SOL-674-14-000022__SA-LEDS_RFP.pdf

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

SOL-674-14-000022

4. TYPE OF SOLICITATION 5. DATE ISSUED Aug 08, 2014

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and ______ _three_____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in 10:00 a.m.( Pretoria time) October 6, 2014

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A I

B PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C J

D PART IV - REPRESENTATIONS AND INSTRUCTIONS

E

F

G L

H M

K STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%) (See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT. 15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM (4 copies unless otherwise specified)

10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

N/A 1 118

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See Attached Table of Contents

Jessica R Faber proposals@usaid.gov

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SOLICITATION/CONTRACT FORM 1

SUPPLIES OR SERVICES AND PRICES/COSTS 2

DESCRIPTION/SPECS./WORK STATEMENT 14

PACKAGING AND MARKING 1

INSPECTION AND ACCEPTANCE 1

DELIVERIES OR PERFORMANCE 5

CONTRACT ADMINISTRATION DATA 6

SPECIAL CONTRACT REQUIREMENTS 16

CONTRACT CLAUSES 10

LIST OF ATTACHMENTS 1

INSTR., CONDS., AND NOTICES TO OFFERORS 19

EVALUATION FACTORS FOR AWARD 8

REPRESENTATIONS, CERTIFICATIONS AND OTHER 8

U.S. Agency for International Development/ Southern Africa Office of Acquisition and Assistance 100 Totius Street Pretoria, South Africa

U.S. Agency for International Development/ Southern Africa Office of Acquisition and Assistance 100 Totius Street

USAID/Southern Africa

SECTION A TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS ............................ B-1

B.1 PURPOSE ........................................................................................................ B-1

B.2 CONTRACT TYPE ......................................................................................... B-1

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT ............. B-1

B.4 BUDGET .......................................................................................................... B-1

B.5 INDIRECT COSTS .......................................................................................... B-2

B.6 COST REIMBURSABLE ................................................................................ B-2

B.7 PAYMENT OF FIXED FEE ........................................................................... B-2

SECTION C - STATEMENT OF WORK ................................................................. C-1

SECTION D - PACKAGING AND MARKING ....................................................... D-1

D.1 MARKING, AIDAR 752.7009 (JAN 1993) .................................................... D-1

D.2 BRANDING AND MARKING ....................................................................... D-1

SECTION E - INSPECTION AND ACCEPTANCE ................................................. E-1

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE ............................................................................................................... E-1

E.2 INSPECTION AND ACCEPTANCE ........................................................... E-1

SECTION F – DELIVERIES OR PERFORMANCE ................................................. F-1

A. Monitoring and Evaluation ......................................................................................... F-2

SECTION G - CONTRACT ADMINISTRATION DATA ....................................... G-1

G.1 DOCUMENTATION FOR PAYMENT, AIDAR 752.7003 (NOV 1998) ...... G-1

G.2 ADMINISTRATIVE CONTRACTING OFFICE ........................................ G-2

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR) ..................... G-2

G.4 PAYING OFFICE ............................................................................................ G-3

G.5 ACCOUNTING AND APPROPRIATION DATA ......................................... G-3

G.6 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID .................... G-3

G.7 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS, AIDAR 752.7005 (SEPT 2013) ....................................................... G-5

SECTION H - SPECIAL CONTRACT REQUIREMENTS ...................................... H-1

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE .............................................................................................................. H-1

H.2 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012) ................ H-1

H.3 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES

(JULY 2007) ............................................................................................................... H-2

H.4 SALARY SUPPLEMENTS FOR HG EMPLOYEES, AIDAR 752.231-71

(OCT 1998) ................................................................................................................ H-2

H.5 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND

NOTIFICATION REQUIREMENTS (APR 2014) .................................................... H-3

H.6 PERSONNEL COMPENSATION .................................................................. H-3

H.8 USAID DISABILITY POLICY – ACQUISITION (DEC 2004) .................... H-6

H.9 REPORTING OF FOREIGN TAXES (July 2007) .......................................... H-7

H.10 INSURANCE AND SERVICES .................................................................. H-8

H.11 AUTHORIZED GEOGRAPHIC CODE ...................................................... H-8

H.12 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR

ACQUISITION (July 2014) ....................................................................................... H-9

H.13 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002) .................................................................................. H-10

