Solicitation Architectural and Engineering Services for Persigo Administration and Maintenance Building RFP-5646-25-DD.pdf

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Request for Proposal

RFP-5646-25-DD

Professional Architectural/Engineer Services for New

Administration/Maintenance Building at Persigo Wastewater Treatment Facility

Responses Due:

April 25, 2025, before 1:00 p.m. MST

Accepting Electronic Responses Only Submitted Through the

Rocky Mountain E-Purchasing System (RMEPS) https://www.bidnetdirect.com/colorado/city-of-grand-junction

(The purchasing agent does not have access to or control the vendor side of RMEPS.

If the website or other problems arise during response submission, the Proposer MUST contact RMEPS to resolve the issue before the response deadline 800-835-4603)

NOTE: All City solicitation openings will be held virtually, information is in Section 1.9.

Purchasing Agent:

Dolly Daniels dollyd@gjcity.org

970-256-4048 https://www.bidnetdirect.com/colorado/city-of-grand-junction mailto:dollyd@gjcity.org

Table of Contents

Section 1.0: Administrative Information & Conditions for Submittal

Section 2.0: General Contract Terms and Conditions

Section 3.0: Insurance

Section 4.0: Specifications/Scope of Services

Section 5.0: Preparation and Submittal of Proposals

Section 6.0. Evaluation Criteria and Factors

Section 7.0. Solicitation Response Form

Section 1.0: Administrative Information & Conditions for Submittal

1.1. Americans with Disability Act (ADA) Compliance Mandate: Following HB21-1110.

all documents produced and submitted in response to this solicitation must adhere to the provisions outlined in §§24-85-101, C.R.S., and subsequent sections, as well as the Accessibility Standards for Individuals with a Disability, as established by the Office of Information Technology under section §24-85-103 (2.5), C.R.S. Additionally, all documents must align with the State of Colorado's technology standards related to accessibility, including Level A.A. conformity with the latest iteration of the Web Content Accessibility Guidelines (WCAG) as integrated within the State of Colorado's technology standards.

1.2. Required Review: The Proposer is responsible for thoroughly reviewing all solicitation documentation to gain a comprehensive understanding of the scope, specifications, project requirements, and all associated rules, regulations, laws, conditions, instructions, and procurement policies related to the solicitation process and the Project or Work outlined in this Request for Proposal (RFP).

1.3. Issuing Office: This RFP is issued by the City of Grand Junction, Colorado (hereafter “City”). The Purchasing Agent responsible for this procurement is:

Dolly Daniels dollyd@gjcity.org

Except for pre-proposal or site visit meeting(s), all inquiries, concerns, clarifications, or communications regarding this solicitation—including those about the process, specifications, or project scope—must be submitted in writing to the Purchasing Agent. Any communication directed to other City personnel may result in the disqualification of the Proposer’s submission.

1.4. Purpose: The City of Grand Junction is seeking proposals from qualified and experienced architectural firms to provide design services for a new Administration/Maintenance Building at Persigo Wastewater Treatment Facility located at 2145 River Road and a Collections Maintenance Building located at 251 27 Road. Services will be delivered under the terms and conditions outlined in this RFP.

1.5. Non Mandatory Pre-Bid Site Meeting: Prospective Offerors are encouraged to attend a non-mandatory site visit meeting on Friday, April 4, 2025 at 9:00 AM.

Meeting location shall begin at Persigo Administrative Building Conference Room located at 2145 River Road, Grand Junction, CO and continue to the Maintenance Building located at 251 27 Road. The purpose of this visit will be to inspect and to clarify the contents of the Request for Proposal.

1.6. The Owner: The City is the “Owner” which will act by and through its authorized representative(s); “Owner” or “City” may be used interchangeably throughout this Solicitation.

1.7. Compliance: All Proposers, by submitting a proposal, commit to adhere to all conditions, requirements, and instructions in this RFP as stated or implied herein or modified by addenda. Should the Owner omit anything necessary to clearly understand the requirements, or should it appear that various instructions conflict, the Proposer(s) shall secure instructions from the Purchasing Agent before the submittal deadline.

1.8. Controlling Authority: The 2024 version of the City Procurement Policy applies to this Solicitation.

1.9. Submission: See section 5.0 of this Solicitation for Preparation and Submittal Terms.

Proposals shall be formatted as directed in Section 5. To participate in the solicitation opening, please utilize the following information and link:

Solicitation Opening Architectural/Engineering Services New Administration/Maintenance Building at Persigo Wastewater Treatment Facility Apr 25, 2025, 1:00 – 1:30 PM (America/Denver) Please join my meeting from your computer, tablet or smartphone.

https://meet.goto.com/892746541 You can also dial in using your phone.

Access Code: 892-746-541 United States: +1 (872) 240-3412 Join from a video-conferencing room or system.

