SOL-514-09-000002.pdf

December 4, 2009

Reference: SOL-514-09-000002 (Monitoring and Evaluation Program) Due Date: January 7, 2010 4:00 p.m. Local Time (Colombia)

Dear Sir/Madame:

The United States Government, represented by the United States Agency for International Development (USAID)/Colombia, is seeking the services of a Contractor to provide Monitoring and Evaluation (M&E) that provides continued performance monitoring, verification, and impact evaluation of program results.

Electronic Responses are required (See Section L). Please submit your Proposals to all of the e-mail addresses below by 4:00 p.m. Local Time, January 7, 2010. Receipt by any one of these two addressees will constitute timely receipt for this Request for Proposal (RFP). Receipt time is when the Proposal is received by AID/Washington internet server. The addresses for the receipt of proposals are: cpena@usaid.gov and wfothergill@usaid.gov. Hand delivered proposals (including commercial courier) and facsimile transmission will not be accepted.

Any questions regarding this RFP are to be submitted by December 17, 2009 4:00pm to the same e-mail addresses of receipt of proposals mentioned above.

The Technical Proposal has a strict forty (40) page limit. Offeror is advised that any pages exceeding this limit will not be evaluated. Offeror are reminded that the Evaluators have to be able to read the proposals, so presentation and legibility are crucial. This is discussed in more detail in Section L.

USAID encourages the participation to the maximum extent possible of all categories of U.S.

small business concerns in this activity as either the prime contractor or as subcontractor in accordance with Part 19 of the FAR.

The Contractor will be able to choose from a shared universe of local organizations not bound by exclusivity agreements to ensure that the best local talent is available and utilized for any given activity. Exclusivity agreements with local organizations and individuals are strongly discouraged by USAID.

Please note the Organizational Conflict of Interest restrictions in section H.29.

The Offeror is to propose the activities and staffing according to the Offeror’s approach for achieving results. Sections B through J of the solicitation will become the contract, with blanks completed by the Contracting Officer based on the successful proposal.

USAID reserves the right to award this contract without discussions.

Sincerely yours, Neil G. Price Supervisory Contracting Officer Office of Acquisition & Assistance

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "Offeror" mean "bid" and "bidder".

9. Sealed offers in original and _____________________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until local time _______________________ (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTR., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The Offeror acknowledges receipt of amendments to the SOLICITATION for Offerors and related documents numbered and dated:

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM (4 copies unless otherwise specified)10 U.S.C. 2304(a) ( )

41 U.S.C. 253(c) ( ) Section G.5

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BYCODE CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by Offeror)

AWARD (To be completed by Government)

1 N/A

SOL-514-09-000002

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12-04-2009 REQ-514-09-000034

Office of Acquisition and Assistance USAID/Colombia Carrera 45 No. 24B-27 Bogotá, Colombia

See Section L

E-mail proposal to cpena@usaid.gov & wfothergill@usaid.gov 04:00 P.M. 01-7-2010

Camilo Pena 57-1 383-4134 cpena@usaid.gov & wfothergill@usaid.gov

See Attached Table of Contents

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$.00 See Section G.6

Controller's Office USAID/Colombia Carrera 45 No. 24B-27 Bogotá, Colombia

Neil G. Price

Table of Contents Page

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 INDIRECT COSTS (DEC 1997)

B.5 COST REIMBURSABLE

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING POLICY

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 20

E.2 INSPECTION AND ACCEPTANCE

E.3 MONITORING AND EVALUATION PLAN

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE...21

F.2 WORKPLAN AND IMPLEMENTATION

F.3 PERIOD OF PERFORMANCE

F.4 REPORTS AND DELIVERABLES OR OUTPUTS

F.5 PLACE OF PERFORMANCE

F.6 KEY PERSONNEL

F.7 DELIVERY SCHEDULE

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

G.4 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.5 PAYING OFFICE

G.6 ACCOUNTING AND APPROPRIATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE. 29

H.2 AIDAR 752.225-70 SOURCE, ORIGIN AND NATIONALITY REQUIREMENTS

(FEB 1997)

H.3 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.4 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (JAN 2004)

H.5 AUTHORIZED GEOGRAPHIC CODE

H.6 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES

H.7 LOGISTIC SUPPORT

H.8 LANGUAGE REQUIREMENTS

H.9 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.10 REPORTING OF FOREIGN TAXES (MARCH 2006)

H.11 USAID DISABILITY POLICY - ACQUISITION (DECEMBER 2004)

H.12 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (JAN 1990)

