Solicitation - FA301022QC020.pdf

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Combined Synopsis/Solicitation

DEPARTMENT OF THE AIR FORCE

81st CONTRACTING SQUADRON (AETC)

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Requirement Title: Ordnance Reformer

Solicitation Number: FA3010-22-Q-C020

Solicitation Issue Date: Tuesday, 31 May 2022

Response Deadline: Friday, 03 June 2022 no later than 2:00 PM CT

Point(s) of Contact: John Ander N. Mabida, Contracting Officer

Phone: 228-377-8589 | Email: john_andre.mabida@us.af.mil

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 04/02/2020 Defense Federal Acquisition Regulation Public Notice 03/24/2020 Air Force Federal Acquisition Circular 10/03/2019

4. This requirement is being set-aside for: N/A

The North American Industry Size Classification System (NAICS) code associated with this requirement is 333517.

Requirement Information

Description:

Ordnance Deformer (Mobile Diesel), Equipment Setup & Training, and Freight

Place of Delivery/Performance/Acceptance/FOB Point:

Keesler AFB, MS 39534 / 30 June 2022 / FOB Destination

Line Item Description Quantity Unit Unit Price Extended Price 0001 Ordnance Deformer, Mobile Diesel (Model # 18852) 1 Each 0002 Equipment Setup & Training (Calibration) 1 Each 0003 Freight 1 Each

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Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

- Quoted amounts need to be net prices without tax

- The Government reserves the right to award on an "All or None" basis

- Provide Quote Expiration Date, Best Delivery Date, and any Discount Terms

- Quotes, attachments, and all other correspondence as listed in this solicitation must be emailed to both points of contact (POCs)

- All questions are to be submitted in writing by Wednesday, 1 June 2022 @ 2:00 PM CT

- Quotes are required to be valid until 31 July 2022

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications posted at FAR 52.212-3 have been entered or updated electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal in the last 12 months, and are current, accurate, complete, and applicable to this solicitation. Alternatively, if the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision and include a completed copy with its offer.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.222-19, Child Labor--Cooperation with Authorities and Remedies✖

52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-36, Equal Opportunity for Workers with Disabilities ✖ 52.222-50, Combating Trafficking Persons✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

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No additional clauses or provisions will be added to this requirement (by reference) for the purposes of this solicitation. However, additional applicable and/or required clauses may be added to the purchase order as required by the Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement, and the Air Force Federal Acquisition Regulation Supplement.

The following provisions and clauses are hereby included by full text:

252.232-7006 Wife Area WorkFlow Instructions

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause-

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https:// www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2-in-1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF combo document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF || Data to be entered in WAWF

Pay Official DoDAAC || F87700

Issue By DoDAAC || FA3010

Admin DoDAAC || FA3010

Inspect By DoDAAC || F2J31D

Ship To Code || F2J31D

Ship From Code ||

Mark For Code ||

Service Approver (DoDAAC) ||

Service Acceptor (DoDAAC) ||

Accept at Other DoDAAC ||

LPO DoDAAC ||

DCAA Auditor DoDAAC ||

Other DoDAAC(s) ||

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

john_andre.mabida@us.af.mil katie.fulford.1@us.af.mil

(2) Contact the WAWF HelpDesk at 866-618-5988, if assistance is needed.

(End of clause)

Attachments

Attachment 1 - Requirement Specifications Attachment 2 - Single Source Justification

Funds Available

Funds Not Currently Available

REQUIREMENTS:

ORDNANCE DEFORMER, MOBILE UNIT, #18852

PROCESSES SPENT CARTRIDGES UP TO AND INCLUDING

20MM AT 8,000 TO 11,000 LBS PER HOUR DEPENDING ON

SIZE AND MIX OF CARTRIDGES. INCLUDES: TRAILER LOW

PROFILE, ELECTRIC BRAKES, MARKER LIGHT, TURN

SIGNALS & BRAKE LIGHTS. INFEED CONVEYOR,

HYDRAULIC DRIVE, INCLUDES HOPPER MOUNTED ON

END OF CONVEYOR. HIGH SPEED ROTARY DRUM

GRINDER. DISCHARGE CONVEYOR, HYDRAULIC DRIVE.

HYDRAULIC TANK (TO OPERATE CONVEYORS). DIESEL

ENGINE. CONTROL PANEL AND SYSTEM INTEGRATION.

CONTAINER SHIPMENTS REQUIRE 40' HIGH CUBE

CONTAINER

EQUIPMENT SETUP & TRAINING

ASSIST IN SETUP OF EQUIPMENT AND CALIBRATE SYSTEM TO CUSTOMER SPECS.

Single Source Justification (Simplified Acquisition)

Controlled Unclassified Information (CUI)

November 2018 Controlled Unclassified Information (CUI) Page 1 of 2

Section A: General Contract Information

Yes NoIs this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Contracting Activity: 81 CONS/PKA

Project/Program Name: Ordnance Deformer, Mobile Diesel

Section B: Description of the Supplies/Services Required

This machine is capable of deforming spent cartridges, up to and including 20mm, beyond the point of reuse. It will be used to deform all brass used at the Keesler AFB indoor range and all brass used by Keesler AFB personnel who utilizes the outdoor range at Camp Keller. As a little background, the current ESACCs are being disposed of through DLA, un-deformed. In the distance past, DLA would provide the sales proceeds back to the originating base's QRP account.

However, over the last 5-plus years they are just taking the ESACCs off of the base's hands and not providing any proceeds back. This is happening to every base. AFCEC Subject Matter Expert for Solid Waste/Recycling was encouraging the bases to either purchase a deformer to deform their ESACCS so that they can sell the product as scrap metal and get all of the proceeds for the base's QRP account.

Section C: Justification for Soliciting from a Single Source or Brand Name

The deformer chamber contains M4 tool steel blocks hardened to specific Rockwell Scale. These are attached to a high-speed revolving drum grinder. The patented hammers strike the brass casings as they pass through the deformer chamber, resulting in mechanical deformation meeting demilitarization requirements.

Section D: Efforts to Obtain Competition

An internet search was conducted and came up with no vendors available who could provide this unit. A Sources Sought was posted on 9 May 2022 in order to survey the market, with the response deadline on 17 May 2022 --allowing 7 business days for interested/potential vendors to respond. However, no response was received. Additionally, there was no contest to the sole source nature of this requirement.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

The Government will continue to conduct market research if any other sources become available. If, during the solicitation, another vendor challenges this single source justification, their response will be considered against the evaluation factors.

Single Source Justification (Simplified Acquisition)

Controlled Unclassified Information (CUI)

November 2018 Controlled Unclassified Information (CUI) Page 2 of 2

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

May 24, 2022

Typed Name and Rank/Grade of Contracting Officer JOHN ANDRE N. MABIDA, SSgt, USAF Contracting Officer, 81st Contracting Squadron

Signature of Contracting Officer

MABIDA.JOHN

ANDRE.NACAR.1539257370

2022.05.24 14:23:54 -05'00'