Solicitation Attach C. SOW_PIMC_Kitchen_Fire_Protection (2).pdf

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

Rev 6/2016

Statement of Work

Background The Phoenix Indian Medical Center had an inspection of the kitchen area, specifically the fire suppression system in the kitchen. The fire suppression systems in the basement and 5th floor kitchen need to be updated and/or added to bring the system up to the current NFPA 96.

Please note, the electrical breakers for the kitchen are Federal Pacific, so allowances need to be made for controls because of the age and type of breakers involved.

Objective The objective of this contract is to correct deficiencies to make the kitchen safe for the dietary staff, patients, staff and the building structure, thus meeting current code for commercial kitchen.

Other inspections by consultants concerned with Joint Commission compliance have made observations known, see appendix A, pictures.

This will improve the functioning of the fire suppression system and all related parts in the kitchen for the basement as well as the kitchen on the 5th floor.

System Requirements Repairs/replacement/modification of the fire suppression system shall to be completed on the Kitchen Hood area to make the area safe for food preparation in the basement and on the 5th floor. These modification will interface with the existing mechanical system as needed.

Contract Awardee Responsibilities & Tasks The awarded vendor shall be fully responsible for the following inspection notes: Contractor is responsible for developing a solution for each.

1) In the communicator, basement, upstairs kitchen on 5th floor is not tied to the fire alarm control panel. (Need tie in solution)

2) For the kitchen basement hood, there is no interlock, appliances need to shutdown during test.(need new interlock installed by contractor)

3) For the kitchen basement hood, water wash system did not activate upon testing.(repair and or replace with new)

4) For the kitchen basement hood, the fryer nozzle pipe needs to be extended 6’(report said feet, might be inches) to meet max nozzle distance from surface of the fryer. (correct deficiency)

5) For the kitchen basement hood, the griddle nozzle needs to be extended 6” to meet max nozzle distance from griddle. (correct deficiency)

6) For the kitchen basement hood, range nozzle needs to be moved 9” of the mid point of the range. (correct deficiency)

7) For the oven hood on 5th floor, missing quick seal, conduit needs a seal. (correct deficiency)

8) For the oven hood on 5th floor, 1-1/2” holes in plenum, approximately 1-1/2” open pipe in plenum. No seal around duct. All need to be sealed. (correct deficiency)

9) For then kitchen range/oven hood on 5th floor, could not find switch to turn on exhaust hood. Could not fully test. Hood needs to turn on/ stay on when system is activated.

(correct deficiency)

10) For the kitchen range/oven hood on the 5th floor, approximately 1-1/2” hole and pipe open in the plenum needs to be sealed. No seal around duct. (correct deficiency)

11) For the kitchen range/oven hood on the 5th floor, cylinder has discharged into the recharge section of the gauge. (correct deficiency)

12) For the basement area, please see appendix A, verify that the system meets code, if not please propose a solution with associated costs.

The awarded vendor shall follow the medical center’s infection prevention guidelines, the ICRA document.

The contract awardee shall provide a three year warranty on the parts and one year on the installation/labor.

Support and Maintenance Services

The contractor shall provide installation and user manuals for all the equipment installed.

The contractor shall also provide a list of preventative maintenance items with a frequency table.

Training

The contractor shall provide training on the system to the dietary staff in the basement and on the 5th floor.

Web Requirements The contractor will not have to provide any web support, this is all mechanical and or electrical.

Period of Performance (POP) Performance of the contract(s) shall be 120 days from contract award, unless parts and supplies are delayed by COVID issues or other factors, then a modified date can be arranged.

Minimum Qualifications Contractor shall have a minimum of 5 years of experience in NFPA 96 related work.

Preferred Evaluation Method The selection method shall be “Best Value with Tradeoffs”, because PIMC would like to have the best system to protect the worker, patients and the building, not the lowest price.

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

Rev 6/2016

Delivery Delivery and installation to all items is required within 90 days after receipt of order or sooner.

Contractor shall also provide documentation and drawings prior to the completion of the project.

Contracting Officer Authority Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved for the Contracting Officer.

Contracting Officer’s Representative (COR) The person identified below is hereby designated as the Contracting Officer's Representative (CO) for this contract.

Contacts:

Invoice Submission and Payment The Contractor shall submit its original invoice to the Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix AZ 85016 and or via email to PHX_PIMCAPInvoice@ihs.gov. The Contractor agrees to include the following information on each invoice. (1) Contractors name, address; (2) Contract Number (entire contract number must be included);

(3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix, AZ 85016, shall make payment.

mailto:PHX_PIMCAPInvoice@ihs.gov

Appendix A pictures of issues in basement kitchen

Fire suppression system may be too high?

Pull station may be too high

Fire suppression system button may be too high

Verify manual release is in compliance

Invoice Submission and Payment