H.13 ELECTRONIC SUBMISSION OF DOCUMENTS

H.14 SECURITY CONDITIONS

H.15 SECURITY PROTOCOL

H.16 SECURITY REPORTING

H.17 LIFE SUPPORT AND SECURITY SERVICES

H.18 OUTREACH AND COMMUNICATIONS SUPPORT

H.19 PROHIBITION OF ASSISTANCE TO A LAW ENFORCEMENT FORCES IN

COLOMBIA

H.20 SUBCONTRACTING PLAN AND THE SF 294 – SUBCONTRACTING REPORT

FOR INDIVIDUAL CONTRACTS AND SF 295 – SUMMARY CONTRACTING

REPORT

H.21 PUBLICATIONS AND MEDIA RELEASES (JAN 2004)

H.22 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.23 PERSONNEL COMPENSATION COSTS

H.24 ENVIRONMENTAL COMPLIANCE

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .. 39

I.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.3 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS….43

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 44

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2006)

K.3 52.209-5 CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (DEC

2001)

K.4 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.5 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS..47

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

L.2 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION

L.3 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION OTHER

THAN COST OR PRICING DATA - ALTERNATE IV (OCT 1997)

L.4 52.216-1 TYPE OF CONTRACT (APR 1984)

L.5 EVALUATION OF COMPENSATION FOR PROFESSIONAL EMPLOYEES (FEB

1993)

L.6 52.233-2 SERVICE OF PROTEST (AUG 1996)

L.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

L.8 COMMUNICATIONS REGARDING THIS SOLICITATION

L.9 EXPLANATION TO PROSPECTIVE OFFERORS

L.10 PROPOSAL PREPARATION AND SUBMISSION – SPECIAL INSTRUCTIONS. 54

L.10.a. GENERAL INFORMATION L.10.b. PROPOSAL FORMAT AND CONTENT L.10.c. TECHNICAL PROPOSAL – VOLUME I L.10.d. PAST PERFORMANCE INFORMATION L.10.e. BUSINESS/COST PROPOSAL – VOLUME II L.10.f. BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

M.2 METHOD OF EVALUATION

M.3 EVALUATION FACTORS

EXHIBIT 1 IDENTIFICATION OF PRINCIPAL GEOGRAPHIC CODE NUMBERS66

EXHIBIT 2 USAID FORM 1420-17 - CONTRACTOR BIOGRAPHICAL DATA SHEET67

EXHIBIT 3 SMALL BUSINESS SUBCONTRACTING PLAN

EXHIBIT 4 BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

EXHIBIT 5 TENTATIVE USAID/COLOMBIA FY 2009-2013 RESULTS

FRAMEWORK OUTLINE

ATTACHMENT 1 SF LLL - DISCLOSURE OF LOBBYING ACTIVITIES

ATTACHMENT 2 BRANDING STRATEGY FOR THE USAID/COLOMBIA

MONITORING AND EVALUATION PROGRAM

ATTACHMENT 3 SUMMARY COST SHEET

SOL-514-09-000002 Section B

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The contractor shall provide support to USAID/Colombia’s management information needs to facilitate informed program management decisions, as well as to shape the longer-term strategic direction and decision-making. The primary objective is to provide Monitoring and Evaluation (M&E) that provides continued performance monitoring, verification, and impact evaluation of program results. The contractor will also monitor environmental compliance of all USAID programs and activities and will also provide regular periodic reviews of specific activities.

B.2 CONTRACT TYPE

This is a cost reimbursement contract. For the consideration set forth below, the Contractor shall provide the deliverables or outputs described in Attachment 1 and comply with all contract requirements.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The estimated cost plus fixed fee, if any, is $TBD.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor shall not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 INDIRECT COSTS (DEC 1997)

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period 1/ 1/ 1/ 2/ 2/ 2/ 3/ 3/ 3/ 1/Base of Application:

Type of Rate: Predetermined Period:

2/Base of Application:

Type of Rate: Predetermined Period:

3/Base of Application:

Type of Rate: Predetermined Period:

SOL-514-09-000002 Section B

B.5 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

[END OF SECTION B]

SOL-514-09-000002 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1. Objective

The goal of the USAID/ Colombia M&E Program is to support USAID/Colombia’s management information needs to facilitate informed program management decisions, as well as to shape the longer-term strategic direction and decision-making. The primary objective is to develop an M&E mechanism that provides continued performance monitoring, verification, and impact evaluation of program results, including environmental compliance.

The contractor should also provide regular periodic reviews of specific activities, as requested by USAID/Colombia.

