Solicitation Mowing Services W912DR23Q0043.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR23Q0043 05-May-2023

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

09:00 AM 23 May 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ASHLEY M FLAHERTY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF67

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DR23Q0043

Section A - Solicitation/Contract Form

Request for Quotation (RFQ) Raystown Lake Ground Maintenance (Mowing)

W912DRQ0043

This is a COMBINED SYNOPSIS / SOLICITATION for commercial services prepared in accordance with the format in the Federal Acquisition Regulations (FAR) sub-Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. FAR clauses and provisions enclosed within this RFQ are those in effect through Federal Acquisition Circular (FAC) and are available in full text through Internet access at http://www.acquisition.gov/far

PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.

DISCLAIMER: The Government is not liable for information furnished by any other source. This will normally be the only method of distributing information. Therefore, it is the responsibility of any interested parties to check the website periodically for any further postings. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of internet connectivity or for inabilities to access the documents posted on the referenced web pages. Interested parties should refresh the page periodically when accessing. The government will not issue paper copies.

The U.S. Army Corps of Engineers (USACE), Baltimore District, Raystown Lake Project, will procure for the grounds maintenance (mowing) of Raystown Lake detailed in the Performance Work Statement.

This solicitation will result in one award based on lowest price technically accepted as best meets the needs of the Government. The proposed contract will run one year from date of award, with four optional years.

The proposed contract is a small business set-aside. The North American Industry Classification System (NAICS) code is 561730 size standards of $9,500.00 PSC code S208. Offerors shall be registered at the System for Award Management (www.sam.gov) to be eligible for award. To register you will need your UEI number. https://www.sam.gov/portal/public/SAM. Instructions for registering are on the website.

The Contractor shall provide all necessary equipment, staff, labor, supervision, materials, equipment, and supplies to complete the Project.

Optional Pre-Bid Tour An optional pre-bid tour will take place on 09 May 2023 at 1:00pm EST at 6993 Seven Points Road Hesston, PA 16647. If interested in the tour, contact Allen Gwinn at allen.gwinn@usace.army.mil. Quoters may inspect the site where services are to be performed for general and local conditions that may affect the price or performance. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Bring a valid photo identification for verification purposes.

Prebid Questions Requests for Information are due 16 May, 2023, at 9:00am EST to ashley.m.flaherty@usace.army.mil

Bid

Due 23 May, 2023, at 9:00 AM EST. Contractors must bid on all line items for all periods of performance years to be considered for award. Send bid to ashley.m.flaherty@usace.army.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Cycles 2023 Regular Mowing Cycles-Base

FFP

2023 Regular Mowing Cycles with the attached specifications (estimated 90 acres).

FOB: Destination

NET AMT

1001 12 Cycles OPTION 2024 Regular Mowing Cycles- Opt Yr 1

FFP

2024 Regular Mowing Cycles with the attached specifications (estimated 90 acres).

2001 12 Cycles OPTION 2025 Regular Mowing Cycles- Opt Yr 2

FFP

2025 Regular Mowing Cycles with the attached specifications (estimated 90 acres).

3001 12 Cycles OPTION 2026 Regular Mowing Cycles- Opt Yr 3

FFP

2026 Regular Mowing Cycles with the attached specifications (estimated 90 acres).

4001 12 Cycles OPTION 2027 Regular Mowing Cycles- Opt Yr 4

FFP

2027 Regular Mowing Cycles with the attached specifications (estimated 90 acres).

The Contractor, as an independent Contractor and not as an agent of the Government, shall furnish all labor, supervision, materials, equipment and supplies to perform work in accordance with the specifications of the Scope of Work.

