Sole_Source_J_A_CJIS_Audit_Software_Redacted_1.pdf

SINGLE SOURCE DETERMINATION USING

SIMPLIFIED ACQUISITION PROCEDURES (SAP) UNDER THE

SIMPLIFIED ACQUISITION THRESHOLD (SAT)

AUTHORITY: FAR 13.106-1(b)(1)

Description: CJIS Audit Software

1. Contracting activity/agency. Department of the Interior, Interior Business Center, Acquisition Services Directorate, DOI/OS/National Indian Gaming Commission/Division of Technology/CJIS Audit Unit

2. Description of supplies or services required to meet agency needs. This is a sole source justification for a new firm-fixed-price purchase order for Commercial off-the-shelf (COTS) CJIS audit software. CJIS Audit Unit (CAU) requires a COTS solution to automate planning, fieldwork, the preparation of work papers, reporting, management reviews, document management and record retention. The COTS solution will streamline the audit process, improve document management, reduce paperwork, improve audit follow-up and tracking, and allow for management quality assurance reviews.

The Independent Government Estimate is $___________ for the base and option years. The Period of performance is three years consisting of a base period plus two

(2) Option Periods, each 12 months in length.

3. Identification of the single source to be solicited.

Peak Performance Solutions 3023 N Shannon Lakes DR STE 102 Tallahassee, FL 32309 http://www.peakps.com

4. Reason for authority cited. The contracting officer has determined the circumstances of the contract deem only one source reasonably available.

FAR 6.302-1(c)Brand Name – The particular brand name is essential to the requirement and market research indicates similar products do not meet or cannot be modified to meet agency needs due to the exclusive licensing agreement of the CJIS Audit software from Peak Performance.

http://www.peakps.com/

CJIS Audit Software

5. Rationale.

The CJIS Audit Unit (CAU) program oversees the implementation of the NIGC’s external and internal compliance strategies to achieve and demonstrate compliance with the Memorandum of Understanding (MOU) between the Federal Bureau of Investigation (FBI) and NIGC concerning Noncriminal Justice Fingerprint Submissions. CAU audit staff deliver trainings, technical assistance and conduct selective audits / investigations of those tribes with an executed, suspended, or terminated MOU with the NIGC regarding Criminal History Record Information.

The CJIS Audit (COTS solution) from Peak Performances is in use by forty-three (43) states and five (5) federal agencies and has the capability to:

• Build and perform multiple types of audits

• Browser based for easy use (Internet Explorer)

• Support multiple audit question types (Multiple choice, True/False, Yes/No, Text entry)

• Support relational sub questions triggered by answers

• Allows the CAU to set up multiple audit sections on each audit to cover topic areas

• Allows CAU to build out of specific compliance statements for each question

• Automatically builds a response to the local agency (tribes) with all compliance statements

• Allows the administrator to edit the out of compliance response before sending it back

• Allows the local agency to respond to all out of compliance areas

• Allows the CSA to compile internal notes on communications with local agencies

• Allows the CSA to see that a local agency reviewed the final report

• Allows the CSA to print a copy of the audit

• Builds and tracks the entire audit cycle

• Tracks all local agencies to organize and schedule audits on time

• Stores all audit history in the database for easy review and FBI audits

• Allows the local agency to review all their past audits

• Allows the auditor to perform the audit using the software o Includes a follow up module o Mark items that need follow up o Schedule the items to easily view items on their due dates

• Has an optional document management module o Allows the auditor to request the local agency upload a document during the audit 50 GB Storage

• Built in online training course to train the end user how to respond to your audits

• Built in help files that will walk the user or admin through how each function works

6. Market Research.

Based on market research and results from a previous technical evaluation panel, a COTS solution from Peak Performance Solutions is the only COTS source and is available at a significant cost and schedule savings in lieu of custom-made software.

Market research performed through internet searches for other software vendors that provide CJIS type software were reviewed and none provided COTS software that would meet the requirements.

The following software companies were reviewed:

CMI Software, https://www.cmisoftware.com/JusticeConnect/Auditing_for_CJIS_Data_and_Content.

aspx Based on the information provided on this webpage, it appears this application satisfies one standard which requires a weekly review of events (see CJIS Security Policy 5.4.3). This application is not sufficient to meet the audit responsibilities of the NIGC. The CJIS Security Policy contains 13 policy areas and hundreds of standards. This tool makes no reference to Next Generation Information audit requirements or audit processes to determine compliance when contractors have access to criminal history record information. This is not CJIS audit software for those agencies required to audit for CJIS compliance.

Netwrix, https://www.netwrix.com/our_customers.html Reviewed products listed, did not identify a COTS solution from this company for agencies required to audit for CJIS compliance.

Promero, https://www.facebook.com/PromeroInc/ This company appears to offer call center software. www.promero.com is no longer a working site.

Verteks Consulting, https://www.verteks.com/services-solutions/security/cjis-audit-compliance-services/ This company appears to offer consulting services to those entities subject to a CJIS audit, does not offer audit software for those agencies required to audit for CJIS compliance.

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This company offers an interactive checklist. As subject matter experts, NIGC CAU staff developed sample audit checklists, see https://www.nigc.gov/compliance/cjis-resource-materials

Corsica Technologies, https://www.corsicatech.com/blog/services/cjis-audit-preparation-assessment/ Offers a CJIS Audit Preparedness Assessment for those entities subject to a CJIS audit, does not offer audit software for those agencies required to audit for CJIS compliance.

Lazarus Alliance, Inc., https://lazarusalliance.com/criminal-justice-information-services-cjis/ Offers CJIS focused services. No indication this company provides a COTS solution for those agencies required to audit for CJIS compliance.

Diverse Computing, https://www.diversecomputing.com/cjis-ace-agencies CJIS ACE is compliance preparation service, does not offer audit software for those agencies required to audit for CJIS compliance.

Lepide, https://www.lepide.com/compliance/cjis-compliance.html Offers a platform with audit reports to avoid non-compliance, does not offer audit software for those agencies required to audit for CJIS compliance.

Illumant, LLC, https://www.illumant.com/Compliance/CJIS Offers services, does not offer audit software for those agencies required to audit for CJIS compliance.

Strattmont Group, https://www.strattmontgroup.com/cjis/ Offers services, does not offer audit software for those agencies required to audit for CJIS compliance.

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Under the authority of FAR 13.106-1(b)(1), the undersigned hereby determines the circumstances of the contract action for CJIS Audit Software deem only one source is reasonably available as supported herein.

Prepared by:

Sarah K. Ignacio Date Contract Specialist

Concur:

Heather Sabarese Date

NIGC COR

Approve:

Cynthia Garrison Date Contracting Officer