Solicitation 21Q0003 Flt MX BPA.pdf

SECTION A REQUIREMENTS AND PRICING

OAS FLEET MAINTENANCE BPA RFQ 140D8121Q0003

SCHEDULE OF SUPPLIES/SERVICES

A1. PURPOSE:

A2. REQUIREMENTS AND PRICING:

GENERAL REQUIREMENTS

B1. GENERAL

B6. UNSCHEDULED MAINTENANCE

B10. PURCHASE LIMITATIONS

B11. PROCEDURES FOR THE EXECUTION OF BPA CALLS

B12. CONTRACT OFFICER REPRESENTATIVE (COR)

B13. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

CLAUSES INCORPORATED BY REFERENCE:

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

FAR 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (OCT 2018)

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) ... 18

FAR 52.245-1 GOVERNMENT PROPERTY (JAN 2017)

FAR 52.245-9 USE AND CHARGES (APR 2012)

1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

CLAUSES INCORPORATED IN FULL TEXT:

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS-COMMERCIAL ITEMS (JAN 2021)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP) (APRIL 2013)

D1. OFFEROR INSTRUCTIONS

EXHIBIT 1

EXHIBIT 2

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

PROVISIONS INCORPORATED BY REFERENCE:

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)

FAR 52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN 2017)

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUNE 2020)

DIAR 1452.215-71 USE AND DISCLOSURE OF PROPOSAL INFORMATION (APR 1984)

PROVISIONS INCORPORATED BY FULL TEXT:

FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (FEB 2021)

52.215-71 Use and Disclosure of Proposal Information - Department of the Interior (APR 1984) ……………………………………..39

1452.233-2 SERVICE OF PROTEST DEPARTMENT OF THE INTERIOR (JUL 1996) (DEVIATION)

SCHEDULE OF SUPPLIES/SERVICES

Title: Blanket Purchase Agreements (BPA) for Fixed Wing Aircraft Maintenance

Period of Performance (POP): 1 June 2021 – 30 May 2026 (five -year ordering period)

Product Service Code (PSC): J015 Maintenance and repair of Aircraft

A1. PURPOSE:

A1.1. The purpose of this solicitation is to provide maintenance services for fixed-wing, government owned aircraft, on an “on-call” basis through a Blanket Purchase Agreement (BPA). Multiple awards within the State of Alaska are contemplated. These services compliment maintenance services provided by the Government at the Anchorage (Lake Hood) Office of Aviation Services (OAS) maintenance facility.

A1.2. Solicitation number 140D8121Q0003 is issued as a request for quotation (RFQ)

A1.3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-03, Effective 16 Feb 2021.

A1.4. The associated North American Industrial Classification System (NAICS) code for this procurement is 488190, Other Support Activities for Air Transportation with a size standard of $32.5M dollars. Please identify your business size in your response based upon this standard. This requirement is being solicited for Small Business Set-Aside.

A2. REQUIREMENTS AND PRICING:

A2.1. OAS requires scheduled and unscheduled maintenance services for fixed-wing, government owned fleet aircraft, on an “on-call” basis through a Blanket Purchase Agreement (BPA). Multiple awards within the State of Alaska are contemplated. These services compliment maintenance services provided by the OAS government personnel at the OAS (Anchorage, Lake Hood) maintenance facility.

A2.2 Maintenance Services may include scheduled inspections, mechanical discrepancies found during inspection, refurbishing, unscheduled maintenance and/or repairs necessitated as a result of accidents or incidents that will be subject to the dollar limitations set for individual orders. Service and maintenance orders shall include, but not be limited to scheduled or unscheduled inspections, repairs, avionics installations, avionics repairs, and/or maintenance. Type of aircraft include Piper PA-18, Cub Crafters CC-18, Husky A1B, Cessna 185, Cessna 206, Bush Hawk FBA2C1, and De Havilland DHC-2 aircraft or other additional U.S.

Department of Interior (DOI) aircraft as identified. Locations within the State of Alaska that services are sought for these types of aircraft include, but are not limited to: Anchorage, Fairbanks, Kenai/Soldotna, Kodiak, Dillingham, Kotzebue, Nome, Glennallen, King Salmon, Port Alsworth/Lake Clark, and Galena.

