Kwendin__RFP_05_29_2015_final.pdf

Issuance Date: May 29, 2015

Site Visit: June 8, 2015, 9:00a.m.

Questions Due Date/Time: June 15, 2015, 05:00p.m. Monrovia time

Anticipated Date of Response to Questions: June 22, 2015

Proposal Due/Closing Date/Time: July 13, 2015, 05:00p.m. Monrovia time

Subject: Request for Proposal (RFP) #SOL-669-15-000024, Kwendin Biomass Energy Project.

The United States Government, represented by the U.S Agency for International Development to

Liberia (USAID/Liberia), is seeking proposals from local qualified organizations to implement a project entitled Kwendin Biomass Energy Project as detailed in Section C. Interested parties are to pick-up Disc that contains; complete solicitation, Bill of Quantities, Project Specifications, Drawings, and Standard Form 25 (Performance Bond Requirements) at the U.S. Embassy

Monrovia, 502 Benson St., 1000 Monrovia, 10 Liberia by June 3, 2015.

This is a limited competition, limited to local entities/local Liberian firms and organizations as defined in Section 7077 of Public Law 112-74, the Consolidated Appropriation Act, 2012 (P.L.

112-74), as amended by Section 7028 of the Consolidated Appropriations Act, 2014 (P.L. 113-76).

Only Liberian firms or organizations will be considered for award. For the purpose of this solicitation, local entities include an individual, corporation, commercial organization and nonprofit organization that:

(1) Is legally organized under the laws of Liberia;

(2) Has as its principal place of business or operations in Liberia;

(3) Is majority owned by individuals who are citizens or lawful permanent residents of

Liberia; and

(4) Is managed by a governing body the majority of who are citizens or lawful permanent residents of Liberia

USAID anticipates awarding a Firm-Fixed Price type contract as a result of this solicitation, covering a period of Eighteen Months (18) subject to satisfactory performance. Offerors must propose prices that they believe are realistic and reasonable for the work described herein.

Site Visit: Site Visit is mandatory and will be begin at Community Hall, Kwendin Town, at

9:00am and afterwards proceed to the actual site on June 8, 2015. Offerors are to visit the site to fully understand current conditions of the existing project site and to understand potential risks, challenges and intricacies of the Project. “Offerors that do not attend site visit will not be considered for award.” Interested parties are to submit their company name and address, name of point of contact, telephone number and e-mail address by June 3, 2015 at 3:00p.m.

confirming that you will attend the site visit on June 8, 2015 at 9:00am to: Maxime Bainduah;

mbainduah@usaid.gov and copy to: Mary Wambugu: mawambugu@usaid.gov and

Thomatta Cooper: tccooper@usaid.gov mailto:mbainduah@usaid.gov mailto:mawambugu@usaid.gov mailto:tccooper@usaid.gov

This procurement will be conducted under full and open competition procedures, pursuant to Part

15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). Only local Liberian firms and organizations are eligible to compete. If your organization decides to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L of this RFP. Offerors must also carefully review Section M - Evaluation Factors for Award. Sections B through I of the solicitation will become a substantive part of the anticipated contract with blanks to be completed by the Contracting Officer upon award. Offerors are to complete and return Section K -

Representations, Certifications and acknowledgements in full.

It is the responsibility of the recipient of this solicitation to ensure that the solicitation has been received in its entirety. USAID bears no responsibility for data errors resulting from download or conversion processes.

The Technical Proposal has a strict 20 page limit double sided and or 40 pages single sided.

Offerors are advised that any pages exceeding this limit will not be evaluated. Offerors are reminded that the Evaluators must be able to read the proposals, so presentation and legibility are crucial. This is discussed in more detail in Section L. USAID encourages the participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity or as a subcontractor in accordance with Part

19 of FAR. USAID also encourages the use of the Interested Vendor List (IVL) on the Federal

Business Opportunities website page so that firms can contact one another for consideration of teaming arrangements and/or small business subcontracting opportunities in response to this solicitation. USAID discourages the use of exclusive agreements with international or regional/local organizations as this limits USAID’s ability to receive the best services.

Questions and comments related to this RFP must be submitted electronically no later than the question due date/time stated above to Mary Wambugu, Acquisition and Assistance Specialist, at mawambugu@usaid.gov, with copies to the attention of Thomatta Cooper, Acquisition and

Assistance Specialist, at tccooper@usaid.gov and Cheryl Hodge-Snead, Contracting Officer, at chodge-snead@usaid.gov. No questions will be accepted after this date.

USAID may consolidate response(s) to questions/comments and will publically post all responses as an amendment to this RFP. All amendments to this RFP will be issued and posted on Federal

Business Opportunities (FedBizOpps) at www.fbo.gov . Offerors are encouraged to check this website periodically.

