Sole Source Freeze Protection Redacted.docx

Date: 22AUG2023

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s): N29785-3123-4020 / 1301082515

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b) (3) (i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name

HAMMOND TRANSFORMER

b) the required delivery date/period of performance and

30AUG – 30SEP2023

c) Its intended use.

Transformer for Freeze Protection TALT Heat Trace Panel

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

STATE MOTOR & CONTROL SOLUTIONS cage 8C593

1977 CONGRESSIONAL DRIVE, ST LOUIS MO 63146

AVERY SETLICH (AVERY@MOTORSANDCONTROL.COM)

1-866-354-0063 x532

INTECH MARINE SERVICES cage 37KF0

1226 EXECUTIVE BLVD. CHESAPEAKE VA 23320

GEORGE CISCO OAKLEY (CISCO@INTECHMARINE.COM)

1+757-549-1143

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING, (select all that apply):

A. _ Only one responsible source (select all that apply):

1. _ RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

b. If drawings are included, who is identified as “owning” the drawings.

2. EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributor / authorized technical representative for the item or service. Provide evidence of the exclusive licensing agreement as an attachment to this document. (NOTE: If there is, more than one distributor / authorized technical representative, then use Part B – Brand Name.)

3. X OTHER REASON:

a. XX CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: SMS 10.6.002-01-JHSV

b. XX STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s):

ii. Identify other vessels with this Make / Model: EPF 1- EPF 14

c. XX FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existing equipment:

EATON Heat Trace Breaker Panel PRL1A

ii. Describe how the equipment must be compatible with the existing configuration.

This transformer fits in with the physical dimensions and power constraints, this transformer fits in this system as per the TALT 16-069R. Without this transformer, the system will not work as designed and will not fit in the proper configuration.

d. OTHER:

4. UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified:

b. Required delivery date / Period of Performance:

c. If the difference between a. and b. is more than one week, explain the delay in submitting t he requirement.

d. Estimated production lead time:

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

This is a critical part to the operation of the main propulsion Diesel. The ship is operating in limited capability. This is a safety item, as the ship has to bypass some controls to get the engine started.

f. CASREP Number:

IV. ANTICIPATED DOLLAR VALUE OF PROCURMENT: XXXXXX