Solicitation.pdf

CITY OF RIVIERA BEACH

Procurement Department 1481 W. 15th Street Riviera Beach, Florida 33404

INVITATION TO BID COVER SHEET

SOLICITATION NUMBER: 1167-ITB-25-3

SOLICITATION TITLE: High Speed Internet WiFi Access Points

ISSUE DATE: 06/25/2025

PRE-SOLICITATION MEETING: Not Applicable

QUESTIONS DEADLINE:

07/09/2025 5:00 PM

PROPOSAL DUE DATE: 07/25/2025 3:00 PM

The City reserves the right to modify or alter the following procurement schedule as needed.

BUYER Alex Massari

EMAIL ADDRESS: amassari@rivierabeach.org

The City of Riviera Beach reserves the right to cancel this ITB at any time and for any reason before the City Council awards a contract.

Bids must be received electronically ONLY via the BidNet website

(https://www.bidnetdirect.com/florida/cityofrivierabeach). Bids not received electronically via BidNet will be rejected.

mailto:amassari@rivierabeach.org https://www.bidnetdirect.com/florida/cityofrivierabeach

Table of Contents

SECTION I – ELECTRONIC BID OPENING

SECTION II – GENERAL OVERVIEW

Section III – CERTIFICATE OF INSURANCE REQUIREMENTS

SECTION IV – SCOPE OF WORK

B. SCOPE (PARTS)

C. SCOPE (LABOR)

D. SCOPE (ON-GOING)

E. CITY OF RIVIERA BEACH IT CONTACT INFORMATION

SECTION V – SPECIAL TERMS AND CONDITIONS

SECTION VII – GENERAL TERMS AND CONDITIONS

ADDITIONAL ATTACHMENTS AND REQUIRED FORMS:

ATTACHMENT “A” – Offeror’s Required Forms

1. Addendum Acknowledgment

2. Authorized Signatories

3. Certification of Proposal

4. Cone of Silence Acknowledgment Form

5. Conflict of Interest Disclosure Form

6. Drug-Free Workplace Form

7. E-Verify Affirmation Statement

8. Human Trafficking Affidavit

9. Litigation Statement

10. Non-Discrimination Affidavit

11. Non-Collusion Affidavit

12. Public Access Form

13. Public Entity Crimes Affidavit

14. Required References

15. Scrutinized Companies Certification

16. Payment Bond Acknowledgment

17. Performance Bond Acknowledgment

ATTACHMENT “B” - BID COST PROPOSAL FORM

ATTACHMENT “C” – DRAFT CONTRACT

ATTACHMENT “D” – LOCAL VENDOR PREFERENCE

ATTACHMENT “E” – BR1 PRO 5G DATASHEET

ATTACHMENT “F” – PEPLINK ANTENNA MAX DATASHEET

ATTACHMENT “G” – CUNNINGHAM PARK

ATTACHMENT “H” – DAN CALLOWAY PARK

ATTACHMENT “I” GOODMARK PARK

ATTACHMENT “J” REQUESTS FOR APPROVED EQUALS

ATTACHMENT “K” SADIE MCCRAY PARK

SECTION I – ELECTRONIC BID OPENING

Bids must be submitted in BidNet and presented in accordance with this solicitation's instructions and within the stated time constraints.

All City of Riviera Beach solicitations will be opened electronically via the BidNet platform (www.bidnetdirect.com/florida/cityofrivierabeach.com) at the date and time indicated in the solicitation. This meeting will be conducted virtually via the Microsoft Teams Platform and in person at the City of Riviera Beach, 1481 West 15th Street, Riviera Beach, Florida 33404. Bidders may attend this meeting in real time on a computer, laptop, cell phone, or any other device with Wi-Fi access.

Meeting ID: 282 151 921 009 5

Passcode: hP6nF9KG

Dial in by phone

+1 872-242-8933,,79215065# United States, Chicago Find a local number

Phone conference ID: 792 150 65#

Get the app now and be ready when your first meeting starts: https://www.microsoft.com/en-us/microsoft- teams/download-app

Remainder of Page Intentionally Left Blank http://www.bidnetdirect.com/florida/cityofrivierabeach.com https://dialin.teams.microsoft.com/4a61d5d0-e622-4436-8931-8d56f4152200?id=613274625 https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/en-us/microsoft-teams/download-app

SECTION II – GENERAL OVERVIEW

A. BACKGROUND

The City of Riviera Beach (“City”) is located along the Atlantic shores of southeast Florida in Palm Beach County. With a population of more than 38,000 residents, Riviera Beach is home to one of the most impressive beaches in the southeastern United States, boasting an average year-round temperature of 75 degrees.

Along the waterfront in Riviera Beach, residents and tourists enjoy the city’s shops, restaurants, and spectacular attractions. The waterfront marketplace draws in crowds of tourists headed for the cruise ships;

the Port of Palm Beach is located in Riviera Beach, and the Bahamas Celebration cruise ship departs every other day. Riviera Beach is a growing harbor city located along the shores of the Atlantic Ocean in southeast Florida, USA.

The City's municipal beach is one of the finest in the state. Our beautiful sandy beaches make Riviera Beach an appealing place for sporting events. Our community and visitors provide an interesting, varied mix of young people, families and retirees from just about anywhere.