2. Background

During 2009 USAID/Colombia developed a new five-year Strategic Framework for FY 2009 to FY 2013 with an overall goal to “Promote a licit economy through fostering governance, citizen participation and permanent state presence”. To achieve this goal, the Strategic Framework identified four Assistance Objectives (AOs) under which various projects and activities will be initiated to attain a combination of results necessary to achieve the Mission’s higher level goal.

At the same time, the U.S. Embassy developed the Colombia Strategic Development Initiative (CSDI), complementing the Government of Colombia’s (GOC) National Consolidation Plan (PCN), both of which identify an integrated and geographically targeted approach as the most effective way to consolidate peace and security and development gains, reduce coca cultivation and the efficacy of illegally armed groups, and bring state services in targeted conflict regions1 throughout the country. This new CSDI strategy attempts to consolidate complementary development initiatives while incorporating the best practices and lessons learned from the past nine years of Plan Colombia. CSDI requires that several United States Government (USG) agencies and multiple GOC entities work collectively to achieve the initiative’s goals. The U.S. Embassy is in the process of establishing goals, objectives and performance measures to monitor progress during this coordinated and consolidated US Government effort. USAID and its implementing partners are important actors in the CSDI, but they represent only one part of a larger, dynamic, integrated approach. Therefore, USAID’s results will feed into the larger Embassy-wide CSDI program. At the present time, the U.S. Embassy has identified three geographic bands for phase I CSDI joint implementation efforts and two additional geographic bands for joint implementation during a possible phase II. The time frame for CSDI phase I has not yet been established nor when CSDI phase II may begin.

USAID/Colombia plans to provide its portion of the consolidated complementary initiatives through the funding of specific CSDI-related projects which may cut across the Mission’s four AOs. USAID will also implement other initiatives under these four AOs which address USAID’s over-arching five-year strategic framework, but may not be directly related to the CSDI activities. As a result, USAID/Colombia needs to have a Mission Performance Management Plan (PMP) in place and functioning such that: i) USAID’s achievement of its five-year framework can be routinely measured and ii) the achievement of USAID CSDI

1 The CSDI regions include (in no particular order): 1) Montes de Maria; 2) Narino/Putumayo Corridor; 3) Central Corridor (from La Macarena in Meta west to Buenaventura); 4) Bajo Cauca/Catatumbo Corridor; and 5) Uraba/Northern Choco Corridor.

results - a subset of the broader strategy- can be measured and reported to the Embassy for phase I and phase II activities.

In addition to country-wide program level progress and following recommendations from various assessments (GAO, RIG, and Management Systems International) of our programs, as well as lessons learned from the previous strategy, it is important that an M&E Program be capable of evaluating the program’s impact at the level of the beneficiary. The GAO Report2 for instance, recommended USAID adopt indicators that help determine the extent to which its projects are contributing to two main objectives of decreasing coca cultivation and increasing sustainability. In fact, most current USAID indicators in Colombia concentrate only on outputs, such as hectares cultivated/eradicated, families benefited or jobs created. While these measures assess the level of effort of USG activities, they do not provide qualitative measures of beneficiary or overall program-level impact. In this sense, there is an urgent need to include impact indicators to tell a more complete story about communities’ transition from illicit to licit livelihoods and allow real time program adjustments based on impact results.

3. USAID Program Overview

Below is a summary of the types of activities envisioned under USAID/Colombia’s five year strategic framework (FY 2009 - FY 2013). This summary is designed to give the prospective Offeror a better understanding of the scope and variety of activities that should be monitored and evaluated. A preliminary Results Framework for this the strategy is provided as an exhibit in Section J of this RFP.

Assistance Objective 1 - Reduced dependency on the illicit drug economy through improved livelihoods

Productive activities create legal livelihoods to help those affected by the conflict, and as an alternative to options offered in the illegal drug economy. An integrated effort is needed to create of legal economic opportunities to help Colombians permanently replace livelihoods lost due to eradication, displacement, violence, and conflict. It also requires increased emphasis on short-term interventions to meet economic and social needs to help an area quickly recover. Strengthening Colombian organizations, both public and private, is also critical. USAID will assist local governments and other local, municipal, and department level organizations to build capacity to deliver essential government services that create employment and other economic opportunities. Facilitating access to basic services, infrastructure, citizen security and sound environmental practices will also be a tenet of this program. USAID assistance will help local governments provide social and productive infrastructure and basic services to improve state presence in targeted areas. Further, USAID will work with the GOC to strengthen the capacity of the regional coordination centers to support local economic development, job creation, local service provision, and development of needed infrastructure activities.

