Solicitation HE125420R1014 Ramey PR Freight Elevator Maintenance.pdf

SEE A DDENDUM

(No Collect Calls)

HE125420R1014 05-May -2020

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME 05:00 PM 04 Jun 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STA NDARD FORM 1449 (REV. 2/2012)

Presc ribed by GSA – FA R ( 48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH A DDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT A ND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INV OICES TO A DDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DORA M. JOHNSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME A ND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

PA GE 1 OF 35

OFFEROR TO COMPLETE BLO CKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HEVAS60111874

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REF ERENCE FAR 52.212-4. F AR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET F ORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFF ER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO S IGN THIS DOCUMENT AND RETURN

% F OR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE F ACILITY

OFF EROR CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CF R 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HEPRA5 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR F OB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IF B RFPX

DDESS-PR RAMEY SCHOOL

CRESPO, ARMANDO

201 ARCH ROAD

AGUADILLA PR 00603-1100

TEL: (787) 890-4145 FAX: 787-890-2180

FA X:

TEL: SERVICE-DISABLED

VETERAN-OW NED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFF ER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFF ICE. CONTRACTOR AGREES TO F URNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

S EE SCHEDULE

SCHEDULE OF SUPPLIES/ SERV ICESITEM NO. QUA NTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/ CONTRACT/ORDER FOR COMM ERCI AL ITEMS

(CONTI NUED)

PA GE 2 OF 35

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZ ED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZ ED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S /R VOUCHER NUMBER 40. PAID BY

41a. I CERTIF Y THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFF ICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Locat ion)

42c. DATE REC'D (YY/M M/DD) 42d. TOTAL CONTAINERS

STANDA RD FORM 1449 (REV. 2/2012) BACK

Prescr ibed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCA L REPRODUCTION

PREVIOUS EDITION IS NOT USA BLE

S EE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERV ICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE125420R1014

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Job Freight Elevator - MONTHLY MAINTENTANCE

FFP

The contractor must provide all necessary equipment, personnel, vehicles, supplies and management services to complete all of the objectives in accordance with the Performance Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: HEVAS60111874

S216

NET AMT

0002 18 Hours Freight Elevator - REPAIRS LABOR

FFP

Labor repairs not covered under the monthly preventive maintenance cost will be performed at an hourly rate of $_____ per hour. As the extent of repairs required is unknown, this CLIN is being established as a Not To Exceed (NTE) in the amount of $_____ and will require preapproval from the Contracting Officer's Representative (COR).

FOB: Destination

0003 1 Lot Freight Elevator - REPAIR PARTS

FFP

Repair parts not covered under the monthly preventive maintenance cost will be reimbursed at actual cost. This CLIN is being established as a Not To Exceed (NTE) in the amount of $2,000.00 and will require preapproval from the Contracting Officer's Representative (COR).

FOB: Destination

1001 12 Job OPTION Freight Elevator - MONTHLY MAINTENTANCE

FFP

The contractor must provide all necessary equipment, personnel, vehicles, supplies and management services to complete all of the objectives in accordance with the Performance Work Statement.

FOB: Destination

1002 18 Hours OPTION Freight Elevator - REPAIRS LABOR

FFP

Labor repairs not covered under the monthly preventive maintenance cost will be performed at an hourly rate of $_____ per hour. As the extent of repairs required is unknown, this CLIN is being established as a Not To Exceed (NTE) in the amount of $_____ and will require preapproval from the Contracting Officer's Representative (COR).

1003 1 Lot OPTION Freight Elevator - REPAIR PARTS

FFP

Repair parts not covered under the monthly preventive maintenance cost will be reimbursed at actual cost. This CLIN is being established as a Not To Exceed (NTE) in the amount of $2,000.00 and will require preapproval from the Contracting Officer's Representative (COR).

2001 12 Job OPTION Freight Elevator - MONTHLY MAINTENTANCE

FFP

The contractor must provide all necessary equipment, personnel, vehicles, supplies and management services to complete all of the objectives in accordance with the Performance Work Statement.

2002 18 Hours OPTION Freight Elevator - REPAIRS LABOR

FFP

Labor repairs not covered under the monthly preventive maintenance cost will be performed at an hourly rate of $_____ per hour. As the extent of repairs required is unknown, this CLIN is being established as a Not To Exceed (NTE) in the amount of $_____ and will require preapproval from the Contracting Officer's Representative (COR).

2003 1 Lot OPTION Freight Elevator - REPAIR PARTS

FFP

Repair parts not covered under the monthly preventive maintenance cost will be reimbursed at actual cost. This CLIN is being established as a Not To Exceed (NTE) in the amount of $2,000.00 and will require preapproval from the Contracting Officer's Representative (COR).