Meeting ID: 892-746-541 Dial in or type: 67.217.95.2 or inroomlink.goto.com Or dial directly: 892746541@67.217.95.2 or 67.217.95.2##892746541

Get the app now and be ready when your first meeting starts: https://meet.goto.com/install

1.10. Public Disclosure: Under the Colorado Open Records Act (CORA), all information (except for items designated as classified, confidential, or proprietary) within any bid or proposal is subject to public disclosure. Upon the issuance of an award and executed contract, both the solicitation file and the bid(s) or proposal(s) contained therein are subject to an Open Records Request. In instances of Solicitation or Project cancellation, public disclosure is contingent upon adherence to pertinent laws.

1.11. Public Disclosure Record: If the Proposer knows its employee(s) or subcontractors having an immediate family relationship with an Owner employee or elected official, the Proposer must provide the Purchasing Agent with the name(s) of the individuals.

The individuals are required to file a “Public Disclosure Record”, and/or a statement of financial interest, before conducting business with the Owner.

1.12. Collusion Clause: Each Proposer, by submitting a proposal, certifies that it is not involved in any collusive action(s) or activity(ies) that may violate applicable federal or state antitrust laws, rules, and/or regulations. Any proposal(s) found to have evidence or reasonable belief of collusion among the Proposers will be rejected. The Owner reserves the right, at its discretion, to accept future proposals for the same service(s) or work from participants identified in such collusion.

1.13. Gratuities: The Proposer shall certify and agree that no gratuities or kickbacks were or will be paid in connection with this Proposal and/or an award of a Contract, nor were any fees, commissions, gifts, or other considerations made contingent upon the award http://trimview.gjcity.org/?=POLPROEV/222 https://meet.goto.com/892746541 tel:+18722403412,,892746541 https://meet.goto.com/install https://cityofgrandjunctionco.nextrequest.com/requests/new of a Contract. If the Consultant breaches or violates this warranty, the Owner may, at its discretion, terminate the Contract without liability to the Owner.

1.14. Ethics: No Proposer shall accept or offer gifts or anything of value and/or enter into any business arrangement with any employee, official, or agent of the Owner.

1.15. Altering Proposals: Any alterations made before the opening date and time must be initiated by the Proposer. Proposals may not be altered or amended after the submission deadline.

1.16. Multiple Offers: If a Proposer submits more than one proposal, THE ALTERNATE PROPOSAL must be marked “ALTERNATE PROPOSAL.” The Owner reserves the right to make the award in the best interest of the Owner.

1.17. Withdraw of Proposals: A proposal must be firm and valid for award and may not be withdrawn or canceled by the Proposer for sixty (60) days following the submittal deadline date, and only before award.

1.18. Exclusions: No oral, telephonic, emailed, or facsimile proposal will be considered.

1.19. Contract Documents: The Contract Documents consist of the complete solicitation and the Proposer’s response. Solicitation documents are available on the City Purchasing website under, Purchasing Bids.

1.20. Questions Regarding Specifications or Scope of Services: All requests for clarification or interpretation of the Scope of Services/Work and Specifications must be submitted in writing via email to the Purchasing Agent by the inquiry deadline.

Questions submitted after the deadline may not receive a response.

1.21. Acceptance of Proposal Content: The Proposal selected by the Owner, if any, shall become a part of the Contract Documents. Failure of the successful Proposer to accept the obligations in the Contract may result in cancellation of the award and such Proposer may be removed from future solicitations. When a Contract is executed by and between the Proposer and the City, the Proposer may be referred to as the “Agency,” “Consultant,” “Contractor,” “Firm” or “Consultant.”

1.22. Addendum: Official response to questions, interpretations, corrections, and changes to this solicitation or extensions to the opening/receipt date will be made by the Purchasing Agent by a written Addendum to the solicitation. The sole authority to authorize addenda shall be vested in the Purchasing Division. Addenda will be issued electronically through BidNet Direct Rocky Mountain E-Purchasing System website at https://www.bidnetdirect.com/colorado/city-of-grand-junction. A Proposer(s) must acknowledge receipt of all addenda in the proposal(s).

1.23. Exceptions and Substitutions: All proposals meeting the intent of this RFP will be considered for the award. A Proposer that takes exception to the specifications does so at the Proposer’s risk. The Owner reserves the right to accept or reject any or all substitutions or alternatives. When offering substitutions and/or alternatives, the Proposer must state any exception(s) in the section to which the exception(s) https://co-grandjunction.civicplus.com/501/Purchasing-Bids pertain(s). Exception/substitution, if accepted, must meet, or exceed the stated intent and/or specification(s). The absence of stated exception(s) indicates that the Proposer has not taken exception(s), and if awarded a Contract, shall hold the Proposer responsible for performing in strict accordance with the Contract Documents.

1.24. Confidential Material: All materials submitted in response to this RFP shall ultimately become public record and shall be subject to inspection after the Contract award.

“Proprietary or Confidential Information” is defined as any information that is not generally known to competitors and which provides a competitive advantage.