Assistance Objective 2 - Reduced vulnerability of populations affected by conflict

Increased sustainable social and economic opportunities for conflict-affected populations coupled with security and peace initiatives to mitigate the ongoing conflict will reduce their vulnerability and allow them to assume their role as active citizens. This requires expansion

2 GAO–United States Government Accountability Office- Report 08-1077 “US Counternarcotics Aid to Colombia”, August 2008 of social and economic services for internally displaced persons, demobilized ex-combatants (including children) from the illegal armed groups, and other vulnerable populations. USAID will implement a variety of income generation activities specifically targeting vulnerable populations. USAID/Colombia will work to remove constraints and develop the policies, regulations, and systems needed to increase access to credit and financial services for vulnerable populations. Further, USAID will continue to support improved protection of land tenure rights and promote formalization of land titles with a focus on vulnerable populations. USAID will also assist the GOC in developing legislation, institutional reforms, and policies related to conflict-affected populations.

Assistance Objective 3 - Strengthened democratic governance and respect for human rights

Governance and state presence are extremely weak in conflict areas of Colombia and local authorities are insufficiently prepared to fulfill their expanded, decentralized responsibilities, resulting in weak public and financial administration, poor service delivery, lack of access to justice and lack of respect for human rights. USAID will strengthen governance by increasing political will to combat corrupt practices, strengthening political representation, and encouraging development of more responsive public policies and improved state capacity to deliver services to citizens. The area of human rights remains critical. USAID will support the GOC in developing a prevention policy to continue to reduce the number of human rights violations; will continue to build the capacity of the GOC to respond to victims of human rights violations; and will support and build the capacity of civil society organizations, community leaders and labor activists to address human rights issues.

Assistance Objective 4 - Climate change and biodiversity threats reduced

More than 40% of Colombia’s territory is declared as an environmentally protected area, including national parks and protected areas, indigenous reservations and Afro-Colombian collective lands. Colombia’s public and private protected areas are affected by illicit drug production, trafficking and conflict, along with other biodiversity threats, such as deforestation, habitat conversion and overexploitation of natural resources. USAID will facilitate climate change mitigation, biodiversity conservation and clean energy by strengthening GOC and private sector initiatives. USAID will work with the GOC to target interventions at small producer operations and whole communities within an ecosystem (e.g., watershed). Further, USAID will work to strengthen the enabling policy environment for protecting Colombia’s environment and contributing positively to global climate change mitigation and adaptation initiatives.

4. Concept Description

The USAID/Colombia M&E Program will be tasked with assisting the Mission develop an overall PMP for the strategic framework, broken down by the four AOs. All new projects and initiatives will be designed to use the common set of results indicators developed for this Mission Strategic Framework PMP (aka the Mission PMP). The USAID/Colombia M&E Program will also assist implementers of ongoing programs that will continue into the new strategic timeframe to adjust and modify their performance reporting measures to include at a minimum those identified under the Mission PMP. The USAID/Colombia M&E Program will assist the Mission measure its achievements on a routine basis for each of the Mission’s four AOs.

The USAID/Colombia M&E Program should provide activity-level monitoring and evaluation services designed to provide qualitative and/or quantitative analyses and reviews of specific

Mission activities and programs. These activity-level M&E services should be for the entire Mission’s funded activities, both CSDI and non-CSDI. The M&E contractor will provide expert advice and support on finalizing and regularly assessing Mission and implementing partner performance management plans. In addition, the M&E contractor will provide M&E services which could include, but are not limited to: field verification exercises of the indicator results provided by USAID implementing partners, targeted activity-level ‘impact audits’ (showing the changes in the quality of life and/or standard of living of beneficiaries due to USAID program inputs), verification of activities’ environmental compliance, generation of success stories, and/or rapid economic assessments of regions and localities. The implementer of the USAID/Colombia M&E Program will also develop a web-based USAID Clearinghouse which will serve as the USAID/Colombia country-wide reporting platform for all implementing partners. It is understood that each implementer is responsible for developing its own M&E system but that they will be required to report their results to the USAID M&E Clearinghouse. In addition, the USAID/Colombia M&E Program should be available to give guidance in the preparation of indicators and PMPs consistent with USAID/Colombia’s larger, overarching strategic framework, as well as other performance management tools.

The USAID/Colombia M&E Program should undertake activity-level verification of results and environmental compliance field exercises in order to ensure that all USAID implementing partners’ data (both within and outside of CSDI regions) is effective, complete, accurate and/or consistent with contractual agreements and USAID environmental regulations provided in ADS 204. In addition, ADS 203 stipulates that programs should periodically sample and verify implementing partner data. For the past year, this has been done for USAID/Colombia through a purchase order and later a contract with Universidad de Antioquia, whereby students and teachers undertake random field verification exercises.

