Sole Source Justification Redacted.pdf

Contracting Officer Signature Date _________________

DLA Maritime Puget Sound Justification for Sole Source 05/21/2018

JUSTIFICATION FOR SOLE SOURCE ($5k-$250k)

Ref: FAR 13.106(b)

The service or material listed on (Document number)__03323770/ 03323772/ 03323773/

03323774___is sole source and competition must be restricted to one source, or to only one brand name for reasons indicated below. There are no substitutes available for this material.

Restricted to the following source or brand name. Provide original manufacturer's name.

(If a sole source manufacturer distributes via dealers, ALSO provide dealer information.)

Manufacturer: ___ STONEAGE,INC.________________________________________

Manufacturer POC & Phone Nr:___ Mike Johnson/ Cell +1 (970) 769-1448 Office +1 (253) 324-9046

Mfr. Address:______466 S. SKYLANE DR., DURANGO, CO 81303-6010 Manufacturers Dealer/Rep:___________N/A______________________________________

Dealer/Rep Address/Phone Number:_________N/A_________________________________

__X__Description of the item or service required, the estimated cost, and required delivery date.

-Sentinel Controlled Pro-Positioner, P/N: Cust-PROP-DBP-Sentinel.

__X__Specific characteristics of the material or service that limit the availability to a sole source or particular brand name (unique features, function of the item, etc.).

Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources.

-Currently S/38 owns the Custom made Pro-Positioner manufactured by Stoneage Inc. and is proprietary. S/38 currently owns a Custom made Pro-Positioner that needs upgrades and conversion to enable S/38 to utilize this expensive piece of equipment to clean shipboard heat exchangers. S/38 requires a second one and to be identical as the one they currently own. The reason for a 2nd identical one is due to S/38’s process and requirements to run both sets simultaneously in both engineering plants of water front shipboard projects. This equipment is a process improvement and safety item to allow the S/38 mechanics to operate this equipment safely and efficiently.

__X__The requested material or service represents the minimum requirements of the

Government.

CHECK & FILL IN ALL APPLICABLE BLANKS BELOW

__X__The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed. Justi Describe the equipment you have now and how the new item/service must coordinate, connect, or interface with the existing system.

-Currently S/38 owns the Custom made Pro-Positioner manufactured by Stoneage Inc.

and is proprietary. No other manufactures manufacture items that are compatible to the Stoneage equipment that S/38 currently owns. S/38 needs to have both to be identical due to running/ operating both at the same time from one pumping unit in both engineering plants of water front shipboard projects meeting the operational parameters required by S/38 and Engineering.

____A patent, copyright, or proprietary data limits competition. The proprietary data is:

__X__These are “direct replacements” parts/components for existing brand name equipment.

__X__Other information to support a sole-source buy:

Comparison of switching to a different manufacturer for heat exchanger cleaning lance positioning and feeding equipment.

Background / Current Status:

We have invested an enormous amount of money, time, and effort into research, development, testing and training, to uutilize a customized Stone Age Tools Light

Weight Positioner system. We are upgrading the system to a semi-automatic stand alone computer operated one (Sentinel System) to make the process more efficient and safer.

Estimated expense already incurred for current system:

Quantity Nomenclature Cost

1 S.A.T. LWP system with upgrade to Sentinel ($65,000 + upgrade $46,000)

Set up, inspection, adjustment, experimentation for procedural compliance to technical requirements and testing. (2 mechanics+ 1 Supervisor x 40 hours x

$90/hour)

Engineering, design, materials and fabrication for local adaptation for specific use

Development of training course. (1 mechanic + 1

Instructor +1 Supervisor x 80 hours x $90/hour)

Training of Personnel for execution (8 mechanics + 2 supervisors + 1 instructor + 1 technician x 24 hours x

$90/hour)

Total:

NOTE – This estimate does not include the expenses of the research and development of failed in shipyard fabricated tooling for this purpose, nor the research into equipment availability and capability. It doesn’t include expenses related to infrastructure and storage either.