B. QUESTIONS

Bidders must submit any questions regarding this solicitation by the due date and time specified on the cover sheet. Oral answers will not be authorized. Bidders who fail to report a known or suspected problem with this solicitation or who fail to seek clarification or correction of this solicitation do so at their own risk.

Responses to questions received by the deadline will be posted as an addendum to

C. ADDENDUMS AND INTERPRETATIONS

The City reserves the right to amend this solicitation prior to the due date. The written addenda process will convey any change(s) to this solicitation. Only written addenda will be binding. If an addendum is issued, Bidder must follow the instructions and submit the required information and forms or acknowledge the addendum, as instructed therein. All potential Bidders are responsible for monitoring the solicitation for any changing information before submitting their response.

No interpretations of the meaning of the plans, specifications, scope of work or other contract documents will be made orally to any Bidder. Bidders must request such interpretation in writing as instructed in the solicitation package.

D. CHANGES AND ALTERATIONS

The bidder may change or withdraw a submittal at any time before the submission deadline; however, no oral modifications will be allowed, and modifications will not be allowed after that deadline.

E. APPROVED EQUALS OR EQUIVALENT:

The Contractor may use Approved Equal or Equivalent equipment and parts as applicable to stay in compliance with current industry standards. The Contractor shall provide The IT Project Manager the technical specification and data sheets for any hardware, equipment, parts, accessories, licenses, and management controls that meet or exceed the minimum requirement listed herein. Bidders shall complete Attachment “J” - Request for Approved Equal Form and submit a request prior to the bid due date. Approval of such request is at the control and approval of the City.

F. ADDITIONAL TERMS AND CONDITIONS

No additional terms and conditions included by the Bidder with the Bid response shall be evaluated or considered. Any and all such additional terms and conditions shall have no force and effect and are inapplicable to this Bid if submitted either purposely through intent or design or inadvertently appearing separately in transmittal letters, specifications, literature, price lists, or warranties. It is understood and agreed that the general conditions in this Invitation to Bid are the only conditions applicable to this Bid and the Bidder’s authorized signature on the Bid Form attests to this.

G. AUTHORIZED SIGNATORIES

All associated forms must be signed by an authorized officer of the company.

H. BID ACCEPTANCE

Bidder warrants, by virtue of bidding, that the bid and the prices quoted in the bid will be firm for acceptance by the City for a period of One Hundred Twenty Days (120) calendar days from the date of bid opening unless otherwise stated in the solicitation. The City shall award the contract within this time period or shall request to the recommended awarded Contractor an extension to hold pricing until products/services have been awarded.

I. MATERIAL MODIFICATIONS / ALTERATIONS

Material modifications and/or alterations to the verbiage or documents herein made by the Bidder is expressly prohibited and is not enforceable. Modifications and/or alterations may render the Bidder’s submission void and bar the Bidder from consideration in connection with this solicitation.

J. TRANSACTION FEES:

The City of Riviera Beach uses BidNet (www.bidnetdirect.com/florida/cityofrivierabeach) to distribute bids and proposals. Vendors are not charged to register and participate in the solicitation process, and the awarded vendor will not be charged any fees.

Section III – CERTIFICATE OF INSURANCE REQUIREMENTS

The successful bidder/contractor/firm or individual entering a resulting contract with the City shall provide, pay for and maintain in full force and affect at all times during the services to be performed insurance as set http://www.bidnetdirect.com/florida/cityofrivierabeach forth below, when applicable: (Certificate of Insurance must be submitted with bid submittal).

Commercial General Liability Coverage must be afforded under a Commercial General Liability policy with limits not less than:

• $1,000,000 each occurrence

• $3,000,000 annual aggregate for Bodily Injury, Personal Injury, and Advertising Injury

• $1,000,000 per occurrence for Property Damage

• $1,000,000 each occurrence and $2,000,000 project aggregate for Products and Completed Operations Policy must include coverage for Contractual Liability, Independent Contractors.

Business Automobile Liability Coverage must be afforded for all Owned, Hired, Scheduled, and Non-Owned vehicles for Bodily Injury and Property Damage in an amount not less than $1,000,000 combined single limit each accident.

If the Contractor does not own vehicles, the Contractor shall maintain coverage for Hired and Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

Cyber Liability Insurance In the amount of $1,000,000.

Professional Liability/Malpractice (if applicable) Coverage must be afforded under a Professional/Allied Health/Malpractice Liability policy with limits not less than:

• $1,000,000 each occurrence

• $3,000,000 annual aggregate

Workers’ Compensation and Employer’s Liability Coverage must be afforded per Chapter 440, Florida Statutes. Any contractor performing work on behalf of the City must provide Workers’ Compensation insurance in the amount not less than $1,000,000 per accident. Exceptions and exemptions will be allowed by the City’s Risk Manager, if they are in accordance with Florida Statute.

The Contractor and its insurance carrier waive all subrogation rights against the City, a political subdivision of the State of Florida, its officials, employees, and volunteers for all losses or damages. The City requires the policy to be endorsed with WC00 03 13 Waiver of our Right to Recover from others or equivalent.

The contractor must comply with all applicable State and federal workers’ compensation laws, including the U.S. Longshore and Harbor Workers’ Compensation Act or Jones Act, if applicable.

For any Contractor who has exempt status as an individual, the City requires proof of Workers’ Compensation insurance coverage for that Contractor’s employees, leased employees, volunteers, and any workers performing work in the execution of this Contract.