Proposals must be submitted electronically to Mary Wambugu at mawambugu@usaid.gov, with copies to the attention of Thomatta Cooper, Acquisition and Assistance Specialist, at tccooper@usaid.gov and Cheryl Hodge-Snead, at chodge-snead@usaid.gov by the proposal due date and time stated above. Receipt by any of these addresses will constitute timely receipt for this

RFP. Receipt time is when the proposal is received by the AID/Washington internet server.

Attachments per email must be less than 15MB and must not include zip files. Proposals received after the closing date and time will be processed as late and handled in accordance with FAR

15.208.

The Technical and Cost proposals must be separate and must be submitted in accordance to Section

L of this RFP. Only electronic proposals will be accepted in response to this RFP. The subject mailto:mawambugu@usaid.gov mailto:tccooper@usaid.gov mailto:chodge-snead@usaid.gov http://www.fbo.gov/ mailto:mawambugu@usaid.gov mailto:tccooper@usaid.gov mailto:chodge-snead@usaid.gov line for Technical and Cost Proposal submissions must follow the following format: “SOL-669-15-

000024, Kwendin Biomass Energy Project - [Name of Offeror] [Technical/Cost] Proposal, [Email_ of _]. Proposals must be signed by an official who is authorized to bind the offeror’s organization.

It is the responsibility of the recipient of this solicitation document to ensure that it has been received in its entirety, including subsequent solicitation amendments, if any. USAID bears no responsibility for data errors resulting from transmission or conversion processes.

Issuance of this RFP does not obligate the United States Government to award a contract, nor does it commit the U.S. Government to pay for any costs incurred in the preparation or submission of proposals. Furthermore, the U.S. Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government.

U.S. Government reserves the right to award this contract without discussions. Should discussions be determined necessary, discussions will be held in accordance with FAR 15.306.

Sincerely, Cheryl Hodge-Snead

Contracting Officer

REQ-669-15-000032

CALL

SOLICITATION, OFFER

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

SOL-669-15- 000024

2. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

3. DATE ISSUED

May 27,2015

PAGES OF PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NO.

7. ISSUED BY CODE CT 8. ADDRESS OFFER TO

USAID/Liberia

American Embassy

502 Benson Street

Monrovia, Liberia

American Embassy

502 Benson Street mawambugu@usaid.gov

9. FOR INFORMATION

A. NAME

Mary M. Wambugu

B. TELEPHONE NO. (Include area code) (NO

COLLECT CALLS)

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

SOL-669-15-000024, Kwendin Biomass Energy Project.

Mandatory Site Visit for interested Offerors is scheduled for June 8, 2015 at 9:00a.m. Interested parties are to submit their company name and address, name of point of contact, telephone number and e-mail address confirming that you will attend the site visit by

June 3, 2015 at 3:00p.m.

Magnitude of Construction is between $250,000 and $400,000.

This is a limited competition, limited to local entities/local Liberian firms and organizations as defined in Section 7077 of Public Law

112-74, the Consolidated Appropriation Act, 2012 (P.L. 112-74), as amended by Section 7028 of the Consolidated Appropriations Act, 2014 (P.L. 113-76). Only Liberian firms or organization will be considered for award.

11. The Contractor shall begin construction within __14___ calendar days and complete it within _548_ calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable.

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If "YES," indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

10 Calendar Days

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Offers in to perform the work required are due at the place specified in Cover Letter by__1700___ (hour) local time (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than ___180____ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101

STANDARD FORM 1442(REV. 4-85)

Prescribed by GSA FAR(48 CFR) 53.236-1(e)

077 601 7268 / 077 7465886

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within _________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation - give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE 20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (contractor is required to sign this document and return _______ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation, is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE 31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

STANDARD FORM 1442 BACK

(REV. 4-85)

SOL-669-15- 000024

End of Section B

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION C-SCOPE OF WORK

C.1 BACKGROUND

C.2 COMPLETED WORK

C.3 WORK TO BE COMPLETED

SECTION D - PACKAGING AND MARKING

D.1. 752.7009 - MARKING (JAN 1993)

D.2 BRANDING

D.3 MARKING AND BRANDING STRATEGY

D.4 BRANDING IMPLEMENTATION AND MARKING PLAN

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.3 MONITORING AND EVALUATION AND PERFORMANCE STANDARDS

E.4 PERFORMANCE EVALUATION

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.3 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.4 PAYING OFFICE

G.6 MODIFICATION AUTHORITY

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

H.2 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012) (CLASS

DEVIATION NO. OAA-DEV-12-01C)

H.3 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE

ACT) Error! Bookmark not defined.

H.4 AUTHORIZED GEOGRAPHIC CODE

H.5 LOGISTIC SUPPORT

H.6 LANGUAGE REQUIREMENTS

H.7 EXECUTIVE ORDERS ON TERRORISM FINANCING

H.8 USAID DISABILITY POLICY (DEC 2004)

H.9 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS (ADS 206)

H.10 ENVIRONMENTAL CONSIDERATIONS

H.11 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.12 DISCLOSURE OF INFORMATION

H.13 GENDER REPORTING

H.14 FACILITIES USED FOR RELIGIOUS ACTIVITIES ................................. Error! Bookmark not defined.