Raystown Lake Mowing Mowing Total Base Year + 4 Option Years $____________________________________

Section C - Descriptions and Specifications

Performance Work Statement

U.S. Army Corps of Engineers, Baltimore District Raystown Lake Project

Grounds Maintenance (Mowing)

1.0 Introduction: Raystown Lake is located in Huntingdon and Bedford Counties in South Central Pennsylvania, approximately 95 miles west of Harrisburg and 175 miles east of Pittsburgh. It is south of the town of Huntingdon and approximately 70 miles from the Pennsylvania-Maryland border. Raystown Lake is approximately 28 miles long and maintains approximately 12 developed recreation areas that require mowing services.

1.1 Contract – A mutually binding legal relationship (enforceable by law) obligating the seller to furnish supplies or services and the buyer to pay for them.

1.2 Contracting Officer (KO) - A person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings. A Corps of Engineers employee vested with the authority to approve, modify, and issue contracts.

1.3 Contracting Officer’s Representative (COR) – The person designated by the KO with the authority to administer the contract.

1.4 Contractor’s On-Site Representative – Person on site, designated and empowered by the contractor to submit schedules, verify work completed and make other day to day decisions on behalf of the contractor.

1.5 Contractor Employees - Those persons hired by the contractor and approved by the Contracting Officer’s Representative to assist in the performance of this contract.

1.6 Contract Period – Base Year and Option Years as renewed by the Corps of Engineers (Refer to Section 3.)

2.0 General Information

2.1 Period of Performance: The contract period will consist of one (1) base year and four (4) option years.

The beginning and ending dates are as follow:

Base Year Date of contract award – December 31, 2023 Option Year 1 January 1, 2024 – December 31, 2024 Option Year 2 January 1, 2025 – December 31, 2025 Option Year 3 January 1, 2026 – December 31, 2026 Option Year 4 January 1, 2027 – December 31, 2027

2.2 There are one (1) line item listed in the bid sheet for each of five years. The contractor must bid on all line items for all periods of performance years to be considered for award.

2.3 Pre-Work Conference. The contractor is required to attend a pre-work conference at the beginning of each contract year prior to the start of services to review the contract specifications, the accident prevention plan, quality control plan, schedule of equipment inspections, and to verify insurance and safety requirements. At this meeting the contractor will identify all contractor employees having roles to meet the requirements of the contract.

2.4 Non-Personal Services. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the COR or the KO immediately.

3.0 Performance Requirements:

3.1 The mowing area is approximately 90 acres in terrains varying from steep to flat. Some of the areas may require equipment designed to operate in the differing terrains.

3.2 The contractor shall provide all necessary labor, materials, supplies, equipment, fuel, vehicles, management, and quality assurance for the mowing services at the Raystown Lake Project for areas designated on the maps identified as Attachment A.

3.3 A flail, sickle bar or rotary type mower may be used for mowing as appropriate. Tractor mounted and other rotary type mowers will be equipped with operable guards, safety chains, or other protective devices to prevent flying stones, sticks, etc. from striking persons and/or damaging property. Mowers must have slides or wheels which will prevent tearing or plowing into turf. Tractors must be operated in a manner that will prevent their wheels from tearing turf on turns. Zero turn radius mowers may pass over the Greenside Walking Trail but must not “turn” while on the rubber surface of the trail. Each mower pass will overlap the previous pass so that no strips or patches of uncut vegetation will result. Mowing with heavier equipment will not be permitted when the ground is so wet that the mowing operations will cause wheel rutting. In areas of wet ground, the contractor will use small push type mowers or weed trimmers.

3.4 The schedule for mowing services is defined in Section 11 of this Performance Work Statement. The schedule provided reflects the anticipated mowing cycles required. The government reserves the right to adjust the schedule based upon the effect of local weather and water conditions on grass growth. Notification of schedule adjustments will be made at least three (3) working days prior to the beginning of a mowing cycle and a new schedule for other adjusted dates will be provided by the government. Schedule adjustments may result in a reduction of quantities.

3.5 Mowing and trimming of individual recreation areas shall be performed in one continual operation. A schedule defining the order of areas to be mowed will be provided to the Operations Manager or his representative prior to the start of each mowing cycle.

