Solicitation_ W9124M23Q0029-mod.pdf

W9124M23Q0029

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document refere nced in Item 9A or 10A, as heretofore change d, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to update the Spouse Retreat Description of Service for the hotel location requirement from mandatory beachfront location to Hotel w ithin 10 minute radius w ith shuttle services to beach.

2. The solicitation closing date has been extended to 12:00PM EST, 5 September 2023.

1. CO NTRACT ID CODE P AGE OF P AGES

J 1 6

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 30-Aug-2023

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer )(Signature of person authorized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W9124M23Q0029

X 9B. DAT ED (SEE IT EM 11)

01-Aug-2023

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer X is ext ended, is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s a mendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FA ILURE OF YOU R A CKNOWLEDGMENT TO BE RECEIVED AT TH E P LACE D ESIGNATED FOR TH E RECEIPT OF OFFERS P RIO R TO THE HOUR AN D DATE SP ECIFIED MA Y RESULT IN

REJECTIO N OF YOUR OFFER. If by vir tue of thi s amendment you desire t o change an offer already submit ted, s uch c hange ma y be made by t ele gram or let ter, provided each t elegram or l ett er makes reference to the sol ici tat ion and this amendment , and is re ceived prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO .(If appli cable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Aug-2023

CODE

MICC - FORT STEWART

976 WILLIAM H. WILSON AVE SUITE 100

FORT STEWART GA 31314

W9124M 7. AD MINISTERED BY (If other t han item 6)

4. REQUISITION/PU RCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Aug-2023 03:00 PM to 05-Sep-2023 12:00 PM.

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT

Spouse Mentorship Training

22-24 Sept. 2023

1 GENERAL INFORMATION

1.1 Period of Performance: 22 Sept. 2023 – 24 Sept. 2023

2 DESCRIPTION OF SERVICES: The Contractor shall furnish 40 guest rooms for the event for two consecutive nights from 22-24 Sept. 2023 beachfront location to Hotel within 10 minute radius with shuttle services in either South Carolina, Georgia, or Florida that is no further than 150 land miles from Hunter Army Airfield, GA. They shall provide 2 meeting rooms within same hotel venue as room accommodations.

The 2 meeting rooms shall each be furnished with 15 large round tables, 60 chairs, audio visual capability and water stations. The Contractor shall provide meal vouchers for 15 children and 40 adults for a total of 5 meals per person. The Contractor shall provide a self-parking and amenities package that includes: internet access and applicable vehicle fees. The Contractor shall also provide an audio/visual package that includes: projector, screen, podium, speakers for laptop, registration table, dry erase board with markers and microphone. The Contractor shall provide a property for event on beachfront location in either South Carolina, Georgia, or Florida that is no further than 150 land miles from Hunter Army Airfield, GA. The Contractor shall provide an event planner expected to be present prior to the start of each event on the final itinerary published by unit.

40 Rooms (Queen beds or larger) 40 Families (approximately 55 participants) 1 Conference Room for Spouse Mentorship, configured banquet style plus 2 rectangle tables with 4 chairs 1 Conference Room with space for meal service; that is separate from the

Spouse Mentorship area.

1 Childcare Room on the same floor and near the adult Mentorship area A/V Equipment for Training Room (Podium, Projector, Screen, Two (2)

Microphones, large Whiteboard) A/V Equipment for Child Care Room (2 TVs, 2 DVD Players)

2.1 FACILITIES: Hotel shall be able to handle a capacity of up to 40 families, including adults and children, for lodging, event classroom/training space, and childcare space

2.2 FACILITY COORDINATION: A 3/160th SOAR (Abn) point of contact (POC) and a

Service Member POC will be designated to coordinate with the Contractor prior to and throughout the event. Contractor shall provide a final list of all attendees and their room assignments to the POCs upon request. During the Mentorship training, the Contractor shall provide a list of checked-in attendees at 2300 (11:00pm EST) on 22 September and at 1200 (12:00pm EST) on 23 September.

2.3 Removal of items or any type of objects from government refuse for personal use is unauthorized. Contractor personnel may submit a formal request to obtain items through unit designee. Violating this regulation may be subject to termination of this contract.

2.4 At no time, without prior authorization, shall a Contractor personnel purchase any items for any attendees of the event.

2.5 REQUIRED SERVICES:

2.5.1 EVENT SPACE: Hotel shall be able to handle a capacity of up to 40 families, including adults and children, for lodging and event (training and conference) space. Specific numbers of adults and children will be provided by the SOAR POC committee NLT ten (10) Calendar days prior to the event.

2.5.2 Conference Room: Tables and chairs will be provided to accommodate 60 adults (attendees and speakers) in a banquet style configuration (round tables).