H.15 STANDARDS FOR ACCESSIBILITY FOR THE DISABLED IN USAID Error! Bookmark not defined.

CONSTRUCTION CONTRACTS (July 2007) ............................................................... Error! Bookmark not defined.

H.16 SUB-AWARD REQUIREMENTS (MARCH 2012) ..................................... Error! Bookmark not defined.

H.17 ADS 302.3.5.9 NONDISCRIMINATION (June 2012 H.18 ADS 302.3.5.17 LIMITATION ON SUBCONTRACTING TO NON-LOCAL ENTITIESError! Bookmark not defined.

SECTION I - CONTRACT CLAUSES

I.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(APR 2010)

I.3 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS (APR 2015) (DEVIATION 2015-02)

I.4 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009)

I.5 FAR 52.227-4 PATENT INDEMNITY--CONSTRUCTION CONTRACTS (APR 1984) ALTERNATE I

(APR 1984)

I.6 FAR 52.228-1 -- BID GUARANTEE (SEP 1996)

I.7 52.228-11 -- PLEDGES OF ASSETS (JAN 2012)

I.8 52.228-12 -- PROSPECTIVE SUBCONTRACTOR REQUESTS FOR BONDS (MAY 2014)

I.9 52.228-14 -- IRREVOCABLE LETTER OF CREDIT

I.10 FAR 52.228-15 PERFORMANCE AND PAYMENT BONDS—CONSTRUCTION (OCT 2010)

I.11 FAR 52.229-7 TAXES—FIXED-PRICE CONTRACTS WITH FOREIGN GOVERNMENTS (FEB 2013)56

I.12 FAR 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

I.13 FAR 52.236-2 - DIFFERING SITE CONDITIONS (APR 1984)

I.14 52.236-3 - SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

(APR 1984)

I.15 FAR 52.236-4 - PHYSICAL DATA (APR 1984)

I.16 FAR 52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

I.17 FAR 52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

I.18 FAR 52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

I.9 FAR 52.236-8 OTHER CONTRACTS (APR 1984)

I.20 FAR 52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (APR 1984)

I.21 FAR 52.236-10 OPERATIONS AND STORAGE AREAS (APR 1984)

I.22 FAR 52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (APR 1984)

I.23 FAR 52.236-12 CLEANING UP (APR 1984)

I.24 FAR 52.236-13 ACCIDENT PREVENTION (NOV 1991)

I.25 FAR 52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS (APR 1984)

I.26 FAR 52.236-16 QUANTITY SURVEYS (APR 1984)

I.27 FAR 52.236-17 LAYOUT OF WORK (APR 1984)

I.28 FAR 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB 1997) ALTERNATE

II (APR 1984)

I.29 FAR 52.236-26 - PRECONSTRUCTION CONFERENCE (FEB 1995)

I.30 FAR 52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)

I.31 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR

RESPONDENTS

K.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

K.2 FAR 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR

1985) 68

K.3 FAR 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (SEPT 2007)

K.4 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (APR 2015) (DEVIATION 2015-02)

K.5 FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.6 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2014)

K.7 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS

(APR 2010)

K.9 FAR 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.10 FAR 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS

(FEB 1999)

K.11 FAR 52.222-38 COMPLIANCE WITH VETERAN’S EMPLOYMENT REPORTING REQUIREMENTS

(SEP 2010)

K.12 FAR 52.223-1 BIOBASED PRODUCT CERTIFICATION (MAY 2012)

K.13 FAR 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS OPERATIONS IN

SUDAN - CERTIFICATION (AUG 2009)

K.14 FAR 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN SANCTIONED

ACTIVITIES RELATING TO IRAN – REPRESENTATION AND CERTIFICATION (NOV 2011)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 52.232-38 SUBMISSION OF ELECTRONIC FUNDS TRANSFER INFORMATION

WITH OFFER (JUL 2013)

L.4. 52.233-2 - SERVICE OF PROTEST (SEP 2006)

L.5. FAR 52.236-27 - SITE VISIT ALT I (CONSTRUCTION) (FEB 1995)

L.6 QUESTIONS AND CLARIFICATIONS:

L.7 GENERAL INSTRUCTIONS TO OFFERORS

L.7.1 GENERAL

L.7.2 DELIVERY INSTRUCTIONS

L.7.3 NUMBER OF COPIES ................................................................................... Error! Bookmark not defined.