3.6 Mowing is generally performed in developed recreation areas as identified on the maps in Attachment A.

Grass shall be cut to a smooth appearance to a height not less than 2 inches and not greater than 3 inches.

Trimming around buildings, sidewalks, landscape timbers, steps, signs, etc. will be required. In some instances, when approved by the government, herbicide may be used in lieu of trimming. Type and quantities of herbicides will be reported to the COR monthly. All trimming around directional, informational, traffic control and other signs will be flared where applicable to provide appropriate viewing upon approach according to the Corps of Engineers sign standards (http://140.194.76.129/publications/eng-pamphlets/ep310-1-6a/s-2.pdf).

Weed trimmers may be used but care must be taken to avoid damage to trees, shrubs, sign posts, etc. as described Section 9.3.

3.7 Special care will be exercised to avoid damaging trees, shrubs, private property, buildings, or other facilities during the mowing or trimming operations. Metal cording will not be used on weed eating equipment. The contractor will repair or have repaired any damage to government facilities resulting from the contractor’s failure to exercise reasonable care in the performance of work (see Section 9.3). The contractor shall exercise extreme care in the vicinity of all parking areas and protect all recreation users from injury and their property from harm and/or damage. The contractor shall coordinate directly with the claimant to resolve such private claims for damage.

3.9 Should inclement weather or other circumstances delay the onset or the completion of mowing requirements, the contractor shall contact the COR to determine the priorities of mowing areas or rescheduling possibilities. In most circumstances the government will prefer rescheduling to complete the work. No payment will be made to the contractor for uncompleted work due to rain or other circumstances either within or outside the contractor’s control. Areas partially mowed or not meeting the specification may be paid on a percent-completed basis. The government shall estimate percentage completed based upon the maps in Attachment A and acreages shown in Section 11.

3.10 The contractor shall remove ALL grass clippings from paved roadways, pedestrian ways, sidewalks, and parking lots resulting from mowing activities prior to departing the specific recreation area. Under no circumstances will visible thatch be allowed to remain on the beach use areas following mowing activities.

Thatch shall be collected and removed prior to the contractor’s departure from the beach area. Visible thatch left after mowing in other areas will be removed or spread to prevent an unsightly brown appearance. All thatch that is raked or removed will be disposed of as directed by the Operations Manager.

3.11 The contractor is responsible for picking up all obvious litter and debris (sticks, litter, driftwood, cans, plastics, rocks, etc.) within the mowing limits before mowing and as necessary deposit those items in dumpsters provided at the project.

3.12 All acreages listed as a part of this contract found in Section 11 are estimates and do not include acreages for mowing road berms or walking trail berms. All berms must be mowed to no less than forty-eight (48) inches on each side of access roads and walking trail or to the accepted ditch line, whichever is less, entering and exiting recreation areas and includes trimming around signs and guard rails where appropriate. There are approximately four and a half (4.5) miles of road berms and approximately one (1) mile of trail berm that is not included on the maps in Attachment A nor in acreages listed in Section 11.

3.13 The line item quantities provided reflect those anticipated and are not guaranteed. The government reserves the right to decrease or increase line item quantities based on actual need and funds availability. The contractor will be given advanced notice when increases or decreases are required unless such changes are a result of high-water conditions. In the event of high water, the contractor’s representative will be notified at the job site followed by written notice to the contractor within one week. The contractor will not be reimbursed for mowing which may be deleted by the Operations Manager when appropriate notices are provided.

4.0 CONTRACTOR PROVIDED MATERIALS AND RESPONSIBILITIES

4.1 The contractor shall provide all fuel, mowing, trimming, and transportation of equipment required to perform the services of this contract. All equipment will conform to State and Federal licensing and safety regulations.