With the new Mission programs, USAID requires support to continue these verifications on a regular basis.

The USAID/Colombia M&E Program will help refine and expand USAID/Colombia’s initial framework for a USAID CSDI PMP which will be a sub-set of the Mission strategic framework PMP and should be generated from the data collected for the Mission PMP. This CSDI PMP will include all the USAID’s activities taking place in the CSDI regions and will feed into the performance measures established for the U.S. Embassy’s CSDI program. Therefore, it is envisioned that the indicators to be collected by USAID’s implementing partners and provided to USAID’s clearing house will be able to address the results reporting needs of the annual USAID Operational Plan process, USAID/Colombia’s internal reporting and AO monitoring needs as well as USAID’s reporting needs within the U.S. Embassy’s CSDI program, without unnecessarily increasing the results monitoring burden on USAID and its implementing partners. This initial USAID CSDI Results Framework will be shared with the selected contractor during initial meetings in Bogotá once the contract has been awarded.

The USAID/Colombia M&E Program tasks undertaken for the CSDI regions will not replace the M&E requirements that the other USAID implementing partners shall carry out in each CSDI region or in other parts of the country. Rather, the USAID/Colombia M&E Program should help develop, standardize, collect and disseminate the results (indicators) emerging from the CSDI regions to centralize and assess USAID CSDI overall progress towards the goal of consolidation of all those areas. For the purposes of this award, the definition of consolidation as provided in the FY 2011 Mission Strategic Plan is the “strengthening of state presence in conflict-prone, relatively ungoverned areas of the country and the creation of conditions whereby GOC authority, security, and legal economic development becomes irreversible”.

The USAID/Colombia M&E Program will also conduct an evaluation of the CSDI impact at the level of the beneficiaries. This impact evaluation should analyze the socio-economic impact at the beneficiary level in relation to USAID’s portions of the U.S. Embassy CSDI established goals, objectives and performance measures by designing and developing a comprehensive USAID CSDI impact evaluation exercise at the outset of the program. While the CSDI includes numerous activities undertaken by various USG agencies operating in Colombia, the USAID/Colombia M&E Program will only be responsible for monitoring results, providing assistance, and evaluating the USAID-funded activities which impact on the geographic areas where CSDI is focused.

5. Contract Tasks and Performance Requirements

In order to achieve the above, the following are results and performance requirements for this contract:

Required Tasks The Offeror will be measured by the following specific results. A detailed explanation of each activity follows the results section:

1: USAID Strategic Framework PMP refined and enhanced

USAID Mission Strategic Framework PMP revised and up-dated with contractor assistance.

USAID Strategic Framework Results (quantitative and qualitative indicators as described in the USAID PMP) monitored, evaluated and reported on by USAID with contractor assistance.

USAID Strategic Framework annual results reports for input to USAID’s Operational Plan and Performance Reports.

Ad-hoc Strategic framework results reports.

2: Mission-wide USAID/Colombia M&E Clearinghouse developed and implemented

USAID M&E Clearinghouse feasibility study conducted including a review of existing information systems such as SIGA, AIS, SIM, SIMA

USAID M&E Clearinghouse developed and tested USAID M&E Clearinghouse training materials developed USAID M&E Clearinghouse trainings conducted for USAID, USAID implementers, and

GOC counterparts USAID M&E Clearinghouse annual results reports USAID M&E Clearinghouse ad-hoc reports

3: Mission-wide Activity-level M&E services

Data quality verification methods and tools developed Activity-level impact analysis methods and tools developed Targeted activity-level implementation assessments methods and tools developed Data quality verification reports Activity-level impact analysis reports Targeted activity-level implementation assessments reports Sectoral baseline analysis conducted and reported Data quality assessments (DQAs) conducted and reported Technical assistance provided to other USAID implementing partners in the development of PMPs, DQAs, and/or M&E systems development as well as ad hoc performance management tasks identified by USAID Mission implementation teams

4: Mission-wide Activity-level environmental compliance verification conducted both within and outside of CSDI regions

Support the Mission environmental team in designing the set of environmental indicators to be reported on. Geo referenced databases should be developed/updated

Activity-level environmental compliance verification training material developed Provide support on analyzing activity environmental reviews (ERs) at the Mission environmental Officer (MEO) request

5: USAID CSDI PMP refined and enhanced

USAID CSDI PMP revised and updated with USAID M&E contractor assistance USAID CSDI Results (quantitative and qualitative indicators as described in the

USAID CSDI PMP) monitored, evaluated, and reported on by USAID with assistance from the contractor