L.7.4 FORMAT AND PRESENTATION

L.7.5 CLOSING DATE AND TIME

L.7.6 GOVERNMENT OBLIGATION

L.7.7 PRE-AWARD SURVEY

L.7.8 OFFER ACCEPTABILITY

L.7.9 ACCURATE AND COMPLETE INFORMATION

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE BRANDING

IMPLEMENTATION PLAN (BIP) AND THE MARKING PLAN

SECTION M – EVALUATION FACTORS FOR AWARD

GENERAL INFORMATION

M.1 GENERAL INFORMATION

M.2 EVALUATION CRITERIA

M.3 PRICE EVALUATION

M.4 BEST VALUE APPROACH AND METHODOLOGY

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide construction services (labor, materials, equipment, and services) necessary to complete the Kwendin Biomass Energy Project as further described in

Section C of the solicitation.

B.2 CONTRACT TYPE

This is a Firm Fixed-Price Construction Service Contract based on the prices and quantities indicated on the Bill of Quantities (BOQ) and payable entirely in U.S. dollars. A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. For the consideration set forth in the contract the contractor must provide the services and deliverables described herein.

B.3 PRICE SCHEDULE

SCHEDULE Total Fixed Price

The contractor shall provide the necessary resources, labor, materials, equipment, and construction services for the Kwendin, as shown on the engineering drawings and technical specifications prepared for the project.

B.4. METHOD OF PAYMENT AND SCHEDULE OF VALUES

Payment will be made in accordance with Section G.5, FAR Clauses 52.232-5, Payments under

Fixed Price Construction Contracts (MAY 2014) and FAR 52.232-27, Prompt Payment for

Construction Contracts (MAY 2014).

B.5 BILL OF QUANTITIES AND PRICES

The Bill of Quantities (BOQ), Attachment J.1, is to be utilized to price this requirement. Offerors are to complete and submit the BOQ with their proposal as instructed in Section L. USAID will utilize the BOQ in determining price reasonableness and any requests for adjustments resulting from changes to the contract.

End of Section B

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION C-SCOPE OF WORK

C.1 BACKGROUND

The Kwendin Biomass Energy Project falls within the purview of the Liberia Energy Sector

Support Program (LESSP). The LESSP was designed by USAID/Liberia to increase access to affordable renewable energy services in geographically focused rural and urban areas in order to foster economic, political and social development. Through the implementation of the LESSP contract, the energy interventions of the Mission were designed to achieve the following development objectives:

(i) Increased, sustainable access and affordability of electricity within selected urban and rural poor communities;

(ii) Improved performance of local governments, civil society and the private sector in monitoring, regulating and managing the use of renewable energy;

(iii) An increase in the percentage of households and businesses utilizing clean energy, and a corresponding increase in economic activity; and

(iv) Policy changes that improve the investment climate for the energy sector.

The LESSP was intended to implement – at a minimum – key activities leading to the achievement of three primary intermediate results:

1. Strengthen the GOL’s capacity to implement plans for rural electrification as expressed in the National Energy Sector Policy;

2. Establish commercially viable pilot plants that provide renewable energy services to population centers in Bong, Lofa and Nimba counties; and

3. Collaborate with other international donors for the expansion of Monrovia’s power distribution network.

Critical components of the LESSP include the development of a number of small pilot power generation and distribution systems, based on indigenous hydroelectric and biomass energy resources. The 60-kilowatt (kW) Kwendin Biomass Energy Pilot Project is located in Kwendin

Village, Yarwein Mehnsonnoh District, Nimba County and will generate electricity using biomass materials (rubber wood chips, palm kernel shells, coconut shells) as fuel in biomass gasifiers to provide renewable, off-grid electricity to rural Liberia. The target community includes 250 households within a two-kilometer radius of Kwendin Village and also includes public schools, churches and small businesses. Three 20-kW gasifiers and a power generator set will generate renewable electricity from indigenous energy resources throughout the year. The project will also include a power house, a biomass materials storage yard, distribution poles, conductors, and meters.

Once completed, the system will be turned over to the Kwendin Community Electric Cooperative

Society to own and manage it.

Kwendin is a town with a population of about 2,300 persons living in approximately 250 houses, and has access to adequate biomass resources through the production agricultural goods. LESSP conducted a survey in Kwendin to ascertain the demand for electricity and the ability and willingness to pay for electricity, and the survey revealed that a 60 kW power system would be viable for Kwendin. The survey produced solid arguments for the feasibility of a biomass-based mini power system. For the estimated capacity of the power system, the appropriate fuel technology would be gasification where woody biomass resources would be converted to a combustible gas known as producer gas or syngas. The LESSP survey revealed that there would be more than adequate biomass resources available in Kwendin for the project.

Kwendin is located within a 5 mile radius from Tappita, another major city in Nimba County.

Access to both of these locations is extremely difficult. Kwendin has the potential of becoming a major town in Nimba. Access to Kwendin is extremely difficult as a result of the poor quality of the existing roads, but it is mostly accessible during the dry season in Liberia from November to

June. It takes approximately 16 hours to access Kwendin from Monrovia by car.

