SOLICITATION IFQ 24-008 Learning Management System.pdf

Established in 1938, the Housing Authority of the City and County of Denver (DHA) is one of the nation’s most successful authorities, providing housing to low-and middle-income Denver residents.

To further it's goals, DHA is issuing an Invitation for Quote for Learning Management System as listed in the scope of work. The award will be made to the most responsive, responsible offeror who submits the most technically acceptable proposal and meets the overall criteria.

Quote Number: 25-008 Direct Questions to : Site Walk:

Issue Date: Name Sarah VanDermyden Site Walk: No Due Date: Office: Date: January 0, 1900 Due Time: 4:00 PM MST e-mail: Select One

Due: Mountain Standard Time Time:

Scope Of Work:

Contractor shall furnish all facilities, labor, materials, equipment and perform all services per the attached scope-of-work.

Proposal Instructions:

This is not a low bid procurement, award will be based on the evaluation factors listed below. Firms are to submit a detailed proposal addressing each of the evaluation factors, complete the vendor information below, fill out all attached DHA forms and submit the information on or before

Evaluation Factors:

Points

Special Requirements:

List of Attachments: Vendor Information:

Please fill out the following and return with your quote

Firm Name

Title Phone Email

Signature Date

Award (For DHA Use Only) Name Title

Signature Date

Effective Date Contract Number Contract Amount End Date

Invitation for Quote

4:00 PM Mountain Standard Time

Factors

April 23, 2025

April 16, 2025 May 7, 2025 720-932-3096

0Submission Instructions In Quote Document

4:00PM

May 7, 2025

Procurement@denverhousing.org https://www.bidnetdirect.com/colorado/denverhousingauthority

Compliance with the desired specifications Usability and user experience with the proposed system

Contract Requirements Scope of work

Vendor Qualification form & W9 Business Status Affidavit Form Worker Status Affidavit Form

Cost-effectiveness and value for investment Vendor's experience and expertise in LMS development

Doing Business with DHA: In order to receive notice of future business opportunities of upcoming solicitations from DHA, please register your company on Rocky Mountain E-Purchasing (BidNet) by going to:

DHA will not answer any telephone inquiries about this IFQ. All inquiries must be submitted in wriitng. DHA shall not be bound by and the offeror shall not request or rely on any oral interpretation or clarification of this solicitation. Answers to questions will be issued by April 25th, 2025.

https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority https://www.bidnetdirect.com/colorado/denverhousingauthority

Learning Management System Scope of Work

1. Introduction

This Scope of Work outlines requirements and expectations for the selection, implementation and administration of a Learning Management System (LMS) for Denver Housing Authority (DHA). An LMS is an important component of DHA’s continued talent growth and development strategy.

2. Primary Objectives

• Provide hosting environment for multi-media training modules

• Assign, set deadlines, and track completions of training modules

• Measure understanding and comprehension of learning objectives

• Facilitate curriculum planning, development pathing, and content authoring

• Facilitate multi-modal learning, including webinar, online, asynchronous recorded, and in-person

3. Desired Specifications

• Library of pre-built trainings covering common trainings required by EEOC, OSHA, HUD and other regulatory agencies

• Can automate employee database updates from PDS Vista

• Can apply DHA branding to pre-loaded training modules

• Can modify pre-loaded training modules to suit client needs

• Custom development paths

• Curriculum planning and mapping, enabling the design and structuring of learning pathways

• Multilingual support and language analysis to support ESL learners

• Tools for custom content authoring

• E-Learning assessment tools and reporting

• Hosting client-created content

• Responsive design

• Video playback support and compatibility with various video formats

• Video playback features including pause, rewind, and bookmarking

• Preview testing environment for new content

• Offline viewing

• Ability to create certificates for completion of custom content

• Robust reporting and analytics enabling continuous improvement of learning and development programs

• Built-in user-communications tools (push notifications, calendar invites, reminders, etc.)