A2.3. An award resulting from this solicitation does not guarantee any level of work. This BPA will govern terms, conditions and requirements applicable to orders that are placed and accepted by the contractor.

Contractors may refuse to accept orders for service if they are unable to either perform the type of work requested or complete the work within the time frame required. (See section C)

A2.4. Agreement Period – The ordering period for this BPA shall be five (5) years. Price lists can be adjusted annually or as required.

A3. MISCELLANEOUS AIRCRAFT MAINTENANCE (SCHEDULED AND UNSCHEDULED)

A3.1. Labor and/or materials for both scheduled and unscheduled repairs and/or maintenance, and those required to correct deficiencies not covered under the inspection checklist found in the performance of schedule work will be billed using the appropriate Miscellaneous Labor and Parts items shown below and must be approved in advance by the Contracting Officer Representative (COR).

a. MISCELLANEOUS LABOR RATES (Shop Rates)

Price List 1: 1 June 2021 to 31 May 2022 (Base Year)

HOURLY RATES

A4. PARTS AND SUBCONTRACTED SERVICES

A4.1. All parts and subcontracted services shall be paid based upon one of two pricing methods: 1) at a maximum of actual cost plus the percentage, but not to exceed a published manufacturer’s list price, OR

2) at a percentage below the published manufacturer’s list price. Proposed method should be less than or equal when compared to the vendor’s commercial practices. This percentage should include indirect costs including general & administration (G&A) costs allocated to direct material that are not included in any hourly rates or flat rates.

Choose one of the Methods below:

1. Cost plus %

2. Deduct % from Published Manufacturer’s List Price

A5. MISCELLANEOUS SHOP SUPPLIES ______% OF NON-ROUTINE LABOR

(Consists of consumables used in the course of the maintenance being performed not charged as flat-rate or parts)

A6. CONTRACTOR NORMAL HOURS OF OPERATION

(All work will be done during normal hours of operation unless approved by the contracting officer in writing)

Monday through Friday: __ TO ____

Saturday: TO ____

Base Year

a. Shop Rate Regular Hours

b. Shop Rate Overtime Hours c Saturday Hours

d. Sunday/Holiday Hours

A7. BID ITEMS –PRICE LIST - June 1, 2021 through May 30, 2022

FLAT RATE 100 HOUR/ANNUAL INSPECTIONS: Flat rates shall be based upon the manufacturer’s inspection requirements and checklists for the aircraft identified. Inspection checklists based upon these requirements, may be provided by DOI for some model aircraft. All inspections are to include associated records review & documentation, airworthiness directives, compliance record/summary list, ground operational checks, lubrication requirements, cleaning, and servicing. Additional task cards required by OAS that are listed on these checklists are not to be considered additional cost. Task cards that are required but “not” included on these check list will be billed under the Miscellaneous Labor Rate.

1. 100-Hour/Annual Inspection PA-18 (LABOR ONLY)

a. On Wheels JOB $____________

b. On Floats JOB $

c. On Skis JOB $

2. 100-Hour/Annual Inspection CC-18 (LABOR ONLY)

a. On Wheels JOB $

b. On Floats JOB $

c. On Skis JOB $

3. 100-Hour/Annual Inspection Husky (LABOR ONLY)

a. On Wheels JOB $

b. On Floats JOB $

c. On Skis JOB $

4. 100-Hour/Annual Inspection Cessna 185 (LABOR ONLY)

a. On Wheels

JOB

c. On Skis JOB $

5. 100-Hour/Annual Inspection Cessna 206 (LABOR ONLY)

a. On Wheels JOB $

b. On Straight Floats JOB $

c. On Amphibious Floats JOB $

d. On Skis JOB $

6. 100-Hour/Annual Inspection Bush Hawk FBA2C1 (LABOR ONLY)

a. On Wheels

JOB

7.

100-Hour/Annual Inspection De Havilland DHC-2 (LABOR ONLY)

a. On Wheels JOB $

***See section B for additional contract requirements.

Solicitation Questions: All questions must be submitted in writing no later than 30 April 2021, 1600 AKDT. Questions will be answered in writing by amendment to the solicitation.