Unrestricted disclosure of proprietary information places it in the public domain. Only submittal information identified with the words “Confidential Disclosure” and uploaded as a separate document may establish the information as confidential or proprietary. Any material the Proposer(s) intends to be treated as confidential or proprietary must include a written explanation for the request. Consistent with the Colorado Open Records Act (CORA), the request shall be reviewed and decided by the Owner. If denied, the Proposer will have the opportunity to withdraw its proposal or to remove the confidential or proprietary information. Neither cost nor pricing information nor the entire proposal may be claimed as confidential or proprietary.

1.25. Response Material Ownership: All proposals become the property of the Owner upon receipt and may only be returned to the Proposer at the Owner’s option.

Selection or rejection of the proposal shall not affect this right. The Owner shall have the right to use all ideas or adaptations of the ideas contained in any proposal received in response to this RFP, subject to limitations in the materials marked as “Confidential Material.” Disqualification of a proposal does not eliminate the City’s right.

1.26. Minimal Standards for Responsible Prospective Proposers: The Proposer must affirmatively demonstrate its responsibility. To meet the minimum requirements, a prospective Proposer:

• Demonstrate the ability to adhere to the project schedule.

• Have a satisfactory record of performance of projects of similar scope and size.

• Maintain a satisfactory record of integrity and ethical conduct.

• Be qualified and eligible, based upon evaluation criteria, to receive an award and enter into a Contract with the Owner.

• Ensure that its/his/her Proposal(s) comply with the requirements provided in the “Preparation and Submittal of Proposals.”

1.27. Disqualification of a Proposer: A Proposal will not be accepted from, nor shall a Contract be awarded to, any person, firm, corporation, or entity that is in arrears to the Owner, upon debt or Contract, or that has defaulted, as surety or otherwise, upon any obligation to the Owner, or that is otherwise deemed irresponsible or unreliable.

Proposers may be required to submit satisfactory evidence demonstrating its responsibility, practical knowledge of the Project it is proposing, and possession of the necessary financial and other resources to complete the proposed Service/Work.

Either of the following reasons, without limitation, shall be considered sufficient to disqualify a Proposer and Proposal:

• More than one Proposal is submitted for the same Service/Work from an individual, firm, consultant, contractor, or corporation under the same or different name; and

• Evidence of collusion among Proposers. Any participant in such collusion shall not receive recognition as a Proposer for any future Service/Work of the Owner until such participant has been reinstated as a qualified Proposer.

1.28. Taxes: The Owner is exempt from State, County, and Municipal Taxes and Federal Excise Taxes; therefore, all fees shall not include taxes.

1.29. Sales and Use Taxes: The Consultant and all subcontractors are required to obtain exemption certificates from the Colorado Department of Revenue for sales and use taxes. Proposals shall reflect the removal of sales and use tax on materials, fixtures, and equipment.

1.30. Federal Taxpayer Identification Certificate: Successful Proposer(s) new to conducting business with the City must furnish a completed standard “Federal Taxpayer Identification Certificate (W-9)” before the Contract is executed. Additionally, the City reserves the right to request a current W-9 from established business relationships as necessary.

1.31. Public Opening: The opening of the Proposal(s) shall be conducted publicly in a virtual meeting following the proposal deadline. Proposers, representatives, and interested people may be present. Proposals shall be received and acknowledged to maintain transparency in the process. As per the nature of an RFP, only the company name(s) and the business location of the proposing Proposer(s) will be disclosed.

Section 2.0: General Contract Terms and Conditions

2.1. Acceptance of Terms: A proposal submitted in response to this RFP shall constitute a binding offer which shall be acknowledged by the Proposer on the Letter of Interest or Cover Letter. The Proposer must be legally authorized to execute a Letter of Interest or Cover Letter together with contractual obligations. By submitting a proposal, the Proposer accepts all terms and conditions including compensation, as set forth herein/the Contract Documents. A Proposer shall identify clearly and thoroughly any variations between its proposal and the Owner’s requirements. Failure to do so may be deemed a waiver of any right(s) to subsequently modify the term(s) of performance, except as specified in the RFP.

2.2. Execution, Correlation, Intent, and Interpretations: The Contract Documents shall be signed by the Owner and the Consultant. By executing the Contract, the Consultant represents that it has familiarized itself with the conditions under which the Service is to be performed and correlated its observations with the requirements of the Contract Documents. The Contract Documents are complementary, and what is required by anyone, shall be as binding as if required by all. The Contract Documents intend to include all labor, materials, equipment, services, and other items necessary for the proper execution and completion of the Scope of Services as defined in the technical specifications contained herein.

2.3. Permits, Fees, & Notices: The Consultant shall secure and pay for all permits, governmental fees, and licenses necessary for the proper execution and completion of the Services. The Consultant shall give all notices and comply with all laws, ordinances, rules, regulations, and orders of any public authority, including the City, bearing on the performance of the Service(s). If the Consultant observes that any of the Contract Documents are at variance in any respect, it shall promptly notify the Purchasing Agent in writing, and necessary changes will be made to reconcile the variation as determined to be in the best interest of the City. If the Consultant performs any Services, knowing it to be contrary to such laws, ordinances, rules, and regulations, and without such notice to the Owner, it shall assume full responsibility and shall bear all costs attributable to the non-conforming Services.

