RFP-SOL-663-14-000014_SIPED_II_Amendment___2.pdf

SOL-663-14-000014

5. PROJECT NO.

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO. 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC- KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 STANDARD FORM 30

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(If applicable)

(SEE ITEM 11) 05/23/2014

(SEE ITEM 13)

(X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

01 See block 16c

USAID/Ethiopia Acquisition & Assistance Management Office P.O. Box 1014 Addis Ababa - Ethiopia

ALL POTENTIAL OFFERORS

The purpose of this Amendment is as follows:

1. Revise different Sections of the RFP

2. Include new clause in the RFP (AIDAR 752.7033 Physical Fitness and FAR 52.203.17 Contractor Employee Whistleblower)

3. Provide answers to questions

Accordingly the changes made are outlined from page 2 of this amendment.

Anthony E. Amerson Deputy Chief, Office of Acquisition and Assistance

Solicitation # SOL-663-14-000014 is amended as follows;

1. On page 8 of the RFP under B.7 Payment of Fixed fee delete the paragraph in its entirety and insert the following : “Payment of fixed fee will be made according to FAR 52.216-8”

2. On page 11, first paragraph, delete “This Support Objective is broken into three subsequent sub-intermediate results to guide program design.” And replace it with This Support Objective is broken into two subsequent sub-intermediate results to guide program design.

3. On page 17, paragraph 4,delet the last sentence , “The IEE is attached to the RFP and offerors need to incorporate IEE requirements into their proposals.” and replace it with Offerors need to incorporate IEE requirements into their proposals.”

4. On page 20 of the RFP under Section VIII, delete “The period of performance shall be a maximum of five years, from March 2014 through February 2019” and replace it with ” The period of performance shall be a maximum of five years, from October 2014 through September 2019”

5. On page 43, section H.10 (d), it is stated that “One annual salary increase not more than TBD%

(includes promotional increase) may be granted after the employee's completion of each twelve month period of satisfactory services under the contract.” Delete this sentence and insert “One annual salary increase not more than 5% (includes promotional increase) may be granted after the employee's completion of each twelve month period of satisfactory services under the contract.”

6. On page 59, include the following new clause as H.32

752.7033 Physical Fitness

For use in all USAID contracts involving performance overseas.

(The requirements of this provision do not apply to employees hired in the Cooperating Country or to authorized dependents who were already in the Cooperating Country when their sponsoring employee was hired.)

(a) Assignments of less than 60 days in the Cooperating Country.

The contractor shall require employees being assigned to the Cooperating Country for less than 60 days to be examined by a licensed doctor of medicine. The contractor shall require the doctor to provide to the contractor a written statement that in his/her medical opinion, the employee is physically qualified to engage in the type of activity for which he/she is employed and the employee is physically able to reside in the country to which he/she is assigned. Under a cost reimbursement contract, if the contractor has no such written statement of medical opinion on file prior to the departure for the Cooperating Country of any employee and such employee is unable to perform the type of activity for which he is employed or cannot complete his/her tour of duty because of any physical disability (other than physical disability arising from an accident while employed under this contract), the contractor shall be responsible for returning the disabled employee to his/her point of hire and providing a replacement at no additional cost to the Government. In addition, in the case of a cost reimbursement contract, the contractor shall not be entitled to reimbursement for any additional costs attributable to delays or other circumstances caused by the employee’s inability to complete his/her tour of duty.

(b) Assignments of 60 days or more in the Cooperating Country.

(1) The Contracting Officer shall provide the contractor with a reproducible copy of the “USAID Contractor Employee Physical Examination Form”.** This form is for collection of information; it has been reviewed and approved by OMB. Information required by the Paperwork Reduction Act for reporting the burden estimate, the points of contact regarding burden estimate, and the OMB approval expiration date (see 701.105(a)), are printed on the form. The contractor shall reproduce the form as required, and provide a copy to each employee and authorized dependent proposed for assignments of 60 days or more in the Cooperating Country. The contractor shall have the employee and all authorized dependents obtain a physical examination from a licensed physician, who will complete the form for each individual. The employee will deliver the physical examination form(s) to the embassy health unit in the Cooperating Country.

** The USAID Contractor Employee Physical Examination Form appears at the end of the AIDAR as an attachment. It is not part of the AIDAR. It appears as an attachment only for the reader’s convenience.