If the Contractor has applied for a workers’ compensation exemption, the City does not recognize this exemption to extend to the employees of the Contractor. The Contractor is required to provide proof of coverage for their employees, leased employees, volunteers and any workers performing work in execution of this Contract. This applies to all contractors including but not limited to the construction industry.

Contractors Pollution Liability Coverage (if applicable)

For sudden and gradual occurrences and in an amount not less than $1,000,000 per claim arising out of this Contract, including but not limited to, all hazardous materials identified under the Contract.

Contractor must keep insurance in force until the third anniversary of expiration of this Contract or the third anniversary of acceptance of work by the CITY.

Property Coverage (Builder’s Risk) (if applicable) Coverage must be afforded in an amount not less than 100% of the total project cost, including soft costs, with a deductible of no more than $25,000 each claim. Coverage form shall include, but not be limited to:

• All Risk Coverage including Flood and Windstorm with no coinsurance clause

• Guaranteed policy extension provision

• Waiver of Occupancy Clause Endorsement, which will enable the City to occupy the facility under construction/renovation during the activity

• Storage and transport of materials, equipment, supplies of any kind whatsoever to be used on or incidental to the project

• Equipment Breakdown for cold testing of all mechanized, pressurized, or electrical equipment

For installation of property and/or equipment, Contractor must provide Builder’s Risk Installation insurance to include coverage for materials or equipment stored at the project site, while in transit, or while stored at a temporary location. Coverage limit must be no less than replacement cost.

This policy shall insure the interests of the owner, contractor, and subcontractors in the property against all risk of physical loss and damage, and name the City as a loss payee. This insurance shall remain in effect until the work is completed and the property has been accepted by the City.

Insurance Certificate Requirements

a. The Contractor shall provide the City with valid Certificates of Insurance (binders are unacceptable) no later than thirty (30) days prior to the start of work contemplated in this Contract.

b. The Contractor shall provide a Certificate of Insurance to the City with a thirty (30) day notice of cancellation; ten (10) days’ notice if cancellation is for nonpayment of premium.

c. In the event that the insurer is unable to accommodate the cancellation notice requirement, it shall be the responsibility of the Contractor to provide the proper notice. Such notification will be in writing by registered mail, return receipt requested, and addressed to the certificate holder.

d. In the event the Contract term goes beyond the expiration date of the insurance policy, the Contractor shall provide the City with an updated Certificate of Insurance no later than ten (10) days prior to the expiration of the insurance currently in effect. The City reserves the right to suspend the Contract until this requirement is met.

e. The certificate shall indicate if coverage is provided under a claims-made or occurrence form. If any coverage is provided on a claims-made form, the certificate will show a retroactive date, which should be the same date of the initial contract or prior.

f. The City shall be named as an Additional Insured on all liability policies, with the exception of Workers’ Compensation.

g. The City shall be granted a Waiver of Subrogation on the Contractor’s Workers’ Compensation insurance policy.

h. The Contract, Bid/Contract number, event dates, or other identifying reference must be listed on the certificate.

The Certificate Holder should read as follows:

City of Riviera Beach 600 West Blue Heron Boulevard Riviera Beach, FL 33404

The Contractor has the sole responsibility for all insurance premiums and shall be fully and solely responsible for any costs or expenses as a result of a coverage deductible, co-insurance penalty, or self-insured retention; including any loss not covered because of the operation of such deductible, co-insurance penalty, self-insured retention, or coverage exclusion or limitation. Any costs for adding the City as an Additional Insured shall be at the Contractor’s expense.

If the Contractor’s primary insurance policy/policies do not meet the minimum requirements, as set forth in this Contract, the Contractor may provide an Umbrella/Excess insurance policy to comply with this requirement.

The Contractor’s insurance coverage shall be primary insurance as respects to the City, a political subdivision of the State of Florida, its officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officials, employees, or volunteers shall be excess of Contractor’s insurance and shall be non-contributory.

Any exclusions or provisions in the insurance maintained by the Contractor that excludes coverage for work contemplated in this Contract shall be deemed unacceptable and shall be considered breach of contract.

All required insurance policies must be maintained until the contract work has been accepted by the City, and/or this Contract is terminated. Any lapse in coverage shall be considered breach of contract. In addition, Contractor must provide confirmation of coverage renewal via an updated certificate should any policies expire prior to the expiration of this Contract. The City reserves the right to review, at any time, coverage forms and limits of Contractor’s insurance policies.

All notices of any claim/accident (occurrences) associated with this Contract, shall be provided to the Contractor’s insurance company and the City’s Risk Management office as soon as practical.

It is the Contractor's responsibility to ensure that all independent and subcontractors comply with these insurance requirements. All coverages for independent and subcontractors shall be subject to all of the requirements stated herein. Any and all deficiencies are the responsibility of the Contractor.

SECTION IV – SCOPE OF WORK

A. PURPOSE

The City of Riviera Beach Information Technology Department (CORB) is seeking a qualified vendor to refresh and expand its WiFi in the Parks deployment. The purpose is to enhance the quality of service provided to the citizens and visitors of Riviera Beach Parks by providing WiFi internet access. All work performed, equipment supplied, and services provided shall contribute the successful completion of this purpose.

