Solicitation - Deputy PEPFAR Coordinator.pdf

SOLICITATION NUMBER: 72062120R00004

ISSUANCE DATE: April 22, 2020

CLOSING DATE/TIME: May 13, 2020

SUBJECT: USAID/Tanzania Solicitation for Off-Shore Hire United States Personal Services Contractor (US PSC) DEPUTY PEPFAR COORDINATOR

Dear Prospective Applicants:

The United States Government, represented by the U.S. Agency for International Development (USAID) Mission to Tanzania (USAID/Tanzania), is seeking applications of qualified U.S.

citizens interested in providing Personal Services Contract (PSC) services described in the attached solicitation. Please note that this is a Resident/Local Hire USPSC position, so the successful applicant will be subjected to resident hire regulations including the need to get a work permit.

Application must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete applications will not be considered. Applicants should retain copies of all application materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.

Any questions must be directed in writing to the Point of Contact specified in the attached information.

Sincerely, Timothy Pruett Contracting Officer

USAID/Tanzania 686 Old Bagamoyo Road, Msasani

P.O. BOX 9130

DAR ES SALAAM

Tel: 255-22-2294490 Fax: 255-22-294421 www.usaid.gov/Tanzania

USPSC DEPUTY PEPFAR COORDINATOR

Solicitation No. 72062120R00004

ATTACHMENT 1

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72062120R00004

2. ISSUANCE DATE: April 22, 2020

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: May 13, 2020, 5:00 P.M. EAT

4. POINT OF CONTACT: Hussein Tuwa, e-mail at htuwa@usaid.gov.

5. POSITION TITLE: Deputy PEPFAR Coordinator

6. MARKET VALUE: $ 92,977 - $120,868 equivalent to GS-14. Final compensation will be negotiated within the listed market value.

7. PERIOD OF PERFORMANCE: One year, estimated to start on or about 09/27/2020.

The base period will be ONE YEAR, estimated to start on 09/27/2020. Based on Agency need, the Contracting Officer may exercise additional option period(s) for four more years for the date(s) estimated as follows:

Base Period: 09/27/2020 – 09/26/2021 Option Period 1: 09/27/2021 – 09/26/2022 Option Period 2: 09/27/2022 – 09/26/2023 Option Period 3: 09/27/2023 – 09/26/2024 Option Period 4: 09/27/2024 – 09/26/2025

8. PLACE OF PERFORMANCE: Dar es Salaam, Tanzania, with possible travel as stated in the Statement of Duties.

9. ELIGIBLE OFFERORS: Off-Shore U.S. Citizens

10. SECURITY LEVEL REQUIRED: Facility Access.

11. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

The US President's Emergency Plan for AIDS Relief (PEPFAR) is the US Government (USG) initiative to help save the lives of those suffering from HIV/AIDS around the world. This historic commitment is the largest by any nation to combat a single disease internationally, and PEPFAR investments are also designed to have an impact on the alleviation of suffering from other diseases across the global health spectrum. PEPFAR is driven by a shared responsibility among donor and partner nations and others in an effort to save lives by making smart investments.

More than 1.4 million Tanzanians are estimated to be living with the disease. Since 2004, PEPFAR has supported the Government of Tanzania in the areas of HIV and AIDS care and treatment, prevention, impact mitigation, and health systems strengthening. To date, Tanzania has received more than $3 billion from the USG in the fight against HIV and

AIDS.

The Deputy Coordinator for the President’s Emergency Plan for AIDS Relief (PEPFAR) in Tanzania manages critical and time-sensitive communications and work products between and among the various USG departments and agencies involved in the Emergency Plan. The Deputy Coordinator liaises routinely with the Office of the Global AIDS Coordinator in the US Department of State (particularly the Tanzania Interagency Core Team), with designated Embassy/Dar es Salaam counterparts, and with representatives of the USG PEPFAR Tanzania Interagency Team. In the absence of the PEPFAR Country Coordinator, the Deputy Coordinator acts as the PEPFAR Country Coordinator.