3001 12 Job OPTION Freight Elevator - MONTHLY MAINTENTANCE

FFP

The contractor must provide all necessary equipment, personnel, vehicles, supplies and management services to complete all of the objectives in accordance with the Performance Work Statement.

3002 18 Hours OPTION Freight Elevator - REPAIRS LABOR

FFP

Labor repairs not covered under the monthly preventive maintenance cost will be performed at an hourly rate of $_____ per hour. As the extent of repairs required is unknown, this CLIN is being established as a Not To Exceed (NTE) in the amount of $_____ and will require preapproval from the Contracting Officer's Representative (COR).

3003 1 Lot OPTION Freight Elevator - REPAIR PARTS

FFP

Repair parts not covered under the monthly preventive maintenance cost will be reimbursed at actual cost. This CLIN is being established as a Not To Exceed (NTE) in the amount of $2,000.00 and will require preapproval from the Contracting Officer's Representative (COR).

4001 12 Job OPTION Freight Elevator - MONTHLY MAINTENTANCE

FFP

The contractor must provide all necessary equipment, personnel, vehicles, supplies and management services to complete all of the objectives in accordance with the Performance Work Statement.

4002 18 Hours OPTION Freight Elevator - REPAIRS LABOR

FFP

Labor repairs not covered under the monthly preventive maintenance cost will be performed at an hourly rate of $_____ per hour. As the extent of repairs required is unknown, this CLIN is being established as a Not To Exceed (NTE) in the amount of $_____ and will require preapproval from the Contracting Officer's Representative (COR).

4004 1 Lot OPTION Freight Elevator - REPAIR PARTS

FFP

Repair parts not covered under the monthly preventive maintenance cost will be reimbursed at actual cost. This CLIN is being established as a Not To Exceed (NTE) in the amount of $2,000.00 and will require preapproval from the Contracting Officer's Representative (COR).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-AUG-2020 TO

31-JUL-2021

N/A DDESS-PR RAMEY SCHOOL

CRESPO, ARMANDO

201 ARCH ROAD

AGUADILLA PR 00603-1100

(787) 890-4145

HEPRA5

0002 POP 01-AUG-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-AUG-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-AUG-2021 TO

31-JUL-2022

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-AUG-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-AUG-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-AUG-2022 TO

31-JUL-2023

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-AUG-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-AUG-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-AUG-2023 TO

31-JUL-2024

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-AUG-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-AUG-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-AUG-2024 TO

31-JUL-2025

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-AUG-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 01-AUG-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018 52.204-14 Service Contract Reporting Requirements OCT 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

JUN 2016

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-17 Nondisplacement of Qualified Workers MAY 2014 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2020 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans FEB 2016 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-41 Service Contract Labor Standards AUG 2018 52.222-42 Statement Of Equivalent Rates For Federal Hires MAY 2014 52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option Contracts)

AUG 2018

52.222-50 Combating Trafficking in Persons JAN 2019 52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.224-3 Alt I Privacy Training (JAN 2017) -Alternate I JAN 2017 52.225-1 Buy American--Supplies MAY 2014 52.225-3 Buy American --Free Trade Agreement--Israeli Trade Act MAY 2014 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.233-1 Disputes MAY 2014

52.233-3 Protest After Award AUG 1996 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.239-1 Privacy or Security Safeguards AUG 1996 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.252-2 Clauses Incorporated By Reference FEB 1998 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General AUG 2019 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.219-7011 Notification to Delay Performance JUN 1998 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017 252.225-7036 Alt II Buy American--Free Trade Agreements--Balance of

Payments Program--Alternate II (Dec 2017)

DEC 2017

252.225-7048 Export-Controlled Items JUN 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (MAR 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) See Addendum to 52.212-1.

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (DEC 2006)

FAR 52.212-1(b) is supplemented as follows:

Offerors must submit technical and price quote in Portable Document Format (pdf) or Microsoft Office (e.g. Word, Excel, etc.) format by e-mail to Ms. Dora Johnson at Dora.Johnson@DoDEA.edu. To be considered timely, offeror’s e-mail with the attached quotes must be received on or before the closing date and time stated in Block 8 of the SF1449. Offerors are required to ensure that all attachments are virus free.

Note: DoDEA has a size limitation of 10MB for each e-mail to a DoDEA e-mail addresses. The vendor is solely responsible for ensuring that the vendor's quote or correspondence successfully transmits to, and is received by its intended DoDEA e-mail addresses by the closing date and time specified in the solicitation. The vendor is advised to immediately contact the intended e-mail addresses for acknowledgement of e-mail receipt.

Offeror’s quote must include all data and information as directed in the following instructions and must be submitted in accordance with these instructions, as non-conformance with the following instructions may result in an unfavorable quote evaluation.

1. Technical:

Offeror must provide a proposal addressing the requirements set forth in the Performance Work Statement (PWS) in this solicitation.