The scope of work for this project consists of the following:

Locations (See attachments for precise locations) o Goodmark Park – 3551 Ave P o Cunningham Park – 2925 Ave S o Dan Calloway Recreation – 1420 West 10th Street o Sadie McCray Park – 655 West 5Th Street

B. SCOPE (PARTS)

13x Peplink MAX BR1 Pro 5G LTE Gateways

1. Any substitution must be approved in writing by City of Rivera Beach IT manager.

2. Minimum 2 years Prime Care included.

13x Peplink ANT MAX outdoor antenna enclosures

13x 12-24V >3A DC ruggedized power supplies (greater than 40C operating temperature, 80% relative humidity)

13x vertical pole mount adapter brackets. Galvanized or stainless steel.

Miscellaneous installation/mounting hardware as needed to successfully complete below scope.

1. All exposed hardware must be stainless steel, galvanized steel or otherwise suitable for outdoor installations.

2. All hardware must be properly fastened and resilient to withstand 110MPH winds.

C. SCOPE (LABOR)

Removal of 13 existing pole mounted WiFi devices.

1. Removal of existing device and mounting bracket.

2. Locations 1,2,3,6,8,11 are powered by existing NEMA enclosures with 120V quad outlets built in. A 12V

DC power supply will be added to these locations. Remove power cord from enclosure to Wi-Fi device.

3. Locations 4,5,7,9,10,12,14 are directly powered by 120V circuit. This will be reused where applicable to power 12V DC power supply in new NEMA enclosure.

• Location 14 will be permanently removed. Take needed steps to make the circuit safe at this location

Installation of 13 updated 5G enabled WiFi Devices

1. Assemble Peplink router and outdoor antenna enclosures per manufactures instructions including City supplied SIM card.

• Provide CORB IT Manager with serial number of each router and installed location.

2. Add suitable vertical mounting bracket to each pole.

3. Attach Peplink device to vertical mounting bracket using included bracket.

• Locations 1,2,3,6,8,11,13

• Attach New power cord from 12V DC power supply to Peplink device using included watertight service connectors.

o Location 13 is net addition

4. Locations 4,5,7,9,10,12

• Mount new NEMA rated enclosure suitable to house 12V power supply.

• Minimum size required to properly house power supply.

• Attach New power cord from 12V DC power supply to Peplink device using included watertight service connectors.

D. SCOPE (ON-GOING)

Routine system management through delegated access to City of Riviera Beach Peplink management portal.

1. Fault monitoring with real-time notification to CORB IT Manager

2. User consent portal management

3. Initial and ongoing provisioning of devices

4. Greater than weekly remote performance monitoring of provided effective internet speeds.

On site performance monitoring

1. Minimum every 90 days

2. Onsite check of client WiFi performance.

3. At least 1 AP checked at each location

4. All APs visually inspected for maintenance issues.

Less than 72-hour response to noted faults as necessary to maintain online WiFi internet access to park visitors.

1. Monday – Friday, excluding federal and/or other agreed upon holidays.

E. CITY OF RIVIERA BEACH IT CONTACT INFORMATION

Project Manager - Ben Sheehan, Information Technology Manger – Public Safety 561-818-4076 561-845-3462 bsheehan@rivierabeach.org

Alternate – City of Riviera Beach IT Department general contact 561-845-4028 infotech@rivierabeach.org

F. CONTRACT ADMINISTRATOR:

The designated Contract Administrator/Project Manager for this project is Ben Sheehan for Information Technology 561-818-4076, 561-845-3462, or bsheehan@rivierabeach.org. The department can be reached at (561) 845-4028 or infotech@rivierabeach.org. The Contractor will work with the designated Contract Administrator to complete services when requested.

mailto:bsheehan@rivierabeach.org mailto:infotech@rivierabeach.org

G. CONTRACTOR ADMINISTRATOR RESPONSIBILITIES:

1. The CONTRACTOR Administrator / Designee shall liaise, coordinate, and approve all work under the contract.

2. The CONTRACTOR Administrator / Designee shall resolve any disputes.

3. The CONTRACTOR Administrator / Designee shall perform performance evaluations regularly.

4. The CONTRACTOR Administrator / Designee shall schedule and conduct contractor performance evaluations, document findings, and review and approve all invoices for work performed or items delivered for payment.

H. CONTRACTOR RESPONSIBILITIES

Unless otherwise specified, Contractor will be responsible for the provision, installation and performance of all equipment, materials, services, etc. offered in their response. Contractor is in no way relieved of the responsibility for the performance of all equipment furnished, or of assuring the timely delivery of materials, equipment, etc. even though it is not of their own manufacture.

All hardware, accessories, equipment and software being offered by the Contractor shall be the most recent account updates and equipment model(s) updates available unless otherwise requested by the City.

Demonstrator models will not be accepted. Omission of any essential detail from these specifications does not relieve the Contractor from furnishing a complete unit. The unit shall conform to all applicable OSHA, State, and Federal safety requirements.

I. EMERGENCY SERVICES

All usable materials and debris will be removed from the premises at the end of each workday and disposed of appropriately. Upon final completion, the Contractor will thoroughly clean up all areas where work has been involved as mutually agreed with the associated location Contract Administrator / Designee.

J. WORK ACCEPTANCE

City staff will inspect the work once the Contractor(s) notify them that the Work Order has been completed.

The City will accept the work only after staff determines that it has been completed in accordance with the Work Order and the Agreement.