H.14 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT

OF 1973, AS AMENDED ........................................................................................ H-10

H.15 CONSENT TO SUBCONTRACT ............................................................. H-11

H.16 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES ............................................................................... H-11

H.17 LOGISTIC SUPPORT ................................................................................... H-11

H.18 LANGUAGE REQUIREMENTS.................................................................. H-11

H.19 ENVIRONMENTAL COMPLIANCE ....................................................... H-11

H.21 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY

1997) H-13

H.22 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (OCT

1989) H-14

H. 23 DISCLOSURE OF INFORMATION ........................................................ H-14

H. 24 NONDISCRIMINATION (JUNE 2012) .................................................... H-15

SECTION I - CONTRACT CLAUSES ...................................................................... I-1

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE ................................................................................................................ I-1

I.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

(JAN 2011).................................................................................................................... I-4

I.3 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009) ........... I-5

I.4 52.229-8 TAXES – FOREIGN COST-REIMBURSEMENT CONTRACT

(MAR 1990) .................................................................................................................. I-7

I.5 52.243-7 NOTIFICATION OF CHANGES (APR 1984) .................................. I-8

SECTION J - LIST OF ANNEXES ........................................................................... J-1

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS ................................................................................... K-1

K.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE .............................................................................................................. K-1

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN

2014) ........................................................................................................................... K-1

K.3 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND

CERTIFICATION (MAY 2012) ................................................................................ K-4

K.4 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING

PRACTICECHANGES (APR 2005) .......................................................................... K-7

K.5 AUTHORIZED NEGOTIATORS ............................................................... K-7

K.6 SIGNATURE................................................................................................ K-7

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORSL-

SECTION M - EVALUATION FACTORS FOR AWARD ...................................... M-1

ANNEX 1: Acronyms .......................................................................................................... i ANNEX 2: Resources .......................................................................................................... i ANNEX 3: Definitions ........................................................................................................ i ANNEX 4 -- Initial Environmental Examination (IEE) ...................................................... i

ANNEX 5- THE BRANDING STRATEGY .................................................................. i

RFP NO.: SOL-674-14-000022

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide the services and deliverables as described in detail in Section C, Statement of Work, for the implementation of the South Africa Low Emissions Development Project (SA-LED).

B.2 CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) term contract. For the consideration set forth below, the Contractor shall provide the Level of Effort as described in Section F.5.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required for the base period hereunder, exclusive of fixed fee, if any, is $___________. The fixed fee, if any, is $__________. The estimated cost plus fixed fee, if any, is $________________.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $___XXXX_________.

The Contractor shall not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through _____________________.

B.4 BUDGET

The total cost stated below for Technical Services (see Section C.3.a), Management and Administration (see Section C.5) and Fixed Fee (if any) may not be adjusted without a written modification signed by the Contracting Officer. No amounts in excess of the amounts specified for each activity shall be billed against the Contract.

Technical Services $_______________ Management and Administration $_______________

Fixed Fee $_______________

B-1

B.5 INDIRECT COSTS

Pending the establishment of a revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description* Period** Rate Base***

* Description or type of rate indicated as a percentage, e.g., G&A ** Period, e.g., CY 2009 *** Base, e.g., Direct Labor for Labor Overhead

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.”

B.7 PAYMENT OF FIXED FEE

Payment of fixed fee, subject to FAR 52.216-8, may be made upon receipt of a proper invoice.

Subject to FAR 52.216-8, Fixed Fee, if applicable, payment of fixed fee shall be allocated based upon the proportion of the labor specified in F.5. Normally, the contractor will be paid the proportion of the fee that corresponds to the proportion of labor delivered by the Contractor during the period covered by the invoice. In the event that the Contractor does not provide the total LOE stipulated in Section F.5, the total amount of fixed fee will be reduced in similar proportion.

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SECTION C - STATEMENT OF WORK

C.1 OBJECTIVES

The overall goal of the South Africa Low Emissions Development Project (SA-LED) is to support the Government of South Africa (GoSA) in its efforts to expand low emissions development, or “green growth” in South Africa. This will be achieved using an approach that is consistent with the project and management objectives described throughout this section. The activities planned under the SA-LED project are primarily advisory, limited to capacity building, planning, analysis and project development.