Almost all the inhabitants are involved in agriculture. This town is an attractive location because it has a mix of residential housing stock and a few institutions. Kwendin also has potential to become a commercial town once a mini electricity grid will be installed. Commercial consumers will induce a demand for electricity during the day time. The new demand will allow for improved utilization of the power generating assets, but more importantly, the availability of electricity will accelerate productive economic activity, and spur income and employment. The sustainability of the project is based on the sustained agricultural production in Kwendin and on the significant commercial activity with the surrounding communities. Kwendin also has a school with 350 students, and a healthcare facility. Commercial users include 5 video clubs and a couple of small business enterprises. Kwendin represents a vibrant rural town in Liberia.

C.2 COMPLETED WORK

The following section provides a detailed description of the work progress achieved under the

LESSP program for each item in the construction package. The information presented herein is accurate, but the Contractor still needs to confirm the validity of this information through (a) a detailed site inspection and (b) the information provided in the final inspection punch list and Ad

Measure form included at the end of this document as Attachment J.2. At the time of the site inspection, the contractor will verify the completion of the items listed below, and assess their condition. The contractor will notify USAID of any incomplete line items discovered during the inspection, and present a separate estimate for its completion.

There is an inventory of unused materials available at the site that has been paid for and now belongs to USAID. The inventory is valued at approximately $5,400 and the contractor must inspect the inventory during site visit, inform USAID of the possibility of reusing it, and consider it in the preparation of the final proposal. The cost of all the remaining work necessary to complete the project per the scope of the original specifications will be fully described in the proposal from the

Contractor, and will be the subject of discussion between USAID and the construction contractor during the negotiation of the award.

Construction of the Kwendin project began in April 2014. Substantial progress has been made on the civil works of the project including the construction of the power house, site work, an elevated water tank, water supply lines and septic tank, underground facilities, the procurement of the power generation equipment, and the installation of power distribution poles.

A key issue is related to the future installation and commissioning of the gasifiers supplied by All

Power Labs (APL) from Berkeley, California.

The gasifier units are now in possession of USAID and stored at the local US Embassy in Monrovia, but they will need to be installed and commissioned by the APL staff from California to maintain the manufacturer’s warranty and ensure the proper operation of the equipment, as it happened with identical gasifiers already installed at the

Booker Washington Institute (BWI). The gasifiers will need to be transported from Monrovia to the project site in Kwendin, but the contract with APL includes manufacturing, shipping, commissioning, and training the future operators of the gasifiers, and the contractor will need to coordinate with USAID on the installation of the equipment, the commissioning of the gasifier units, and the training of the operator at the right time during commissioning.

Table 1 describes each major section of the ad measurement sheet and corresponding punch list for the Kwendin project. A tentative project schedule is at the end of this document. The original engineering drawings, construction specifications, and equipment technical brochures are incorporated herein as part of the contract, as Annex 1.

Table 1 – Kwendin Biomass Power Project

Item Status Relevant Comments

Preliminary works, including initial mobilization and site clearance 100% complete This item was completed.

Powerhouse 95% complete All major civil construction work on powerhouse completed.

Septic tank construction 95% complete All major civil construction work completed.

Carpentry roof work (roof doors and windows) 50% complete Roofing structure and ceiling work complete.

Electrical work (power house) 99% complete

Electrical conduits and utility cups installed. Major electrical work complete with wiring, panels, and connections to power generation equipment, power distribution system, and power production instruments.

These units are also known as “power pallets” and are identical to the gasifiers currently installed the Booker

Washington Institute (BWI).

Item Status Relevant Comments

Plumbing work 30% complete Underground piping work, including above mentioned septic tank, is complete.

Reinforced concrete water tower/Water well fitted with Culvert 50% complete

Concrete structure finished and supporting platform complete

Fencing 0% complete

Service Drops and Household wiring to

260 Households.

0% complete

Electromechanical work and auxiliary equipment and tools 5% complete Electrical conduits are now installed.

Painting 15% complete Patching work on walls is complete.

C.3 WORK TO BE COMPLETED

This contract will provide engineering and construction management services, including project management, and construction quality control to complete the Kwendin Biomass Energy Project.

The services provided herein will also support other miscellaneous implementing mechanisms, such as commissioning the power generation equipment, and interacting with the local community representatives on the operation of the energy system. The objectives and relevant expected outcomes of the contract are:

Objective 1. Completion of the originally designed project as specified on the attached construction drawings and specifications. This objective will require the contractor to supply the labor, materials, logistics, and equipment necessary to complete the construction work. The contractor will be required to provide labor, equipment and materials to install twenty (20) new 40-

Watt high intensity LED lamp streetlights with an input voltage (V) AC85-265V and lamp luminous Flux (lm) 4280. The lamp body shall consist of aluminum and be mounted on an existing

9m pole to illuminate a 20-meter radius for six hours every night and two hours every morning as power is available. The contractor shall provide all accessories associated with the installation and the streetlights shall be installed at 20 different locations on the main street and other strategic locations within the town as directed by USAID and the Kwendin Electric Cooperative (KEC). The warranty of the LED lamp shall last about 5 years before lamp is replaced. Table 2 below describes the scope of work according to the major categories of construction activities.