K. GOVERNING REGULATIONS

The Contractor will provide services in compliance with all State, City, and County regulations and guidelines. The materials and equipment must meet and/or exceed all current standards and requirements of:

1. Federal Consumer Public Safety Commission (CPSC);

2. American Society for Testing Materials (ASTM);

3. The Americans with Disabilities Act (ADA); and

4. The most recent editions of the following but not limited to: OSHA Regulations for Construction – Title

29, Part 1926, Construction Safety and Health Regulations, Code of Federal Regulations, OSHA Standards

– Title 29, Part 1910, Occupational Safety and Health Standards, Code of Regulations

L. PROJECT MEETINGS

The City may require meetings throughout this project, which will require the participation of the City designee, Contractor, all subcontractors, all sub-consultants, representatives of governmental agencies with jurisdiction in this project area (if applicable), and any others as requested by the City and/or Contractor.

The City designee will arrange the time and place of the meeting.

M. PERMITS

The Contractor shall procure and pay for all permits and licenses, charges, and fees and give all notices necessary and incidental to the lawful prosecution of the work. The Contractor shall include the cost for all permits in the contractor’s base proposal.

The contractor shall possess and keep in force all licenses, business permits, and other permits required to perform the services of this Agreement.

NOTE: Contractor shall not commence any work without obtaining all required permits.

N. PROJECT DURATION

The Contractor shall commence services within six (6) days from receipt of the Purchase Order and Notice to Proceed (NTP).

Time is of the essence for the Contractor’s work performance. The Contractor is expected to complete this project as expeditiously as possible. The work to be performed under this contract shall commence upon issuance of a Work Order (PO) and in conjunction with a Notice to Proceed (NTP). No Contract Time extensions will be allowed for holidays or vacations. At a minimum, the selected DBF must adhere to the following schedule as set by the City:

The Contractor recognizes that TIME IS OF THE ESSENCE. The Work shall commence within 10 calendar days (6 working days) of the date of the Notice to Proceed.

The Work shall be Substantially Completed within 60 calendar days (42 working days) after the date the Contract Time commences to run, as provided in the Notice to Proceed.

The Work shall be finally completed on the Final Completion Date and ready for final payment in accordance with this Agreement within 120 calendar days (81 working days) after the date when the Contract Time commences to run as provided in the Notice to Proceed.

Preliminary Project Schedule - Within ten 10 days after notice of award and as a condition precedent to executing the Contract, before commencement of any work, the Contractor shall submit their preliminary project schedule to the City for review and approval. The schedule shall be written in sufficient detail to show the chronological relationship of all significant aspects of the project, including procurement of materials, equipment scheduling, construction, and installation phases, with a level of detail.

O. LIQUIDATED DAMAGES

Upon failure of the Contractor to complete the Work within the time specified for completion, the

Contractor shall pay to the City the sum of Two Hundred and Fifty Dollars ($250.00) for every calendar day that the completion of the Work is delayed beyond the time specified in this Agreement for completion, as fixed and agreed liquidated damages and not as a penalty, so long as the Contractor causes the delay.

P. WEATHER

The Time of Completion for this project has been calculated assuming that the weather conditions will be average to moderate. Suppose in the opinion of the City’s Contract Administrator / Designee the weather escalates to a point where the work delays on the project more than the Contractor could have reasonably anticipated or controlled. In that case, the Contract Administrator / Designee will make arrangements for extending the time of completion for each individual work order package, once the request has been made for such extensions by the Contractor.

If adverse weather conditions are the basis of a Claim(s) for additional time, such Claim(s) shall be documented by data substantiating that weather conditions were abnormal for the period of time, could not have been reasonably anticipated, and had an adverse effect on the project scheduled activities.

The Contractor will be required to promptly notify the City’s Contract Administrator / Designee in writing of any such delays to the work, explaining its efforts to mitigate the effects of such delays. Any notification received by the Contract Administrator / Designee more than five business days after the delay will not be considered. No extension of time shall be granted for delay(s) resulting from typical weather conditions prevailing in the applicable area(s) as defined by the average of the last ten (10) years of weather data recorded with the City and the applicable jurisdiction(s).

Q. RESPONSE TIME

The Contractor shall respond to service requests within seventy-two (72) hours of notification by the City.

R. PERSON OF CONTACT

The Contractor shall provide contact information for Primary and Secondary staff within the company who will be responsible for responding to the City's request for support services during the term of this agreement. Contact information shall include the name of the Contact(s), E-mail address, Website Information, Phone Number, and Fax Number.

S. RESTORATION OF PROPERTY

Property - whether public or private - if damaged during construction or removed for the convenience of the work; ALL such property shall be repaired and/or replaced by the Contractor at his/her own expense in a manner acceptable to the City’s Contract Administrator, prior to final acceptance of the work. Restoration of certain items (such as benches, shelters, traffic signs, street signs, fences, sod, etc.) shall be performed promptly for reasons of public safety, health, and welfare.

T. STORAGE SITES

The Contractor shall furnish, at his/her own expense, suitably secure area(s) for storing any equipment and materials to be left on-site (where approved). The location of such area(s) shall be approved by the appropriate governing jurisdiction and/or property owner. The Contractor shall maintain these areas in a clean and orderly manner, causing a minimum to NO nuisance to the surrounding areas/community.

U. CONTRACTOR AND SUBCONTRACTOR UNIFORM/BADGING

The Contractor employees assigned to this contract must wear a professional uniform with the company name permanently affixed to it. Uniforms shall comply with all safety provisions from the Florida Department of Transportation, OSHA, and the City.