2.4. Responsibility for those Performing the Services: The Consultant shall be responsible to the Owner for the acts and omissions of its employee(s) and all other person(s) performing any of the Services under the Contract.

2.5. Payment & Completion: The Contract Sum is stated in the Contract and is the total amount payable by the Owner to the Consultant for the performance of the Service(s) under the Contract. Upon receipt of written notice that the deliverable(s) is ready for final inspection and acceptance and upon receipt of the invoice for payment, the Owner’s Project Manager will promptly make such inspection and, when the Owner finds the Service(s) acceptable under the Contract and the Contract fully completed, the Owner shall make payment in the manner provided in the Contract Documents.

Partial payments will be based upon estimates prepared by the Consultant of the value of Service(s) performed under the Contract Documents. The Service(s) performed by the Consultant shall follow generally accepted professional practices and the level of competency presently maintained by other practicing professional Agencies in the same or similar type of Service(s) in the community. The Service(s) to be performed by the Consultant hereunder shall be done in compliance with applicable laws, ordinances, rules, and regulations.

2.6. Changes in the Services: The Owner, without invalidating the Contract, may order changes in the Services within the general scope of the Contract consisting of additions, deletions, or other revisions. All such changes in the Services shall be authorized by Change Order/Amendment and shall be executed under the applicable conditions of the Contract. A Change Order/Amendment is a written order to the Consultant signed by the Contact Administrator issued after the execution of the Contract, authorizing a change in the Services or an adjustment in the Contract sum or the Contract time.

2.7. Minor Changes in the Services: The Owner shall have the authority to order minor changes in the Services not involving an adjustment to the Contract Sum or an extension of the Contract Time and not inconsistent with the intent of the Contract.

2.8. Correction of Services: All Services/Deliverables shall meet a standard comparable to the prevailing skill and expertise in the relevant market or industry. If any Services/Deliverables provided by the Consultant are found by the Owner to be non-conforming to the terms of the Contract, the Consultant shall promptly correct such issues. The Consultant shall bear all expenses associated with the correction of the rejected Services, including any additional Services required by the Owner as a result thereof, at no additional cost to the Owner.

2.9. Acceptance Not Waiver: The Owner's acceptance of or approval of Service(s) furnished hereunder shall not in any way relieve the Consultant of its responsibility to maintain the high quality, integrity, and timeliness of its Services. The Owner's approval or acceptance of, or payment for, any Services shall not be construed as a future waiver of any right(s) under the Contract, or of any cause of action arising out of performance under this Contract.

2.10. Change Order/Amendment: No oral statement of any person shall modify or otherwise change, or affect the terms, conditions, or specifications stated in the Contract. All amendments to the Contract shall be made in writing by the City Contract Administrator.

2.11. Assignment: The Consultant shall not sell, assign, transfer, or convey the Contract resulting from this RFP, in whole or in part, without the prior written approval from the Owner.

2.12. Compliance with Laws: Proposals must comply with all Federal, State, County, and local laws governing the Service and the fulfillment of the Service(s) for and on behalf of the public. The Consultant hereby warrants that it is qualified to assume the responsibilities and render the Services described herein and has all requisite corporate authority and professional licenses in good standing as required by law.

2.13. Debarment/Suspension: The Consultant hereby certifies that the Consultant is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any governmental department or Consultant.

2.14. Confidentiality: All information disclosed by the Owner to the Proposer and/or the Consultant for the Services to be performed or information that comes to the attention of the Consultant during the performance of such Services is to be kept strictly confidential.

2.15. Conflict of Interest: No public official and/or Owner employee shall have interest in the Contract resulting from this RFP.

2.16. Cancelation of Solicitation: Any solicitation may be canceled by the Owner or any solicitation proposal response may be rejected in whole or in part when it is in the best interest of the City.

2.17. Contract: This solicitation, the Proposer’s proposal/submitted documents, and any negotiations, when properly accepted by the Owner, shall constitute an enforceable agreement equally binding between the Owner and the Consultant. The Contract represents the entire and integrated agreement between the City and the Consultant, collectively the Parties, and supersedes all prior negotiations, representations, or agreements, either written or oral, including the solicitation documents. The Contract may be amended or modified only with Amendment.

2.18. Contract Termination: The Contract shall remain in effect until any of the following occurs: (1) Contract expires; (2) completion of Services; (3) final acceptance of Services; or (4) for convenience terminated by either party with a written Notice of Cancellation stating therein the reasons for such cancellation and the effective date of cancellation at least thirty days past notification.