4.2 The use of on-site fuel storage tanks is permitted at locations determined by the government. If storage tanks are utilized, they must be provided by the contractor and must be in compliance with EM 385-1-1 and all State and Federal requirements. Only above ground storage tanks will be permitted. Storage containers 30 gal or greater must be reported to the State Fire Marshall. Tanks larger than 250 gallons are prohibited. The contractor shall provide the Corps proof of notification and/or registration at pre-work conferences. Releases of fuel will be immediately reported to the Corps of Engineers and PA DEP.

4.3 Communication Plan. The contractor shall provide a communication plan which demonstrates the contractor’s ability to maintain communications between the contract employees and government personnel during times when services under this contract are being performed. This plan must include contact phone numbers and email addresses used, and/or identification of alternate method of communication. Although the Corps of Engineers does not endorse any product or service provider, cellular communication using area providers (Verizon and AT&T for highest quality reception) is recommended to meet this requirement.

4.4 Service Procedure. The contractor shall provide for the contract employee’s use, service procedures for each type of facility. This plan will include a sequence of actions that will result in meeting contract requirements at that type of facility. Itemized plans in checklist or bullet format are acceptable.

4.5 Training Program. The contractor shall provide a summary of employee training requirements and methods. This program must demonstrate that sufficient training methods will be provided to all contract employees, to allow them to meet all requirements of this contract. Verification of a trainee’s ability to successfully provide service is needed to adequately meet this requirement.

4.6 Training Record. The contractor shall provide an itemized training record for all contract employees which demonstrates either successful or unsuccessful completion of the training program. Although part of the Quality Control Plan, completed training records may follow submission/approval of the plan, and within three

(3) days of the contract employee’s start date.

4.7 Service Schedule. The contractor shall provide service schedules. Dates, days, times, locations, and services to be performed will be clearly identified. This schedule must meet the specifications of this contract, minimize inconveniences to the public, while also promoting efficiency and with diligence.

4.8 Equipment and Material Inventory. The contractor shall provide an inventory of all equipment and materials to be used during services under this contract. Safety Data Sheets (SDS) will accompany any applicable materials. Equipment and materials which do not appear on this list will not be permitted on the project or in the service of this contract.

5.0 Security.

5.1 Storage. The government shall provide a designated space within a fenced compound for fuel and equipment storage and for maintaining equipment if desired by the contractor. The storage area will be available to the contractor if the area is kept in a clean and neat condition. Unused equipment will be removed from government property.

5.2 Keys. The contractor and contractor employees will be issued keys to access contract areas exclusively for the performance of this contract. The contractor and contract employees will ensure all doors, gates and other areas will be secured, in the way they were encountered, upon vacating the area.

5.3 Restrictions. Any use of government keys other than for the performance of this contract is strictly prohibited. Making or being in the possession of duplicate keys is prohibited. Misuse of keys is grounds for dismissal of contractor employees or termination of the contract.

5.4 Loss. Any loss of keys will be reported to the government within 24 hours. Any loss of the keys and/or failure to report the loss may result in the contractor accepting the burden of reestablishing the integrity of the project lock and key system.

5.5 Access and General Protection/Security Policy. All contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Project Manager. Contractor employees must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

5.6 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).

The contractor shall receive a brief/training (provided by the COR) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Project manager or his/her authorized representative.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

5.7 Escorts. The contractor shall coordinate with the COR and/or the facility security office for access when required. All contract employees who are not in possession of the appropriate security clearance or access privileges, will be escorted into areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

5.8 Pre-Screen Candidates Using E-Verify Program. The contractor must pre-screen candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the candidate has two valid forms of government issued identification prior to ensuring the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than t h r e e ( 3) business days after the initial contract award."

6.0 Safety

6.1 The contractor shall abide by all OSHA Regulations and pertinent sections of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, and submit all reports required therein to the Operations Manager. That manual is available at https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=AP_WOXMIZL4%3d&tabid=16439&port alid=76&mid=43544

6.2 The contractor shall provide the Corps of Engineers with a written accident prevention plan and activity hazard analysis prior to commencement of work. The accident prevention plan will provide all the necessary information required by EM 385-1-1, Appendix A. For option years, a signed letter from the contractor referencing the contract number and current year of service must be provided stating that the originally accepted plan remains current with applicable updates. All plans including subsequent revisions must be acceptable to the government before work commences.