The Tanzania PEPFAR Country Coordinator provides guidance to the Deputy Coordinator, who is expected to be current at all times on national affairs, development partners, and global coordination mechanisms related to HIV/AIDS in Tanzania, including the Tanzania National Coordinating Mechanism, the Tanzania Development Partners Group for AIDS (DPG AIDS), and others. The Deputy Coordinator manages day-to-day operations of the PEPFAR Coordination Office, including the supervision of administrative, financial, and public affairs staff within the PEPFAR Office, and provides strategic information planning and assistance to the Country Coordinator.

2. Statement of Duties to be Performed :

A. HIV/AIDS Coordination with the Office of the Global AIDS Coordinator (OGAC. In this role, incumbent will:

• Participate in teleconferences with the Country Chair, PEPFAR Program Manager, and the Program Oversight and Accountability Response Team

• Serve as first point of contact for ad hoc queries from OGAC regarding status of overall planning and reporting for PEPFAR in Tanzania

• With the Country Coordinator, manage iterative participation in headquarters interagency reviews of the annual Tanzania Country Operational Plans, quarterly performance reporting, and other PEPFAR wide review processes

• Oversee coordination and roll out of any new central initiatives if and when they arise.

B. HIV/AIDS Coordination and Planning with the Tanzania Interagency Team and Embassy /Dar es Salaam. In this role, incumbent will:

• Manage all logistical and practical support for scheduled and ad hoc meetings of the PEPFAR Interagency Team, quarterly partner meetings, and Country Operational Planning meetings

• Take the lead on PEPFAR’s inward and externally facing communication and media activities in coordination with the Public Affairs Offices including social media efforts, tracking of current events, World AIDS Day coordination, and drafting of public speeches and talking points

• Play a primary role in coordinating the interagency country operational planning process including administrative functions, strategic planning, ensuring widespread understanding of OGAC guidance, and facilitating timeliness of the COP submission process

• Develop and oversee efforts to support ongoing team building efforts and strengthened interagency communication and collaboration capabilities

• Support preparation for the quarterly POART calls between the PEPFAR Tanzania team and Headquarters including review of results, expenditures, and tracking policy changes.

• Assist the Country Coordinator and collaborate with other USG implementing agencies to submit and analyze expenditure data

C. Budgeting and Administrative duties. In this role, incumbent will:

• Serve as administrative point of contact for Embassy/Dar es Salaam financial, general services, and other administrative offices,

• Supervises financial and administrative (LES and EFM) staff within the PEPFAR Coordination Office,

• With the Country Coordinator, assist in developing and managing performance within the annual operating budget for the Country Coordination Office

• Provide support for the PEPFAR small grant application process, implementation, and monitoring as needed

3. Supervisory Relationship:

Works under the supervision of the PEPFAR Country Coordinator who provides direction, and may suggest approaches to consider, results expected, and reviews completed assignments. Assignments are made orally and in writing. Most assignments occur in the normal course of the work, but the incumbent is required to determine those that must be coordinated with the supervisor.

4. Supervisory Controls:

Supervises financial and administrative (LES and EFM) staff within the PEPFAR Coordination Office.

12. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

(a) Education: Masters of Public Health (MPH) or Masters of Science in health, public health, epidemiology, sociology or related discipline is required.

(b) Experience: Minimum of five years of experience in public health/development programs with at least two years in developing countries/resource poor setting. At least two years of experience working with USG in one or more of the PEPFAR countries, OR at one of the PEPFAR headquarter agencies (USAID, CDC, Department of Defense HIV/AIDS Prevention Program, Peace Corps, or HRSA)

(c) Knowledge: Demonstrated broad technical knowledge and experience in (a) program analysis and planning, and (b) planning and management of programs in developing countries; Knowledge of and experience with complex, web-based program planning and reporting databases; Knowledge of and experience with complex, web-based program planning and reporting databases.

(d) Skills & Abilities: High degree of organization, judgment, maturity, ingenuity and originality to interpret strategy; Demonstrated ability to analyze, develop and present work; Ability to analyze and monitor complex health situations, and to monitor and evaluate implementation of programs. Incumbent is also expected to possess a critical eye for details, strong interpersonal communication and excellent oral and written communication skills; Demonstrated flexibility and openness in responding to changing work priorities and environment, as well as the ability to manage and work with diverse teams.