Quote and Question Submission: For quotes, question or any other information regarding this solicitation, please contact one of the following personnel:

Robert Staats, Contract Specialist

(208) 207-7391 Robert_staats@ibc.doi.gov

Christopher Bothwell, Contracting Officer

(208) 433-5021 Christopher_bothwell@ibc.doi.gov mailto:Robert_staats@ibc.doi.gov mailto:Christopher_bothwell@ibc.doi.gov

SECTION B – TECHNICAL SPECIFICATIONS

GENERAL REQUIREMENTS

B1. General

This Blanket Purchase Agreement (BPA) is established for the purpose of acquiring commercial maintenance services for Government owned and operated fixed wing aircraft within the State of Alaska, as required by the DOI Office of Aviation Services (OAS).

B2. COMMERCIAL MAINTENANCE SERVICES

B2.1. Maintenance Services to be provided under this BPA shall comply with Federal Aviation Administration Regulations, and individual aircraft manufacturer’s maintenance manuals and requirements. The contractor shall either hold a Federal Aviation Administration (FAA) Repair Station Certificate or work must be performed by FAA Certificated Airplane and Power plant Mechanics, including inspections by those having an FAA Inspector’s Authorization.

B3. TECHNICAL REQUIREMENTS

B3.1 The contractor may be tasked to perform annual inspections, 100-hour inspections, preventative and remedial maintenance, including configuration changes (i.e. wheels to floats, skis etc) as well as engine and propeller changes. Contractor may also be responsible for performing pilot static and transponder certifications.

Avionics installations, inspection, and repair are all included in this BPA except for repair of radio headsets and helmets.

B3.2 The contractor may be tasked to paint aircraft, parts, components, and other items that can fit inside approved painting areas.

B3.3. All preventive maintenance, routine and non-routine maintenance required shall be performed in accordance with the applicable Federal Aviation Regulations (including compliance with 14 CFR 39) and the manufacturer's specifications. All maintenance shall be recorded in accordance with 14 CFR Parts 39, 43, 91 and 145.

B3.4. Contractor shall assure that all maintenance operations on the aircraft are performed in accordance with the standards set forth in 14 CFR 39, 43, 91, and 145. The Contractor shall further assure that all required manufacturer's service manuals, instructions and service bulletins that relate to the aircraft, including the procedures and instructions set forth therein are complied with, including all mandatory service bulletins, unless identified by the (COR). Contractor shall also adhere to inspection checklists when performing routine and special inspections

B3.5 All work accomplished by contractor shall be performed in accordance with (a) the terms, conditions and specifications contained herein; (b) applicable Federal Aviation Regulations, (c) the appropriate make and model Overhaul and Maintenance Manuals and the supplementary publications referenced therein; (d) applicable Airworthiness Directives; and (e) those service bulletins, service letters or other instructions issued by the item manufacturer or by the FAA and specifically required by the COR to be accomplished. The contractor shall be responsible for providing all required manuals supporting maintenance activities.

B3.6 When Airworthiness Directives, Service Bulletins, maintenance or repair manuals or other applicable issuance authorize alternate compliance, repair or rework methods, that result in a permanent fix at the lowest estimated operating cost to the Government; the alternate will be used, unless otherwise directed by the COR.

B3.7 Contractor mechanics are not authorized to fly Government aircraft. Contractor mechanics may run up aircraft for the purposes of inspection and test. This includes limited movement under power at the contractor’s facility, but not public taxiways. The vendor is to ensure that only trained and responsible mechanics be authorized to run up and/or taxi aircraft.

B4. 100 HOUR/ANNUAL INSPECTIONS

B4.1 Contractor shall provide annual inspections as tasked. The DOI performs Annual inspections at every 100 hours of operation. The DOI operates as an FAA Part 91 operation with departmental requirements to maintain in accordance with most FAA Part 135 standards. This includes adherence to all engine and component maintenance in accordance with the Manufacturer's recommended time before overhaul/replacement times.

Manufacturers Airworthiness Directives shall be adhered to. It is necessary to provide annual inspections in a timely and expeditious manner as possible.