Table 2 – Scope of Work

Item

No.

Major line items – Kwendin Biomass

Energy Project Description

Mobilization

Mobilize equipment and construction personnel to the project site.

The contractor will need to mobilize the described resources to the project site within 7 calendar days from the date of the Notice to

Proceed.

Powerhouse

Complete the construction of concrete floors for storage area, pour reinforced concrete for powerhouse columns, lentil above doors and windows. Complete the reinforced concrete foundations for the power generation equipment.

The remaining work includes the installation of the false ceiling for office and restroom areas. Provide and install new windows and doors and the corresponding hardware, and supply and install a new steel bar frame on the window openings. The power generation equipment will need to be installed on the machine foundations, and the contractor will coordinate this work with APL. Supply and floor tiles in toilet room. Supply and install 20cm x 20cm ceramic wall tiles 1.5 meter high in the perimeter of toilet room. Provide windows with decorated brick (30cm x 30cm) inside the power production area. Complete the external and internal wall plaster with conventional 1: 4 cement mortar. Complete the construction of the reinforced concrete slab over drainage in front of main power house entrance. The contractor will need to test the system, provide light bulbs as necessary and complete the installation of outlets.

The contractor will need to complete the construction the reinforced concrete foundations for the power generation equipment.

Complete approximately 100 square meters of decorative bricks, ceramic tiles in the restroom, and external plaster in the office of the local cooperative.

Electromechanical work and auxiliary equipment and tools

This activity includes the completion of the power generation and distribution system, including electrical panels, cables, and meters. The key component is the installation of the power generation equipment, testing and commissioning of APL gasifiers.

Supply and install approximately 90 power poles along the distribution area. The contractor will also coordinate with APL on the commissioning of the equipment, and the implementation of a training program for the local operator. APL will supply an inventory of critical spare parts for 2 years of operation, manual tools and ancillary maintenance equipment, and provide technical assistance for crude palm oil fuel pre-treatment research and design.

The contractor will need to coordinate with USAID and APL on the shipment and delivery of other tools and ancillary equipment, which include a wood chipper and a weighing platform.

Complete the internal wiring for 260 households, and other customers

The contractor will provide and install the main circuit breaker (MCB), with a capacity of at least 0.5 A for each house. Supply and install other materials inside the MCB enclosure at the pole to ensure the proper connection from the distribution system to the household.

Supply and install the aluminum cable 2 x 2.5 sq.mm (12 AWG), PVC insulated, double core, from the power pole(s) to the interior of each house and distribution customer located along the power distribution area. Supply and install a single pole for each house or customer, and mount it inside the MCB enclosure at the pole.

Provide grounding rod and its accessories, with the complete sets required for the grounding of every third pole of the distribution line system.

Item

No.

Major line items – Kwendin Biomass

Energy Project Description

Supply and install the materials, labor and equipment to complete the power distribution system and corresponding poles

Supply and install the materials, labor and equipment necessary to complete the construction of the power distribution system from the power house to each distribution customer. Test and start-up power generation equipment and power distribution system. Supply operating manuals of solar power equipment and conduct one training session to local operator.

Furnish labor, equipment and materials to complete the power distribution system from the power house to each individual connection. Supply and install approximately 90, 9-meter high, tubular pole, of galvanized mild steel, Swedged design, with three sections, bottom diameter 165 mm, and top dia. 114, wall thickness

4.5 mm in diameter. Provide cables, hardware, metallic strips for grounding, tension clamps, connectors, and other materials required for the construction of power distribution lines consisting of a main line 3 x 50 mm + 1x 16 mm and branch lines, 3 x 30 mm

+ 1x 16 mm . Coordinate with USAID on the installation of the power generation equipment consisting of APL gasifiers as outlined on specifications.

Plumbing Work, Water Tower, Elevated

Tank and Water Supply / Sanitation

System, and Septic Tank

Supply and install the materials, labor and equipment necessary to complete the construction of the elevated water storage tank, water supply lines, and connections to the septic tank.

Supply and install one new 1,000 gallon poly tank, three 55-gallon steel drums for the collection of water, and complete the installation of approximately 100 LF of PVC pipe of 100mm diameter, 50mm diameter, and 12mm diameter, including valves and fittings. Test the system at the completion of the work. The contractor will verify the quality of the connections of the septic tank to the plumbing system, and test it for proper operation. Test water supply and distribution components for the proper operation of water supply and sanitation system to power house, energy production facilities, and sanitary installations.

7 Fencing

Supply labor, materials and equipment to complete the fencing work around the perimeter of the property with locally available woody bamboo trees.