(e) Language Proficiency: The candidate must be fluent in both spoken and written English

Given the nature of the position, effective written and oral Communication skills are critical to perform successfully in this position. The candidate should have a demonstrated ability to independently produce professional quality analytical pieces and make oral presentations.

The incumbent must be able to communicate effectively and represent USAID’s program effectively with colleagues at the US Embassy and USAID/Washington; Government of Tanzania officials at senior levels; international and local organizations, donors and other embassies; and various Washington-based U.S. Government agencies.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The Contracting Officer (CO) reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Candidates meeting the minimum qualifications for the position will be evaluated based on information presented in the application and reference checks. For purposes of this solicitation, Offerors will be required to have the minimum qualifications expressed in Section II and will be assessed based on the following factors:

1. Work Experience - (40 Points)

2. Knowledge - (20 Points)

3. Skills & Abilities - (20 Points)

4. Education - (10 Points)

5. Language Proficiency - (10 Points)

In order to be considered for the position, a candidate must meet the Minimum Qualifications as stated in Section II above. Consideration and selection will be based on a panel evaluation of the Evaluation Factors. Please note that not all applicants will be interviewed or contacted.

USAID will not pay for any expenses associated with the interviews unless expenses are pre authorized. The applicant's references must be able to provide substantive information about his/her past performance and abilities.

After the closing date for receipt of offers, a selection committee will be convened to review offers and evaluate them in accordance with the evaluation criteria. Offers from candidates who do not meet the minimum requirements will not be considered or scored. Reference checks will be made only for offerors considered as finalists.

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror

Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

2. Offers must be received by the closing date and time specified in Section I, item 3.

3. Offeror submissions must clearly reference the number of this Solicitation to ensure the offer is for the position in this Solicitation.

Interested applicants must submit the following: (1) a current Form AID 302-3, Offeror Information for Personal Services Contract-attached to this solicitation; (2) a current resume or curriculum vitae; (3) a cover letter, not to exceed three pages, addressing how the applicant meets the Required Qualifications {(a) education; (b) prior work experience; (c) knowledge,

(d) skills and abilities}; and (4) any other documents (certificates, awards, copies of degrees earned, etc.) that address the qualification requirements of the position as listed above, and a list of three (3) to five (5) references with complete contact information, including email address and telephone numbers.

https://www.acquisition.gov/browse/index/far http://www.usaid.gov/forms

Submittals should be sent to USAID/Tanzania PSC Applications mailbox, at daressalaampscsap@usaid.gov.

IV. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

1. Medical History and Examination Form (Department of State Forms)

2. Questionnaire for Sensitive Positions for National Security (SF-86), or

3. Questionnaire for Non-Sensitive Positions (SF-85)

4. Finger Print Card (FD-258)

V. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and mailto:daressalaampscsap@usaid.gov http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

VI. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES

PERTAINING TO PSCs USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID

Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES

(DESCRIPTION) (B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRIC

E (E)

AMOUNT

(F)

1130008 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

1 LOT $ _TBD $_TBD at Award after negotiation s with

Contractor

1130008 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs) after negotiation s with

Contractor

1130008 Option Period 2 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

1 LOT $ _TBD $_TBD at Award after negotiation s with https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms

Contractor

1130008 Option Period 3 – Compensation, Fringe Benefits and Other Direct Costs (ODCs) after negotiation s with

Contractor

1130008 Option Period 4 – Compensation, Fringe Benefits and Other Direct Costs (ODCs) after negotiation s with

Contractor

3. Acquisition and Assistance Policy Directives/Contract Information

Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

USAID IS AN EQUAL OPPORTUNITY EMPLOYER: In selecting personnel, there will be no discrimination based on race, color, religion, sex, politics, marital status, physical handicap, HIV/AIDS status, age, or membership or non-membership in an employee organization.

http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations https://www.oge.gov/web/oge.nsf/OGE%20Regulations