• Can set timelines, deadlines, and track progress and completion

• Users can upload certificates from other 3rd party trainings

• Mobile-friendly learner portal

• Gamification features

• Social learning support

• Dedicated client-success support

• Intuitive user interface

• Supports upload of any HTL5 LMS compliant courses

4. Deliverables

• A fully functional Learning Management System that meets the specified requirements

• User documentation and training materials for both administrators and learners

• Technical support and maintenance services for a defined period post-implementation

• A project timeline with milestones for development, testing, and deployment

5. Submission Requirements

• Company background and relevant experience

• A description of the LMS, including the UI from administrator and user perspectives, across multiple device types

• A detailed plan and timeline of the steps required to provide deliverables, including resources required from client

• Pricing structure, including term length options, licensing, implementation, and ongoing support costs

• References from previous clients with similar LMS implementations

6. Evaluation Criteria

• Compliance with the desired specifications

• Usability and user experience with the proposed system

• Cost-effectiveness and value for investment

• Vendor's experience and expertise in LMS development

I. CONTRACT REQUIREMENTS

a. Type of Contract

Firm Fixed Price

i. Firm Fixed Price

1. The Housing Authority will award a firm fixed price contract as a result of this quote.

b. Payments

i. The Authority will not pay retainers, finance charges for late payments or pre-payments for work that has not occurred.

c. Contract Term

i. The term of the contract is per the awarded vendors proposal from date of award or the Effective Date, whichever is later. The Authority reserves the right to extend the term of this contract for the period specified in Section I, Contract Requirements, Paragraph d, "Option to Extend the Term of the Contract".

d. Option to Extend the Term of the Contract

i. The Authority may extend the term of this contract, in one (1) year increments, by notice to the Contractor by the expiration date of the contract or within 30 days after funds are made available for exercising the option, whichever is later.

ii. If the Authority exercises this option, the extended contract shall be considered to include this option provision.

iii. The total duration of this contract, including the exercise of any option under this clause, shall not exceed three years.

e. Contract Administration

i. Human Resources is designated as the office responsible for inspecting the work while the Contracting Officer is responsible for final acceptance of the work.

f. 2 CFR 200.327 Contract Provisions

i. The contract provisions required by 2 CFR 200.327 are hereby incorporated by reference.

g. INDEMNIFICATION

i. To the fullest extent permitted by law, Contractor and all of its officers, directors, employees, contractors, agents, successors and assigns, jointly and severally, agree and hereby shall release, indemnify, protect, hold harmless and defend the Authority, its commissioners, officers, employees, servants and agents from and against any and all claims, demands, suits, liabilities, damages, penalties, fines, judgments, obligations, causes of action, charges, administrative or judicial proceedings and orders, remedial action requirements, enforcement actions of any kind, and all costs and expenses incurred in connection therewith (including, but not limited to, attorneys’ fees and expenses),resulting from, whether foreseeable or unforeseeable, arising directly or indirectly, in whole or in part, out of, or in any way related to or connected with any of the following: the performance of services pursuant to this Contract including but not limited to worker’s compensation claims of or by anyone, in any way and any personal injury (including but not limited to wrongful death) or property damage (real or personal) arising out of, or in any way related resulting from, or arising out of, directly or indirectly, the performance of services pursuant to this Contract by Contractor or any of its employees, contractors, agents, invitee, successors or assigns; provided, however, the Contractor shall not be required to defend, indemnify and save harmless the Authority, its commissioners, officers, employees, servants and agents from claims, suits or expenses, including worker's compensation claims resulting from the sole negligence or fault of the Authority, its commissioners, officers, employees, servants or agents. Insurance coverage specified herein constitutes the minimum requirements, and said requirements shall in no way lessen or limit the liability of Contractor under the terms of the contract. Contractor shall procure and maintain, at its own expense and cost, any additional kinds and amounts of insurance that, in its judgment, may be necessary for its proper protection in the prosecution of the services hereunder.

ii. Contractor and all of its officers, directors, employees, contractors, agents, successors and assigns, jointly and severally, agree and hereby shall release, indemnify, protect, hold harmless and defend the Authority, its commissioners, officers, employees, servants, and agents from and against any and all claims, demands, damages, suits, costs, expenses, liabilities, penalties, fines, judgments, obligations, causes of action, charges, administrative or judicial proceedings and orders, remedial action requirements, enforcement actions or proceedings of any kind or nature whatsoever, including but not limited to worker's compensation claims of or by anyone, in any way, resulting from, or arising out of, directly or indirectly, the performance of services pursuant to this Contract.

iii. The Authority shall notify the Contractor of the existence of any claim, demand, or other matter to which the Contractor’s indemnification obligations would apply. The Authority shall select counsel to represent the Authority, whose selection shall be approved by the Contractor. Such approval shall not be unreasonably withheld. The Contractor shall pay all reasonable attorney’s fees of the Authority’s counsel, relating to defense of the action. If the Contractor shall fail to pay the attorney’s fees and costs of the Authority’s defense, within a reasonable time after notice, the Authority shall undertake its defense and the Contractor shall pay all attorney’s fees and costs expended in the Authority’s defense of itself including, but not limited to, all attorney’s fees and costs associated with the Authority’s enforcement of the indemnification and/or duty to defend provisions set forth herein.

iv. The obligations to indemnify and to defend the Authority shall survive expiration or earlier termination of this Contract.

v. The Authority by this Contract does not agree to release, indemnify, protect, hold harmless, exonerate, defend, or assume the defense of Contractor or any other persons or entity whatsoever, for any purpose whatsoever.