SA-LED has two, integrated objectives:

Objective 1: Strengthen public sector-related development planning and project development capacity for low emissions projects, including the mobilization of development finance and private sector participation; and

Objective 2: Increase public sector core competencies through technical assistance and learning activities in support of GoSA’s Green Growth initiatives.

C.2 BACKGROUND

This section provides background information on the development challenge, relevant activities underway in South Africa and a broad overview of SA-LED.

A. Development Challenge

The world’s climate is changing and will continue to change at rates unprecedented in recent history. Vulnerability to the risks associated with climate change is expected to exacerbate existing social and economic challenges, particularly for populations in developing countries.

Climate change is caused by emission of greenhouse gases (GHG) such as carbon dioxide, methane and nitrous oxide, in large part due to the burning of fossil fuels derived from oil, coal and natural gas. While developing countries have contributed less to GHG emissions than more developed countries, developing countries are the most vulnerable to the effects of climate change. As these countries develop economically they also have the potential to contribute significantly to future global GHG emissions.

South Africa is the largest GHG emitter in Africa and ranks 11th globally. Per capita, South Africans emit 10 tonnes of CO2/year, placing them eighth highest in the world. Over the last decade South Africa has become a leading proponent for developing countries in climate change negotiations, and has committed to the global effort to stabilize temperatures at 2ᵒC above pre-industrial levels. To contribute to this global target, South Africa has developed the “Peak, Plateau and Decline” GHG plan. This plan provides an outline for South Africa to begin prioritizing mitigation actions, so that GHG emissions peak between 2020 and 2025, plateau for approximately one decade, then decline thereafter. USAID/South Africa is committed to supporting the GoSA in this endeavor through the SA-LED project. The goal of the SA-LED

C-1 project is to support the shared commitment by the U.S. Government (USG) and GoSA to expand low-emissions development, or “green growth” efforts in South Africa.

C.3 SERVICES AND TASKS REQUIRED

Services and deliverables will be provided to achieve the objectives identified below and elsewhere in the contract, subject to the guidance and limitations specified in the contract.

Specific services, activities and deliverables required will be established in the annual work plans approved by the Contracting Officer’s Representative (COR) and, when necessary, through modifications to work plans approved in writing by the COR. Such technical direction must be consistent with all of the terms and conditions of the contract and the determinations of the Contracting Officer.

a. Technical Services

Specific requirements for each objective are provided below. The overall contract requirements will include but are not limited to:

• Establishment of a Project Management Office (PMO) within 90 days of award. The PMO will be overseen by the Department of Environmental Affairs (DEA), Department of Science and Technology (DST) and USAID and will comprise certain key personnel (see Section F) that will facilitate the identification and development of LED projects in South Africa to feed into the SA-LED project.

• Signed memorandum of agreement for the development of at least one (1) LED project in South Africa within the first nine (9) months of the award.

• Development of at least one (1) LED project proposal and associated analyses completed within twelve (12) months of award.

• Development of at least three (3) LED project proposals and associated analyses completed within 36 months of award.

• At least $3,000,000 in funds leveraged from GoSA and/or third parties within 36 months of award.

b. Technical Requirements by Objective

Set forth below are the results, illustrative activities and specific guidance for providing services and performing tasks under the Award for the two integrated objectives. Note that the illustrative activities are only illustrative and proposals should not be limited to those provided in this document.

Note: Contractors should draw on their technical expertise to propose different or additional activities where they can persuasively demonstrate that such activities will contribute to achieving SA-LED objectives.

C-2

Objective 1: Strengthen public sector-related development planning and project development capacity for low emissions projects, including the mobilization of development finance and private sector participation; and

To achieve this objective the SA-LED project will identify capacity gaps related to low emissions development planning and local project development, and provide targeted capacity building for officials within GoSA and selected municipalities. The first step towards achieving this objective will be the development of a Project Management Office (PMO). The establishment and staffing for the PMO will take place during the first ninety (90) days of the proposed implementing mechanism. GoSA has proposed the PMO approach based on analysis of the existing low emissions marketplace in South Africa where a number of compelling and innovative ideas have been developed, but the concepts lack project development planning, and partnership development support to convert these ideas into meaningful GHG reductions that are in line with GoSA’s “Peak, Plateau and Decline” strategy. Under this objective work will specifically address the technical, financial and capacity gaps in South Africa for achieving low-emissions development goals. In addition to activities targeting capacity building, the PMO will undertake further activities including advisory support (assist in the planning and development) for up to twenty (20) local green growth projects (sub-activities) across South Africa in order to get them to a bankable/feasible stage for obtaining implementation funding.