B4.2 With each oil change performed as part of an annual inspection, the contractor shall collect an oil sample using a vendor supplied oil sample kit (Brand) acceptable to OAS. The cost of the kit will be billed along with other parts supplied by the vendor. The mechanic shall collect this sample and complete associated paperwork for sample submission to the laboratory.

B4.3 Annual inspections shall be performed in accordance with the manufacturer's Piper, Cub Crafters, Cessna, Aviat, DE Havilland, Found etc. as applicable) inspection checklist, a checklist provided by OAS, or an equivalent checklist provided by the vendor that is acceptable to OAS Fleet Services. In addition, the contractor shall also perform the Special Inspection Requirements for each type of aircraft. All checked items shall carry the initials of the inspector/mechanic who actually performed the inspection.

B4.4 Contractor shall prepare a work order file for each aircraft. The original completed annual inspection checklist shall be submitted to the COR upon completion of the task. The contractor will maintain a copy for their files.

B5. DISCREPANCIES

B5.1 Estimates - Any discrepancies noted, as a result of any assigned work, shall be considered as part of this BPA. The contractor shall provide a detailed listing of repairs necessary and the corresponding labor and parts necessary to make the repairs. The discrepancy and appropriate repair effort shall be listed in sufficient detail on the OAS-79C Aircraft Maintenance Estimate Form (OAS-79C) (Attachment 1) or listed on the contractor’s work order to convey the nature of the discrepancy and the method of correction. The OAS-79C Form shall also include the estimated completion date the aircraft will be returned to service. The OAS-79C Form shall be sent to the COR for the unscheduled repairs review and approval prior to the contractor commencing work.

(See Section C)

B5.2 Supplemental Deficiencies - In the event that supplemental deficiencies are discovered during the course of repairs, the Contractor shall promptly notify the COR. Notification shall include an estimate of the repairs as well as reasons why such deficiencies were not previously identifiable. Prior approval is required for all repairs. All supplemental work shall include both costs and completion dates as provided for in the original work order.

B5.3 All aircraft installed equipment and systems shall be functional upon completion of the inspection, unless otherwise deferred by the COR, and the component is not included on the particular Aircraft Type Certificate.

B5.4 The Government will be responsible for conducting a post maintenance evaluation flight and returning aircraft to its designated base.

B6. UNSCHEDULED MAINTENANCE

B6.1 Contractor may be responsible for unscheduled maintenance/repairs as tasked. Unscheduled maintenance/repairs may include servicing the aircraft anywhere within the State of Alaska.

B6.2 The contractor shall be responsible for providing the COR an estimate of the repairs, including parts, and/or subcontracted. The estimate shall also include the completion date for all work and estimated time to return the aircraft to service. The total cost for the unscheduled repairs is subject to review and approval by the COR prior to the contractor commencing work. Completion times shall be expressed in terms of number of calendar days from date of receipt of the COR acceptance of the work order.

B6.3 The contractor will be reimbursed for travel and subsistence for authorized travel, in accordance with Section. (See Section C)

B6.4 All aircraft installed equipment and systems shall be functional upon completion of the work, unless otherwise deferred by the COR, and the component is not included on the particular aircraft Type Certificate.

B7. AIRCRAFT RECONFIGURATION

B7.1 The Contractor shall be responsible for gear configurations as tasked. This includes conversion from wheels to ski, ski to wheel, to floats, etc. The COR shall issue a work order for each reconfiguration.

B7.2 Contractor may also be responsible for pick up and return of items from the storage locations at the time of each reconfiguration. If the pick-up and/or return of items are required, the vendor will be compensated at their hourly shop rate established in SECTION A – REQUIREMENTS AND PRICING.

B7.3 Reconfigurations shall include the removal, tagging, inspection and storage of gear removed, as well as inspection, installation and properly documenting the work performed in the aircraft records and returning the aircraft to service upon completion.

B7.4 Components and parts shall be inspected immediately upon removal. At the time of removal, the contractor is responsible for pumping all float compartments dry, cleaning exterior surfaces, addressing all visual corrosion and preservation for storage. Skis shall be inspected, bottoms checked for wear and or damage, as well as hydraulics lines, fittings, and components. All hydraulic fittings shall be capped to prevent fluid spillage during storage. All parts shall be checked for condition and tagged prior to moving to storage. The contractor is responsible for ensuring that the all removed parts are in a serviceable condition prior to storage, unless a discrepancy list is prepared as indicated below.