Please provide a detailed response to each evaluation criteria indicated on the solicitation cover page (At least one paragraph per criteria). Duplicate this page if additional sheets are required.

Criteria 1: Compliance with the desired specifications

Please provide a detailed response to each evaluation criteria indicated on the solicitation cover page (At least one

Criteria 2: Usability and user experience with the proposed system

Please provide a detailed response to each evaluation criteria indicated on the solicitation cover page (At least one

Criteria 3: Cost-effectiveness and value for investment

Please provide a detailed response to each evaluation criteria indicated on the solicitation cover page (At least one

Criteria 4: Vendor’s experience and expertise in LMS development

Proposal Submission Instructions

All proposals and required forms transmitted electronically through BidNet shall be addressed with the same information above and electronically submitted to:

https://www.bidnetdirect.com/colorado/denverhousingauthority

Allow ample time for the electronic submission of your proposal. Below is a link to a BidNet Electronic Bid Submission (EBS) FAQ site. DHA strongly encourages offerors to review this information prior to starting your submission in addition to starting the submission process at least one business day prior to the proposal due date. DHA will not extend the submission deadline due to any technical issues or outages you may experience. Questions can be directed to the BidNet Vendor Support team in the below link.

http://faq.bidnetdirect.com/electronic-bid-submission/

The electronic date and time stamp via the BidNet site shall be used to determine the time electronic proposals/offers are received by the Authority.

Service of Protest

(1) In accordance with DHA Procurement Policy and Protest Guidelines, any protest against the solicitation must be received before the due date for receipt of bids or proposals, and any protest against the award of the contract, pursuant to this solicitation, shall be served on the Authority within five (5) business days of the date provided on the written notice of contract award from DHA, or the protest will not be considered. All bid protests shall be in writing.

Protests must be received by 4:00 pm on the fifth business day.

(2) Protestors are required to submit protests in writing to Housing Authority of the City and County of Denver, Procurement Manager, 1035 Osage Street, Denver, CO 80204 by some form of certified mail or hand delivered. The protest must be printed, typewritten, or otherwise duplicated in a legible form. The content of the written notice must contain:

a. The name, address and phone number of the person filing the protest and an explanation of how their substantial interests have been affected by the Authority’s determination;

b. The solicitation number and/or project title;

c. A statement of how and when the person filing the protest received notice of the

Authority’s determination;

d. A statement of all issues of disputed material fact. If there are none, the protest must so indicate;

e. A concise statement of the facts alleged, as well as the Authority’s policies which entitle the person filing the protest to relief;

f. A demand for relief to which the person deems themselves entitled; and;

g. Any other information the person contends is material to the protest.

(3) The DHA Contracting Officer’s designee will provide a written decision on the matter within twenty (20) calendar days of receipt of the protest. If a final determination cannot be made within twenty (20) days, a written notice will be provided to the protester with an estimated date that the decision should be made and a reason for the extension.

(4) This decision will be final unless within five (5) business days of receipt of the written decision the protester appeals to the Contracting Officer. The appeal shall be in writing, sent via email to procurement@denverhousing.org and certified mail, or by hand‐delivery to the Procurement Manager as stated above. Appeals should contain a statement of the factual and https://www.bidnetdirect.com/colorado/denverhousingauthority http://faq.bidnetdirect.com/electronic-bid-submission/ mailto:procurement@denverhousing.org legal grounds on which reversal or modification of the decision is deemed warranted, specifying any errors of law made or information not previously considered.

THACCD #238 (Rev 6/15)

VENDOR QUALIFICATION FORM

All questions must be answered and the data given must be clear and comprehensive.