V. CONTRACTOR AND SUBCONTRACTOR VEHICLES

The Contractor’s company vehicles shall be distinctly labeled with the company name; and shall only be parked in designated spaces provided by the City.

W. DAMAGE REIMBURSEMENT

The Contractor shall be solely responsible for and shall reimburse the City any and all costs and/or expenses of any kind or nature relating to the correction of any damage to any City property resulting from the installation, maintenance, or replacement of mounted equipment and infrastructure.

X. WARRANTY

The Contractor shall furnish all pertinent warranty information, including manufacturers’ warranties and effective dates, as they become available, for all new equipment. All materials, parts, components, equipment, and labor work performed shall be fully warranted and guaranteed for a minimum of two (2) years from the completion of services and acceptance by Information Technology Department. Parts and equipment shall be replaced during the warranty period, and the warranty must match that of the original part from the date of replacement. Repair or replacement of defects occurring in labor or product(s) within the warranty period shall be performed and provided at no additional cost to the City.

Y. CLEAN UP

All usable materials and debris shall be removed from the premises at the end of each workday and disposed of appropriately. Upon final completion, the Contractor shall thoroughly clean up all areas where work has been involved as mutually agreed with the associated location Contract Administrator / Designee.

Z. WORK ACCEPTANCE

An authorized representative from the Information Technology will inspect services under this agreement.

This inspection will determine acceptance of the work, appropriate invoicing, and warranty conditions.

AA. INVOICING AND PAYMENT

Each invoice shall fully detail the related costs and shall specify the status of the particular task or project as of the date of the invoice with regard to the accepted schedule for that task or project. Payment will be made within forty-five (45) days after receipt of an invoice acceptable to the City, in accordance with the Florida Local Government Prompt Payment Act. If, at any time during the contract, the City shall not approve or accept the Consultant’s/Firm’s work product, and agreement cannot be reached between the City and the Consultant/Firm to resolve the problem to the City's satisfaction, the City shall negotiate with the Consultant/Firm on a payment for the work completed and usable to the City.

BB. MINIMUM / MAXIMUM QUANTITY

The Minimum Annual Quantity for each bid item is considered zero (0). The Maximum Annual Quantity listed for each bid item shall not be exceeded per year.

CC. PRIME CONTRACTOR/SUBCONTRACTORS

Offeror(s) shall be the prime contractor if a contract is awarded and shall be responsible, in total, for all work of any subcontractors. All subcontractors, if any, must be listed in the proposal. The City reserves the right to approve all subcontractors. The Contractor shall be responsible to the City for the acts and omissions of all subcontractors or agents and of persons directly or indirectly employed by such subcontractors, as well as for the acts and omissions of persons employed directly by the Contractor.

Further, nothing contained within this document or any contract documents created due to any contract awards derived from this ITB shall create any contractual relationships between any subcontractor and the City.

SECTION V – SPECIAL TERMS AND CONDITIONS

A. CONTRACT TERM

This is a One (1) year contract with four (4) renewal terms at the sole discretion of the city.

RENEWAL OPTION

The initial term of the awarded contract is one year, with four subsequent one-year terms. The City of Riviera Beach acknowledges the fluctuating prices for items and services specified in this renewal period(s) solicitation. All requests for price adjustments must be submitted in writing to the Director of Procurement or designee, with substantial documentation, including but not limited to, applicable market indexes for product/service affected, Consumer Price Index (CPI) published by the US department of Labor, and any other documentation supporting the request for price adjustment. The requested price adjustment shall not exceed the published CPI rate. All price increase(s) and decrease(s) shall become effective only upon approval, in writing, by the Director of Procurement. Price increases shall not be retroactive. Moreover, if mutually agreed upon, the price adjustment(s) shall be valid for the next contract/renewal term and are subject to audit as to the validity/accuracy at any time by County personnel.

B. SBE PARTICIPATION

Consistent with the City’s procurement code, DIVISION 2. - SMALL BUSINESS ENTERPRISE PARTICIPATION GOAL, Small Business Enterprises (SBE) shall have the opportunity to participate in this project.

CONTRACTOR is hereby informed that the CITY has established a goal of 15% participation of SBE.

Contractor is obligated to demonstrate and document a good faith effort toward attaining the 15% SBE https://library.municode.com/fl/riviera_beach/codes/code_of_ordinances?nodeId=PTIICOOR_CH16.5PRCO_ARTXPRIN_DIV2SMBUENPAGO https://library.municode.com/fl/riviera_beach/codes/code_of_ordinances?nodeId=PTIICOOR_CH16.5PRCO_ARTXPRIN_DIV2SMBUENPAGO participation as a condition of this contract. The CONTRACTOR agrees to maintain all relevant records and information necessary to document compliance with the Ordinance, and agrees to allow the CITY to inspect such records and provide such records to the CITY upon request.

C. LOCAL VENDOR PREFERENCE

Under the City’s Procurement Code, DIVISION 1. - PREFERENCES FOR LOCAL VENDORS, the City prefers local businesses. A local business, for the purposes of the application of the local vendor preference, means a Bidder, which has a permanent, physical place of business within the city limits and a valid business tax receipt and certificate of occupancy applicable to the required goods, services, or construction items being procured. Post office boxes or locations at a postal service center are not verifiable and will not be used for the purpose of establishing said physical address. If the business is a joint venture/partnership, it is sufficient for qualification as a local business if at least one party of the joint venture/partnership meets the test outlined in this section. The Bidder will have the burden of demonstrating that it meets this definition. A permanent physical location must be established for a minimum of twelve (12) months before the published date of this solicitation.