2.19. Employment Discrimination: During the performance of any Services, the Consultant agrees to:

2.19.1. Not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, disability, citizenship status, marital status, veteran status, sexual orientation, national origin, or any legally protected status except when such condition is a legitimate occupational qualification reasonably necessary for the normal operations of the Consultant. The Consultant agrees to post in conspicuous places, visible to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

2.19.2. In all solicitations or advertisements for employees placed by or on behalf of the Consultant, shall state that such Consultant is an Equal Opportunity Employer.

2.19.3. Notices, advertisements, and solicitations placed following federal law, rule, or regulation shall be deemed sufficient for meeting the requirements of this section.

2.20. Immigration Reform and Control Act of 1986 and Immigration Compliance: The Consultant certifies that it does not and will not during the performance of the Contract employ personnel without authorization services or otherwise violate the provisions of the Federal Immigration Reform and Control Act of 1986 and/or law regulating immigration compliance.

2.21. Failure to Deliver: In the event of failure of the Consultant to perform under the Contract, the Owner, after due oral or written notice, may procure Services from other sources and hold the Consultant responsible for any and all costs resulting in the purchase of additional Services and materials necessary to perform the Service(s).

This remedy shall be in addition to any other remedies that the Owner may have.

2.22. Failure to Enforce: Failure by the Owner at any time to enforce the provisions of the Contract shall not be construed as a waiver of any such provisions. Such failure to enforce shall not affect the validity of the Contract or any part thereof, or the right of the Owner to enforce any provision of the Contract at any time under the terms thereof.

2.23. Force Majeure: The Consultant shall not be held responsible for failure to perform the duties and responsibilities imposed by the Contract due to legal strikes, fires, riots, rebellions, and acts of God beyond the control of the Consultant unless otherwise specified in the Contract.

2.24. Indemnification: The Consultant shall defend, indemnify, and save harmless the Owner and all its officers, employees, insurers, and self-insurance pool, from and against all liability, suits, actions, or other claims of any character, name, and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the Consultant, or of any Consultant’s agent, employee, subcontractor or supplier in the execution of, or performance under, the Contract which may result from proposal award. The Consultant shall pay any judgment concerning costs that may be obtained by and/or against the Owner arising out of or under the performance or non-performance.

2.25. Independent Consultant: The Consultant shall be legally considered an independent Consultant and neither the Consultant nor its employees shall, under any circumstances, be considered servants, or agents of the Owner. The Owner shall at no time be legally responsible for any negligence or other wrongdoing by the Consultant, its servants, or agents. The Owner shall not withhold from the Contract payments to the Consultant any federal or state unemployment taxes, federal or state income taxes, Social Security, or any other amounts for benefit(s) to the Consultant.

Further, the Owner shall not provide to the Consultant any insurance coverage or other benefits, including Workers' Compensation, normally provided by the Owner to its employees.

2.26. Ownership: All documents, plans, concepts, and work prepared under the Contact, etc., created by the Consultant for this Service, shall become the property of the Owner. All information furnished by the Owner is and shall remain the Owner's property.

2.27. Patents/Copyrights: The Consultant agrees to indemnify and hold harmless the Owner from any claims, including but not limited to those related to patents, copyrights, trademarks, or any other form of intellectual property rights infringement. In no event shall the Owner be held liable to the Consultant for any damages, awards, costs of defense, or other expenses arising from allegations of intellectual property infringement. Any agreement resulting from the response to this Solicitation shall be rendered null and void in the event of patent, copyright, or other intellectual property infringement. This includes but is not limited to the creation of derivative works based on the intellectual property of others.

2.28. Governing Law: The Contract and/or any agreement(s) as a result of responding to this RFP shall be deemed to have been made in, and shall be construed and interpreted by, the laws of the City of Grand Junction, Mesa County, Colorado. Any action arising out of or under this Solicitation and/or Contract shall be in District Court 21st Judicial District, Mesa County, Colorado.

2.29. Expenses: Expenses incurred in the preparation, submission, and presentation of a proposal in response to this solicitation are the responsibility of the Consultant and shall not be charged to the Owner.

2.30. Sovereign Immunity: The Owner specifically reserves and asserts its rights under Colorado law and the cases applying and construing the same, governmental immunity. See 24-10-101 C.R.S et seq.

2.31. Public Funds/Non-Appropriation of Funds: Funds for payment have been provided through the Owner’s budget approved by the City Council for the stated fiscal year only. Colorado law prohibits the obligation and expenditure of public funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated obligations that may arise past the end of the stated Owner’s fiscal year shall be subject to budget approval. The Contract will be subject to and provide a non-appropriation of funds clause under Colorado law.

2.32. Performance of the Contract: The Owner reserves the right to enforce the performance of the Contract in any manner prescribed by law or equity as deemed by the Owner to be in the best interest of the Owner (in the event of breach or default) of resulting Contract award.

2.33. Default: The Owner reserves the right to terminate the Contract in the event the Consultant fails to meet delivery, or completion schedule(s) or otherwise perform under the Contract. Breach of Contract or default authorizes the Owner to purchase services elsewhere and charge the full cost to the defaulting Consultant.