Please PRINT or TYPE

1. Legal Business Name: __________________________________________________________

DBA Name, if applicable: _______________________________________________________ (DBA-Doing Business As) (if more than one location, please list all locations)

2. Business Office Address: ___________________________________________________

Second Address: _____________________________________________________________

City, State, Zip: _____________________________________________________________

Phone Number /Area Code: ___________________________________________________

Fax Number /Area Code______________________________________________________

Email Address: _____________________________________________________________

(Local Contact person):

Name: _____________________________________________________________________

Phone number/area code: _____________________________________________________

3. Registered agent or other person authorized to accept service of process:

Name: ______________________________________________________________________

Address (if different than above):_______________________________________________

4. Remittance address if different than above:

Phone number/area code: _______________Fax number/area code: ___________________

Email Address: ________________________________________________________________

5. Effective Date Business Organized? ________________________________________________

6. Business Status: _____Corporation _____ Partnership _____ Individual/Sole proprietor _____ Other. Please describe_____________________

7. How many years have you been engaged in the business under your present name?

8. What other names(s) if any has your business/company operated under and taxpayer number used?

9. Have you ever refused to sign a contract? yes ( ) no ( ) If "yes", attach explanation.

10. List and state the background and experience of the principal members of your personnel, including all officers (include attachments if necessary).

11. Has any officer or partner of your organization ever been an officer or partner of another organization that failed to complete a contract within the last five (5) years? yes ( ) no( ) If "yes", attach explanation.

12. Has the firm or any partner or officers ever been involved in any bankruptcy action?

yes ( ) no ( ). If "yes", attach explanation.

13. Are you presently involved in litigation? yes( ) no( ) If "yes" explain type, kind, plaintiff, defendant, etc., and state the current status and attach to this form.

14. Will you, upon request, furnish any other information that may be required by the Housing

Authority of the City and County of Denver Colorado? yes ( ) no ( ) If "no", attach explanation.

15. Please list the names of your personnel authorized to sign legal and binding proposal and contract documents.

16. List three (3) companies including address, phone number, email address, and contact person that you are currently supplying goods or services to.

1. Name of Firm _______________________________________________________________

Address ______________________________________________________________________

City/State/Zip__________________________________________________________________

Contact person: __________________________ Phone Number ________________________

Email address: ________________________________________________________________

2. Name of Firm _______________________________________________________________

Address ______________________________________________________________________

City/State/Zip__________________________________________________________________

Contact person: _________________________ Phone Number_________________________

Email address: ________________________________________________________________

3. Name of Firm _______________________________________________________________

Address ______________________________________________________________________

City/State/Zip__________________________________________________________________

Contact person: _______________________ Phone Number___________________________

Email Address: ________________________________________________________________

17. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Housing Authority of the City and County of Denver to verify the foregoing information.

Vendor is responsible for providing DHA with any changes to the information submitted on this form and the failure to do so could result in the termination of contract awarded. A Vendor Qualification Update Form will be required annually.

Name of Vendor:

By: __________________________________ Title: _________________________________________

Signature Date

THE NEXT PAGE (W-9) MUST BE COMPLETED IN ORDER TO

BECOME A QUALIFIED VENDOR

BUSINESS STATUS AFFIDAVIT

AFFIDAVIT OF __________________________________ (Name of Individual)

STATE OF )

) ss.

COUNTY OF )

I, , first being duly sworn, state as follows:

I am over the age of 18 years.

1. I am the ____________________________________________________(Title) of, ______________________________________________________ (Complete legal name of Company), which is located at __________________________________

_________________________________(Street Address, City, State, Zip Code).

2. ______________________________________________________(Name of

Company) is a _____________________________________________(Type of

Business i.e. corporation, partnership, sole proprietorship, joint venture, limited liability company).

3. The Company is a (Check all that apply):

Small Business Enterprise

A small business enterprise is defined as a business, which is:

independently owned; not dominant in its field of operation; and not an affiliate or subsidiary of a business dominant in its field of operation. The size standards in 13 CFR 121 shall be used unless the Authority determines that their use is inappropriate.

Category 1 Section 3 Business

A business that is fifty-one percent (51%) owned and controlled by low or very low-income persons

Category 2 Section 3 Business

Over seventy-five percent (75%) of the labor hours performed for the business over the prior three-month period are performed by Section 3

Workers (see below definition)

Category 3 Section 3 Business

A business that is fifty-one percent (51%) owned and controlled by current public housing residents or residents who currently live in Section-8 assisted housing.