B7.4.1 A statement of condition/discrepancy report (i.e. damage, parts needing replacement or major corrosion) shall be identified at the time of removal and furnished to the COR. Refurbishment, replacement of parts and major corrosion treatment may be considered separate work order as unscheduled maintenance.

B8. AIRCRAFT RECORDS AND DOCUMENTATION

B8.1 The contractor shall be responsible for the preparation of records and the submission of documentation supporting all work performed.

B8.2 The Government shall furnish a list of life limited parts, inspection items, and known deferred discrepancies to the Contractor at the time that the service is requested.

B8.3 The Contractor shall provide a record of compliance with Airworthiness Directives; Manufacturer's Service Bulletins or other modifications and all maintenance actions they accomplish. They shall further record whether such modifications were performed under company specifications, FAA specifications or engineering order, or by replacement of parts due to normal attrition. The Contractor shall document the nomenclature, serial number, part number, location and total time, time since overhaul and total cycles accumulated for all replacement life-limited parts they install. In the event installed life- limited parts are inspected, reworked or modified to extend the service life; the total hours and cycles at time of rework, remaining life-limit after rework, and the document used for rework shall be recorded. Records pertaining to compliance with FAA Airworthiness Directives, Manufacturer's Service Bulletins or other modifications shall be in such detail that the method and extent of compliance can be readily ascertained. This information shall be documented on the contractor's work orders.

B8.4 The contractor must have appropriate signatures (sign-off) for the inspection or repair work being accomplished. Current Aircraft Flight Use Report (OAS- 2), which may identify repair needs (discrepancies), will accompany the aircraft. The contractor must complete the OAS-2 and sign it prior to returning the aircraft to service.

B8.5 Weight and Balance - The contractor may be requested to weigh aircraft based on the work performed or by order of the COR. The contractor is responsible to provide and update weight and balance information, 337's, etc., for all work accomplished as required.

B8.6 Parts History - Each part installed on aircraft shall have a new manufacture tag, or a rebuild tag.

Documentation or history must be appropriately identified. Original documentation shall be furnished as attachments to appropriate work orders.

B8.7 Disposition of Government Parts - Parts removed from aircraft suspected to be the probable cause for unit malfunction which the Government designates for investigation and analysis will remain Government property.

Those parts shall be tagged and returned to the COR. All parts removed, as a result of maintenance activities shall be tagged as to condition (i.e. Red, Yellow or Green) and returned as directed by the COR.

B8.8 The contractor shall provide the Government with a copy of all work orders, which properly lists and documents all work performed and parts installed and removed. After completion of the work, the contractor shall submit all required documentation to the COR.

B9. WARRANTY AND SERVICE POLICY PROGRAM

B9.1 In all cases where maintenance is performed on items falling within the scope of a particular manufacturer's warranty; all work shall be done in accordance with the requirements and conditions of the warranty. The Contractor shall comply with specific instructions and procedures as imposed by the warranty and shall submit copies of warranty documentation for work performed. Contractor shall also be required to complete and submit Manufacturer Defect Notices for each part or component that malfunctions for any reason other than fair wear and tear.

B9.2 Certain parts furnished by the aircraft, engine, or avionics manufacturer may be covered by a Replacement Parts and Warranty Program. Under this program, the manufacturer may, upon request by the customer, assume the cost or a portion of the cost, for parts and/or labor to replace defective parts or to accomplish designated replacement parts program items. Contractor mechanics shall tag all such items removed from aircraft and give them to the COR.

B10. PURCHASE LIMITATIONS

B10.1. Individual transactions placed under this Blanket Purchase Agreement shall not exceed the Simplified Acquisition Threshold (SAT) and the government is obligated only to the extent of authorized purchases made under this BPA.

B10.2. Individual Order Limitations: The following individuals are authorized to place orders for service under this agreement, subject to the following dollar limitations per each individual transaction:

B10.3. Contracting Officer Representative: Not to exceed $2,500.00

B10.4. Contracting Officer issues calls from $2,501.00 to $250,000.00

B10.5. The government is only obligated to the extent of authorized purchases made under the BPA.