Applying the local vendor preference will not change the actual cost proposal. Further, in no event will it cause the city to pay more than $25,000.00 above the amount proposed by the non-local vendor, which would have been recommended for award if the local vendor preference had not been applied.

D. BIDDER RESPONSIBILITY

The undersigned Bidder affirms that he/she has or will obtain all equipment necessary to complete the work described, that he/she has or will obtain all required permits and licenses from the appropriate agencies, and that his firm is authorized to do business in Florida.

E. PERFORMANCE/PAYMENT BOND

The awarded supplier(s) shall be required to furnish a performance bond and payment bond to the City for the faithful performance on the contract in an amount equal to one hundred percent (100%) of the yearly contract price. The bond shall be issued by a Corporate Surety authorized to do business with the State of Florida. The performance bond must be submitted to the City within ten (10) calendar days of the date the contract is awarded, but in any event, prior to the beginning of any contract performance by the awarded supplier.

This contract is required to be bonded pursuant to Section 255.05, Florida Statutes. The Contractor will furnish a Performance and Payment Bond in the amount equal to 100% of the first-year contract value, whichever is greater, within ten (10) business days of a written Notice of Intent to Award by CITY.

All bonds must be underwritten by a surety company authorized to issue bonds in the State of Florida. The Contractor will deliver required bonds to the City no later than thirty (30) days prior to the start of work contemplated in this Contract.

If the Surety on any bond furnished by the Contractor is declared bankrupt, becomes insolvent, its right to do business is terminated in the State of Florida, or it ceases to meet the requirements of Section 255.05, Florida https://library.municode.com/fl/riviera_beach/codes/code_of_ordinances?nodeId=PTIICOOR_CH16.5PRCO_ARTXPRIN_DIV1PRLOVE

Statutes, the Contractor will within five (5) days thereafter substitute Surety, both of which will be acceptable to the City.

Once activated, the Performance and Payment Bonds will be in force for a period of not less than one (1) year from the date of original execution by the Bond Surety. The Bidder will provide an annually-renewed Bond. The Bidder will execute bonds and a surety company authorized to do business in the State of Florida with an A.M.

Best rating of “A“ (Excellent) or better, which bond will be conditioned upon the successful completion of all work, labor, services, materials to be provided and furnished, and the payment of all subcontractors, materials, and laborers.

If the value of the contracted work increases, the Bidder will be required to provide an updated Performance and Payment Bond in an amount equal to the new value. A letter from your bonding company that verifies you can comply with this requirement and the maximum amount of bonding capacity in which your firm can be bonded must be included with your proposal.

The City may order work to stop if conditions present an immediate danger to persons or property. The Contractor acknowledges that such stoppage will not shift responsibility for any loss or damages from the Contractor to the City.

F. SPECIFIC EXPERIENCE REQUIRED

To be considered for this contract, the following expertise is required. Specific references attesting to this expertise must be submitted with the bid.

The Contractor shall have previous experience with information technology installation projects and related services in the State of Florida.

Bidder shall submit proof of previous experience within a three (3) year period of similar scope and scale (or larger) and shall for each project listed, identify address; dates of services; project name and overall scope;

scope of work that was self-performed by Contractor; and client’s name, address, telephone number and e-mail address.

In the event that the City is unable to verify the project information submitted or if the information provided is incorrect, the Offeror may be deemed NON-RESPONSIVE.

NOTE: REFERENCES SHALL NOT INCLUDE ANY WORK PERFORMED FOR THE CITY OF RIVIERA BEACH, NOR

LIST ANY CITY STAFF AS REFERENCES, WHEN DEMONSTRATING QUALIFICATIONS, EXPERIENCE, OR

CAPABILITIES IN RESPONSE TO THIS ITB. DO NOT INCLUDE PROPOSED TEAM MEMBERS OR

PARENT/SUBSIDIARY/AFFILIATED COMPANIES AS REFERENCES IN YOUR SUBMITTALS.

By signing this bid solicitation, the Contractor affirms that this expertise will be provided for this contract at no additional charge.

G. REQUIRED LICENSING

In order to be deemed responsive and responsible to this solicitation, Bidder Must be registered to do business in the State of Florida and possess all required State, Federal, and Local licenses and certifications required to perform the services requested herein.

THE CONTRACTOR MUST POSSESS BUSINESS LICENSES, APPLICABLE GENERAL OR SPECIALIZED LICENSES, AND CERTIFICATION(S) TO BE CONSIDERED RESPONSIVE AND RESPONSIBLE FOR THIS SOLICITATION.

Failure to submit proof of all required licenses and certifications with the proposal submission will result in a non- responsive and non-responsible determination.

Required licenses and certifications shall consist of the following, but is not limited to:

• Business License

• Certificate of Good Standing

SECTION VII – GENERAL TERMS AND CONDITIONS

The following instructions are given for the purpose of guiding Bidder’s in properly preparing their bids responses. These directions have equal force and weight with the specifications and strict compliance is required with all of these provisions.

