Solicitation HT940623Q0107.pdf

PDF 397 KB Posted Sep 8, 2023

Attached to: Lektriever Maintenance Federal contract opportunity
Solicitation number: HT940623Q0107
Issued by: Defense Health Agency

About this file

Written by GovTribe AI · Dec 21, 2023

This solicitation requests proposals for maintenance of nine Lektriever automated filing systems located at Naval Medical Center Portsmouth. Offerors must provide full maintenance for the equipment from October 2023 through September 2028, with annual option periods to extend through fiscal year 2028. Response is required by September 13, 2023. The Defense Health Agency will evaluate proposals based on technical approach, past performance, and price. Preference will be given to small businesses. Pricing must include all costs for maintenance of the listed equipment on a firm-fixed-price basis. Invoicing will utilize the Wide Area Workflow system, and award will be made to the offeror providing the best value in meeting the requirement.

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SEE ADDENDUM

(No Collect Calls)

HT940623Q0107 07-Sep-2023

b. TELEPHONE NUMBER

757-953-7570

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 13 Sep 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HT94069. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LINDSAY GRAY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011990469

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DHA CONTRACTING OFFICE TIDEWATER HT9406

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$12,500,000

NAICS:

811310

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HT940623Q0107

Section SF 1449 - CONTINUATION SHEET

EQUIPMENT LIST AND LOCATION

Equipment List, Location, and Pricing

MFR

SERIAL

NUMBER

MFR

QTY MODEL Description TAG

NUMBER EQUIPMENT LOCATION

Annual/Total

Price

01 07006598/001 Kardex 1 Lektriever

120 Series

Automated Filing

System

4490518 NMCP

02 07006598/002 Kardex 1 Lektriever

120 Series

Automated Filing

4490519 NMCP

03 03006822/002 Kardex

120 Series

Automated Filing

4457496 NMCP: Bldg 249

04 07006551/ 001 Kardex

Lektriever 120 Series

Automated Filing

4457490 NMCP: Bldg 250 Rm 109

05 07006547/ 001 Kardex

120 Series

Automated Filing

4457491 NMCP: Bldg 250 Rm 129

06 07006549/001 Kardex

120 Series

Automated Filing

4457492 NMCP: Bldg 250 Rm 129

07 301 0004740/ 001 Kardex

1 Lektriever 120 Series

Automated Filing

4457493 NMCP: Bldg 272 Rm 135

08 301 0004730/ 001 Kardex

1 Lektriever 120 Series

Automated Filing

4457494 NMCP: Bldg 272 Rm 135

09 03006822/001 Kardex

120 Series

Automated Filing

4457495 NMCP: Bldg 249

TOTAL

SOLICITATION INFORMATION

CAGE: _____________________

UEI: _____________________

Vendor POC: _____________________

Vendor Phone: ____________________

Vendor E-mail: ____________________

Notes to Vendor:

-At a minimum, the SF1449, spec sheet, and past performance information must be completed to be considered for this opportunity. Please respond to blocks 17a and 30a-c on page 1 and the vendor information on page 3, as well as provide your price(s) on the Contract Line Item Number(s) (CLINs). Cursive font signatures will not be accepted.

-Offeror will provide all license agreements, End User License Agreements (EULA), Terms of Service (TOS), Federal Payment Plans, Extended Payment Plans, and other similar instruments or agreements, required to be signed, or agreed to, by the Government that the offeror or any of its suppliers or subcontractors (at any level) require. The Government may review to ensure terms and conditions are consistent with Federal law and otherwise satisfy the Government’s needs. Among terms and conditions that are not acceptable, which makes an offer ineligible for award, include: those such as Government indemnification of any party; choice of law or forum for disputes; mandatory arbitration; any language that would or might require the Government to renew or extend performance or usage of any item, product, or service; or any other feature that unduly puts a burden or restriction on the Government.

-Vendor to reference request for quotes number (RFQ#) HT940623Q0107 on all inquiries.

-All proposals should be inclusive of all costs (e.g. Shipping and Handling). Shipping should be included in the quote total, but NOT separately priced; shipping costs are always considered in the evaluation process. Only NEW product offers will be accepted.

-For competitive service buys, type: Award will be made on the basis of the lowest evaluated price and the capability to meet the requirement detailed in the Performance Work Statement.

PROMPT PAYMENT

For Prompt Payment Act purposes, this contract is subject to the 7 calendar day constructive acceptance period.

Billing / Payment in arrears

For all questions, POC:

Ms. Lindsay A. Gray Contract Specialist, Contracting Division Naval Medical Center Portsmouth E: Lindsay.a.gray.civ@health.mil

EVALUATION FACTORS FOR AWARD

This will be an “all or none” award, so vendors must provide a quote on all of the CLINs listed and all equipment listed.

Quotes will be evaluated as follows for Best Value. Factors are listed in order of importance with technical being the most important factor. Past performance and price are equal in their importance, but less important than technical. Vendor must provide all of the requested documents below to be considered “responsive” to this solicitation.

Technical capabilities/technical approach

• Vendor to provide technical capabilities statement/technical approach for completing the services per the Performance Work Statement.

o Document is to be unpriced and separate from the remainder of the quote package o List all pertinent information with regards to performing this service (examples are below).

Key personnel Performance and delivery schedule

Past Performance

• Vendor to provide a minimum of three (3) references for similar services provided during the past 24 months o Customer POC (phone and email) o Period of Performance o Contract Number (if applicable) o Dollar Value of contract

Price evaluation

• Vendor to provide a published price list (not a GSA contract price list) or two invoices for the same or similar services or supplies

• Vendor must breakdown all pricing elements as listed.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 9 Job Lektriever Maintenance FY24

FFP