The PMO will be overseen by the Department of Environmental Affairs (DEA), Department of Science and Technology (DST) and USAID jointly through collaborative project management.

The PMO team put together by the project implementing partner will consist of senior-representatives from public sector-related development planning, project development, climate change analysis, and development finance. The role of the PMO will be to facilitate low emissions project development by providing a suite of services such as the development of project feasibility, emissions reduction and sustainability studies, identifying potential incentive programs, financing strategies, project design/engineering services, and assistance in the application process to existing LEDS funding sources such as South Africa’s Green Fund or funds from multilateral institutions. The PMO will work with a range of government departments across national, provincial and local government as well as private entities to accomplish this goal.

This structure and function of the PMO was agreed upon in consultation with DEA, DST and other GoSA partners. The rationale for the PMO is that although there has been considerable interest from municipalities in accessing funds from the Green Fund, (during the 2012/2013 open application period DEA received 529 applications) there has been disappointment in the quality of applications thus far. The primary weakness identified was a lack of ability to demonstrate meaningful emissions reduction within local project applications. One of the primary services of the PMO will be the development of emissions reduction analysis services for the potential twenty local green growth project applicants (the application process and evaluation criteria will be determined by the PMO). The level of interest demonstrated thus far in the Green Fund, with the potential for analyses provided by the PMO to improve the quality of applications should increase the use of these potential funds for low emissions development by municipalities.

All activities undertaken by the PMO will be endorsed by relevant government department or public entity where necessary, with DEA acting as the overall champion and facilitator. The

C-3

PMO will focus on the essential task of taking innovative ideas and developing them to promote the sustainability and bankability of such local green growth projects. Through extensive consultations with GoSA, USAID/Washington and other USG partners, it was agreed that Objective 1 will focus on ‘green growth’ and ‘smart cities’ within priority areas of the Near- Term Priority Flagship Programmes discussed in the National Climate Change Response White Paper. These include ‘Transport’, ‘Waste Management’ and ‘Energy Efficiency and Energy Demand Management’ (listed in order of priority).

The PMO will use multiple approaches to ensure municipalities are aware of the SA-LED project and the available services from the PMO. These approaches shall include, but not be limited to:

1) work with the South African Local Government Association (SALGA) to publicize the PMO services, and use SALGA’s online database of Municipal Contact Information to address municipal officials directly; 2) work with the managers of the Green Fund so that they can inform applicants of the PMO; 3) develop a “Road Show” detailing the PMO services for municipalities that have expressed interest 4) develop a database of funding provided by other multilateral organizations and private entities to support low emissions development; and 5) raise awareness of the PMO services amongst fund managers as a means to facilitate successful application to these funds.

To facilitate coordination between DEA, USAID and potential funding mechanisms, SA-LED will incorporate lessons learned by DEA in the establishment of the Green Fund into the development and function of the PMO. The PMO will report to USAID and to the DEA, through the Office of Climate Change Monitoring and Evaluation. Other government departments and public entities will act as project partners for the projects that they have endorsed and which are operating within their mandated area.

i. Results:

Activities related to this Objective will be focused on achieving the following results:

• Strengthened capacities within public, private and civil society to develop fundable low-emissions projects in strategic sectors;

o This will be accomplished through targeted capacity building programs and through the development of project application and associated analyses which will be completed in partnership with relevant government officials.

• Preparation and development of up to 20 innovative low emissions projects across South Africa during the first three years of the project;

o Identification of projects will commence immediately upon staffing of the PMO o The exact number of projects developed may be affected by the scale of the projects as large projects will require more resources.

o Each project will include analysis of the effects of project development on women and youth.

o No projects or municipalities have been identified a priori.

o More than one project may be considered within a single municipality.