USAID CSDI annual results reports for reporting to US Embassy Bogotá USAID CSDI ad-hoc results reports

6: USAID CSDI Impact Evaluation conducted and results reported on a scheduled basis

USAID CSDI Impact Evaluation Methodology developed and approved by USAID, including timeline, sampling techniques and data collection methods and tools

Impact evaluation reports, including baseline, mid-term review and final evaluation documents as well as regular and ad-hoc reports as required by the Mission

Detailed explanation of required tasks

Result 1: USAID Strategic Framework PMP revised and enhanced

Summary of Requirement: The USAID/Colombia Strategic Framework PMP includes quantitative and qualitative performance measures including a combination of F standard indicators and custom indicators to be reported in the annual Operational Plan plus other indicators which serve as good tools for Mission monitoring of achievement under each of the four Assistance Objectives. The contractor, in close consultation with USAID, will review and recommend enhanced indicators which are linked to and reflect USAID/Colombia’s overall goal of promoting a licit economy through fostering governance, citizen participation and permanent state presence. The revised and strengthened USAID Strategic Framework PMP should include a precise definition of each indicator, the collection method, its frequency, means of verification, responsible for collection and data quality considerations.

It is a requirement that the Offeror follows the USAID Indicator Reference Sheet format for each indicator proposed3.

All USAID-funded implementing partners should adhere to the USAID Strategic Framework PMP. USAID will provide a list of the specific USAID implementers who will be generating results for USAID during the strategic framework timeframe (2009 – 2013). Each implementer will be required to report their quantitative performance measures to the USAID/Colombia M&E Program through the web-based USAID Clearinghouse to be established by the Offeror.

Result 2: USAID/Colombia Mission-wide M&E Clearinghouse developed and implemented

Summary of Requirement: The USAID/Colombia M&E clearinghouse should be a web-based Management Information System (MIS) which provides comprehensive information

3 The USAID Indicator Reference Sheet format can be found at the USAID “Performance Management Toolkit”, page 88, http://www.usaid.gov/policy/ads/200/200sbn.pdf on the status and progress of all USAID activities. The system should receive the information from USAID implementers, gather and process output, impact and verification information, and disseminate the progress achieved both to internal and external stakeholders. The system should also be able to share information with the GOC International Cooperation Map or “SIAOD” (Sistema de Información de Ayuda Oficial al Desarrollo4). Training material and trainings to USAID staff, other implementers and GOC counterparts in the use of the USAID Clearinghouse are also requirements to achieve this result.

Due to the great amount of resources that have been invested in information systems for previous USAID programs5 - i.e., SIGA, AIS, SIM, SIMA-, the contractor should undertake an initial feasibility assessment of existing systems to advise USAID which system to use, or whether the USAID/Colombia M&E Program should use an integrated version of the existing systems. Subsequently, the USAID/Colombia M&E Program should manage a web-based monitoring and reporting information system that allows field data capture to produce reports, executive alerts, graphical analysis and interactive cartography showing an all-inclusive picture and complete performance status on a real-time basis. It should be composed, at least, of the following systems6:

Web-based database accessible to USAID, GOC and implementers, as well as interested USG agencies

ARC-GIS database to ensure geo-referencing of all the data gathered in the field Website in order to present reports, indicator progress and all other products from the M&E Program

Result 3: Mission-wide Activity-level M&E services conducted

Summary of Requirement: These services must include:

Data quality verification exercises of implementing partners results reporting and PMPs

Rapid response, flexible, activity-level impact analysis (e.g. impact analysis of changes in the household income level of beneficiaries of a productive activity or changes in the productivity of a particular crop supported due to USAID technical assistance and training)

Flexible sectoral analyses (e.g. cacao, caucho or african palm assessments in a CSDI region)

Targeted activity-level implementation assessments In response to this RFP, the Offeror should propose a methodology to undertake the data quality verification exercises including an indication of the sampling methods and techniques, the type of data collection methods and tools, i.e. forms and questionnaires to be applied, as well as the profile, selection process and training – including training materials- of the field and supervisory field staff. It should also include a description of quality control processes and the design and elaboration of

4 http://www.accionsocial.gov.co/acci/web_acci/nuevomapa/main.asp 5 Some of these systems are: SIGA (environmental follow-up of all USAID-funded activities); AIS (USAID internal database with information from individual activities); SIM (USAID ADAM program management information system); SIMA (USAID MIDAS program management information system) 6 For reference of a similar system developed under USAID funding, it is suggested to look at the Government of Peru Alternative Development Monitoring and Evaluation System at http://www.simdev.gob.pe/ the data entry systems7.