2. Price: The offeror must submit price quotes using any and all applicable discounts. Proposed prices are to be plugged into each corresponding Contract Line Item Numbers (CLIN) in the SF 1449 CONTINUATION SHEET.

3. Other Submission Requirements:

a) Offerors shall complete blocks 12, 17a, 17b, 30a, 30b, and 30c of the RFQ, Standard Form 1449. Offerors shall insert their company’s CAGE code in the box titled “CODE” in block 17. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

b) If the offeror is registered in System for Award Management (SAM), complete paragraph (b) of FAR provision 52.212-3 Alt 1, Offeror Representations and Certifications; or if the offeror is NOT registered in SAM, complete paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certifications.

c) Complete any other fill-ins and certifications in provisions required in the Solicitation.

d) Period for acceptance of offers. IAW 52.212-1(c), Period for Acceptance of Offers, by submission of its offer, the offeror agrees quoted price is valid for 60 days after the closing date indicated in block 8 of the solicitation.

(End of 52.212-1 ADDENDUM)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) See Addendum to 52.212-2.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL ITEMS (DEC 2006)

FAR 52.212-2 (a) is supplemented as follows:

The Government will award a contract resulting from this solicitation to the offeror whose offer is determined to be the Lowest Price Technically Acceptable (LPTA).

Basis for Award.

This acquisition will be conducted using Federal Acquisition Regulation (FAR) Parts 13 and 12, with the Lowest Price Technically Acceptable (LPTA) Source Selection Process. The evaluation process will proceed as follows:

The Government will evaluate all of the quotes received for Technical Acceptability and Price Reasonableness. Award will be made to the single responsible offeror whose quote is determined to be the lowest priced, technically acceptable offer.

Evaluation Factors.

The Government will evaluate each quote for the following two factors:

1. Technical.

Quotes will be evaluated on an Acceptable/Unacceptable basis. Acceptable or Unacceptable as defined below.

Acceptable – Offeror provided a brief narrative to demonstrating that the offeror has the required experience and capability to meet the requirements set forth in the Performance Work Statement (PWS) in this solicitation.

Unacceptable – Quote does not provide a brief narrative to demonstrate the offeror’s ability to meet the minimum requirements of the solicitation.

2. Price.

Price will be evaluated in accordance with FAR 13.106 to determine whether it is fair and reasonable. Offeror’s prices will be determined by multiplying the quantities identified in the solicitation by the quoted unit price for each Contract Line Item Number (CLIN) to confirm the extended amounts for each CLIN. Individual CLINs will be totaled to determine the offeror’s total quoted price.

(End of 52.212-2 ADDENDUM)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL ITEMS (DEVIATION 2018-O0021) (MAR 2020)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vii) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(viii) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(ix) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

(x) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(xi) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xiii) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

(xiv)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xv) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services- Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvii) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989).

(xviii) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xix) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xx)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xxi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxiii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx.

1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor MAY include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within sixty (60) calendar days of the end of the contract.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within thirty (30) calendar days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed sixty-six (66) months.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) (a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0747

Issue By DoDAAC HE1254

Admin DoDAAC** HE1254

Inspect By DoDAAC HEPRA5

Service Approver (DoDAAC) HEPRA5

Service Acceptor (DoDAAC) HEPRA5

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

disa.global.servicedesk.mbxeb-ticket-requests@mail.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause)

PERFORMANCE WORK STATEMENT

1.0 GENERAL INFORMATION AND SCOPE OF WORK:

1.1. Agency:

The Department of Defense Education Activity (DoDEA), as one of only two Federally-operated school systems, is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 165 brick-and-mortar schools in eight districts located in seven states, 11 foreign countries, Guam, and Puerto Rico. DoDEA employs over 8,000 educators who serve more than 72,000 children. DoDEA also has a fully accredited virtual high school located in Virginia with teaching hubs in Europe and the Pacific.

1.2. Background:

The objective is to obtain contract services for freight elevator preventive maintenance and emergency/unscheduled repairs at the Ramey School located at 201 Arch Road, Aguadilla, Puerto Rico 00603 with a period of performance of August 1, 2020 through July 31, 2021. There will be four (4) option periods of one year each.

1.3 Scope of Work:

The Contractor shall furnish all necessary personnel, materials, transportation, equipment, services, insurances, and supervision to perform all repair and routine preventive maintenance required to support the operation of DODEA- PR RAMEY SCHOOL Cafeteria Building Freight Elevator repair and maintenance services. All services shall be performed in accordance with Original Equipment Manufacturer (OEM) Operation and Maintenance Manual, including recommended maintenance, and in accordance with current Federal and State elevator safety regulations and requirements. The Contractor's work and responsibility shall include all planning, contract administration, parts procurement, and administrative functions necessary to ensure that the Elevators Systems operate as per manufacturer’s maintenance and repair specifications and are in compliance with the contract requirements and all other applicable laws, regulations, codes, and directives.

The specific manufacturer, capacity, type, machine type and quantity are listed below:

QTY Manufacturer Capacity Type Stops Maintenance

Service Frequency

Location

DOVER MODEL DW-

12585-1 HY SERIAL

NUMBER: CW-1778

2,000 lbs.

Freight Cable 2 Monthly Cafeteria Building

2.0. SERVICE OBJECTIVES:

Objective 2.1. Freight Elevator Routine Monthly Maintenance The Contractor shall maintain the freight elevator to ensure continual equipment operation by DoDEA staff.

a. Contractor shall coordinate with the Contracting Officer Representative (COR) prior to initiation of work activities in the facilities and for special work, installations, and/or repair services which might affect system availability for extended periods.

b. The Contractor shall obtain all applicable permits required by Local, State, Governmental, Installation, and/or

Federal agencies to perform work activities related to the contracted work, and of its associated waste resulting from the repair and maintenance of the freight elevator including paint material/chemical disposition, when performing system or parts painting.

c. The Contractor shall be capable to perform the following Tests, Repair, and Maintenance tasks as follows:

i. Provide Elevator Repair and Maintenance Technicians, knowledgeable on AMLIFT, SCHINDLER

330A, and OTIS elevator systems, capable to provide routine maintenance and repair services to both traction and hydraulic single jack type elevator systems.

ii. Perform initial system check, verify system operation to determine needed corrective actions, perform initial system load and pressure tests, to include free fall test, and perform initial corrective repairs as needed.

iii. Provide necessary load and pressure test of the unit as required by the manufacturer and according with all industry standards and applicable laws, regulations and maintenance and operation best practices.

iv. Provide routine system inspection, maintenance, and repair services of Elevator Systems; to include, hydraulic fluids leak verification, correction and refilling, and lubrication as needed to include grease and oils, verification of condition and replacement if needed of: accessory belts, traction system, cab pull cables, electronic boards, call lights, fans, all cab parts, including sill cleaning and guide replacement, all batteries for: emergency lighting, battery lowering, board memory and ups systems, all cleaning of: hoist ways, door hangers, rollers, track, sills, car tops, machine room, and pits as needed, provide when necessary: rollers, chains, door operation motors, belts, brakes, door operation and safety equipment, system alarms and proper functioning of all safety and notification system, parts replacement, and installation of all needed parts as specified on Manufacturer’s Operation and Maintenance Manual, ASME A 17.1 Safety Code for Elevators and Escalators, and all other applicable regulations and best practices standards for elevator systems. Maintenance services shall be performed as required by the OEM Operation and Maintenance Manual but system inspection services shall be performed on a monthly basis.

d. The Contractor shall exert extreme care during maintenance and repair operations to protect all property and/or to limit damage to green areas or other government property. Contractor shall implement measures to limit operations at, and to protect surrounding green areas. Any damage incurred shall be repaired and/or remedied by the contractor without further remuneration from the Government.

e. The Contractor shall immediately notify the COR of any existing conditions requiring work beyond the scope of this contract that impede the Contractor's work performance.

Objective 2.2. Emergency Services and Training The Contractor shall provide emergency services and training to the facility and staff.

a. The Contractor shall provide emergency services onsite due to entrapment within a one (1) hour period from receipt of emergency call to the contractor’s Point of Contact (POC). For the purposes of this PWS an emergency will be defined as those circumstances in which entrapment of occupants occurs, thus representing a life safety concern due to confinement, claustrophobia and panic.

b. Within 180 days of initial contract award, the Contractor shall also provide emergency cab door opening training to the Department of Emergency Services (DES) personnel, in order to qualify them to respond to entrapment calls.

Objective 2.3. Service Planning and Documentation The Contractor shall submit written plans as part of response to RFP and as annual updates. Updates shall be submitted to the COR for each option year within 5 business days of option year award.

a. As part of the response to the RFP, the contractor shall submit the following:

i. Personnel qualifications

ii. Inspection and testing procedures

iii. Waste Disposal Plan to include waste manifests

iv. Annual Work Plan including Quality Control,

v. Environmental and Safety Plan which addresses:

a) Applicable Permits

b) Contractor Training, Certification, and Licenses

c) Emergency Procedures in response to spills resulting from maintenance and repair activities

d) Safety and Health Information

e) Material Safety Data Sheet

f) Waste Disposal (Solid and Liquid)

vi. List of all major parts including prices valid for base year period of performance but not including labor costs

b. After award, the Contractor shall submit a monthly report each month within five (5) business days of completion of the monthly maintenance services, with the following information:

i. Brief summary of work performed during monthly maintenance

ii. Personnel working

iii. Equipment being P/M or…