8 Painting

Supply labor, materials and equipment to complete 2 coatings of enamel painting on the power house. Supply labor, materials and equipment for two coats of emulsion paint on ceiling and interior walls of the powerhouse.

Objective 2. Assist USAID on the transfer of the completed projects to the corresponding rural electrification cooperatives already organized at each of the communities in Kwendin for a successful operation of the energy systems. For this purpose, the contractor will work in coordination with USAID, the National Rural Electric Cooperatives Association (NRECA), and the local communities on the implementation of a training program for local cooperatives aimed at enhancing the technical skills of employees of the local cooperative so they can better perform the delivery of energy services and products in the future. NRECA is already working for USAID under the terms of a separate contract, and will be the primary contractor responsible for the design and implementation of the training modules related to the operation of the local cooperative as a business unit. NRECA’s training modules will include, but are not limited to, utility management and operations, billing and collection systems, and business plans. The construction contractor will be responsible for the provision of warranty services following the completion of the construction work, and will be required to provide training manuals and materials related to the operation and maintenance of the power generation equipment, key issues linked to the production of agricultural waste, electrical components, and equipment maintenance.

The construction contractor will work in coordination with NRECA, and assist on the development of technical skills of the key staff through the required training at the end of the project. These services will begin immediately after the completion of the construction work, and include two site visits to provide warranty services. The dates for these site visits are tentatively scheduled at approximately 6 months and 1 year following the completion of the construction work described herein. The table below describes the level of effort, key participants, and a description of the activities associated with the implementation of the training programs, and the services linked to the warranty period.

Task Description

Installation, start-up, and commissioning of the power generation and distribution equipment.

As outlined in the scope of work, this activity must be included as a subcontract between All Power Labs, from

California, and the construction contractor. This component will include, but is not limited to, the initial start-up of the power generation units, testing and commissioning of the APL gasifiers. The construction contractor will need to (a) coordinate with APL on the shipment and delivery of other tools and ancillary equipment, which include a wood chipper and a weighing platform, (b) provide the local cooperative with the technical documentation, materials and tools necessary for the proper maintenance and operation of the gasifiers, and (c) coordinate with USAID and NRECA on the tasks required for the commissioning of the equipment.

APL and the construction contractor will provide at least one training module to the operational staff of the local cooperative on the key issues of the initial fueling operations of the gasifiers, and the production of electricity from the gasifiers. Through proper certification from APL, the contractor will verify that the correct knowledge and information have been transferred to the cooperative for the successful operation of the power generation units and their associated fueling system and electrical components.

Post Construction

Warranty Services

Both the construction contractor and APL will be responsible for the provision of warranty services to the gasifiers and the associated power generation equipment for a period of one year following the completion of the construction work described herein. Following the technical recommendations of APL, as the equipment manufacturer, the contractor will submit to USAID, NRECA, and the local cooperative with the technical documents necessary to understand the required routine maintenance services on the gasifiers. Regular maintenance needs will be the responsibility of the local cooperative, but the contractor and APL must provide two maintenance service visits to the project site, approximately 6 months and 12 months after the conclusion of the construction work and the commissioning of the power generation and distribution equipment. The construction contractor and APL may propose the specification and technical options for the provision of these service visits in the proposal.

Coordination with

USAID and NRECA

The construction contractor will be required to cooperate and communicate with USAID and NRECA on the delivery of the aforementioned management and business training modules. NRECA will have the responsibility for the design and implementation of these training modules, and it is expected that NRECA will conduct them over a prolonged period after the completion of the construction project. Technical services are not required from the construction contractor or APL, and if the need arises, they will be paid by the local cooperative. However, the contractor shall remain available for consultations, and any request for information from USAID and NRECA during the one-year calendar period described for the post-construction warranty services.

Kwendin Project Timeline

Project # / Project PP03 / Kwendin

Date: October 7-9 2014

Total

Duration

(days)

Start Date Completion

Date

Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4

Bill No. 01: CIVIL WORKS

A PRELIMINARY WORKS 5

B

POWERHOUSE AND SEPTIC

TANK CONSTRUCTION

B.1 POWERHOUSE 5

B.2 SEPTIC TANK

C

CARPENTRY WORK (ROOF,

DOORS and WINDOWS )

D ELECTRICAL WORK 5

E PLUMBING WORK 10

F PAINTING WORK 10

G

REINFORCED CONCRETE WATER

TOWER/WATER WELL FITTED

WITH CULVERT

H FENCING WORK 10

Bill No. 02: ELECTROMECHANICAL WORKS 45

A Gasification Plant (CIF cost) 28

B Spare Parts for 2 years of

Operation n/a

C Auxiliary Equipment n/a

Bill No. 03: DISTRIBUTION LINE WORKS

A

9m Tubular pole, Galvanized

Mild Steel, Swedged design, three sections, Bottom dia. 165 mm, Top dia. 114, wall thickness

