SOL_Supply_Systems_Strengthening_Specialist.pdf

COVER PAGE

USPSC Solicitation Template

SOLICITATION NUMBER: SOL-656-16-000004

ISSUANCE DATE: 02/11/2016

CLOSING DATE/TIME: 03/04/2016

SUBJECT: Solicitation for U.S. Personal Service Contractor (PSC)

Dear Prospective Applicants:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications from qualified persons to provide personal services under contract as described in this solicitation.

Application must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned applications will not be considered.

Applicants should retain copies of all application materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.

Any questions must be directed in writing to the Point of Contact specified in the attached information.

Sincerely, I. GENERAL INFORMATION

1. SOLICITATION NO.: SOL-656-16-000004

2. ISSUANCE DATE: 02/11/2016

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: 03/04/2016

4. POSITION TITLE: Development Assistance Specialist (Supply Systems Strengthening Specialist)

5. MARKET VALUE: $73,846-$96,004 equivalent to GS-13 Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.

6. PERIOD OF PERFORMANCE: Two (2) years. Immediately, once necessary clearances are obtained.

7. PLACE OF PERFORMANCE: Maputo, Mozambique with possible travel as stated in the Statement of Work.

8. SECURITY LEVEL REQUIRED: Facilities Access

9. STATEMENT OF DUTIES

As part of the HSS supply chain team, the Specialist will provide strategic, technical, analytical, and management support to sustainably strengthen host country health supply chain and ensure commodity security.

The Specialist is responsible for a wide range of program and project management activities related to commodity procurement and supply chain systems strengthening technical assistance, including project planning and design, communications, strategy and new program development and implementation, donor coordination, and monitoring and evaluation of commodity and implementing partners. The Specialist will also assist in providing information and inputs for USAID processes and reports, as well as in support of USG and other program requirements, including the United States President's Emergency Response for AIDS Relief (PEPFAR), the President's Malaria Initiative (PMI), and direct government assistance agreements. The Specialist will co-manage completion of PEPFAR Country Operational Plans and other similar program deliverables related to supply chain and commodities.

The Specialist may be required to serve as the Contracting Officer's Representative (COR), Agreement Officer's Representative (AOR) and/or Activity Manager. In this capacity, the Specialist will ensure: suitable monitoring and reporting systems are in place; provide technical input in Performance Monitoring

Plan (PMP) development; review, approve, and ensure Implementing Partner annual work plan and budget compliance; conduct site visits to monitor activities and verify asset use; guide adherence to USAID and USG policies and procedures; review all written reports submitted by implementing partners and furnish feedback; maintain program files; and other duties and responsibilities as outlined in USAID and relevant USG, PEPFAR and PMI rules, regulations, policies and other forms of appropriate guidance.

The Specialist will collaborate with CMAM and participate with other USG agencies, donors, and professionals in improving commodity security through working across IHO, USG interagency, and MoH Technical Working Groups (TWGs). As a focal point and liaison between key stakeholders, the Specialist will also manage IHO supply chain team communications to the interagency and external partners, through creation and distribution of a monthly newsletter and frequent stakeholder meetings to review data and manage activities. These duties will also require close and ongoing coordination with managers of related activities in other USG agencies, such as CDC, and other donor partners.

The Specialist will coordinate supply chain, logistics, and commodity management of laboratory related activities between USAID and the CDC, managing resolution of related stock and funding issues.

The Specialist will represent USAID, its activities, and its programs to senior Host-Government counterparts (at Ministerial levels, local government leaders, etc.), other donor agencies, Non-Governmental Organization counterparts, and the private sector.

The Specialist will be expected to closely coordinate with MoH health programs and CMAM to help strengthen forecasting and planning for commodities across vertical programs. In collaboration with provincial authorities and CMAM, the Specialist will assist in the management of support to provinces, districts, and health facilities through site visits and coordination with treatment partners and provincial advisors. The Specialist will also provide support to CMAM in supply chain strategy implementation, annual plan development, donor coordination, and design and monitoring of new projects.

The nature of this position may require travel to other regions of the country.

10. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

11. POINT OF CONTACT: Melissa Chipili Acting Supervisory Executive Officer at mchipili@usaid.gov

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II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

• A Masters Degree, or higher, in Operations, Logistics, Pharmacy, Business, Project Management. Public Health. or other related area. is required.

• Minimum of four (4) years' experience in supply chain management, logistics, or other related area is required.

• Strong writing, communication, organizational, and IT (proficiency in office programs and data base managers - e.g. Microsoft Office) skills are required.

• English fluency at the Foreign Service Institute Levels of Speaking - 4 and Reading 4 (FSI S-4/R-4) is required.

• Portuguese language working proficiency is preferred.

Ill. EVALUATION AND SELECTION FACTORS

Candidates will be evaluated and ranked based on the following evaluation criteria (maximum of 100 points):

a. EDUCATION Required Education: A Masters Degree, or higher, in Operations, Logistics, Pharmacy, Business. Project Management, Public Health, Industrial Engineering or other related area, is required. (10 points)

b. TECHNICAL EXPERIENCE & KNOWLEDGE

• Minimum of four (4) years' experience in supply chain management, logistics, or other related area is required, preferably with a focus on health programs in developing countries and in an international or resource-challenged setting.

Experience working with Ministries of Health in a developing country is desired. (30 points)

• In-depth professional-level knowledge of supply chain management, logistics, and commodity security principles, concepts, and practices, especially as they relate to activities in developing countries, resource challenged settings, and/or complex environments. Knowledge and understanding of supply chain sector development problems, including resources and constraints.

Knowledge and understanding of the economic. political, social. and cultural characteristics of Mozambique and the region is desirable. Knowledge of, or the potential to quickly acquire USG. USAID, Mozambican. and other major donor legislation, policies, regulations. and practices. Familiarity with USAID and other major donors. such as the World Bank and Global Fund. funded supply-chain programs/projects/activities is preferred. (15 points)

• Demonstrated experience managing programs or projects, preferably related to health in developing countries, supply chain management, logistics, or other related areas, including project planning and design, communications, strategy and new program development and implementation, donor coordination, and monitoring and evaluation of commodity and implementing

Page 15 of24 partners. (20 points)

c. COMMUNICATIONS/INTERPERSONAL SKILLS

• Strong verbal and written communication skills, with a proven ability to communicate quickly, succinctly, and tactfully in both speech and writing;

ability to facilitate meetings and to make oral presentations logically and persuasively to senior officials and partners in a multi-cultural context, along with the ability to produce concise, clear reports skills. (10 points)

• Strong computer skills, including high proficiency in the use of word processing, spreadsheet, and database programs (mainly Microsoft Office).

(5 points)

• Fluency in English speaking, reading and writing. Portuguese language working proficiency is highly desirable. (10 points)

IV. APPLYING

Qualified applicants are requested to submit an application, Offerer Information for Personal Services Contractor (AID 302-3 form) available at the USAID website, http://www.usajobs.opm.gov/forms.asp and a Resume containing the following information:

Personal Information: Full name, mailing address (with zip code), email address, day and evening phone numbers, social security number, country of citizenship, highest federal civilian grade held (also give job series and dates held);

Education: high school, name, city and state, date of diploma or GED; colleges and universities, name, city and state, majors, type and year of any degrees received (if no degree, show total credits earned and indicate whether semester or quarter hours);

Work Experience: provide the following information for your paid and non paid work experience related to the job for which you are applying (do not send job descriptions); job title (include series and grade if federal job). duties, and accomplishments, employer's name and address, supervisor's name and phone number, starting and ending dates (month and year), hours per week, salary.

Indicate if we may contact your current supervisor;

Other Qualifications: Other pertinent information related to the qualifications required for the position, as noted above including job-related training courses (title & year). job-related skills; for example, other languages, computer software/hardware. tools, machinery, typing speed, job-related certificates and licenses (current only), job-related honors, awards, and special accomplishments, for example, publications, memberships in professional or honor societies, leadership, activities, public speaking and performance awards

(give dates but do not send documents unless requested).

Applicants are required to provide three references with complete contact information including email address and telephone numbers.

Interested candidates should send the above to the attention of the Acting Supervisory Executive Officer, Melissa Chipili, at the addresses below.

Attachments to e-mail applications in zip format cannot be received to this mailbox. To ensure that the application is considered for the intended position, please reference the solicitation number and title of position on your application and in the subject line of any cover letter. If the application is submitted by email or fax, hard copy must be submitted by mail. Applications must be received by fax, e-mail or separate post by closing date and time specified in the cover letter and should be submitted to Ms. Melissa Chipili on e-mail:

mzrecruiter2@usaid.gov or the following addresses:

International Mail:

USAID/Mozambique Attn: Melissa Chipili, Acting Supervisory Executive Officer P.O. Box 783 Maputo, Mozambique

If sent via courier to:

USAID/Maputo Attn: Melissa Chipili, Acting Supervisory Executive Officer JAT Complex, 2nd Floor Rua 1231, No. 41 Bairro Central "C" Maputo, Mozambique Fax: (258-21) 35 21 30 E-mail: mzrecruiter2@usaid.gov Telephone: 258-21-352000

If sent from the US Official Mail/Pouch:

USAID/Maputo Attn: Melissa Chipili, Acting Supervisory Executive Officer 2330 Maputo Place Washington, D.C. 20521

Delivery times for the official pouch can vary, allow at least two weeks.

USAID/Maputo cannot be responsible for any delays in delivery through the official pouch.

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V. LIST OF REQUIRED FORMS FOR PSC HIRES

1. Offeror Information for Personal Services Contractor (AID 302-3 form).

Applicants shall sign the application form. Unsigned AID 302-3 form shall not be accepted and therefore applicants shall not be considered for the advertise position

2. Contractor Physical Examination (DS-6561) ••

3. Questionnaire for Sensitive Positions (for National Security) (SF-86) ••, or

4. Questionnaire for Non-Sensitive Positions (SF-85) ••

5. Finger Print Card (FD-258) (available from the requirement office) ..

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, an individual meeting the requirements of offshore hire USPSC is normally authorized the following benefits. [NOTE: A contractor meeting the definition of a US Resident Hire PSC shall be subject to US Federal Income Tax (including differentials and allowances), but shall not be eligible for any fringe benefits except contributions for FICA, health insurance, and life insurance].

1. BENEFITS

(i) Employee's FICA Contribution

(ii) Contribution toward Health & Life Insurance --72% of Health Insurance Annual Premium (not to exceed $20,339.00 for a family and $7,266.00 for employees without dependents)

--50% of Life Insurance Annual Premium (not to exceed $500)

(iii) Medical Evacuation (Medevac) Insurance: 100°/o Medical Evacuation

Insurance annual premium for contractor with family will be reimbursed to the contractor, if not covered by Health Insurance.

(iv) Pay Comparability Adjustment--Annual across the board salary increase for US Government employees and US Personal Services Contractors. (v) Eligibility for Worker's Compensation

(vi) Vacation & Sick Leave

2. ALLOWANCES• (If Applicable): As a matter of policy, and as appropriate, an offshore/ USPSC is normally authorized the following allowances:

a. Post Differential (Section 500)

b. Post Allowance (COLA)(Section 220)

c. Payments During Evacuation (Section 600)

d. Education Allowance (Section 270)

e. Separate Maintenance Allowance (Section 260)

f. Educational Travel (Section 280)

• Dept. of State Standardized Regulations (DSSR) (Government Civilians

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Foreign Areas).

3. OTHER BENEFITS: Additional benefits are available for individuals hired from outside Maputo in accordance with the AIDAR, Federal Travel Regulations and Standardized Regulations, e.g., international airfare from place of residence, R&R, international shipment of personal effects, unaccompanied baggage allowance, POV Shipment, Repatriation Travel, furnished housing and educational allowances for dependent children

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDS) AND

CONTRACT INFORMATION BULLETINS (CIBS) PERTAINING TO PSCs

AAPD10-03 AIDAR, Appendix D: Implementing Benefits for Same-Sex Domestic Partners of USPSCs -- 04112110

AAPD 10-01 Changes in USG Reimbursement Amounts for Health Insurance and Physical Examination Costs - Personal Services Contracts ("PSC") with US Citizen

AAPD 06-11 Home Leave and Revised General Provision 5, Leave and Holidays

AAPD 06-10 PSC Medical expense payment responsibility AAPD 06-07 AIDAR, Appendix D: Contract budget, salary determination and

AAPD 06-01

GIB 01-10

GIB 01-07

GIB 00-08

GIB 00-03

GIB 99-22

GIB 98-23

GIB 98-16

GIB 98-14

GIB 98-11

GIB 97-17

GIB 96-23

GIB 94-09

GIB 93-17

salary increase Medical evacuation insurance Revision of medical clearance process - PSC with US Citizens Clarification of the extension/renewal policy regarding PSCs Revision of Competitive Process - PSCs with US Citizens FICA & Medicare Tax Rates for Personal Services Contracts PSC Policy Guidance regarding Classified Contract Security and Contractor Personnel Security Requirements Annual Salary Increase for USPSCs Change in Required Application Form for USPSCs Determining a Market Value for Personal Services Contractors Hired under Appendix D.

PSC's with US Citizens or US resident aliens Unauthorized Provision in Personal Services Contracts Sunday Pay for US Personal Services Contractors Financial Disclosure requirements under a Personal Services Contract

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CIB 89-29 Use of Government Bill of Lading for Transportation of Personal Service Contractor (PSC) Household Effects, Unaccompanied Baggage and Privately Owned Vehicles

Additionally, AIDAR Appendixes D also applies to PSCs can be found at:

http://www.usaid.gov/policy/ads/300/aidar.pdf

IX. ATTACHMENT A

SCOPE OF WORK

1. Recommended Position Title: Development Assistance Specialist (Supply Systems Strengthening Specialist)

2. Organizational Location of Position: USAID/Mozambique, Integrated Health Office (IHO)

3. Position Title/Grade of Direct Supervisor: Senior Health Commodities Advisor/GS 13 Equivalent

4. Supervisory Controls: The incumbent is expected to demonstrate a high level of independence, professionalism, judgment and responsibility. S/he will be given general oversight and direction by the Senior Health Commodities Advisor.

5. Introduction: The USAID/Mozambique Integrated Health Office (IHO) provides leadership and technical assistance to the Government of the Republic of Mozambique's Ministry of Health (MOH) in the areas of Maternal and Child Health (MCH), Family Planning (FP), HIV/AIDS, Malaria, Tuberculosis (TB), and other Neglected Tropical Diseases, as well as significant support to strengthening host-country health systems. Supply chain management and pharmaceutical commodity security are key components of the IHO's health systems strengthening (HSS) portfolio with significant contributions in commodity procurement and technical assistance to the MOH and in particular its Central Medical Stores - Central de Medicamentos e Artigos Medicos (CMAM) to improve warehouse, distribution, planning and supply chain management.

Commodities procured and distributed include contraceptives, condoms, Anti Retrovirals (ARVs), HIV and malaria test kits, TB and anti-malaria drugs, laboratory reagents and supplies, vaccine supplies and equipment, and MCH and other commodities required for HIV/AIDS and health program implementation.

The MOH's supply chain system has experienced a number of challenges, including shortages of qualified personnel, insufficient state and donor financing, and limited coordination between its departments and donors. This impacts availability of essential medicines and health products in sufficient quantities and condition to prevent, diagnose, and treat priority health problems.Supply chain challenges hamper the MOH's efforts to achieve its health sector Millennium Development Goals and the success of United States Government (USG) health assistance to Mozambique through its interagency team comprised of USAID, the Centers for Disease Control and Prevention (CDC), the Department of State, the Department of Defense, and the Peace Corps.

The Mozambican Minister of Health and his senior management have prioritized

Page 21 of24 improving supply-chain performance and ensuring the appropriate policies, systems, and capacities are in place for effective supply-chain governance, performance, and transparency. The Pharmaceutical Logistics Strategic Plan (PELF) provides future directions for the health supply chain. The PELF specifies reforms that include greater CMAM financial and administrative autonomy, supply chain unification under CMAM authority, reduction in the number of supply chain levels, and workforce development.

Reporting to the Senior Health Commodities Advisor, the Supply Systems Strengthening Specialist will be a member of USAID/Mozambique's IHO HSS supply chain team. The Specialist's primary responsibilities focus on providing technical, program, and project management support, specifically related to health commodity security, supply chain management, logistics, and procurement. The Specialist will also support strategic planning, development, and implementation of new programs and projects, as well as monitoring and evaluation of existing activities, commodity and implementing partners.

The Specialist will work across the USG interagency team, IHO, and MOH departments, including CMAM, the Directorate of Planning and Cooperation - Direci;ilo de Planificai;ilo e Cooperai;ilo (DPC), the National Directorate of Medical Assistance - Direci;ilo Nacional de Assistencia Medica (DNAM), and Provincial Directorates of Public Health - Oireci;ilo Provincial de Saude (DPSs).

6. Duties and Responsibilities of the Position: As part of the HSS supply chain team, the Specialist will provide strategic, technical, analytical, and management support to sustainably strengthen host country health supply chain and ensure commodity security.

The Specialist is responsible for a wide range of program and project management activities related to commodity procurement and supply chain systems strengthening technical assistance, including project planning and design, communications, strategy and new program development and implementation, donor coordination, and monitoring and evaluation of commodity and implementing partners. The Specialist will also assist in providing information and inputs for USAID processes and reports, as well as in support of USG and other program requirements, including the United States President's Emergency Response for AIDS Relief (PEPFAR), the President's Malaria Initiative (PMI), USAID MCH and FP programs, and direct government assistance agreements. The Specialist will co-manage completion of PEPFAR Country Operational Plans and other similar program deliverables related to supply chain and commodities.

The Specialist may be required to serve as the Contracting Officer's Representative (COR), Agreement Officer's Representative (AOR) and/or Activity Manager. In this capacity, the Specialist will ensure: suitable monitoring and reporting systems are in place; provide technical input in Performance Monitoring

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Plan (PMP) development; review, approve, and ensure Implementing Partner annual work plan and budget compliance; conduct site visits to monitor activities and verify asset use; guide adherence to USAID and USG policies and procedures; review all written reports submitted by implementing partners and furnish feedback; maintain program files; and other duties and responsibilities as outlined in USAID and relevant USG, PEPFAR and PMI rules, regulations, policies and other forms of appropriate guidance.

The Specialist will collaborate with CMAM and participate with other USG agencies, donors, and professionals in improving commodity security through working across IHO, USG interagency, and MOH Technical Working Groups (TWGs). As a focal point and liaison between key stakeholders, the Specialist will also manage IHO supply chain team communications to the interagency and external partners, through creation and distribution of a monthly newsletter and frequent stakeholder meetings to review data and manage activities. These duties will also require close and ongoing coordination with managers of related activities in other USG agencies, such as CDC, and other donor partners.

The Specialist will coordinate supply chain, logistics, and commodity management of laboratory related activities between USAID and the CDC, managing resolution of related stock and funding issues.

The Specialist will represent USAID, its activities, and its programs to senior Host-Government counterparts (at Ministerial levels, local government leaders, etc.), other donor agencies, Non-Governmental Organization counterparts, and the private sector.

The Specialist will be expected to closely coordinate with MOH health programs and CMAM to help strengthen forecasting and planning for commodities across vertical programs. In collaboration with provincial authorities and CMAM, the Specialist will assist in the management of support to provinces, districts, and health facilities through site visits and coordination with treatment partners and provincial advisors. The Specialist will also provide support to CMAM in supply chain strategy implementation, annual plan development, donor coordination, and design and monitoring of new projects.

The specialist may also support other work relevant to the general area of the duties and responsibilities of this solicitation, as requested by USAID. The nature of this position may require travel to other regions of the country.

7. Supervision/Oversight Over Others: This position will not supervise other staff.

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8. Required Qualifications:

Education: A Masters Degree, or higher, in Operations, Logistics, Pharmacy, Business, Project Management, Public Health, Industrial Engineering or other related area, is required.

Work Experience: Minimum four (4) years experience in supply chain management, logistics, or other related area is required, preferrably with a focus on health programs in developing countries and in an international or resource challenged setting. Experience working with Ministries of Health in a developing country is desired. Familiarity with USAID and other major donors, such as the World Bank and Global Fund, funded supply-chain programs/projects/activities is preferred.

Job Knowledge: In-depth professional-level knowledge of supply chain management, logistics, and commodity security principles, concepts, and practices, especially as they relate to activities in developing countries, resource challenged settings, and/or complex environments. Knowledge and understanding of supply chain sector development problems, including resources and constraints. Knowledge and understanding of the economic, political, social, and cultural characteristics of Mozambique and the region is desireable.

Knowledge of, or the potential to quickly acquire USAID, Mozambican, USG, and other major donor legislation, policies, regulations, and practices.

Language: Fluency in English speaking, reading and writing. Portuguese language working proficiency is highly desirable.

Skills and Abilities: Strong writing, communication, organizational, and IT (proficiency in office programs and data base managers - e.g. Microsoft Office) skills are required. Proven ability to communicate quickly, succinctly, and tactfully in both speech and writing; ability to facilitate meetings and to make oral presentations logically and persuasively to senior officials and partners in a multi cultural context, along with the ability to produce concise, clear reports skills.