Additional Tooling Needed:

We clean more than one heat exchanger at a time, each carrier has 2 plants and need to be cleaned simultaneously. We also often supply equipment and tooling to more than one project and location at a time including projects at remote work sites such as San Diego, Guam, Japan, and Bangor. We need additional tooling to support these projects.

Estimated expenses of purchasing a second Stone Age Tool Sentinel System:

1 S.A.T. LWP Sentinel System

Set up, inspection, adjustment, experimentation for procedural compliance to technical requirements and testing. (2 mechanics+ 1 Supervisor x 24 hours x

$90/hour)

$6,480

Materials and fabrication for local adaptation for specific use

$2,000

Training of personnel for execution on next project utilizing mechanics and supervisors already trained from previous project (8 mechanics + 2 supervisors + 1 instructor + 1 technician x 24 hours x $90/hour)

$25,920

Total:

Estimated expenses for purchasing a system from a manufacturer other than Stone

Age Tools:

1 Other Manufacturers Lance Positioning and Feeding

System (assuming similar price to S.A.T.)

Set up, inspection, adjustment, experimentation for procedural compliance to technical requirements and testing. (2 mechanics+ 1 Supervisor x 40 hours x

$90/hour)

$10,800

Engineering, design, materials and fabrication for local adaptation for specific use

$10,000

Development of training course. (1 mechanic + 1

Instructor +1 Supervisor x 80 hours x $90/hour)

$21,600

Training of Personnel for execution (16 mechanics + 2 supervisors + 1 instructor + 1 technician x 24 hours x

$90/hour)

$43,200

Total:

NOTE – This estimate assumes a similar expense and development similar to the one experienced with the Stone Age Tools equipment. It is also impossible to quantify any confusion that having two different manufacturers systems in use on one project at the same time.

Our goal is to have one standardized set of tooling in use on a project. If 2 sets of tooling from a different manufacturer were purchased for the sake of uniformity, the expense (assuming again similar pricing to S.A.T.) then the total would be closer to .

The previously stated reasons standardized tooling and equipment is desirable are:

1. Identical equipment for standardized and codified work practices and procedures.

2. Standardized tooling and work practices ensures that personnel can be utilized in either work site without separate training.

3. One set of tooling / operation simplifies training personnel, less confusion and consistent work practices.

4. Only one operating system for the mechanics to learn and use.

5. Only one arrangement of tooling to set up, take down, and ship.

6. Only one inventory of replacement parts and tools to service the equipment will be necessary.

7. Complete and seamless replacement and swapping of parts from one plant set up to the other on the project in case of after hours breakdown.”

8. No chance of mixing parts up between the two pieces of similar, yet different equipment at set up and installation and then take down and shipment.

Summary:

The whole reason for purchasing this equipment in the first place was to maximize the safety of personnel and improve the efficiency of our cleaning operations.

Utilizing tooling and equipment from multiple manufacturers unnecessarily complicates our processes, and nibbles away at that efficiency. Confusion between different tooling on the same project can lead to confusion, frustration, and lead to decreased safety and inconsistent results.

Purchasing Second Stone Age

Tools Set:

Purchasing other manufacturers Set:

I CERTIFY THAT STATEMENTS CHECKED, AND INFORMATION PROVIDED ABOVE, ARE COMPLETE AND CORRECT

TO THE BEST OF MY KNOWLEDGE AND DO NOT CONTAIN CLASSIFIED INFORMATION. I UNDERSTAND THAT

THE PROCESSING OF THIS SOLE-SOURCE JUSTIFICATION PRECLUDES THE USE OF FULL AND OPEN

COMPETITION.

Signature Activity _____________

Title:____PLANNERMAN__________________Date:_____12/4/20________________________

Contracting Officer Signature Date _________________

DLA Maritime Puget Sound Justification for Sole Source 05/21/2018