Definition of Section 3 Workers:

Categories – A Section 3 Worker is any worker who currently fits or when hired within the past five years fit at least one of the following categories, as documented:

a. Category One - is a low or very low-income individual (income for the previous or annualized calendar year is below income limit established by HUD:

https://www.huduser.gov/portal/datasets/il.html)

b. Category Two – is employed by a Section 3 Business Concern

c. Category Three – is a participant in HUD Youthbuild Program

Definition of Targeted Section 3 Workers:

d. Category Four - is employed by a Section 3 Business Concern

e. Category Five – Is a resident of public housing or participant in the

Housing Choice Voucher (Section 8) program (currently or within the past five years of hire)

f. Category Six – Lives within the service area or the neighborhood of the project (currently or within the past five years of hire)

g. Category Seven – is a participant in HUD Youthbuild Program

4. I have read and understand the definitions contained herein.

5. The Company hereby agrees to provide within thirty (30) days, upon request, any documents DHA requires to verify the information provided herein.

6. I understand and acknowledge that the following penalties will apply if DHA determines that the Company has submitted a false Business Status Affidavit:

A. If discovered prior to any contract being awarded, the Company will be ineligible for award of the contract, and will be permanently placed on the

DHA debarment list; or

B. If discovered during the term of the contract, the contract will immediately be terminated, and the Company will be permanently placed on the DHA debarment list; or

C. If discovered after the completion of the contract, the Company will be permanently placed on the DHA debarment list.

https://www.huduser.gov/portal/datasets/il.html

7. I am the ____________________________________________________(Title) of the Company, and I am authorized to execute this affidavit on its behalf, and to bind the Company regarding the matters contained herein. I have personal knowledge of the statements made in this affidavit and state that the same are true.

FURTHER Affiant sayeth naught.

Signature __________________________________

Subscribed and sworn to before me this ___ day of ______________, 20___ by

WITNESS my hand and official seal.

My commission expires: ____________________________________

[SEAL]

WORKER STATUS AFFIDAVIT

AFFIDAVIT OF (Name)

I, , first being duly sworn, state as follows:

1. I am over the age of 18 years.

2. I am the (Title) of, (Complete legal name of

Company), which is located at

(Street Address, City, State, Zip Code).

3. (Name of Company) is a

(Type of Business i.e. corporation, partnership, sole proprietorship, joint venture, limited liability company).

4. On behalf of the Company, I certify the following:

A. The Company will participate in the E-Verify Program in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under this contract.

B. The Company has confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this contract.

C. To the extent required by law or legal process, the Company will comply with a reasonable request by the Department of Labor and Employment made in the course of an investigation undertaken by it to determine compliance with this affidavit.

5. I have read and understand the certifications contained herein.

6. ☐ This contract does not exceed $150,000. (Proceed to 7)

☐ This contract exceeds $150,000 and I acknowledge and agree, pursuant to 48 CFR 22.1803 and 48

CFR 52.222-54, that:

(a) Definitions. As used in this clause:

Commercially available off-the-shelf (COTS) item

(1) Means any item of supply that is:

(i) A commercial product (as defined in paragraph (1) of the definition of

“commercial product” at Federal Acquisition Regulation (FAR) 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products. Per 46 CFR 525.1(c)(2), “bulk cargo” means cargo that is loaded and carried in bulk onboard ship without mark or count, in a loose unpackaged form, having homogenous characteristics. Bulk cargo loaded into intermodal equipment, except LASH or Seabee barges, is subject to mark and count and, therefore, ceases to be bulk cargo.

Employee assigned to the contract means an employee who was hired after November 6, 1986

(after November 27, 2009, in the Commonwealth of the Northern Mariana Islands), who is directly performing work, in the United States, under a contract that is required to include the clause prescribed at 22.1803. An employee is not considered to be directly performing work under a contract if the employee:

(1) Normally performs support work, such as indirect or overhead functions; and

(2) Does not perform any substantial duties applicable to the contract.

Subcontract means any contract, as defined in 2.101, entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. It includes but is not limited to purchase orders, and changes and modifications to purchase orders.

Subcontractor means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime Contractor or another subcontractor.

United States, as defined in 8 U.S.C. 1101(a)(38), means the 50 States, the District of Columbia, Puerto Rico, Guam, the Commonwealth of the Northern Mariana Islands and the U.S. Virgin Islands.

(b) Enrollment and verification requirements.

(1) If the Contractor is not enrolled as a Federal Contractor in E–Verify at time of contract award, the Contractor shall—

(i) Enroll. Enroll as a Federal Contractor in the E–Verify program within 30 calendar days of contract award;

(ii) Verify all new employees. Within 90 calendar days of enrollment in the E–Verify program, begin to use E–Verify to initiate verification of employment eligibility of all new hires of the Contractor, who are working in the United States, whether or not assigned to the contract, within 3 business days after the date of hire (but see paragraph (b)(3) of this section); and

(iii) Verify employees assigned to the contract. For each employee assigned to the contract, initiate verification within 90 calendar days after date of enrollment or within 30 calendar days of the employee's assignment to the contract, whichever date is later (but see paragraph (b)(4) of this section).