6.3 The contractor shall designate an employee responsible for overall supervision of accident prevention activities. The name of that person shall be provided at the pre-work meeting each year and may change if provided in writing by the contractor.

6.4 All lawn tractors and other lawn mowing equipment will meet the seat belt and ROPS requirements identified by their manufacturer, OSHA standards, and the Corps of Engineers Safety Manual, EM385-1-1.

6.5 Equipment to be used at Raystown Lake by the contractor shall be mechanically sound, in good state of repair, and in compliance with all safety standards. Mower guards are not to be removed from mowing equipment or made inoperable at any time. The government reserves the right to inspect any equipment at any time during the contract.

6.6 Equipment found to be unsafe will be removed from service until appropriate repairs and/or safeguards are instituted. All injuries to employees or recreational users and all damages to property, government or private, will be reported immediately to the COR.

6.7 The contractor shall observe all speed limits and other posted safety signs while operating vehicles and equipment. Trucks or other vehicles will be operated in a safe manner and will not be parked in unsafe positions.

7.0 Insurance. The contractor shall provide insurance as required in Clause 52.228-4001 “Required Insurance”.

Prior to start of contract work, the contractor shall furnish to the COR a current certificate or written statement of insurance requirements of the contract. Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the KO. Additionally, said policies shall list the government as “additionally insured.”

Type Amount Comprehensive General Liability $500,000 per occurrence Bodily injury or death

Motor Vehicle Liability (for each motor vehicle): $200,000 per person Bodily injury or death $500,000 per occurrence

Property Damage: $20,000 per occurrence

Workers’ Compensation and Employer’s Liability: $100,000 per person

8.0 Inspections and Quality Control Surveillance Plan

8.1 Inspections

8.1.1 At the end of each working day the contractor shall report all work completed. Status report information may be provided via phone, text, email, or in writing to the COR or designee. This information will be used for quality assurance inspections.

8.1.2 Inspections will be accomplished by government personnel using a random sampling method of inspection based on reported completed mowing. The frequency of inspection will vary from 25 % to 100% of the work accomplished.

8.2 Quality Control. The contractor is responsible for establishing and maintaining adequate quality control to insure satisfactory performance of contract work in accordance with specifications. This feature will be assured by a comprehensive Quality Control Plan developed by the contractor and approved by the COR prior to initiating work. The government will monitor all work to assure compliance with the contractor’s Quality Control Plan and that the contractor’s performance meets contract specifications.

8.2.1 Quality Control Plan. The contractor shall submit for the COR’s approval, a written detailed Quality Control Plan. This plan must indicate in detail, an inspection system covering all work performed under this contract. A cover letter identifying the contractor or company name, address, phone number, email address, contract number and current year will accompany the plan. This plan will be submitted no less than fourteen

(14) days prior to each annual pre-work conference. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year pre-work conference. All plans, or subsequent revisions, must be acceptable to government BEFORE work commences. This plan shall include, at minimum, the following items.

8.2.2 QC Designation. The contractor shall provide a signed letter to the COR designating the name(s) of the contractor’s QC(s) who will be physically present on site with authority and power to conduct all overall management, coordination, and supervision whenever work specified herein is being performed.

This letter shall also include the QC(s) schedule(s) of work and contact information.

8.2.3 Inspection Schedule. The contractor shall provide a schedule which identifies the frequency of Quality Control inspections.

8.2.4 Inspection Report. The contractor shall provide a reporting form that will be completed upon each QC inspection. This form will include, at minimum, the following information: QC name, contract number, date, weather, time in/out of each area, a list of items to be inspected, defects/problems, and safety violations. Copy of reports shall be provided to the COR upon request.