The Offeror must also provide support to address ad hoc performance management tasks identified by USAID Mission implementation teams

Result 4: Mission-wide Activity-level environmental compliance verification conducted

Summary of Requirement: The Activity-level environmental compliance will be conducted in order to assist project managers (COTRs, AOTRs) with the completion of USAID’s requirements for activity-level environmental compliance reporting. With support from the Mission Environmental Officer (MEO) and the Mission project managers, the M&E project will help develop a set of environmental indicators to be reported on as appropriate. Activities under this result include the support to the MEO to undertake examination of activity Environmental Reviews (ERs) taking into account USAID Environmental Guidelines and the Pesticides Evaluation Report and Safer Use Action Plan (PERSUAP). In coordination with the MEO the contractor should develop training materials and conduct training to USAID staff, other CSDI implementers and GOC counterparts in USAID environmental regulations and the PERSUAP. Currently USAID/Colombia is under contract with the University of Antioquia to provide similar services. All databases under this result should be geo referenced and linked to the information system (M&E clearinghouse)

Result 5: USAID CSDI PMP revised and enhanced

Summary of Requirement: The USAID-developed CSDI PMP includes CSDI quantitative and qualitative performance measures. The contractor, in close consultation with USAID, will recommend enhanced common indicators as appropriate to reflect CSDI’s overall goal of consolidation of the priority areas, and which must demonstrate linkage to the Mission’s strategic framework PMP. The USAID CSDI PMP should include a precise definition of each indicator, the collection method and data quality considerations. It is a requirement that the Offeror follows the USAID Indicator Reference Sheet format for each indicator proposed8, as well as select a few appropriate key indicators to track from the Mission’s PMP.

It is expected that the USAID CSDI PMP should be adhered to by all USAID implementers present in CSDI regions. USAID will provide a list of the specific USAID CSDI implementers who will be generating results for the US Embassy’s CSDI program. This list may be expanded when the Embassy decides to begin a phase II. At this point in time it is envisioned that there will be approximately five different major USAID-funded CSDI implementers including a mix of grantees, contractors and host government entities during phase I and/or phase II. Each implementer will be required to report their quantitative performance measures to the USAID/Colombia M&E Program through its Clearinghouse. The impact or qualitative indicators and survey results included in the USAID Strategic Framework PMP and the CSDI PMP should be measured directly by the USAID/Colombia M&E Program through its comprehensive CSDI Impact Evaluation as characterized in Result 6 below.

Result 6: USAID CSDI Impact Evaluation conducted and results reported on an ongoing basis

7 For reference of verification tools developed under USAID funding, it is suggested to look at the Government of Peru Alternative Development Monitoring and Evaluation System at http://www.simdev.gob.pe/ (click on “Encuesta de Verificación”) 8 The USAID Indicator Reference Sheet format can be found at the USAID “Performance Management Toolkit”, page 88, http://www.usaid.gov/policy/ads/200/200sbn.pdf

Summary of Requirement: The USAID CSDI Impact Evaluation should be conducted periodically throughout the life of USAID CSDI programs at established times as determined through joint consultations between USAID and the contractors with respect to the most appropriate timing. Impact should be assessed against overall CSDI-wide goals and the evaluation should be mainly focused in evaluating the USAID CSDI progress using social, economic, productive, illicit crop and environmental indicators9 to be developed by the M&E project and approved by the Mission, for USAID-specific CSDI projects and other USAID projects which also work, though not exclusively, in the CSDI geographic bands. This should be done by conducting impact attitudinal surveys, focus groups and other participatory methods applied to beneficiaries, communities and local organizations. It should be noted that this impact evaluation will evaluate USAID’s efforts and initiatives, and not necessarily the activities of other USG agencies participating in the CSDI strategy.

While overall impact may be a result of a combination of programs by various USG agencies, the evaluation should, wherever possible, identify the impacts as a result of USAID’s efforts or the significance of USAID’s efforts in achieving the overall impact. The impact evaluations should include at a minimum, the following:

o An initial economic and social assessment of the CSDI regions o A baseline exercise for each of the CSDI regions o Mid-term review and final evaluation reports o Ad-hoc impact evaluation reports as required by the Mission

In response to this RFP, the Offeror should propose a suitable methodology, subject to USAID’s approval, to undertake impact evaluations including an indication of the sampling methods and techniques, the type of participatory data collection methods and tools to be applied, the profile, selection process and training –including training materials- of the survey-takers and supervisory survey staff. It should also include a description of quality control processes and the design and elaboration of survey data entry systems. It is expected that the methodology proposed should evolve as the CSDI regional programs start their implementation and more specific information from those programs become available.