2.34. Piggyback: Agreements resulting from this solicitation are intended primarily for the Owner. However, other governmental entities may be extended the opportunity to utilize the awarded Contract, contingent upon the agreement of the successful Proposer and the participating agencies. All participating entities must adhere to the specifications, terms, conditions, and contract prices established within the agreement. Each governmental entity shall establish its own contract, issue its own orders, be invoiced directly, make its own payments, and issue its own exemption certificates as required.

It is understood and agreed that the City is not a legally binding party to any contractual agreement made between another governmental entity and the Consultant as a result of this solicitation. The City shall not be held liable for any costs or damages incurred by any other entity.

2.35. Definitions:

2.35.1. “Agency,” “Consultant,” “Contractor,” “Firm,” or “Consultant” is the person, organization, entity, or consultant identified as such in the proposal and throughout the Contract. The term encompasses the Agency, Consultant, Contractor, Firm, or its authorized representative(s).

2.35.2. “City” or “Owner” is the City of Grand Junction, Colorado, and is referred to throughout the Contract Documents.

2.35.3. “Contract Sum” is the total amount payable, as specified in the Contract Documents, that the City agrees to pay the Firm/Contractor for the full and satisfactory completion of the Services/Work, including all materials, labor, equipment, services, and any other obligation required under the Contract Documents. The Contract Sum may be established as a Fixed Lump Sum, Guaranteed Maximum Price (GMP), or a Not-to-Exceed amount, depending on the terms outlined in the Contract Documents. Any adjustment to the Contract Sum shall be made only following the provisions of the Contract Documents and must be duly authorized by the Parties.

2.35.4. “Deliverable” refers to any tangible or intangible work product, report, document, presentation, or other output produced by the Consultant as part of the Service(s). All deliverables must comply with the Americans with Disabilities Act (ADA) and HB21-1110, which mandates adherence to the provisions outlined in §§24-85-101, C.R.S., and subsequent sections, as well as the Accessibility Standards for Individuals with a Disability established by the Office of Information Technology under section §24-85-103(2.5), C.R.S. Additionally, all documents must align with the State of Colorado's technology standards related to accessibility, including Level A.A. conformity with the latest iteration of the Web Content Accessibility Guidelines (WCAG) as integrated within the State of Colorado's technology standards.

2.35.5. “Key Personnel” designates the crucial individual(s) from the Agency or Consultant essential for the successful execution and completion of the Services. The individual(s) will possess specialized skills, knowledge, or experience required for the Project’s specific scope of work.

2.35.6. “Proposer” or “Offeror” refers to the person(s) legally authorized by the Agency or Consultant to make an offer and/or submit a response fee proposal in response to the RFP.

2.35.7. “Project” or “Work” refers to the endeavor outlined in this solicitation to create the product, service, or deliverable.

2.35.8. “Services” includes all labor, materials, equipment, and/or professional skills necessary to produce the Work and meet the requirements of the Contract Documents.

2.35.9. “Subcontractor” is a person(s) or organization that has a direct contract with the Agency to perform any of the service(s). The term subcontractor is referred to throughout the Contract and means the subcontractor or its authorized representative.

Section 3.0: Insurance

3.1. Insurance Requirements: The selected Consultant agrees to procure and maintain, at its own cost, policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the Consultant under the Contract. Such insurance shall be in addition to any other insurance requirements imposed by the Contract or by law. The Consultant shall not be relieved of any liability, claims, demands, or other obligations assumed under the Contract because it failed to procure or maintain insurance in sufficient amounts, durations, or types.

The Consultant shall procure and maintain and, if applicable, shall cause any subcontractor of the Consultant to procure and maintain insurance coverage listed below. Such coverage shall be procured and maintained with forms and insurance acceptable to the Owner. All coverage shall be continuously maintained to cover all liability, claims, demands, and other obligations assumed by the Consultant under the Contract. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage.

Minimum coverage limits shall be as indicated below unless specified otherwise in the Special Conditions:

(a) Worker Compensation and Employers’ Liability: The Consultant shall comply with all State of Colorado Regulations concerning Workers’ Compensation and other statutory insurances as required.

(b) General Liability with minimum combined single limits of:

ONE MILLION DOLLARS ($1,000,000) per occurrence, and

TWO MILLION DOLLARS ($2,000,000) aggregate.

The policy shall apply to all premises, products, and completed operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, products, and completed operations. The policy shall contain a severability of interest provision.

(c) Automobile Liability insurance with minimum combined single limits for bodily injury and property damage of not less than:

ONE MILLION DOLLARS ($1,000,000) per occurrence, and

Concerning each of the Consultant's owned, non-owned, and hired vehicles assigned to be used in the performance of the Services/Work.

(d) Professional Errors and Omissions Liability Insurance policy with a minimum:

ONE MILLION DOLLARS ($1,000,000) per claim, and

TWO MILLION DOLLARS ($2,000,000) aggregate

This policy shall provide coverage to protect the Consultant against liability incurred because of the professional services performed because of responding to this Solicitation.

