Sole Source Redacted.pdf

Source Selection Information – See FAR 2.101 and 3.104

Document Number: N43-242

SOLE SOURCE JUSTIFICATION

1. Identification of Agency and Contracting Activity.

The requiring activity is Carrier Strike Group Four (CSG-4), Norfolk, Virginia; the contracting activity is NAVSUP Fleet Logistics Center (FLC) Norfolk, Contracting Dept.

2. Description of the Action Being Approved.

This is a sole source action for the provision of Secure Video Teleconferencing (SVTC) support services that were performed under Contract N0018919P0656. Contract N0018919P0656 was awarded 12 August 2019 on a competitive basis as a firm fixed-price contract to Collaborative AV, a small business; the existing contract expired on 31 October 2019.

3. Description of Supplies/Services.

Secure VTC upgrade for 2 conference rooms. Communications Modules for 2 conference rooms COMMS Module include:

Display Panels, Converters, Cables, Cameras, Array Microphones and other like consumable equipment required for secure communications monitoring across strike group teams. SVTC Labor (training/install) for 2 conference room. Install & initial training at customer location. SVTC Upgrade, training/labor for Wardroom conference room. Install & initial training at customer location. Required delivery date is 31 December 2023.

Estimated Dollar Value

Part Number Part Description QTY Unit Price CAV-1622HM-MORTHW Communications Module 1 $120,693.72 CAV-1622HM-MORTLAB Communications Module - Install Service and Support 1 $33,605.00 CAV-1622HMWARDHW Communications Module for Ward Room 1 $67,218.73 CAV-1622HMWARDLAB Communications Module - Install Service and Support 1 $32,669.19

Total $254,187.03

The resultant contract will be funded with FY23 Navy Operations & Maintenance (O&MN) appropriations. These funds are currently available.

4. Statutory Authority Permitting Sole Source.

The statutory authority permitting this sole source action is 41 U.S.C. 1901, Simplified acquisition procedures - a sole source acquisition using simplified acquisition procedures for the acquisition of commercial items, as implemented by FAR 13.501(a).

5. Rationale Justifying Use of Cited Statutory Authority.

CSG-4’s current Secure Video Teleconferencing (SVTC) suite is beyond economical repair and requires critical updates to meet connectivity requirements with NMCI. The current SVTC suite cannot be updated to meet NMCI requirements. CSG- 4 routinely utilizes SVTC to meet USFF/CPF, joint community and all Numbered Fleet Commanders (C2F, C5F, C6F, C7F, C10F, etc.) requirements in support of major fleet exercise planning, execution, and post-exercise After Action Report development. CSG-4 directs exercise development/execution in support of high-end training versus Strategic Competitors.

CSG-4 has experienced several periods where the current SVTC suite has not been able to maintain connectivity during critical meetings. After the last NMCI technical refresh, the new NMCI assets can no longer connect directly to the SVTC.

This causes interruptions and outages while pushing content to end users and Training Audience while using the SVTC.

Contracting to the Original Equipment Installation company is the most expeditious path to enable CSG-4 to maintain SVTC global connectivity while reducing cost by using the existing cabling and infrastructure; thereby reducing the cost whereas another company would install their own cabling and infrastructure.

Collaborative AV (ADS Inc. partner) installed the current SVTC and award to them will allow us to reuse previously purchased equipment without the need for a complete removal and installation of new gear. The ability to not completely remove previously installed gear will save on both install time and money to the Government since this would involve purchasing new equipment to replace all the existing equipment within CSG-4 which would be unnecessarily burdensome on the Government both financially and in terms of performance completion. Furthermore, the use of ADS does not incur risk of degradation to existing equipment and minimizes risk that current and new equipment will operate seamlessly in form, fit, and function.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable, including a Description of Market Research, if applicable, and a List of Interested Sources, if any.

No additional market research was done. ADS Inc.’s knowledge of the preexisting set up will reduce install time, labor costs, and equipment costs.

7. Determination of Fair and Reasonable Cost.

The Contracting Officer has determined that the anticipated cost to the Government of the supplies/services covered by this Justification will be fair and reasonable.

8. Actions to Remove Barriers to Future Competition.

For the reasons set forth in Paragraph 5, CSG-4 has no plans at this time to compete future contacts for the types of supplies/services covered by this document. If another potential source emerges, CSG-4 will assess whether competition for future requirements is feasible. This is a one-time buy.

9. Contracting Point of Contact. The point of contact at Fleet Logistics Center Norfolk, is Samantha Miller, Code 217, at DSN 443-1959, commercial (757) 443-1959 or by e-mail at samantha.a.miller77.civ@us.navy.mil.

Document Number: N43-242

CERTIFICATIONS AND APPROVAL

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Technical Cognizance:

Signature Name (Printed) Date Phone No.

Requirements Cognizance:

Signature Name (Printed) Date Phone No.

LEGAL SUFFICIENCY REVIEW

I have determined this Justification is legally sufficient.

Signature Name (Printed) Date Phone No.

CONTRACTING OFFICER CERTIFICATION

I certify that this Justification is accurate and complete to the best of my knowledge and belief. To the extent that the Justification value is >$250K and <$750K, the Contracting Officer’s signature below also represents approval of the document.

Signature Name (Printed) Date Phone No.

GHORASHISARVE

STANI.REZA.12872

18881

Digitally signed by

GHORASHISARVESTANI.REZA.

1287218881 Date: 2023.09.19 16:25:32 -04'00'

RAPPMUND.PHILI

P.TODD.127807915

Digitally signed by

RAPPMUND.PHILIP.TODD.1278

079151 Date: 2023.09.20 11:31:00 -04'00'

MILLER.SAMANTHA.ALE

XIS

MULLANEY.1092827662

Digitally signed by

MILLER.SAMANTHA.ALEXIS

MULLANEY.1092827662

Date: 2023.09.20 13:37:20 -04'00'