4.5 mm

B Metallic strip for grounding, Aluminium 1100 x 250 x 6 n/a

C Galvanised machine bolts with washers n/a

C

ABC Tension Clamp for dead end and branches, For 4 x 30 - 50sq.

mm ABC cable n/a

E

Piercing Connectors, Water proof type for 30 sq.mm & 50 sq.mm ABC n/a n/a

TOTALS

Month 4

Project Timeline - Kwendin Biomass Energy Project

Service Drop, 260 households

Project Timeline

Month 1 Month 2 Month 3

MODIFICATION#4 - Equipment foundation

MODIFICATION#5

MODIFICATION#6

MODIFICATION#7 - Site work and drainage

S.No Description

Project # / Project PP03 / Kwendin

Inventory on site

Component Description Quantity Unit Unit Cost Total value of inventory

Materials for the powerhouse

B.1.8 Reinforced Concrete Machine Foundation, 3 Machines 13 pcs. 13.00 169.00

B.1.11 Windows with Decorated brick(30cm x

30cm)

100.00 pcs. 2.55 255.00

B.1.14 60cm x 60cm granite floor Tiles in Toilet

Room

4.00 m2 20.00 80.00

B.1.15 20cm x 20cm ceramic wall Tiles 1.5 meter high in the perimeter of Toilet room 22 cartons 20.00 440.00

Materials for carpentry work (roof, doors and windows)

C.7 Wooden Door with Door Frame (1.0 m x

2.17 m)

1.00 no. 35.00 35.00

Materials for electrical work

D.2 Utility cup 1.00 pcs. 2.00 2.00

D.7 220V Receptacle 3.00 pcs. 5.00 15.00

D.8 Light bulb (65 Watts) 12.00 pcs. 5.00 60.00

D.12 Electrical Conduit 5.00 pcs. 3.75 18.75

Materials for plumbing work

E.5 Pvc Pipe 100mm Diameter 3.00 pcs. 23.00 69.00

E.6 Pvc Pipe 50mm Diameter 4.00 pcs. 21.00 84.00

E.11 Elbow galvanize 12mm 90 degree 4.00 pcs. 7.00 28.00

E.12 Pvc Tee 100mm 3.00 pcs. 7.00 21.00

E.14 Pvc Tee 12mm 3.00 pcs. 7.50 22.50

E.15 Couplings 12mm 3.00 pcs. 20.50 61.50

E.16 Pvc Tee Reducer 100mm-50mm 2.00 pcs. 2.00 4.00

E.18 Valve 100mm 2.00 pcs. 2.25 4.50

E.19 Valve 12mm 1.00 pcs. 7.00 7.00

E.21 Floor Drain 50mm 2.00 pcs. 7.00 14.00

Materials for painting work

F.1 White wash materials exterior and Interior walls and ceilings

4.00 bag 12.00 48.00

F.3 Two coats of emulsion paint on ceiling and interior walls

10.00 bucket 37.25 372.50

Materials for reinforced concrete water tower/water well fitted with culvert

G.5 Galvanized pipe 50 mm diameters 6.00 pcs. 12.50 75.00

G.8 C25 Reinforced concrete Culverts 1m diameter, 15 Pieces

16.00 pcs. 55.00 880.00

G.9 Submerged Water Pump (1.5 horse power) 1 pcs. 1,275.00 1,275.00

Materials for fencing work

H.1 Bamboo Fencing 887 pcs. 0.25 221.75

3 Aggregate materials 1 LS 1.00 77.00

Total estimated inventory

5,444.50

End of Section C

SECTION D - PACKAGING AND MARKING

D.1. 752.7009 - MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the

USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the

Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

(End of Clause)

D.2 BRANDING

USAID policy is to require exclusive branding and marking in USAID direct acquisitions. Marking shall comply with the USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy.

D.3 MARKING AND BRANDING STRATEGY

The Contractor’s branding and marking plan must be submitted in accordance with ADS 320.3.2.

Anticipated elements of marking plan: products, equipment and inputs delivered; places where project activities are carried out; external public communications, studies, reports, publications and informative and promotional products; and workshops, conferences, fairs, media related activities and any such events. Publications authored by Contractors or other non-USAID employees must include the following disclaimer on the title page: “The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International

Development or the United States Government.” Threats and restrictions to the security of the project need to be identified and assessed in order to request any necessary exception from the marking requirement in accordance with ADS 320.3.2.

USAID’s web page contains the electronic version of the Graphic Standards Manual that is compulsory for all Contractors. Marking under this contract shall comply with the “USAID

Graphics Standards Manual” available at http://www.usaid.gov/branding/acquisition.html or any successor branding policy.

D.4 BRANDING IMPLEMENTATION AND MARKING PLAN

To be incorporated at time of award

[End of Section D] http://www.usaid.gov/branding/acquisition.html

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES

INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an Internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

52.246-21 WARRANTY OF CONSTRUCTION MAR 1994

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of construction, reports and other required deliverables or outputs…