9.0 Deductions and Default

9.1 All work shall be performed in an orderly manner as directed in the contract. If services are found to be defective in workmanship or otherwise not in conformance with the specifications and requirements, the government will have the right to reject such service. If time permits, the work shall then be re-performed in accordance with contract specifications without additional cost to the government.

9.2 Work which cannot be corrected in a timely fashion will be deducted from the contractor’s pay estimate.

Deductions for partial work will be made based on work accomplished. Further, the contractor may be responsible for the cost of the government to perform the service with its personnel and equipment or that of another contractor.

9.3 Damage to government facilities should be avoided. Any damage to government facilities deemed to have been caused by contractor negligence will be, (1) corrected in a timely fashion by the contractor; (2) corrected by government forces or another contractor and deducted from the contractor pay estimate; or (3) settled in an appropriate and timely fashion through the contractor’s insurance carrier.

9.4 Default of the contract will be considered for various reasons relating to non-performance of the contractual specifications. Following is a partial listing of reasons for which default may be considered.

a. Repetitive pay deductions for nonperformance

b. Repetitive safety violations

c. Repeated abuse of key privileges

d. Excessive occurrence of damage to government or private property

10.0 Payment

10.1 Payment for services under this contract will be processed upon receipt of an invoice at the end of each completed cycle summarizing completed activities. No payment will be made for services not provided. All services provided during a mowing cycle will be invoiced for that cycle period. All invoices shall include:

Contractor name and address, exactly as it appears on the contract Contract number Date of invoice submission Invoice number Unit Cost Invoice total

10.2 Incorrect invoices will be returned to the contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

10.3 Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment.

Should changes occur to the mailing addresses the contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

VIA Post Mail: U.S. Army Corps of Engineers Raystown Lake Project ATTN: Dana Burk 6145 Seven Points Road Hesston, PA 16647 VIA Electronic Mail: dana.a.burk@usace.army.mil

11.0 Attachment/Technical Exhibit List:

11.1 Technical Exhibit A - Mowing Schedule

Start date Start date Start date 1 Apr 10 5 Jun 05 9 Aug 14 2 Apr 24 6 Jun 19 10 Aug 28 3 May 08 7 Jul 03 11 Sep 18 4 May 22 8 Jul 24 12 Oct 09

Start date Start date Start date 1 Apr 08 5 Jun 03 9 Aug 12 2 Apr 22 6 Jun 17 10 Aug 26 3 May 06 7 Jul 01 11 Sep 16 4 May 20 8 Jul 22 12 Oct 07

Start date Start date Start date 1 Apr 14 5 Jun 09 9 Aug 18 2 Apr 28 6 Jun 23 10 Sep 01 3 May 12 7 Jul 07 11 Sep 22 4 May 26 8 Jul 28 12 Oct 13

Start date Start date Start date 1 Apr 13 5 Jun 09 9 Aug 18 2 Apr 27 6 Jun 23 10 Sep 01 3 May 11 7 Jul 07 11 Sep 22 4 May 26 8 Jul 28 12 Oct 13

Start date Start date Start date 1 Apr 12 5 Jun 07 9 Aug 16 2 Apr 26 6 Jun 21 10 Aug 30 3 May 10 7 Jul 05 11 Sep 20 4 May 24 8 Jul 26 12 Oct 11

2026 Regular Mowing Schedule

2027 Regular Mowing Schedule

2023 Regular Mowing Schedule

2024 Regular Mowing Schedule

2025 Regular Mowing Schedule

11.2 Technical Exhibit B

Acreage Information All acreages are estimates from GIS aerial photography and do not include acreages for mowing road berms. The exact mowing limits will be clarified at the pre-work conference.