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• Resources leveraged from the South African Green Fund, development finance institutions (DFIs), other public and private sector financing support; and

• Reduced emissions potential demonstrated in strategic sectors.

ii. Illustrative Activities:

The focus of Objective 1 is on building necessary capacity within relevant government officials, particularly within municipal level, for project development and moving projects towards sustainable funding and implementation. SA-LED may employ a number of methods to achieve results, including but not limited to:

1. Cooperative development of required analyses for project development, including emissions analyses;

2. Technical assistance to project developers. This may include workshops, seminars, online training and instructor led training as well as exchanges for technical staff with other USG agencies, such as the Environmental Protection Agency, Department of Interior, National Oceanic and Atmospheric Administration, etc;

3. Embedding technical staff in key GoSA agencies;

4. Mapping climate funding opportunities; and

5. Establishment of public-private partnerships.

The methods above will assist with the aim of embedding low emissions programs and projects within a strategic selection of South African cities and towns, with view to creating economically and financially sustainable activities and partnerships, including:

• Identifying, adapting and developing planning models that integrate economic development and climate change considerations;

• Adoption of integrated infrastructure planning systems within the public sector, including increasing exposure to leading international experiences and city planning collaborations.

Objective 2: Increase public sector core competencies through technical assistance and learning activities in support of GoSA’s Green Growth initiatives.

Objective two will focus on enhancing strategic knowledge and skills development in those areas in which GoSA feel will have the greatest impact to aid in the achievement of desired results.

Through the National Climate Change Response White Paper, GoSA identified a number of areas where core competencies needed development within the public and private sectors. These areas include, but are not limited to: urban planning, disaster risk reduction, GHG inventory development, emissions monitoring, carbon budget development, civil society adaptive capacity (farmers organizations, community groups, NGOs, etc.), vulnerability assessments and others.

The priority here will be to build the capacity of key staff within DEA and other public sector entities for sound, low emissions project identification, prioritization, development, engaging with DFIs, and other strategic areas. Achievement of this Objective is critical for

C-5 accomplishment of Objective 1, and for the sustainability of SA-LED beyond the life of this project.

i. Results:

Activities related to the Objective will be focused on achieving the following results for targeted GoSA stakeholders:

• Technical skills and strategic knowledge development within relevant national, provincial or municipal government entities;

• Improved GoSA skills to monitor, report and communicate on GHG emissions;

• Improved key stakeholder knowledge and awareness of low emissions technologies and implementation strategies;

• Increased knowledge and awareness of the relationship between economic, gender and youth implications of low emissions development;

• Developing technical products to facilitate GoSA development and management of low emissions development; and

• Improved public planning for low emissions development.

ii. Illustrative Activities:

1. Technical assistance to project developers such as personnel exchanges and training;

2. Embedding technical staff using various skills transfer approaches such as peer to peer mentoring or job shadowing as appropriate within existing GoSA policies;

3. Establishment of public-private partnerships with vocational or tertiary education providers to develop students’ skills to maintain “green tech” equipment;

4. Public awareness campaigns;

5. Establishment and maintenance of a roundtable program with key partners, as a basis for sharing global and local knowledge and building new partnerships.

c. Relevant Activities in South Africa Relevant GoSA activities Consistent with the principals of the Enhanced Capacity for Low Emissions Development Strategy (EC-LEDS) Initiative, SA-LED is grounded in South Africa’s national climate change response as laid out in the National Climate Change Response Paper, which presents the GoSA’s vision for, “an effective climate change response and the long-term, just transition to a climate-resilient and lower-carbon economy and society.” In essence, the National Climate Change Response paper presents a high-level road map for South Africa’s transition to a lower-emissions economy. The SA-LED project will build the capacity necessary to operationalize and support the implementation of particular aspects of the National Climate Change Response paper, including the design and implementation of mitigation measures that “make development more sustainable, both in socioeconomic and environmental terms.”

Along with the National Climate Change Response paper, SA-LED is closely aligned with South Africa’s National Development Plan, in particular Chapter Five: “Ensuring environmental

C-6 sustainability and an equitable transition to a low-carbon economy”. The Plan prioritizes reducing carbon emissions in ways that maintain the country’s competitiveness in the global economy and notes a specific need to become “an early adopter of mitigation technologies and mitigation finance mechanisms appropriate to the local context.”