B10.6. Changes to the above individuals or ordering limits will be made through unilateral contract modification.

Letters of delegation to these individuals will be issued by the Contracting Officer with a copy provided to the contractor.

B11. PROCEDURES FOR THE EXECUTION OF BPA CALLS

B11.1 Authorization for services under this BPA shall be by issuance of BPA Calls as follows:

B11.2 At any time during the term of this BPA; the Government shall have the right to request quotes from the contractor to provide services specified in this BPA. Each “Request for Quote” will identify the required services necessary. No requirement may change the scope of this BPA.

B11.3 After receipt of an RFQ, the contractor shall submit a quote including their technical approach outlining their understanding of the Call requirements and price for the required service. The price shall include the following items: (1) a proposed total price for the service. (2) A statement as to whether the contractor proposes to perform the required service(s) according to the schedule stated in the Request for Quote and, if that schedule cannot be met, an alternate proposed schedule.

B11.4 The contractor’s receipt of a fully executed BPA Call shall constitute notice to proceed with performing the required service(s).

B11.5 Each BPA Call executed shall be deemed to be a part of this agreement. The Government shall be under no obligation to the contractor with respect to any proposed BPA Call or Request for Quote until such time as the BPA Call has been executed.

B12. CONTRACT OFFICER REPRESENTATIVE (COR)

The Contracting Officer’s Representative (COR) is appointed by the Contracting Officer and is authorized to take any or all actions with respect to administrative functions by assuring that the contractor performs in accordance with the contract.

B13. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

It has been determined that Contractor personnel utilized in the support of this contract will not be allowed routine and regular unsupervised access to a federally controlled facility for more than 180 days, nor will they need unsupervised access to a Federally controlled Level 3 or 4 information system.

B14. SUPPLEMENT TO CONTRACT TERMS AND CONDITIONS

B14.1. 52.212-4(A) Inspection/Acceptance, the following is added:

B14.2. After award of the BPA(s) and any renewal thereof, an inspection of the Contractor's proposed facility, equipment and personnel may be made by the COR at the COR’s discretion at any time during the ordering periods to assure compliance with the requirements of this BPA. Contractor’s refusal of inspection may result in the use of a different Contractor. The COR will report refusal of inspection to Contracting Officer within 24 hours.

Hours for inspection are 0730 to 1630 local time, Monday through Friday (Government holidays excluded) unless otherwise scheduled by the Government. The COR can conduct scheduled or unscheduled inspections at any time.

The Contractor may request rescheduling of any inspection in writing to the COR no later than 7 days prior to the date of a scheduled inspection. The COR will attempt to accommodate the request, if possible.

B14.3. Inspection of Work in Progress. The Government reserves the right to inspect and document work in progress on all maintenance and refurbishing events.

B14.4. Inspection and Acceptance. The contractor shall notify the Government each morning of the status of each aircraft in repair that day. All aircraft becoming available that day shall be noted. Inspections by OAS quality assurance personnel do not relieve the contractor of his responsibility for inspections of aircraft as required in this document, or as required by the FAA.

B14.5. Performance Test. The Government reserves the right to conduct an evaluation flight of the aircraft and components prior to acceptance. The aircraft ready for evaluation flight shall be considered available at the time it is returned to service by the mechanic and the OAS-2 is properly signed off, and the Government is notified.

Should the aircraft not pass the flight evaluation, then the aircraft will be considered to never have been available.

The government typically conducts the flight evaluation within 24 hours (normal business days only, subject to weather and pilot availability) of contractor notification.

B14.6. Flight Tests/Ferry Flights/Run Up and Movement. All evaluation /ferry flights shall be conducted by an approved Department of the Interior pilot. The contractor is not authorized to fly the aircraft. Contractor mechanics may run up aircraft for the purposes of inspection and test, including limited movement under power at the contractor’s facility (or other repair site) but not on public taxiways.

B14.7. Flight evaluation inspections (for the purpose of acceptance of work performed) shall only include those items on which maintenance was performed or were previously noted as a discrepancy or was an item that was to have been included on the maintenance checklist. New items noted during evaluation flight are considered new discrepancies.