3.2. Additional Insured Endorsement: The policies required by paragraphs (b), and (c) above shall be endorsed to include the City, its elected and appointed Officials, employees, and volunteers as Additional Insureds. Every required policy above shall be primary insurance, and any insurance carried by the Owner, its officers, or its employees, or carried by or provided through any insurance pool of the Owner, shall be excess and not contributory insurance to that provided by the Consultant. The Consultant shall be solely responsible for any deductible losses under any policy required above.

Section 4.0: Specifications/Scope of Services

4.1. General/Background: The City of Grand Junction is interested in hiring a licensed professional architect/engineer to provide programming, design and construction assistance services for the construction of a new Administration/Maintenance Building to be located at the Persigo Wastewater Treatment Facility located at 2145 River Road, Grand Junction, CO 81505.

The City of Grand Junction manages, operates, and maintains the Persigo wastewater collection and treatment system for the benefit of the current and future users of sewer service in the Persigo 201 Service Area. The City maintains two building facilities in support of the system; an administration and maintenance building located at the Persigo wastewater treatment facility at 2145 River Road and a collections maintenance building at 251 27 Road.

The existing Administration Building was built in 1982. It is approximately 13,500 square feet and includes office space, a laboratory, kitchen/lunchroom, conference room, and maintenance shop with a high bay for specialty vehicle parking. It has undergone several renovations including retrofitting maintenance shop space to offices and a conference room. The building needs to be rehabilitated or replaced to address:

• aging assets,

• current building code requirements,

• operational safety,

• physical security,

• inadequate office space for current and anticipated future staffing levels,

• inadequate space for SCADA control center,

• inadequate warehousing space for supplies and spare parts,

• insufficient storage and garage space for equipment and specialty vehicles that require climate control,

• inadequate meeting space to accommodate large group meetings,

• inadequate HVAC system to support laboratory operations and office space environments,

• safety hazards associated with electrical equipment and motor control center

(MCC) within the building,

• inadequate kitchen/lunchroom facilities to support staffing levels, and

• insufficient bench space in maintenance shop.

• insufficient locker room space, restrooms, and showering facilities for current staffing levels

The Collections Maintenance Building was built in 1979 and was originally designed for a fire station. It is 2560 square feet and includes office space, a kitchen, meeting room, and two high bay specialty vehicle parking spaces. The building has undergone several renovations including new high bay doors, locker room remodel, and parking lot extension. There currently is no additional room for expanding the current building footprint or parking lot due to lot size limitations. The building needs to be replaced to accommodate:

• insufficient storage and garage space for equipment and specialty vehicles that require climate control,

• insufficient locker room space for current staffing levels,

• inadequate kitchen/lunchroom facilities to support staffing levels,

• insufficient parking space for current employees, and

• access roads for large maintenance vehicles (current location is in a residential neighborhood).

In 2024, the City contracted with HDR to complete an evaluation of network, control system, cyber and physical security. Recommendations from this study further emphasized the need for secure access to the control room, a separate room for network and server racks that is secure with an air conditioning system that can handle the load from network equipment, and purpose-fit operator workstations.

The 2020 Wastewater Treatment Facilities Master Plan recommended a remodel and expansion of the existing Administrative Building to accommodate additional storage and office space at a cost of $2,500,000 (2021 estimate basis). Considering the existing Administration Building has already been retrofitted and will require building a new MCC room/building, and that the current location of the Collections Maintenance Building is inadequate, the City would like to consider building a new administration and maintenance building(s) on the Persigo wastewater treatment plant property. The City would also like to assess whether the existing Administration Building can be re-purposed for warehouse and/or specialty vehicle garage space.

The City would like to complete programming for this project by July 2025 followed by design completion by March 2026. Construction would be initiated by May 2026 with an anticipated March 2027 occupancy date.

4.2. Scope of Services: Professional licensed architect/engineer to provide programming, design and construction assistance services for the construction of a new Administration/Maintenance Building. Programming services will include facilitating discussions with City staff to understand space requirements for the project and developing conceptual design plans for the new building. Programming will also include an assessment of the existing Administration/Maintenance Building to determine if it would be cost-effective to re-purpose the building for warehouse and/or specialty vehicle garage space.