Key local stakeholders for the SA-LED project include the Department of Environmental Affairs (DEA), specifically the Office of Climate Change and Air Quality and the South Africa Department of Science and Technology (DST) as well as other GoSA departments, municipal leaders and relevant private sector partners. The most critical stakeholder with regard to management of the project is DEA, who has been identified by GoSA as USAID’s counterpart for implementing the SA-LED project due to their role in coordinating GoSA’s climate change response and carbon development plan and their direct connection to the Interministerial Committee on Climate Change (IMCCC). Other important stakeholders within the GoSA as identified by DEA include: the Department of Rural Development and Land Reform (economic cluster/ rural infrastructure), Department of Public Works (rural-urban infrastructure), National Department of Transport (green transport), Department of Public Enterprises/ Transnet/ ESKOM (transport infrastructure, energy), Department of Science and Technology, Department of International Relations and Cooperation, National Planning Commission (environmental long-term planning), Economic Development Department (transversal economic program), Palama/ School of Government (public sector management development), and the Parliamentary Budget Office/ National Treasury.

The South African Green Economy Fund is a potential partner for the SA-LED project. The Green Fund is jointly managed by DEA and the Development Bank of Southern Africa with the objective of supporting the South African economy as it makes the transition to a low carbon, climate resilient development path. The Green Fund was initiated in 2012 when GoSA, through DEA, set aside R800 million to support development projects in three key sectors:

1. Green Cities and Towns – investment in green technologies in infrastructure and other municipal services.

2. Low Carbon Economy – private sector efforts to improve efficiency and decrease carbon intensity, reducing pollution from industrial processes and improving waste management.

3. Environmental and Natural Resource Management – ecosystem based climate change adaptation to reduce the impact of agriculture and other land uses to conserve natural resources and protect biodiversity.

The Green Cities and Towns sector of the Green Fund promotes “well run, compact and efficient cities and towns that deliver essential services to their residents without depleting natural resources.” The specific focus is on services such as: public transport, waste management and recycling, water demand management, energy efficiency, and urban greening. To date the Green Fund has provided R250 million in support to municipalities for the Green Cities and Towns initiative, and is currently seeking opportunities to leverage additional funding from international donors. This presents the opportunity for SA-LED to assist in the identification and development of projects in partnership with DEA and the Green Fund.

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Relevant Donor funded activities

Many multinationals such as World Bank and the African Development Bank, as well as bilateral donors are active within the low-emissions development (Green Growth) sector.

Several organizations such as Agence Française de Développement, International Finance Corporation and the European Development Bank have created funds through agreements with South African banks such as Nedbank to support business investment in low emissions development; however these funds have been largely unused. These funds have been largely unused due to the nature of the provisions linked to the funds by the donor institutions, which include required purchase of materials from foreign companies and extensive and unclear application requirements. The technical assistance available to municipalities through the SA- LED contract may help to reduce the burden placed upon applicants to these donor funds, thus allowing municipalities or private entities to more easily seek funding from other sources to complete green growth projects.

Several donors have also recently initiated projects in support of green growth in South Africa, such as UNDP’s program with GoSA to reduce energy demand in the residential sector through implementation of an energy efficient labeling program for appliances. The British High Commission has recently launched a partnership with WWF to increase knowledge of green growth strategies by key stakeholders through WWF’s Green Growth South Africa (GGSA) project. The GGSA project aims to increase awareness and debate about moving South Africa onto a more sustainable economic development trajectory. The European Commission has partnered with ICLEI Africa to promote their Promoting Urban Low Emissions Development Strategies in Emerging Economy Countries or Urban-LEDS program. The Urban-LEDS program aims to assist seven municipalities in South Africa to integrate low carbon emissions priorities into their development plans. The German Development Agency has recently launched a “Waste to Energy” program with multiple municipalities. The World Bank Global Environment Facility has made $22.2 Million available to South Africa to support flagship initiatives identified in the White Paper. The Norwegian Environment Agency is supporting DEA in ongoing improvement of the national GHG inventory. Finally, the African Development bank has provided support for the development of solar power projects in South Africa, with the goal of catalyzing the development of local, solar power supply chains.

C4 GENERAL PROJECT IMPLEMENTATION GUIDELINES AND

CONSIDERATIONS

The following general guidance is provided with respect to issues such as gender, general implementation approach, the general management approach and the geographical focus of the Contract. These guidelines and considerations apply to the overall performance of the Contract.