A. ADDENDUMS AND INTERPRETATIONS

No interpretations of the meaning of the plans, specifications, scope of work or other contract documents will be made orally to any Bidder. Prospective Bidders must request such interpretation in writing as instructed in the bid package. To be considered, such a request must be received by the Questions and Answers deadline as indicated on BidNet (www.bidnetdirect.com/florida/cityofrivierabeach). Questions received after this time will not be answered.

• Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum on BidNet (www.bidnetdirect.com/florida/cityofrivierabeach).

• Failure of any Bidder to receive any such addenda or interpretation shall not relieve any Bidder from any obligation under the bid as submitted. All addenda so issued shall become a part of the contract document.

• Bidder shall verify in BidNet (www.bidnetdirect.com/florida/cityofrivierabeach) that the bid response has all addenda before submitting a bid. Receipt of all addenda shall be acknowledged by the Bidder(s) on the “Addenda Acknowledgement Form” and submitted with Attachment “A” – Bidder’s Required Forms package as instructed.

B. ASSIGNMENT

The Agreement, in whole or any part hereof, created by the award to the successful contractor shall not be sold, not be assigned or transferred by Contractor by process or operation of law or in any other manner whatsoever, including intra-corporate transfers or reorganizations between or among a subsidiary of http://www.bidnetdirect.com/florida/cityofrivierabeach

Contractor, or with a business entity which is merged or consolidated with Contractor or which purchases a majority or controlling interest in the ownership or assets of Contractor without the prior written consent of the City.

C. COST

Pricing shall be submitted in Bidnet, all inclusive, and shall constitute complete compensation. Failure on the part of the Contractor to thoroughly and properly evaluate any factors of costs prior to bidding shall not form a basis for additional compensation.

D. AWARD

The Contract/Purchase Order will be awarded to the lowest responsible and responsive Bidder, whose bid is in the City's best interest. The determination of the lowest responsive and responsible bidder may involve all or some of the following factors: price, conformity to specifications, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs and other objectives and accountable factors which are reasonable. This determination will be in the sole discretion of the City and based upon the character, fitness, experience, history, and financial status of the Bidder.

1. The Lowest Bidder is determined by the aggregate amount of the prices set forth in the form of bid or the aggregate amount of the Base Bid, plus any Alternates selected by the City.

2. A Responsive Bidder shall mean a Bidder who has submitted a bid that conforms to the Bidding Documents in all material respects.

3. A Responsible Bidder is a Bidder who has the capability, in all respects, to perform fully the contract requirements and have moral and business integrity and reliability, which will ensure good faith performance. In determining responsibility, the following criteria will be considered:

a. The ability, capacity, and skill of the Bidder to fulfil the contract or provide the service(s) required.

b. Whether the Bidder can fulfil the contract or provide the service promptly, or within the time specified, without delay or interference.

c. The character, integrity, reputation, judgment, experience, and efficiency of the Bidder.

d. The quality of performance of previous contracts or services. For example, the following information will be considered:

i. The administrative and consultant cost overruns incurred by the City on previous contracts with the Bidder,

ii. The Bidder’s compliance record with contract general conditions on other projects,

iii. The submittal by the Bidder of excessive and/or unsubstantiated extra cost proposals and claims on other projects,

iv. The Bidder’s record for completion of the work within the Contract Time or within Contract Milestones and the Bidder’s compliance with scheduling and coordination requirements on other projects,

v. The Bidder’s demonstrated cooperation with the City and/or other contractors on previous contracts,

vi. Whether the work performed and materials furnished on previous contracts were in accordance with the Contract Documents.

e. The previous and existing compliance by the Bidder with the laws and ordinances relating to contracts or services.

f. The sufficiency of the financial resources and ability of the Bidder to perform the contract or provide the service.

g. The quality, availability, and adaptability of the goods or services to the particular use required.

h. The ability of the Bidder to provide future maintenance and service for the warranty period of the contract.

i. Whether the Bidder is in arrears to any Owner on debt or contract or is a defaulter on surety to any Owner.

j. Such other information as may be secured by the City having bearing on the decision to award the contract, to include, but not limited to:

i. The ability, experience, and commitment of the Bidder to properly and reasonably plan, schedule, coordinate, and execute the Work.

ii. Has the Bidder ever been debarred from bidding by any other public or private owner or found ineligible for bidding on any other projects?

iii. Bidder’s litigation history and reputation with owners for whom Bidder has previously worked.

iv. Whether Bidder’s contract on other projects has ever been terminated.

v. The purpose of the above is to enable the City to select the bid which is in the best interest of the City. The ability of the low Bidder to provide the required bonds (if applicable) will not of itself demonstrate the responsibility of the Bidder.

E. CODE REQUIREMENTS

The Contractor and his or her subcontractors on this project must be familiar with all applicable Federal, State, City, and Local Laws, Regulations, or Codes and be governed accordingly as they will apply to this project and the actions or operations of those engaged in the work or concerning materials used. Contractor shall ask for and receive any required inspections.

F. COMMERCIAL NON-DISCRIMINATION POLICY

It is the policy of the City not to enter into a contract or to be engaged in business relationship with any business entity that has discriminated in the solicitation, selection, hiring or commercial treatment of Contractors, suppliers, subcontractors or commercial customers based on race, color, national origin, religion, ancestry, sex, age, marital status, familial status, sexual orientation, gender identity or expression, disability, or genetic information, or based on any otherwise unlawful use of characteristics regarding the Contractor’s supplier’s or commercial customer’s employees or owners; provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are…