(2) (The following information is provided for two purposes: to assist fixed price offerors to develop their price proposal, and to provide cost reimbursement contractors with guidance in determining reasonable and allowable costs.) As a contribution to the cost of medical examinations, USAID shall reimburse the contractor for the physical examination authorized in paragraph (a) of this section in an amount not to exceed $100 for the physical examination, plus reimbursement of charges for immunizations to the extent not covered by the contractor’s health insurance policy. For physical examinations authorized in paragraph (b)(1) above, the USAID contribution to the cost of the examination shall be as follows:

(i) For the employee and authorized dependents 12 years of age and over, one half of the cost of each examination up to a maximum USAID share of $300 per individual, plus reimbursement of charges for immunizations to the extent not covered by the contractor’s health insurance policy. (ii) For authorized dependents under 12 years of age, one half of the cost of each examination up to a maximum USAID share of $120 per individual, plus reimbursement of charges for immunizations to the extent not covered by the contractor’s health insurance policy. (iii) The contractor must obtain the prior written approval of the Contracting Officer to receive any USAID contributions higher than these limits.

7. On page 71, insert new clause, 52.203-17 as I.13. This clause reads as follows:

I.13 Contractor Employee Whistleblower rights And Requirement to Inform Employees of whistleblower Rights (Sep 2013)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L.112-239) and FAR 3.908

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in section 3.908 of the Federal Acquisition Regulation.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold.

8. On page 93, g. delete “A draft Performance Management Plan (PMP), a critical tool for planning, managing, and documenting performance against set indicators, shall also be included as an annex.” And replace it with “A draft Performance Management Plan (PMP), a critical tool for planning, managing, and documenting performance against set indicators.”

9. On page 93, L.7 (a) third paragraph, delete “NOTE: Each e-mail must contain subject line, which clearly indicates the name of the offeror and the solicitation number.” And replace it with “NOTE: Each e-mail must contain subject line, which clearly indicates the name of the offeror, the solicitation number and title of the project.”

10. On page 93, L.7 (b), delete “Subject line will state the RFP number and title of the project:” and replace it with ‘Subject line will state name of the offeror, the solicitation number and title of the project.”

11. On page 94, L.8 9a) General, delete “The technical part of the proposal should be submitted in

Word format.” And replace it with “The technical part of the proposal should be submitted in Word or PDF format and must use Times New Roman font size 12.”

12. On page 94, L.8, delete “Annex C – Letters of Commitment (Key Personnel)” and replace it with

“Annex C – CV/Resumes and Letters of Commitment (Key Personnel)”

13. On page 95, delete “Annex E – SF-294 Form (Subcontracting Report for Individual Contracts), if applicable” and replace it with “Annex E – SF-294 Form (Subcontracting Report for Individual Contracts) for the past three years, if applicable”

14. On Page 95, the last bullet point under b., delete it in its entirety and replace with “a proven understanding of the context surrounding the Purpose, Objectives, and Required results [as detailed in SOO, Section C III.] in target areas selected and how it will impact implementation.

15. On page 95, insert new “Annex H – Past Performance (not to exceed 3 pages)”

16. On page 95, insert new “Annex I – Environmental Compliance and Management Narrative.”

17. On page 96, the first paragraph under point d., deter this paragraph in its entirety and replace with “The Offeror will suggest key personnel positions in the Statement of Work for the effective implementation of the proposed technical approach and achievement of the objectives as detailed in SOO (Section C III)

18. On page 103, L.10 second paragraph, delete the first sentence “Offeror(s) should submit a preliminary BIP and MP (not to exceed two pages) as a separate annex to the cost proposal.”

and replace it with “Offeror(s) should submit a preliminary BIP and MP (not to exceed two pages) as a separate annex to the Technical proposal.”

19. One page 103, in the second paragraph from the last delete “Islamic Republic of Ethiopia” and replace it with “Democratic Republic of Ethiopia”

20. On page 105 last paragraph under M.3 delete “The following four general factors, which are further described below, provide a scale of the importance of each factor:” and replace it with “The following six general factors, which are further described below, provide a scale of the importance of each factor:”

21. On page 106, M.3 B key personnel, please put period at the end of the second paragraph.

22. Page 106 (continuation of M.3), rearrange the list of the six factors as follows:

1. Technical Understanding and Approach

2. Performance Monitoring and Evaluation Plan

3. Program Management and Staffing Plan

4. Key Personnel

5. Past Performance

6. Cost

The narration underneath this is also rearranged as follows:

A. Technical Understanding and Approach 30 points

The Offerors understanding of Ethiopia’s current and projected economic, environmental, security, and governance context; and the challenges, risks and opportunities related to the undertaking. (Note: the underlying analysis should draw upon multiple disciplines and could draw on systems thinking concepts). As well as show a strong grounding in natural resource based conflict resolution techniques.

The technical merit of the Offeror’s proposed interventions, assessed in terms of the proposed theory(or theories) of change, the viability/feasibility of the activities, the conflict sensitivity of approach, and the likelihood of producing lasting, observable change for the better in targeted social, conflict, and/or environmental systems.

The depth of the Offeror’s responsiveness to the requirements of the SOO and the extent to which the proposal demonstrates an innovative, ambitious, complete, adequately resourced and feasible strategy for addressing the objectives;

The Offeror’s approach to the sustainability of all systems and procedures established pursuant to the objectives.

B. Performance Monitoring and Evaluation Plan (PMEP) 20 points

The monitoring and evaluation plan relates to the applicant’s targets and their plan to monitor and evaluate the results achieved. The extent that they support achievement of USAID/Ethiopia

CDCS objectives and are specific, measurable, and achievable, including but not limited to the meaningfulness, feasibility and ambitiousness of the indicators proposed;

The extent to which the proposed M&E plan is clear, appropriate, and sound in terms of identification of expected interim and final results of the program and the extent to which the plan for collecting baseline, mid-term and end of program evaluation is cost-effective, will reliably quantify program progress and impact;

The quality and realism of the Offeror’s preliminary PMEP- It must allow for tracking and documenting implementation progress against specified performance indicators and related targets and benchmarks, including gender consideration.

C. Program Management and Staffing Plan 20 points

The quality, clarity and responsiveness of the Offeror’s proposed management structure, including the Advisory Board, Quality and responsiveness of subcontracting relationships and home office technical support, management capacity, and the integration and capacity of the local partner organizations.

D. Key Personnel 20 points

The experience and effectiveness of the proposed Chief of Party in managing like programs in a developing country context along with ability to work with host country government officials. A minimum of 15 years’ experience is required.

The qualifications and relevant professional experience of all key personnel in implementing programs of this kind Identification of the staffing plan and the appropriateness of the staff to achieve the objectives of the project.

E. Past Performance 10 points

Past performance will be assessed to determine to the extent which previous comparable and relevant objectives have been achieved by the Offeror and any significant subcontractors and/or teaming partners. In conducting the evaluation for this factor, the right is reserved to use all information available at the time of the evaluation, whether provided in the Offeror’s proposal, found in the Past Performance Database, or obtained from other sources. For example, the Government may rely on information contained in its own records and that available through reference checks, audit agencies, and commercial sources.

F. Cost 0 point

An analysis of the cost proposal will be conducted separately from that of the technical proposal. The validity of the cost proposal will be assessed in terms of the Offeror’s capability to accomplish the contract objectives with the estimated cost proposal. The cost proposal will be used as an aid to determine the Offeror understands of program requirements.

• On page 107 under Section M.3 F Delete the paragraph in its entirety and insert the following.

“Cost realism evaluation shall be performed (a) to verify the Offeror's understanding of the requirements; (b) to assess the degree to which the cost/price proposal accurately reflects the technical and Management Capability as well as the risk that the Offeror will provide the supplies or services for the offered prices/cost; and(c) to assess the degree to which the cost included in the cost/price proposal accurately represents the work effort included in the Technical Proposal.

In evaluating the Offeror's Cost Proposal, the Government will estimate the overall cost to the Government, including fee, which in the Government's judgment will result from the Offeror's performance of the Contract. In making this determination, if the proposed cost is considered to be unrealistic, the Offeror's proposed cost, including proposed fee, will be adjusted upward or downward to reflect more realistic costs. Therefore, the evaluated cost, including fee, will be used in making a selection decision.”

23. On page 108, delete out the sentence “Can I exclude this M.6?”