A. Gender Strategy

All project activities will be structured to integrate gender and identify and address gender constraints and concerns in the provision of training and technical assistance. All activities will consider gender-related constraints and track gender outcomes through the Monitoring and Evaluation Plan. In Southern Africa, gender-based constraints affect the relative status of and

C-8 opportunities open to women. Broad participation in the proposed project by both men and women is important for not only project sustainability but also to increase project impact.

Activities will be designed to compensate for the different ways that women, and other marginalized groups, utilize natural resources. In particular, at the household level women are more directly engaged in the collection and utilization of water and other natural resources to support food security, health, and livelihoods.

The contractor will be required to use gender assessments of project plans and impacts as a management tool for achieving and reporting on results and to better and more explicitly address development challenges

B. General Implementation Approach

There is a wide variety of government agencies/ministries, donors, as well as private and public organizations active in low emissions development or green growth in South Africa. Diverse and meaningful partnerships are critical to the achievement of the SA-LED objectives. Activities should support the participation of a wide variety of stakeholders and encourage close coordination and collaboration with GoSA, local municipalities, universities and other relevant parties. The contractor should also coordinate with other USAID programs/projects as well as those of other donors as appropriate to advance the overall goal of SA-LED.

C. General Management Approach

The following management objectives contribute to the achievement of the project objectives above and are critical to ensuring the sustainability and impact of SA-LED.

• Utilize Local Resources. Build local institutional capacity not only as a project output but also as an integral part of project implementation. Utilize local people in key personnel positions as a means of ensuring strong linkages with local realities and to build management capabilities in Southern Africa. This includes purchasing products and services locally and regionally when appropriate.

• Consider Gender, Culture, and Equity. Use gender (see also C.4(a) above) and cultural assessments of project plans and impacts as a management tool for achieving and reporting on results (men/women) and to better and more explicitly address development challenges. All work shall consider rights and needs of local people, especially the historically marginalized sectors of society (indigenous populations, internally displaced persons, women and girls, landless poor, refugees, etc.).

• Be Flexible and Adaptive. Ensure the project has a strong core focus that allows for future geographic and programmatic flexibility. The project must be agile in the face of dynamic political and economic changes in the region. There is a requirement for a high degree of adaptability and creativity on the part of the contractor. As the overall project moves forward, the contractor may be required, in conjunction with USAID, to

C-9 implement activities in different geographic areas of the region or decrease or expand the scope of the agreement.

• Tell the Story. Develop a robust communications and outreach strategy. Provide clear, concise, and timely reports meeting counterpart and USG requirements. Produce quantitative and qualitative indicators that best capture and tell the USG story in the field.

This communication objective is three-fold: 1) to increase awareness of the project among USG and other stakeholders; 2) communicate on issues of importance in a timely manner for improved awareness and participation of civil society; and 3) to promote informed planning and decision making affecting the region’s natural resources.

• Promote Learning. Develop an approach that promotes learning and exchange with relevant institutions and stakeholders to build a resilient foundation for change and sound resource management. Support dissemination of lessons learned and best practices and use innovative methods to reach stakeholder networks.

• Ensure Environmental Management and Compliance. Establish exemplary procedures that demonstrate how environmental compliance contributes to optimizing development outcomes and sustaining improve livelihoods.

• Develop Public Private Partnerships. In partnership with regional, national, and local institutions, develop public-private partnerships that improve project sustainability and impact.

• Facilitate Participatory Processes. Work in close collaboration and coordination with stakeholders and facilitate their meaningful engagement and participation.

• Monitor Rigorously. Develop a robust performance monitoring plan that incorporates best practices of adaptive management. Plan for meaningful evaluation of impacts.

• Have Meaningful Impact. Activities and partnerships should lead to meaningful results that have long-term impacts.

C.5 MANAGEMENT AND ADMINISTRATIVE SERVICES

The Contractor will provide all general management and administrative support necessary to perform the contract. Services authorized include but are not limited to:

1. Overall management and administration of the contract, including both expatriate and home office support and administrative services. The Contractor will provide both the key personnel specified in the contract and additional personnel, long-term and short-term, necessary to meet recurring general management and administrative support needs under the contract.

2. The Contractor will procure or lease necessary facilities, supplies and services as necessary to perform the contract.

3. The Contractor will provide the planning necessary for performance of the contract. As discussed in more detail elsewhere, implementation and other plans are required.

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4. Oversight, quality control and general technical support of all services and deliverables provided pursuant to the contract.