Grounds Maintenance Services (Regular Mowing)

Area Acreage Mowing Class

Dam 4.62 Regular

Ridenour Overlook 0.59 Regular

Corbin’s Island 2.58 Regular

Snyder’s Run 0.29 Regular

Susquehannock Campground 4.64 Regular Seven Points 39.92 Regular

Seven Points Campground 18.88 Regular Aitch 2.89 Regular

James Creek 0.80 Regular

Nancy Camp 3.36 Regular

Tatman Run 6.45 Regular

Shy Beaver 0.92 Regular

Weaver Falls 2.14 Regular

TOTAL REGULAR ACRES 88.08

11.3 Technical Exhibit C

Mowing Maps

11.4 Technical Exhibit D

Deliverables

Item

Frequency # of Copies

Medium/Format Please submit email copy of all deliverables to the COR & KO

(PDF).

Submit To

Accident Prevention Plan Prior to commenceme nt of work.

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road Hesston PA 16647 Justin.G.Green@usace.army.mil

Quality Control Plan Prior to commenceme nt of work

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road Hesston PA 16647 Justin.G.Green@usace.army.mil

Mowing Area Schedule Prior to the start of each scheduled mowing service

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road Hesston PA 16647 Justin.G.Green@usace.army.mil

Insurance Within 14 days following contract award.

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road Hesston PA 16647 Justin.G.Green@usace.army.mil

Suspicious Activity Reporting Training

Within 30 days following contract award.

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road

PERFORMANCE-BASED QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

FOR

MOWING SERVICES

FOR THE RAYSTOWN LAKE PROJECT

1. INTRODUCTION

This Performance-Based Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement for Contract No. (TBD) – Mowing Services at Raystown Lake.

This plan sets forth procedures and guidelines that the U.S. Army Corps of Engineers (USACE) will use in evaluating the technical and safety performance of the Contractor. A copy of the Performance Metrics is furnished in the Performance Work Statement (PWS) so that the Contractor will be aware of the methods that the Government will employ in evaluating their performance on this contract.

2. PURPOSE OF THE QASP

The QASP is intended to accomplish the following:

a) Define the roles and responsibilities of participating Government officials;

b) Define the types of work to performed with required end results;

c) Document the evaluation methods that will be employed by the Government in assessing the

Contractor’s performance;

d) Describe the process of performance documentation;

e) Outline quality assurance procedures to be employed by the Government during performance of this purchase order to confirm that the site characterization is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

3. ROLES AND RESPONSIBILITIES OF PARTICIPATING GOVERNMENT OFFICIALS AND

MILITARY SERVICE REPRESENTATIVES:

The USACE Project Manager: Jude T. Harrington

• Reports problems or discrepancies to the Contracting Officer Representative and Contracting

Officer as soon as possible.

• Reviews contractor submittals.

• Project Manager may use the below Contracting Officer Representative to assist in these tasks:

o Ensures contractor complies with the work plans and safety plans through random and continuous surveillance activities while in the field.

o Monitors contract performance

The USACE Contracting Officer Representative(s) if needed: Jude T. Harrington

Responsible for overall project direction, including technical contracting and customer-related issues.

Reports problems or discrepancies to the Contacting Officer as soon as possible.

Reviews contract submittals.

Project Manager may use the Contacting Officer Representative in these tasks:

Pre-Screen Candidates-E- Verify Program

Prior to commenceme nt of work.

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road o Ensures the contactor complies with the work plans and safety plans through random and continuous surveillance activities while in the field.

o Responsible for reporting all findings (to include successes, as well as problems and discrepancies) to the USACE Contracting Officer as soon as possible.

o Provide quality assurance oversight to ensure the customer’s requirements are met or exceeded.

o Reviews vouchers and makes recommendations to the Contracting Officer for payment actions based on completion of designated milestones and helps to ensure schedules are maintained.

o Oversees the implantation of the QASP.

o Monitors contract performance.

The USACE Technical Monitors: Justin Green

Monitors contact performance onsite.

Reports all discrepancies with performance to the COR as soon as possible.

Supports all onsite QA activities.

