to include dusting the top of the partitions and stalls. A disinfectant shall be used to eliminate odor and minimize health hazards.

3.2.3. Monthly. Thoroughly clean, scrub by agitation (with hand brush or mechanical machine) and disinfect the grouting, corners of floors, baseboards.

3.2.4. Quarterly. Clean ceilings, vent covers, and

light fixtures. Remove dust/ grime from all flat and dust collecting surfaces at a height of ten feet or less.

3.2.5. Semiannually. Wax ceramic tile floors. Tile floors

shall be stripped prior to being waxed and buffed after waxing.

3.3. Erection Bay, Generator Bay, Generator Tops, Shop Areas, Switchgear Rooms, Pump Station Area, Cable Spread Room, Water Treatment Room, Gate Repair Room, Air Compressor Room, Oil Storage Rooms, Oil Transfer Room, Sewage Room, Paint and Grease Room, Bottom Gallery, adjacent Hallways, and Stairways, Battery Room, Charger Room, Diesel and Fuel Room, Air Handling Room, and Air Conditioning Room.

3.3.1. Each cleaning day. Empty trash receptacles. Sweep or dust mop shop areas. Dust mop all quarry-tile floors (wet mopping shall be accomplished if necessary to remove dirt).

3.3.2. Weekly. Wet mop shop areas. Grease and oil stains will be removed from the floors Clean all handrails. Dust mop the tops of all generators; no water allowed. Dust mop Water Treatment Room.

Clean from insects and webs.

3.3.3. Monthly. Sweep and mop all floors and stairways;

Wet mop the tops of all generators; no mop buckets allowed on generator top; grease and oil stains will be removed as required. Clean all floor drainage gutters.

3.3.4. Quarterly. Buff all quarry-tile floors including stairways and vertical quarry tile including equipment pads. Remove dust/grime from all flat and dust collecting surfaces & walls (By vacuuming or wetwiping)to include cabinets, shelves, lights, vents, and pipes at a height of ten feet or lower. Do NOT clean, service, or touch any surface which is designated to contain asbestos or contain high voltage.

3.3.5. Semiannually. Clean light fixtures and vent covers. Remove insect nests/webs. Sweep/power wash floors in air handling rooms and power wash air intake louvers inside and out.

3.3.6 Annually. Wax all quarry‐tile floors including stairways and vertical quarry tile including equipment pads. Floors shall be stripped prior to waxing and buffed after waxing.

3.4. Exterior Surfaced Areas, Intake Deck, Draft Tube Deck, Entrance Area, and Lawn Area.

3.4.1. Each cleaning day. Pick up litter, trash, and debris. Concrete entrance pad shall be swept clean. Mayflies will be cleaned up daily or as needed during season.

3.4.2. Weekly. Concrete entrance pad and bench shall be scrubbed and hosed off, Cobwebs and wasp nest shall be removed from windows and lights.

Remove vegetation from Intake and Draft Tube Decks.

3.4.3. Monthly. Power wash front entrance windows and clean Removing all debris,incests and webs.

3.4.4. Semiannually. Sweep intake and draft tube decks, power wash air intake screen.

3.5. Refuse Disposal. Contractor shall supply a six (6) yard dumpster to be emptied weekly. Dumpster may not be utilized to dispose of household refuse.Refuse shall be disposed of off Government land in accordance with applicable local, state, and Federal laws and regulations.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs in Exhibit 3. The terms clean, sanitary, and odor‐ free facilities are used in Exhibit 3 and are defined as follows.

4.1. Clean. The contractor shall vacuum, sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor‐ free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

TABLE A INVENTORY OF FACILITIES

AREA SIZE

Interior Heated Areas w/Carpeted Floors 500 SF Interior Heated Areas w/Vinyl Tile Floors 6,135 SF Interior Heated Areas w/Wood Laminate Floors 1,440 SF Interior Areas w/Quarry‐Tile Floors 24,504 SF Interior Work & Storage Areas w/Concrete Floors 34,949 SF Area of Concrete Entrance Pad 200 SF

Interior Heated Areas w/Vinyl Plank Flooring 500 SF

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

52.246-1 Contractor Inspection Requirements APR 1984

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

52.242-15 Stop-Work Order AUG 1989

Section G - Contract Administration Data

252.201-7000 Contracting Officer's Representative DEC 1991 252.204-7006 Billing Instructions OCT 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

Section H - Special Contract Requirements

WAGE RATES

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5144 Daniel W. Simms Division of | Revision No.: 13 Director Wage Determinations| Date Of Last Revision: 12/23/2019 Note: Under Executive Order (EO) 13658 an hourly minimum wage of $10.80 for calendar year 2020 applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1 2015. If this contract is covered by the EO the contractor must pay all workers in any classification listed on this wage determination at least $10.80 per hour (or the applicable wage rate listed on this wage determination if it is higher) for all hours spent performing on the contract in calendar year 2020. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

State: Oklahoma

Area: Oklahoma Counties of Le Flore Sequoyah

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 12.60 01012 - Accounting Clerk II 15.33 01013 - Accounting Clerk III 17.78 01020 - Administrative Assistant 20.20 01035 - Court Reporter 21.63 01041 - Customer Service Representative I 11.53 01042 - Customer Service Representative II…