5. Provide and assure the proper, efficient and uniform use of modern management and administration, accounting practices, information technology (IT), communications, reporting, human resource management, property control, security, records and other administrative processes and systems required under the contract.

6. Manage the overall reporting needs of the project as specified in the contract and developed work plans in conjunction with the COR.

7. Use information and communication technology (ICT) tools to implement some of the SA-LED activities.

8. Manage and implement mobile data collection methods to gather monitoring and evaluation data and use appropriate technology to analyze and visualize this data real-time or near real-time.

9. Manage and administer a program of sub-awards intended to build local capacity, pursuant to Section L. and as discussed in section C.5 below (Local Capacity Development and Use of Host Country Systems). Sub-grants and sub-contracts to non-local organizations may be allowed in appropriate circumstances with USAID approval, and with a preference for regional organizations.

C.6 PROJECT REPORTING AND OTHER DELIVERABLES

The following reports and plans are required. All written documentation (correspondence, reports, information sheets, etc.) for submission by the Contractor to USAID must be in English.

In addition to the reports outlined below and those anticipated in Section C.3 above, the Contractor may be required to respond quickly to ad hoc information requests with short deadlines.

A. Monitoring and Evaluation

The monitoring and evaluation plan for the SA-LED will be based on a comprehensive logical framework and supported by the implementing partner once the procurement is completed. A traditional monitoring and evaluation framework in the form of a Performance Management Plan (PMP) will be provided by the offerors during the proposal phase and will be a key consideration in the selection of a successful proposal. A copy of the results framework/logical framework for this project which will be included in the solicitation for the project contains illustrative indicators. It is attached to this document as Attachment 3. Attachment 3 also includes Standard Global Climate Change Indicators (and one Custom Climate Change Indicator) from Project 4.8:

Environment including:

• 4.8.2-6 Training: Number of people receiving training in global climate change as a result of USG assistance;

• 4.8.2-10 Finance: Amount of investment leveraged in U.S. dollars, from private and public sources, for climate change, as a result of USG assistance;

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• 4.8.2-14 Institutions: Number of institutions with improved capacity to address climate change issues as a result of USG assistance;

• 4.8.2-27 Technical assistance: Number of days of USG funded technical assistance in climate change provided to counterparts or stakeholders;

• Reduced carbon intensity: Anticipated GHG reductions over years, as a result of USG assistance (measured in metric tonnes of CO2 equivalent).

A mid-term evaluation will be conducted by an independent evaluation team, and will look at sustainability measures that should be incorporated in the project. A final evaluation will also be done by an independent evaluation team to provide the stakeholders with a set of concrete, evidence-based evaluation findings and recommendations to facilitate replication of successful project practices.

The final evaluation will test success of municipalities in securing funding for individual projects, and the scalability of successful projects. As a funding requirement, the implementer must provide an analysis for each green growth project, which shows the amount of CO2 emissions reduced or avoided as a result of the project. This will require a comparison of current emissions, and their projected levels with and without the project intervention. The implementer will also have to provide the number of projects supported, the number submitting applications, the number awarded development funding and the amount of funds awarded.

B. Annual Workplans

The Contractor shall develop annual implementation plans to be approved in content and format by the COR consistent with the schedule set forth in Section F.7(b) below. The work plans shall be developed in consultation and collaboration with the recipient of the related cooperative agreement identified above and other partners (see above). The annual work plan may be revised at any time as required by the COR. The work plans shall list activities grouped according to the objective and activity set forth in Section C.3 above. The following shall be indicated for each component:

• Anticipated start and end dates.

• Anticipated life-of-activity funding broken down by month, with detailed budgets as specified by the COR.

• A listing of the principal counterparts for each proposed activity

• A description and estimate of the amounts of short-term technical expertise, training and other support resources that would be required to provide the assistance proposed.

• Performance indicator(s).

• Baselines for each performance indicator.

• Specific deliverables required by component and the due date for that deliverable

The work plans shall then describe in narrative form the activity rationale (i.e. the development hypothesis) and expected outputs. It shall include a discussion of relationships to other Contractor activities and to activities performed by others that are necessary for the

C-12 accomplishment of higher level results, if any. It shall also include a discussion of how crosscutting areas are to be addressed.

C. Projects Reports

The Contractor shall provide…