Two rectangle tables with chairs will be provided, placement to be specified by the SOAR POC. A podium will be provided at the front for speakers

2.5.3 Rooms: Rooms shall include clean linens, ironing board and Iron, TV with cable service, telephone, free high-speed Wi-Fi, and microwave

2.5.4 EXTRA SERVICES: Extra services not specified in this PWS, or not normally included in the room rate, shall be paid for by the guest(s) requesting and receiving this extra service. The Contractor shall have the ability to provide guest services not covered by the Government in this contract (phone charges, movie rentals, pet deposit) as a direct charge to the guest, without placing holds on individual guests’ debit/credit cards or charging deposits

2.5.5 Amenities: Hotel will have a pool and fitness center open to the Mentorship attendees throughout the Mentorship and on 22 Sept. up to four hours after checkout time 24 Sept. Pool capacity must not be less than 30 persons.

2.5.6 SPECIAL REQUIREMENTS: If attendees have special requirements, i.e.

handicap accessible rooms, special dietary needs, a SOAR representative will coordinate the special requirements with the hotel NLT ten (10) days calendar prior to the event.

2.5.7 Meals: The contracted facility will provide (5) meals during the training event. Meals will be served at the second conference room. A SOAR representative will coordinate with the hotel NLT ten (10) calendar days prior to the event Meals include dinner on 22 Sept, breakfast – lunch – dinner on 23 Sept, and breakfast on 24 Sept.

2.6 ORDERING INSTRUCTIONS: This SOAR Mentorship has specific needs as outlined in this PWS, and the Contractor shall be contacted a minimum of seven (7) days prior by a SOAR POC verifying the availability of the facility and advising them of those requirements. This requirement is adjusted if the contract is not complete prior to the 30-day timeframe. In this case, the SOAR POC will contact the Contractor as soon as possible after the contract is signed

2.7 RESPONSIBILITIES OUTLINED: The SOAR POCs will work with appropriate Service Member personnel to coordinate approval of the Contractor, availability for the specified event, and the payment process

2.7.1 No later than ten (10) days prior to the event, the SOAR POC, Service Member representative, and a knowledgeable hotel representative will coordinate any special requirements for the rooms.

2.7.2 No later than seven (7) days prior to the event, the SOAR POC, Service Member representative, and a knowledgeable hotel representative will: verify room availability, conduct a courtesy inspection to ensure hotel cleanliness, and discuss any special requirements specifically intended for the Spouse Mentorship room/training. This requirement will be adjusted if the contract is not complete prior to the 30-day timeframe. In this case, the SOAR POC will contact the Contractor as soon as possible after the contract is signed.

2.8 SERVICE MEMBER/DEPENDENT CONDUCT: It is expected that Service Members and Dependents attending events under this agreement conduct themselves in a good and orderly fashion. Incidents of misbehavior will be reported by the Contractor immediately to the SOAR POC, who in turn will report it to the designated Service Member representative.

2.9 DAMAGES: The Service Members and Dependents, and ultimately the Government are responsible for willful damage to the Contractor facilities. Claim for damages must be in writing, reference the applicable purchase order number, and identify the damage and cost of repair. If known, the identity of the Service Member/Dependent responsible will be provided. Claims should be verified by the SOAR POC and Service Member POC

2.10 INVOICING: Services shall be invoiced in accordance with the Terms and Conditions of the Purchase Order

2.11 Contractor Housing: Service will be completed at Vendor Location.

2.11.1 The Contractor shall provide contact information on all the points of contact within the company to interface with the contract representative on issues concerning contract requirements. Names, business addresses, work and cell phone numbers and hours of operation are the minimum information requirements. Arrangements for contacting the Contractor’s points of contact after normal business hours are also required information for the Contracting Officer Representative.

2.11.2 The Contracting Office Representative is the individual nominated by their organization/unit and is appointed by the Contracting Officer to ensure contract compliance with the timely delivery of goods to be delivered and/or services to be performed as specified within this contract.

2.11.3 The Contractor is required to establish and maintain a quality control program for the performance requirements of this contract. The Contractor is required to provide a copy of the plan and to conduct a meeting with detailed information contained within the plan to the Contracting Officer Representative. At a minimum, the plan is required to meet the quality standards set forth in this contract.

2.11.4 The Contractor shall be responsible for the total management and quality control actions necessary to meet the quality standards set forth in this contract.

Changes to the actions must be approved and documented by the Contracting Officer only.

2.11.5 The Contractor shall notify the Contracting Officer or the Contracting Officer Representative of any issues regarding delays in services upon identification

2.12 Security Requirements:

2.12.1 The Contractor shall comply with all prescribed requirements in effect during the work period. Failure to comply with requirements will lead to removal of personnel and/or cancellation of contract as deemed necessary.

3. Hours of Operation: Maintain operating hours from 0600 to 1900 daily or front desk service.

(End of Summary of Changes)