B.15. MATERIALS AND WORKMANSHIP

B15.1. All work shall be performed in accordance with the standards set forth in 14 CFR 43, 145, and the requirements of these specifications.

B15.2. Correction of Non-Conforming Work - Work that was not performed correctly or does not conform to acceptable standards of workmanship shall be repaired at no cost to the Government.

B16. ORDERS FOR SERVICES

B16.1. The Government does not guarantee the placement of any orders for use under this BPA, and the Contractor is not obligated to accept any orders.

B16.2. Orders for service will be placed by the COR as needs become known. If the Contractor accepts an order, the Contractor shall be obligated to perform in accordance with the terms and conditions stated herein and under the applicable item. If none of the Contractors awarded a BPA are available or capable of performing a specific project or if found to be cost prohibitive, OAS reserves the right to utilize other sources to accomplish the project.

B16.3. Orders for service under this contract will be placed with the Contractor offering the best value to the Government for aircraft maintenance services conforming to the Government's individual project requirements.

The Government will make its selection for a project based upon familiarity with the work to be done, past performance, capability, location of facility, hangar keepers’ insurance, and price.

B16.4. ‘OAS-79C OAS Aircraft Maintenance Estimate Form, will be submitted to the COR. It is impractical to expect a contractor to always be able provide a firm estimate upon receipt of aircraft without having the ability to determine the nature and extent of repairs required when aircraft requires disassembly. Contractor shall provide a cost estimate using the OAS-79C Form to the COR as soon as reasonably possible to receive approval to proceed.

Contractor will communicate with the COR any changes from what was approved prior to performing the work, unless approved in advance by the COR. (The OAS -79CForm will be provided electronically to each contractor upon BPA award). Pricing offered under Section A will remain in effect for the duration of this BPA.

B16.5. The Contracting Officer's Representative (COR) is authorized to schedule maintenance with the Contractors within the requirements of the contract.

B16.6. In general, orders for scheduled maintenance services will be placed five days in advance. The contractor shall respond to requests for unscheduled maintenance as soon as mutually agreed to by the Government and the contractor. If the contractor is not able to respond in a reasonable time, maintenance services may be obtained from another source.

B16.7. The Contractor shall notify the COR of maintenance items that were not originally anticipated prior to beginning work on those items.

B16.8. Any maintenance requiring overtime, and/or Saturday/Sunday/Holiday pay must be approved in advance by the Contracting Officer.

B16.9. Services will be provided at the Contractor's facility. The aircraft will be delivered or picked up by the contractor, or the government, and moved to the Contractor's maintenance facility identified in Section A. The method of getting the aircraft to the contractor will be determined at the time of the BPA Call. All maintenance and repairs will be inspected and accepted by the Government at the Contractor's identified facility.

B16.10. Maintenance services may be ordered at locations other than the contractor's principal location.

Contractor's travel time to outside facilities will be paid for at the rate identified in the schedule. Travel expenses for food and lodging will be paid at the rates established by the Federal Travel Regulations (FTR) for each overnight stay. Payment for commercial airfare and ground vehicle rental will be made at the actual cost incurred by the contractor. The contractor shall be required to provide airline and/or rental car receipts prior to payment.

B17. OVERNIGHT ALLOWANCE (Applies only to Government Directed Travel, approved in writing by the COR)

B17.1. Except as provided below, the Government will furnish all meals and lodging to, or pay an overnight allowance equal to the standard maximum rate (or high rate, if applicable) as established by the Federal Travel Regulations (FTR) for each mechanic required by the specifications to remain with the aircraft.

B17.2. Neither meals, lodging nor overnight allowance will be furnished, if the mechanic is not away overnight and does not incur a lodging expense (or otherwise furnished by the Government).

B17.3. If the Government does not furnish meals and lodging, the Government will pay the Contractor expenses, not to exceed the current standard overnight allowance unless the Contractor submits a claim for a location listed as a high rate area (high rate listing to be furnished at time of award). The amount listed includes an allowance for both meals and lodging.

B17.4. When either meals or lodging are provided by the Government, the Contractor will be reimbursed at current FTR rates for the portion that is Contractor provided.