(2) If the Contractor is enrolled as a Federal Contractor in E–Verify at time of contract award, the Contractor shall use E–Verify to initiate verification of employment eligibility of:

(i) All new employees. (A) Enrolled 90 calendar days or more. The Contractor shall initiate verification of all new hires of the Contractor, who are working in the United States, whether or not assigned to the contract, within 3 business days after the date of hire (but see paragraph (b)(3) of this section); or (B) Enrolled less than 90 calendar days. Within 90 calendar days after enrollment as a Federal Contractor in E–Verify, the Contractor shall initiate verification of all new hires of the Contractor, who are working in the United States, whether or not assigned to the contract, within 3 business days after the date of hire (but see paragraph (b)(3) of this section); or

(ii) Employees assigned to the contract. For each employee assigned to the contract, the Contractor shall initiate verification within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever date is later (but see paragraph (b)(4) of this section).

(3) If the Contractor is an institution of higher education (as defined at 20 U.S.C. 1001(a));

a State or local government or the government of a Federally recognized Indian tribe; or a surety performing under a takeover agreement entered into with a Federal agency pursuant to a performance bond, the Contractor may choose to verify only employees assigned to the contract, whether existing employees or new hires. The Contractor shall follow the applicable verification requirements at (b)(1) or (b) (2), respectively, except that any requirement for verification of new employees applies only to new employees assigned to the contract.

(4) Option to verify employment eligibility of all employees. The Contractor may elect to verify all existing employees hired after November 6, 1986 (after November 27, 2009, in the

Commonwealth of the Northern Mariana Islands), rather than just those employees assigned to the contract. The Contractor shall initiate verification for each existing employee working in the Islands), within 180 calendar days of:

(i) Enrollment in the E–Verify program; or

(ii) Notification to E–Verify Operations of the Contractor's decision to exercise this option, using the contact information provided in the E–Verify program Memorandum of

Understanding (MOU).

(5) The Contractor shall comply, for the period of performance of this contract, with the requirements of the E–Verify program MOU.

(i) The Department of Homeland Security (DHS) or the Social Security

Administration (SSA) may terminate the Contractor's MOU and deny access to the E–Verify system in accordance with the terms of the MOU. In such case, the Contractor will be referred to a suspending and debarring official.

(ii) During the period between termination of the MOU and a decision by the suspending and debarring official whether to suspend or debar, the Contractor is excused from its obligations under paragraph (b) of this clause. If the Contractor is not suspended, debarred, or subject to a voluntary exclusion, then the Contractor must reenroll in E–Verify.

(c) Web site. Information on registration for and use of the E–Verify program can be obtained via the Internet at the Department of Homeland Security Web site: https://www.e–Verify.gov.

(d) Individuals previously verified. The Contractor is not required by this clause to perform additional employment verification using E–Verify for any employee:

(1) Whose employment eligibility was previously verified by the Contractor through the

E–Verify program;

(2) Who has been granted and holds an active U.S. Government security clearance for access to confidential, secret, or top secret information in accordance with the National Industrial Security Program Operating

Manual; or

(3) Who has undergone a completed background investigation and been issued credentials pursuant to Homeland Security Presidential Directive (HSPD)–12, Policy for a Common

Identification Standard for Federal Employees and Contractors.

(e) Subcontracts. The Contractor shall include the requirements of this clause, including this paragraph (e) (appropriately modified for identification of the parties), in each subcontract that—

(1) Is for—

(i) Services (except for commercial services that are part of the purchase of a COTS item (or an item that would be a COTS item, but for minor modifications), performed by the COTS provider, and are normally provided for that COTS item); or

(ii) Construction;

(2) Has a value of more than $3,500; and

(3) Includes work performed in the United States.

7. I am the (Title) of the Company, and I am authorized to execute this affidavit on its behalf, and to bind the Company regarding the matters contained herein. I have personal knowledge of the statements made in this affidavit and state that the same are true.

Affiant Signature

STATE OF )

) ss.

COUNTY OF )

Subscribed and sworn or affirmed before me this _____day of _________________, 20____ by

Witness my hand and official seal.

My Commission expires: ______________________.

Notary Public