The USACE Contracting Officers: Sharon Alexander:

Only the Contracting Officer has authority to change the terms and conditions of the contract Has obligation authority for the Government.

Directs the contract as necessary.

Issues modifications to the contract.

Issues all acceptance/rejection statements.

The USACE Contract Specialist(s): TBD

First line of communication between the contracting officer and the contractor and program office.

Contract administration.

The USACE Invoice Processing Team: Dana Burk/Megan Brantner

Reviews vouchers and makes recommendations to the Contracting Officer for payment.

Reports problems or discrepancies to the Contracting Officer as soon as possible.

4. PRIMARY METHOD OF SURVEILLANCE

The Contracting Officer’s Representative will monitor the contractor’s performance, which will be evaluated by the Contracting Officer using the Performance Objectives listed in the PWS.

Quality Assurance Surveillance Activities In general, the work will be evaluated by overseeing the services provided through random and scheduled inspections. At the discretion of the COR or the Contracting Officer or Project Manager, other government officials approved by the Contracting Officer or COR may be asked to evaluate a particular task or set of tasks.

Quality Assurance includes but is not limited to the following: inspections of equipment being used as well as services provided at each facility by the COR or COTR to ensure that the contractor is meeting all contract requirements.

5. SCOPE OF PERFORMANCE

The Contractor shall provide all equipment and labor as required at the Raystown Lake Project, Baltimore District, U.S. Army Corps of Engineers in accordance with the specifications contained within the Performance Work Statement (PWS)

6. PERFORMANCE STANDARDS

The Contractor shall provide all equipment, labor, and other tools as required at the Raystown Lake Project, Baltimore District, U.S. Army Corps of Engineers in accordance with the specifications contained within the PWS.

7. ACCEPTABLE QUALITY LEVEL (AQL)

The COR or COTR will ensure the required equipment is available for use as outlined in the PWS. AQL for all tasks is 100%.

8. EVALUATION METHODS

The COR or COTR will document the timeliness and efficiency of each requirement. The COR or COTR will document the official time and date of service calls. The COR will review service logs, conduct a comparison with actual performance or otherwise verify and validate contractor performance set forth in the PWS.

9. INCENTIVES (POSITIVE/NEGATIVE):

If the work performed does not meet the specifications set by the Government in the PWS the Contractor shall correct any and all issues noted by the COR at no additional charge to the Government.

Section G - Contract Administration Data

INVOICE SUBMISSIONS

Payment for services under this contract will be processed upon receipt of an invoice at the end of each completed cycle summarizing completed activities. No payment will be made for services not provided.

All services provided during a mowing cycle will be invoiced for that cycle period. All invoices shall include:

Contractor name and address, exactly as it appears on the contract Contract number Date of invoice submission Invoice number Unit Cost Invoice total

Incorrect invoices will be returned to the contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment.

Should changes occur to the mailing addresses the contractor shall be notified of the correct recipient.

Invoices will be processed electronically for payment.

VIA Post Mail: U.S. Army Corps of Engineers Raystown Lake Project ATTN: Dana Burk 6145 Seven Points Road Hesston, PA 16647

VIA Electronic Mail: dana.a.burk@usace.army.mil

Payment will be made by: USACE Finance Center

ATTN; EFT/Disbursing 5720 Millington, TN 38054-5005

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Contracting Officer or an Administrative Contracting Officer (ACO)), acting within their appointed limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed with the change and shall immediately notify the Contracting Officer. Proceeding with any work not authorized by the Contracting Officer will be at the Contractor’s own risk.

Section H - Special Contract Requirements

Antiterrotism/Operations Security (OPSEC)

A. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedcedures.

B. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control proceduires of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

C. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

D. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.216-21 Requirements OCT 1995 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.252-2 Clauses Incorporated By Reference FEB 1998 52.252-6 Authorized Deviations In Clauses NOV 2020 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7003 Agency Office of the…