B17.5. The first and last day of travel will reimburse at an amount not to exceed 75% of the daily maximum rate.

B17.6. The maximum rates reimbursable under this contract for meals and lodging are governed by the FTR in effect for Federal Employees. Rates are located at www.gsa.gov. These rates may be subject to change at any time.

Payments/reimbursements will be made on the basis of the most current published rates.

B17.7. Receipts are not required for meal reimbursements. Lodging receipts are not required for claims under standard rate category reimbursements.

B17.8. In order to qualify for High Rate reimbursements, a paid, legible, itemized lodging invoice/receipt must be furnished. The receipt must show employee(s) names, date(s), location and amount paid. Reimbursement will be made on the basis of the actual amount paid, not to exceed the applicable High Rate lodging schedule amount.

B18. GOVERNMENT PROPERTY

B18.1 Aircraft and its installed equipment are considered Government owned property. All Parts will be returned unless the COR has determined the parts removed is an expendable item(s) and at such time will give approval for disposal. All items that are determined to be unserviceable or otherwise changed out, shall be listed (to include make model and serial number, if applicable and condition code) on an addendum to the work order. All equipment furnished and installed by the contractor shall become Government property upon installation and payment.

B18.2. Security/Damage - When aircraft are delivered to the contractor, any physical damage shall be noted on the OAS -2 Aircraft Flight Use Report. All damage shall be immediately brought to the attention of the COR. The contractor is responsible for the aircraft during maintenance activities.

B19. PILOT QUALITY ASSURANCE REPRESENTATIVE; INSPECTION/ACCEPTANCE

The Pilot Quality Assurance Representative operating the aircraft may be the direct contact for, reporting discrepancies and performance of check flights to confirm inspection and acceptance of work performed.

http://www.gsa.gov./

B20. ORDERING PERIOD AND RENEWAL

Ordering Period is estimated as 01 June 2021 – 31 May 2026

Base Year 06/01/2021 - 05/31/2022

Year 1 OP 06/01/2022 - 05/31/2023 Year 2 OP 06/01/2023 - 05/31/2024 Year 3 OP 06/01/2024 - 05/31/2025 Year 4 OP 06/01/2025 - 05/31/2026

SECTION C – TERMS AND CONDITIONS

All Offerors must comply with the following: Federal Acquisition Regulation (FAR), Department of the Interior Acquisition Regulation (DIAR), and Acquisition Directorate (AQD) provisions and clauses which apply to this acquisition:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/

Clauses Incorporated by Reference:

FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) FAR 52.212-4 Contract Terms and Conditions-Commercial Items (OCT 2018) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) FAR 52.245-1 Government Property (JAN 2017) FAR 52.245-9 Use and Charges (APR 2012) 1452.201-70 Authorities and Delegations (SEP 2011)

Clauses Incorporated in full text:

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2021) As prescribed in 12.301(b)(4), insert the following clause:

Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jan 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-

235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

https://www.acquisition.gov/

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L.

111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (13) [Reserved] X (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

X (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jun 2020) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jun 2020) of 52.219-9 __ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

X (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar 2020) (15 U.S.C.

657f).

X (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Nov 2020) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar2020) (15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15U.S.C. 637(a)(17)).

X (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

__ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020) (E.O.13126).

X (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

X (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

X (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

X (33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

X (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

X (35) (i) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

X (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42 U.S.C. 8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

X (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O.

13513).

__ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

X (48) 52.225-1, Buy American-Supplies (Jan2021) (41 U.S.C. chapter 83).

__ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Jan 2021)(41 U.S.C.chapter83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108- 286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (Jan 2021) of 52.225-3.

__ (iii) Alternate II (Jan 2021) of 52.225-3.

__ (iv) Alternate III (Jan 2021) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (Oct 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov2007) (42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) (42 U.S.C.

5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (Jun 2020).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (57) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) (31 U.S.C.

3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (60) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (61) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(13)).

__ (63)

(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

__ (iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] X (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter67).

X (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

X (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29U.S.C.206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

X (7) 52.222-55, Minimum Wages Under Executive Order 13658 (Nov 2020).

X (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract.