Solicitation for Commercial Items.pdf

Solicitation for Commercial Items (IAW FAR Subpart 13.5) 20 September 2024

Contracting Office Address

Department of the Air Force, Air Force Installation Contracting Agency, 766 ESS – Joint Base Pearl Harbor – Hickam (JBPH-H), 560 Central Ave, BLDG 287, Honolulu, Hawaii 96818-4963, United States

Description

This is a combined synopsis/solicitation prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. This is not to be construed as a commitment by the Government. All information is to be submitted at no cost to the Government.

The solicitation is being issued as a Request for Quote (RFQ) under the solicitation number

FA521524Q0023.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2024-07, Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 20240815 and Department of the Air Force Acquisition Circular 2024-0612.

This acquisition is a 100% total small business set aside. The applicable NAICS is 541715 – Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology); the small business size standard is 1000 Employees.

The CLIN structure is below. The award will be a Firm-Fixed price contract. The Period of Performance (PoP) will be a 12-month base year with four (4) 12-month option years and an optional 6-month extension period. The line items are as follows:

CLIN Description Quantity/ Unit of Issue

Unit Price Total Price

0001 Annual Software License PoP: 30 SEP 2024 to 29 SEP 2025

1 Each $ $

0002 Manage Program Services PoP: 30 SEP 2024 to 29 SEP 2025

1 Each $ $

0003 Annual Two-Day On-Site Training PoP: 30 SEP 2024 to 29 SEP 2025

1 Each $ $

0004 Customer Success Manager PoP: 30 SEP 2024 to 29 SEP 2025

1 Each $ $

1001 Annual Software LicensePoP: 30 SEP 2025 to 29 SEP 2026

1 Each $ $

1002 Manage Program Services PoP: 30 SEP 2025 to 29 SEP 2026

1 Each $ $

1003 Annual Two-Day On-Site Training PoP: 30 SEP 2025 to 29 SEP 2026

1 Each $ $

1004 Customer Success Manager PoP: 30 SEP 2025 to 29 SEP 2026

1 Each $ $

2001 Annual Software License PoP: 30 SEP 2026 to 29 SEP 2027

1 Each $ $

2002 Manage Program Services PoP: 30 SEP 2026 to 29 SEP 2027

1 Each $ $

2003 Annual Two-Day On-Site Training PoP: 30 SEP 2026 to 29 SEP 2027

1 Each $ $

2004 Customer Success Manager PoP: 30 SEP 2026 to 29 SEP 2027

1 Each $ $

3001 Annual Software License PoP: 30 SEP 2027 to 29 SEP 2028

1 Each $ $

3002 Manage Program Services PoP: 30 SEP 2027 to 29 SEP 2028

1 Each $ $

3003 Annual Two-Day On-Site Training PoP: 30 SEP 2027 to 29 SEP 2028

1 Each $ $

3004 Customer Success Manager PoP: 30 SEP 2027 to 29 SEP 2028

1 Each $ $

4001 Annual Software License PoP: 30 SEP 2028 to 29 SEP 2029

1 Each $ $

4002 Manage Program Services PoP: 30 SEP 2028 to 29 SEP 2029

1 Each $ $

4003 Annual Two-Day On-Site Training PoP: 30 SEP 2028 to 29 SEP 2029

1 Each $ $

4004 Customer Success Manager PoP: 30 SEP 2028 to 29 SEP 2029

1 Each $ $

5001 Annual Software License 6 month extension (52.217-8) PoP: 30 SEP 2029 to 31 MAR 2030

1 Each $ $

5002 Manage Program Services 6 month extension (52.217-8) PoP: 30 SEP 2029 to 31 MAR 2030

1 Each $ $

5003 Annual Two-Day On-Site Training 6 month extension (52.217-8) PoP: 30 SEP 2029 to 31 MAR 2030

1 Each $ $

5004 Customer Success Manager 6 month extension (52.217-8) PoP: 30 SEP 2029 to 31 MAR 2030

1 Each $ $

ADDITIONAL REQUIREMENTS

When making an offer for this requirement please include the information below and do a price breakdown for the above mentioned CLINs:

Cage Code:

DUNS No:

Date offer expires: 30 September 2024

Acceptance will be performed by the Government. The FOB Point is destination.

The FAR provision 52.212-1, Instruction to Offerors-Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are:

(b) Quotes are due on or before 3:00 PM, Hawaii Standard Time (HST), Thursday, 26 September 2024. Submission are to be made via email to the Contracting Officer, TSgt Ernest Trosen and via email to the Contracting Specialist, SSgt Jessica Kinser at jessica.kinser.1@us.af.mil. Quotes must reference the solicitation number FA521524Q0023.

System for Award Management (SAM). Offerors must be registered in the SAM database to receive a contract award. If the offeror is not registered in the SAM database, the Contracting Officer will proceed to award to the next otherwise successful registered offeror.

In addition to 52.212-2 (a), Evaluation – Commercial Items, the Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and technical considered. The following factor shall be used to evaluate offers: Lowest Price Technically Acceptable (LPTA).

Price: FAR 52.212-2 Evaluation – Commercial Items (Nov 2021)

1. Price: Total estimated price, from all CLINS, to accomplish the requirement will be utilized as abasis for evaluating price. The factors below will be used to assess whether the offeror’s quote is complete and accurate. The offeror’s price quote will be evaluated using the sum of all priced line items.

1a. Price Completeness and Accuracy: The Government will review the price for completeness and accuracy. Changes to the evaluation quantities, blanks or zeroes in the pricing columns, and/or mathematical mistakes may be subject to clarification for confirmation of the offeror’s intent. The offeror's quote will be checked for mathematical correctness to include the following:

1. Checking arithmetic in all computations.

2. Comparing electronic submittals with hard copies; if applicable.

2. Technical Quote Assessment Table:

The technical portion, not to exceed 2 pages, shall include the methods used to service the MindGym. Sufficient detail must be provided in order for the mailto:jessica.kinser.1@us.af.mil

Government to determine technical acceptability and understanding of the requirement.

To receive an acceptable rating, the MindGym maintenance service will be graded against the technical assessment table below.

TECHNICALLY ACCEPTABLE ASSESSMENT TABLE

Rating Description

ACCEPTABLE

Based on the offeror’s technical Quote, the Government has a reasonable expectation that the offeror’s technical approach meets all specifications in the PWS.

UNACCEPTABLE

The quote is rated as unacceptable if the offeror’s quote DOES NOT meet all technical requirements of this solicitation.

All responsible sources may submit a quote, which will be considered by the Government. Award will be made to the offeror whose quote conforms to the solicitation requirements and is able to satisfy the Government’s requirements. Offeror must ensure the provision FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (this must be completed on www.sam.gov), DFARS 252.212- 7000, Offeror Representation and Certifications-Commercial Items. All referenced Federal Acquisition Regulation (FAR) clauses and provision in this solicitation may be accessed via the internet at https://www.acquisition.gov/.

Offerors must comply with the FAR provision 52.212-3, Offeror Representations and Certifications – Commercial Items and ALT I.

As prescribed in DAFFARS 5301.9103, insert the following clause:

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

http://www.sam.gov/ https://www.acquisition.gov/

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (CMSgt Joe Salazar) 25 E Street, Suite B-100

JBPH-H, HI 96853-5427

Phone: (808) 449-8569

FAX: (808) 449-8571

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of Clause)

Points of Contact

Address any questions to at TSgt Ernest Trosen at ernest.trosen.2@us.af.mil and SSgt Jessica Kinser at jessica.kinser.1@us.af.mil by 3:00 PM HST, Thursday, 26 September 2024.

List of Attachments:

Att 1 – Provisions and Clauses

Att 2 – Performance Work Statement (PWS) mailto:ernest.trosen.2@us.af.mil mailto:jessica.kinser.1@us.af.mil