The new building will require space for the following functions:

Offices

• Utilities Director

• Wastewater Services Manager

• Environmental Compliance and Sustainability Manager

• Two (2) Environmental Compliance Specialists

• Four (4) Operations and Maintenance Supervisors

• Lead Mechanic

• Lead Operator

• Two (2) Engineers

• Two (2) I&C technicians

• Extra office for future needs (2 to 3 staff)

• Reception area and Administrative workstation

• Kitchen/Dining

• Locker rooms

• Conference/training room for up to ninety (90) with ability to partition into smaller rooms

Laboratory

• Specialty bench and hood space for existing laboratory functions

• Workstations for four (4) laboratory personnel

• Lab supervisor’s office

SCADA Operations Control Room

• Four (4) workstations

Maintenance Shop

• Bench space for eight (8) plant mechanics and one electrician

Garage Space

• High Bay parking for four (4) Jetter/Vac trucks

• 2 CCTV vans

4.3. The Architect/Engineer Firm awarded as a result of this RFP shall:

➢ Develop site/landscape planning and design

➢ Consider incorporating LEED building certification

➢ Consider incorporating gray water recycling

➢ Develop building design and engineering

➢ Develop layout and flow of functional areas in collaboration with the City Utilities Department team

➢ Develop drainage plan for site once a building site plan has been completed

➢ Perform on-site inspection of engineered features

➢ Provide assurance of specification compliance

➢ Identify permitting requirements

➢ Provide construction drawings stamped by a professional architect, registered in the State of Colorado.

➢ The Architect/Engineer awarded as a result of this RFP process will be required to fully collaborate with the City Project Manager, City Utilities Department Team, and the selected Construction Management Firm. They shall ensure the final design and construction of the facility complies with the requirements of the Utilities Department and City of Grand Junction conditions, covenants, and restrictions. The City shall require maximum collaboration by the Design Firm and the Construction Management Firm to ensure value engineering through constructability assessments during the preconstruction phase as well as the construction phase of the Project.

➢ All finalized drawings, plans, scope, specifications (both hard copy and electronic, to include CAD versions), shall become the property of the City.

4.4. Work to be Completed by Owner:

➢ Contract with a geotechnical firm to provide a Geotechnical Report for the proposed building site.

➢ Perform site survey work or contract with a surveying firm, as needed.

➢ Apply for and coordinate all City required permits, zoning changes, etc. including costs.

➢ Coordinate all utility connections (electric, gas, cable, fiber optic) with the utility owners.

4.5. Schedule: The City would like to complete programming for this project by July 2025, followed by design completion by March 2026. Construction would be initiated by May 2026 with an anticipated March 2027 completion date.

4.6. Special Conditions & Provisions:

4.6.1. Questions Regarding the Solicitation Process or the Scope of Services:

Dolly Daniels, Purchasing Agent dollyd@gjcity.org

4.6.2. Non Mandatory Pre-Bid Site Meeting: Prospective Offerors are encouraged to attend a non-mandatory site visit meeting on Friday, April 4, 2025 at 9:00 AM.

Meeting location shall begin at Persigo Administrative Building Conference Room located at 2145 River Road, Grand Junction, CO and continue to the Maintenance Building located at 251 27 Road. The purpose of this visit will be to inspect and to clarify the contents of the Request for Proposal.

4.6.3. Non-Exclusive: This Contract is non-exclusive. The City reserves the right, at its sole discretion, to engage other entities for services covered by this contract.

Similarly, the Consultant is not obligated to maintain an exclusive working relationship with the City and retains the right to enter a contract(s) for similar services with other parties.

4.6.4. Fee/Price Proposal: The proposed pricing structure must be “all-inclusive,” covering all costs associated with the successful execution of the required services.

This includes but is not limited to, labor, technology usage, equipment, materials, meetings, travel, mileage, per diem, permits, licensing, and any other expense necessary to ensure the complete and efficient delivery of services.

The Consultant must submit a not-to-exceed cost amount, using the Solicitation Response form found in Section 7.0. In Addition, the proposal must include a comprehensive cost breakdown with detailed rate sheets, outlining all applicable costs associated with delivering the services.

The Owner shall not pay nor be liable for any other additional costs outside of the agreed pricing structure. This includes, but is not limited to, taxes, insurance, interest, penalties, termination payments, attorneys’ fees, liquidated damages, etc.

All fees and pricing will be subject to negotiation between the Consultant and the Owner.

4.6.5. Laws, Codes, Rules, and Regulations: The Consultant shall ensure that all Services provided meet all Federal, State, County, and City laws, codes, rules, regulations, and requirements for providing such Services.

4.6.6. Contract: A binding Contract shall consist of (1) the RFP and any Addendum(s) thereto, (2) the Proposer’s response (Proposal) to the RFP, (3) any clarification of the Proposal, if applicable, and (4) the City’s Purchasing Department’s acceptance of the proposal through a “Notice of Award.” All Exhibits and Attachments within the RFP are incorporated into the contract by reference.

A. The Contract expresses the complete agreement of the parties and, performance shall be governed solely by the specifications and requirements contained therein and other laws as applicable.

B. Any change to the Contract, whether by modification and/or supplementation, must be accomplished by a formal Contract Amendment signed and approved by and between the duly authorized representative of the Proposer and the Contract Administrator or by a modified Purchase Order/Contract before the effective date of such modification. The Proposer expressly and explicitly understands and agrees that no other method and/or no other document, including acts and oral communications by or from any person, shall be used or construed as an amendment or modification to the Contract.

4.6.7. Contract Administrator: The Contract Administrator for the City is Duane Hoff, Jr., CPPB.