Regarding the issue of the impact of USAID intervention in the decrease of illicit crop cultivation and in order to meet a GAO recommendation, USAID is currently working with the United Nations Office on Drugs and Crime (UNODC), through its ADAM and MIDAS programs, to produce satellite imagery analysis of coca fields in areas that have received USAID assistance. The results of the analysis give an indication of the sustainability of coca reduction in areas with USAID assistance compared to those without it. This work is expected to continue for the following years and should form part of the impact evaluation of USAID CSDI programs.

6. Geographic Focus

The USAID/Colombia M&E Program contractor shall monitor, visit and review projects and beneficiaries located in all the regions where USAID/Colombia develops and implements its activities and projects. .

7. Special Considerations:

9 For reference of a similar results impact survey developed under USAID funding, please look at the Government of Peru Alternative Development Monitoring and Evaluation System at http://www.simdev.gob.pe/ (click on “Encuesta de Impacto”).

a. Coordination with other USAID/Colombia implementers For the USAID/Colombia M&E Program is of critical importance to maintain strong and close working relationships with the other USAID implementers:

o USAID CSDI implementers will be required to coordinate with the central USAID M&E Program contractor at two levels: 1. they will be required to provide common (CSDI-wide) results information as per the USAID CSDI PMP, and 2. they will be required to collaborate and facilitate the collection of impact/qualitative/survey information, which should be done directly by the USAID/Colombia M&E Program.

Implementers for the USAID CSDI regional projects will continue to be responsible for developing and managing their own PMPs related to their respective contracts and/or cooperative agreements.

o Other USAID implementers (non-CSDI) will be required to: 1. provide common results information as per the USAID/Colombia strategic framework PMP, and 2.

provide their results information to the USAID Clearinghouse. At a minimum, such Clearinghouse results information will be the Mission’s PMP indicators including a sub-set of the Mission’s selected Operational Plan indicators.

b. Coordination with the Government of Colombia and Other Donors The Contractor will work closely with USAID to ensure that the Government of Colombia, in particular Acción Social, and other donors are kept apprised of USAID’s efforts and results and that, to the extent possible, initiatives shall be coordinated with other entities’ efforts so as to enhance impact, leverage resources, and increase chances for sustainability.

c. Coordination with other USAID/Colombia activities USAID expects the USAID/Colombia M&E Program Offeror to fully coordinate with CSDI regional activities and all other USAID activities in a complementary and efficient manner in order to enhance impact, leverage resources, and increase chances for sustainability.

d. Gender The technical approach should incorporate gender considerations, in particular demonstrate any changes on the socio-economic status of women and describe any differential impacts on men and women.

8. Analytical Requirements

Environmental Review:

All USAID activities must be in compliance with environmental impact monitoring and mitigation regulation (22 CFR 216). The Contractor shall complete an Environmental Review following Mission guidelines and under the supervision of the Mission Environmental Officer.

The Environmental Review shall be completed within 90 days after mobilization. The Environmental Review shall enable USAID to determine what level of environmental assessment of the program shall be required. To the extent activity interventions at the farm level involve technical assistance, only these will qualify for a categorical exclusion. A blanket assessment should address specific concerns for each category of assistance and indicate any specific measures that should be taken to meet USAID's requirements, without requiring subsequent analyses of each individual activity, other than to confirm compliance.

9. Additional Documents and Information o USAID Assessing and Learning Directives, ADS 203 http://www.usaid.gov/policy/ads/200/203.pdf o USAID Performance Management Plan: See “Performance Management Toolkit” http://www.usaid.gov/policy/ads/200/200sbn.pdf o Government of Peru, Alternative Development Monitoring and Evaluation System http://www.simdev.gob.pe/ o USAID Environmental Procedures, ADS 204 http://www.usaid.gov/policy/ads/200/204.pdf o USAID Branding and Marking guidelines http://www.usaid.gov/branding/acquisition.html http://www.usaid.gov/policy/ads/300/320.pdf o USAID/Colombia-funded ADAM and MIDAS projects http://www.adam.org.co http://www.midas.org.co/sitio/

(To be submitted by Offeror)

[END OF SECTION C]

SOL-514-09-000002 Section D

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY

The Contractor shall comply with the requirements of the USAID "Graphic Standards Manual" available at www.usaid.gov/branding, or any successor branding policy.

For reference Offerors should consult Attachment 2: Branding Strategy for the USAID/Colombia Monitoring and Evaluation Program.

[END OF SECTION D]

SOL-514-09-000002 Section E

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation…