SOL-497-15-000010_M E_Support.pdf

COVER LETTER

Issuance Date : February 25, 2015 Questions Due Date: March 17, 2015 Questions Due Time: 2:00PM, Jakarta Time Closing Date: April 27, 2015 Closing Time: 2:00PM, Jakarta Time

SUBJECT: Request for Proposal (RFP) No. SOL-497-15-000010

Monitoring and Evaluation Support (M&E Support)

The United States Agency for International Development (USAID) is seeking proposals from qualified organizations interested in providing the services described in the attached Request for Proposals (RFP). USAID anticipates awarding a Cost-Plus-Fixed-Fee completion type contract, with a total estimated cost in the range of $15 to $20 million, covering a total estimated period of five years. The contract period is comprised of a basic period of three years and two one-year option periods.

This procurement will be conducted under full and open competition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter I). USAID encourages the participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this activity, as the prime Contractor or as Sub-contractor, in accordance with Part 19 of the FAR.

Proposals are to be submitted to USAID/Indonesia no later than the closing date stated above, to the place designated in Section L for receipt of proposals. The proposal, and any modifications submitted after the initial proposal, shall be submitted in accordance with the instructions provided in Section L. The details associated with the submission requirements for Offerors’ proposals are outlined in Section L of this solicitation. If the proposal is received after the closing date and time, or if it is incomplete, it will not be accepted nor considered unless authorized by the Contracting Officer pursuant to FAR 15.208.

Issuance of this Request for Proposal (RFP) does not constitute an award commitment on the part of the US Government (USG). The USG reserves the right to reject any offer received in response to this request. Final award cannot be made until funds have been fully appropriated, allocated and committed through internal USAID procedures. USAID shall not be liable for any costs incurred by Offeror in the preparation and submission of proposal.

All questions, comments, requests for clarifications must be sent to proposals-indo@usaid.gov no later than the date and time indicated above. Questions will not be entertained after this date.

U.S. Agency for International Development American Embassy, Jl. Budi Kemuliaan I/1 Jakarta 10110 – Indonesia Tel: (62 21) 3435-9000 Fax: (62 21) 380-6694 mailto:proposals-indo@usaid.gov

RFP NO. SOL-497-15-000010

M & E SUPPORT

If substantive questions are received which affect the response to the solicitation or if changes are made to the closing date and time as well as other aspects of the RFP, this solicitation will be amended. Any amendments to this solicitation will be issued and posted on the Federal Business Opportunities (FBO) website. The worldwide web address is www.fbo.gov. Offerors are encouraged to check this website periodically.

Thank you for your interest and we look forward to your participation.

Sincerely, /s/ Patrick J. Wilson Contracting Officer USAID/Indonesia

Attachment: RFP No. SOL-497-15-000010 http://www.fbo.gov/

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 7900)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXT.

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 253 (c)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV,. 9-97)

Prescribed by GSA - Far (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

3 116

REQ-497-15-000032

U.S. Agency for International Development,Office of Acquisition and Assistance (OAA), US Embassy Annex, Gedung Sarana Jaya, 15th Fl, Jl. Budi Kemuliaan I/1, Jakarta, 10110 Indonesia

USAID/Indonesia, US Embassy Annex, Gedung Sarana Jaya, Jl. Budi Kemuliaan I/1, Jakarta, 10110 Indonesia

SOL-497-15-000010

Five (5) OAA, USAID/ Indonesia 14:00

Yulian Christanti, A&A Specialist proposals-indo@usaid.gov

11 - 22 23 - 24 26 - 33 34 - 36 37 - 48 94-101

73 - 91

49 - 60

04/27/2015

6221 34359000 0

02/25/2015

U.S. Agency for International Development,Office of Acquisition and Assistance (OAA), US Embassy Annex, Gedung Sarana Jaya, 15th Fl, Jl. Budi Kemuliaan I/1, Jakarta, 10110 Indonesia

Patrick J. Wilson, Contracting Officer

62 - 72

TABLE OF CONTENTS

COVER LETTER

SECTION A – SOLICITATION, OFFER AND AWARD FORM

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

B.2 CONTRACT TYPE AND CONTRACT SERVICES

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.4 PRICE SCHEDULE

B.5 REIMBURSABLE COSTS

B.6 INDIRECT COST

B.7 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

B.8 FIXED FEE - FAR 52.216-8 (JUN 2011)

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING POLICY AND STRATEGY

SECTION E – INSPECTION AND ACCEPTANCE

E.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2. INSPECTION AND ACCEPTANCE

E.3 CONTRACTOR PERFORMANCE EVALUATION

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

F.4 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

F.5 PLACE OF PERFORMANCE

F.6 PERFORMANCE STANDARDS

F.7 REPORTS, DELIVERABLES AND OUTPUTS

F.8 LANGUAGE OF REPORTS AND OTHER OUTPUTS/DELIVERABLES

F.9 KEY PERSONNEL

F.10 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEPTEMBER 2013)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE

G.2 CONTRACTING OFFICER’S AUTHORITY

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.5 PAYING OFFICE

G.6 ACCOUNTING AND APPROPRIATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSE INCORPORATED BY REFERENCE

H.2 AUTHORIZED GEOGRAPIC CODE

H.3 LOGISTIC SUPPORT

H.4 LANGUAGE REQUIREMENTS

H.5 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.6 WORK WEEK

H.7 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY 1997)

H.8 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.9 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT (HG) EMPLOYEES

(OCT 1998)

H.10 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.11 USAID DISABILITY POLICY – ACQUISITION (DECEMBER 2004)

H.12 AIDAR 752.245-71 TITLE TO AND CARE OR PROPERTY (APRIL 1984)

H.13 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (APRIL 2014) . 40

H.14 REPORTING OF FOREIGN TAXES (JULY 2007)

H.15 NONDISCRIMINATION (JUNE 2012)

H.16 FOREIGN GOVERNMENT DELEGATION TO INTERNATIONAL CONFERENCES (JAN 2002)

H.17 SUBCONTRACTOR CONSENT

H.18 BUSINESS CLASS TRAVEL

H.19 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCTOBER 2014)

H.20 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY 2014) 44

H.20 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT)

H.21 VALUE ADDED TAX AND CUSTOMS DUTIES

H.22 SUBCONTRACTING PLAN REPORT FOR INDIVIDUAL CONTRACTS AND SUMMARY

CONTRACTING REPORT

H.23 CONFLICT OF INTEREST

H.24 DISCLOSURE OF INFORMATION

H.25 CLOSE-OUT PLAN

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.3 FAR 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

I.5 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009) Alt. I (AUG 2007)

I.6 FAR 52.244-2 SUBCONTRACTS (OCT 2010)

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J – ATTACHMENTS

PART IV – REPRESENTATION AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 FAR 52.215-1 INSTRUCTIONS TO OFFEROR – COMPETITIVE ACQUISITION (JAN 2004)

L.3 52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES – IDENTIFICATION OF

SUBCONTRACT EFFORT (OCT 2009)

L.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.6 52.216-1 TYPE OF CONTRACT (APR 1984)

L.7 QUESTIONS AND CLARIFICATION

L.8 GENERAL INSTRUCTIONS TO OFFEROR

L.9 UNNECESSARILY ELABORATE PROPOSAL

L.10 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.11 TECHNICAL PROPOSAL FORMAT

L.12 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

L.13 BRANDING IMPLEMENTATION AND MARKING PLAN

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 OVERVIEW

M.2 BEST VALUE/TRADE OFF DECISION

M.3 TECHNICAL EVALUATION CRITERIA

M.4 EVALUATION METHODOLOGY

M.5 COST EVALUATION CRITERIA

M.6 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

M.7 CONTRACTING WITH SMALL BUSINESS CONCERN AND DISADVANTAGED ENTREPRISES

M.8 BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

ATTACHMENT 1 – CONTRACTOR EMPLOYEE BIOGRAPHICAL DATA SHEET

ATTACHMENT 2 – SF LLL – DISCLOSURE OF LOBBYING ACTIVITIES

ATTACHMENT 3 – CERTIFICATE OF CURRENT COST AND PRICING DATA

ATTACHMENT 4 – CONTRACTOR’S PAST PERFORMANCE REPORT (SHORT FORM)

ATTACHMENT 5 – SAMPLE SMALL BUSINESS SUBCONTRACTING PLAN

ATTACHMENT 6 – REFERENCES

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

The purpose of this Contract is to support the implementation of the Country Development Cooperation Strategy (CDCS) for FY 2014 – FY 2018 by providing monitoring and evaluation (M&E) and other relevant technical and/or advisory services to USAID/Indonesia as described in detail in Section C, Statement of Work.

B.2 CONTRACT TYPE AND CONTRACT SERVICES

This is a Cost-Plus-Fixed-Fee (CPFF) completion contract. For the consideration set forth below, the Contractor shall provide for and accomplish the performance objectives and deliverables described in Section C and the additional requirements in Section F in accordance with the performance standards specified therein.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

B.3.1 Base Contract Period (Years 1, 2, and 3)

a. The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $(to be inserted upon award). The fixed fee, if any, is $(to be inserted upon award). The total estimated cost plus fixed fee, if any, is $ (to be inserted upon award).

b. Within the estimated cost plus fixed fee (if any) specified in paragraph B.3.1 (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $(to be inserted upon award). The Contractor shall not exceed the aforesaid obligated amount nor will the Government be responsible for costs incurred should the Contractor do so.

c. Funds obligated hereunder are anticipated to be sufficient through (to be determined at time of award).

B.3.2 Contract Option Periods (Year 4 and Year 5)

a. The estimated cost for the performance of the work for Option Year 1, exclusive of fixed fee, if any, is $(to be inserted upon award). The fixed fee, if any, is $(to be inserted upon award). The total estimated cost plus fixed fee, if any, is $ (to be inserted upon award).

b. The estimated cost for the performance of the work for Option Year 2, exclusive of fixed fee, if any, is $(to be inserted upon award). The fixed fee, if any, is $(to be inserted upon award). The total estimated cost plus fixed fee, if any, is $ (to be inserted upon award).

c. In the instance where a contract option period is exercised by the Government, the Contracting Officer will add the Base Contract Period estimated cost and fixed fee, and exercised Contract Option Period(s) estimated cost and fixed fee to arrive at a grant total estimated cost and fixed fee for the contract.

B.4 PRICE SCHEDULE

The Contract Line Items (CLINs) prices are based on the Contractor’s final proposal, which was accepted by USAID through award of this contract, and which is incorporated herein by reference and made a part of this contract. The Contractor’s final proposal revision may be used to substantiate negotiated agreement between the parties to this contract, but shall not supersede any terms and conditions of this contract.

Without prior written approval of the Contracting Officer, the Contractor may not exceed the total estimated cost set forth in the budget hereunder or the obligated amount, whichever is less. The Contractor is not allowed to exceed any Contract Line Item nor is authorized to shift funding between Contract Line Items without prior written approval of the Contracting Officer. The fee is fixed according to the Contract Summary Budget and the terms of this contract.

Description

Contract Line Items

Contract Basic Performance Period Contract Option Year 1 Year 2 Year 3 Year 4 Year 5

CLIN 001 - Component 1:

Performance Monitoring Support Fixed Fee (if any)

CLIN 002 - Component 2:

Collaboration, Learning and Adapting Fixed Fee (if any)

CLIN 003 - Component 3:

Evaluations and Technical Assistance Fixed Fee (if any)

Total Estimated Cost Total Fixed Fee (if any)

Total Estimated Cost Plus Fixed Fee (if any)

B.5 REIMBURSABLE COSTS

The U.S. dollar costs reimbursable must be limited to those costs determined to be necessary allocable, allowable, and reasonable as determined in accordance with FAR 31 (Contract Cost Principles); OMB-21 (Cost Principles for Educational Institutions), 2 CFR 230 (Cost Principles for Non-Profit Organization), FAR 52.216-7, (Allowable Cost and Payment), and FAR 52.216-8, (Fixed Fee), if applicable, and AIDAR 752.7003 (Documentation for Payment).

B.6 INDIRECT COST

The Contractor is allowed to recover applicable indirect costs (i.e., overhead, G&A, etc.) on other direct costs (ODCs), if it is part of the Contractor’s usual accounting procedures, consistent with FAR Part 31, and an approved Negotiated Indirect Cost Rate Agreement (NICRA).

Pending establishment of revised provisional of final indirect cost rates for each of the Contractor’s accounting periods which apply to this contract, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates applied to the bases which are set forth below:

Description Year 1 Year 2 Year 3 Year 4 Year 5 Type of Rate:

Base of Application:

Period:

(To be determined at time of award)

B.7 ADVANCE UNDERSTANDING ON CEILING INDIRECT COST RATES AND FINAL

REIMBURSEMENT FOR INDIRECT COSTS

B.7.1 For each of the Contractor’s accounting periods during the term of this contract, the parties agree as follows:

(1) The distribution base for establishment of final overhead rate is

(2) The distribution base for establishment of final G & A rate is

B.7.2 The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

B.7.3 Reimbursement for indirect costs shall be at final negotiated rates, but not in excess of the following ceiling rates:

Description Year 1 Year 2 Year 3 Year 4 Year 5 Type of Rate:

Base of Application:

Period:

(To be determined at time of award)

B.7.4 The U.S. Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform with the lower rates.

B.7.5 This understanding shall not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

B.8 FIXED FEE - FAR 52.216-8 (JUN 2011)

Fixed Fee Payment. USAID paying office ordinarily pays the Contractor a percentage of a fixed fee that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed fee in this manner apply:

(1) If the CO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the Contractor has completed, then the CO may suspend further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) The clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee" (FAR

52.216-8) are incorporated into this contract. The terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

END OF SECTION B

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

I. Background

USAID in Indonesia and the CDCS: USAID's program is the cornerstone of U.S. Government development efforts in Indonesia, the world's largest Muslim-majority nation and third largest democracy. Indonesia is immense and diverse: 240 million people speak hundreds of languages and 17,000 islands span three time zones. Having undergone a democratic transformation in the last decade and now a member of the G-20, Indonesia is a regional and global player. It is also an environmental superpower, with the world's second greatest biodiversity and third highest greenhouse gas emissions. While economic growth now exceeds 6%, nearly half its population lives on less than $2 per day. Indonesia struggles with fragile institutions, endemic corruption, terrorism, and rising intolerance. The United States has a strategic interest in Indonesia's success, recognized by President Obama's launch of the U.S.-Indonesia Comprehensive Partnership, a forward-looking, all-encompassing collaboration agenda.

USAID is a major contributor to the Comprehensive Partnership. It is responsible for over $100 million of programming annually in health, education, environment, and governance. It is also implementing ambitious reforms - USAID Forward - to simplify procurement, build local organizational capacity, improve monitoring and evaluation, and grow internal talent.

The USAID/Indonesia CDCS is a five-year strategy that focuses on USAID-implemented assistance and related U.S. Government (USG) non-assistance tools. USAID/Indonesia has worked closely with the Government of Indonesia (GOI) and Indonesian citizens, civil society organizations, the private sector, multi-lateral organizations, other donors, the Department of State, and other USG agencies to develop the CDCS.

The goal of this strategy, “A stronger Indonesia advancing national and global development,” reflects Indonesia’s own aspirations for 2005-2025: “Indonesia that is self-reliant, advanced, just, and prosperous” (BAPPENAS, 2007, pg. 33). Indonesia must address both its internal development gaps and its external development opportunities as it transitions from a traditional aid recipient to a partner and co-investor in development. USAID’s investment over the next five years will focus on four Development Objectives:

1. Democratic governance strengthened

2. Essential human services for the poorest and most vulnerable improved

3. Global development priorities of mutual interest advanced

4. Collaborative achievement in science, technology and innovation increased

While the first two Development Objectives focus on internal development concerns, the others are more outward looking, including working with Indonesia in other countries. Across the strategy, USAID will be a co-investor along with Indonesian public and private institutions. USAID will build strong relationships with the GOI, civil society and the private sector, and work closely across the U.S. Embassy, to promote a strong, democratic Indonesia.

USAID’s new CDCS also focuses on relationship building with key stakeholders across Indonesia and in the United States. Through the Development Outreach and Communications (DOC) team and implementing partners, USAID develops strategic communications aimed at audiences critical to achieving USAID/Indonesia’s vision for the next five years. These communications activities help inform the Indonesian public by showing assistance in action and generate Indonesian goodwill toward the United States and the American people. They also increase and deepen USAID’s relationships in existing and new sectors of work with a wide range of partners through targeted messaging tailored to each respective audience. The Mission measures progress on these activities through press coverage, focus groups, opinion surveys, expansion of USAID partnerships, and social media metrics.

Monitoring and Evaluation in USAID: All planning and implementation of USAID programming is governed by the Automated Directives System (ADS) (http://www.usaid.gov/who-we-are/agency-policy) and various agency policy and strategy documents; including the USAID Evaluation Policy (http://www.usaid.gov/evaluation) and Gender Equality and Female Empowerment Policy (http://transition.usaid.gov/our_work/policy_planning_and_learning/documents/GenderEqualityPo licy.pdf) among others. Mission Orders (relevant ones include Performance Monitoring, Evaluation, and Portfolio Reviews) provide mission-specific procedures and responsibilities to implement the ADS and other USAID policies.

USAID’s Program Cycle (see ADS 200.4 through 200.5) is a process to define specific strategic priorities, plan and implement development projects, evaluate results in light of those priorities, and incorporate conclusions into budget, program management, and project design decisions. A strengthened and integrated Program Cycle enables more effective interventions and maximized development impacts. It will allow USAID/Indonesia to provide:

1. Analysis and data on what is working,

2. Determine strategic opportunities and tradeoffs,

3. Evaluate projects, and

4. Feed knowledge back into programming and future policy development.

The Program Cycle provides a more strategic and evidence-based approach to justifying resources and serves as the basis for a more integrated budget cycle, ensuring that resource decisions are built around strategic plans and priorities and performance and evaluation data. The specific role of performance monitoring, learning, and evaluation within the Program Cycle is to provide evidence as to whether the intended impact was achieved and why, ultimately informing future policy direction, the budget, and the other core components of the Program Cycle.

ADS 203 defines evaluation as the systematic collection and analysis of information about the characteristics and outcome of programs and projects to improve effectiveness and/or inform decisions about current and future programming. Evaluation is situated at the intersection of two contiguous program cycles:

1. It looks back over the previous phases of the cycle to understand why results were achieved, or why they were not; and

2. It looks forward through informing future CDCS development and project designs with this evidence.

The two primary purposes of evaluation undertaken by USAID are:

1. For accountability - measuring project effectiveness, relevance and efficiency, disclosing those findings to stakeholders, including the Congress, and our beneficiaries, and using the findings to inform resource allocation and other decisions.

2. To learn - systematically generating knowledge about the magnitude and determinants of project and strategy performance to inform and improve project and strategy design and implementation.

http://www.usaid.gov/who-we-are/agency-policy http://www.usaid.gov/who-we-are/agency-policy http://www.usaid.gov/evaluation http://www.usaid.gov/evaluation http://transition.usaid.gov/our_work/policy_planning_and_learning/documents/GenderEqualityPolicy.pdf http://transition.usaid.gov/our_work/policy_planning_and_learning/documents/GenderEqualityPolicy.pdf http://transition.usaid.gov/our_work/policy_planning_and_learning/documents/GenderEqualityPolicy.pdf http://transition.usaid.gov/our_work/policy_planning_and_learning/documents/GenderEqualityPolicy.pdf

Collaboration, Learning, and Adapting (CLA) is a concept recently adopted by USAID which attempts to systematize the way that performance information is used and helps the mission and implementing partners coordinate their efforts, collaborate for synergies, learn more quickly, and make iterative, timely course corrections.

Learning encompasses a systematic and deliberate approach to:

1. Generate, capture, share, analyze and apply information and knowledge, including performance monitoring data as well as findings from evaluations, research, practice, and experience;

2. Engage with local thought leaders and development actors to complement context indicators with deep contextual knowledge and experience;

3. Coordinate efforts within the mission and among partners and other stakeholders to increase synergies;

4. Facilitate collaborative learning and extend the mission’s influence and impact beyond its project funding;

5. Combine critical analysis and periodic reflection with adaptive management processes and agile funding mechanisms to maintain relevance as new learning emerges and/or the broader context or country conditions change.

II. Objectives

The purpose of this award is to support the implementation of the Country Development Cooperation Strategy (CDCS) for FY 2014 – FY 2018 by providing monitoring and evaluation (M&E) and other relevant technical and/or advisory services to USAID/Indonesia. In order to achieve this purpose, the M&E Support project has three overarching objectives:

1. To assist USAID/Indonesia to collect, manage, and utilize indicator information in order to reveal whether desired results are being achieved and whether implementation is on track.

2. To build capacity of USAID and other development stakeholders and promote a culture of Collaboration, Learning, and Adapting.

3. To provide expert evaluation and analytical services.

III. Project Components

In pursuing the above objectives, the M&E Support project has three distinct but complementary components as described below:

Component 1 - Performance Monitoring Support: The Contractor must assist USAID/Indonesia to collect, manage, and utilize indicator information in order to reveal whether desired results are being achieved and whether implementation is on track.

USAID/Indonesia tracks the performance of the development portfolio via a series of indicators that are outlined in the CDCS Performance Management Plan (PMP). The PMP includes both performance indicators to measure progress for the CDCS Results Framework and Project Logical Frameworks, as well as context indicators for tracking the broader context within which the strategy is being implemented. The PMP includes Performance Indicator Reference Sheets

(PIRS) for each indicator. PIRS’ include, among other components, a definition of the indicator, the unit of measure, the data source, known data limitations, methods of collection, and baseline values. In some cases baseline values will not be available and the Contractor will be required to collect them. The initial draft PMP has over 50 performance indicators at the Goal, DO, and IR levels. Indicators at the Sub-IR levels will be added as project-level M&E plans are finalized.

In addition to these CDCS-related indicators, USAID/Indonesia is required to track and report to USAID/Washington and the Department of State’s Office of U.S. Foreign Assistance Resources (F). This performance information is submitted via the annual Performance Plan and Report (PPR) (see ADS 203.3.14), which is submitted to the President, the Congress, and the American public, and describes progress toward the achievement of long-term strategic goals and sets forth performance targets for future years. The PPR is both a vehicle for reporting on long term development objectives but also for reporting on progress specific to sources of funding and development initiatives. For example funding from the Global Health Initiative, Global Climate Change Initiative, water earmark, basic education funds, and others, is contingent on reporting on specific indicators. The FY 2013 PPR contained 83 indicators, many of which had various levels of disaggregation (men/women, urban/rural, etc.). Over 40 of these were “required as applicable”.

There is substantial overlap between PPR indicators and the PMP; many of the PPR indicators are included in the PMP as DO, IR, or sub-IR level indicators. Furthermore, many of the output-level PPR indicators will be included in activity M&E plans.

The Contractor is required to implement three tasks in support of this component:

a. Performance management system

The Contractor is required to provide and maintain a system to manage all indicator information and track performance over the CDCS period. The performance management system must track at a minimum the following:

• CDCS Results Framework - Goal, Development Objectives, Intermediate Results, Sub-Intermediate Results

• Implementing mechanisms - name, award number, start date, end date, total estimated cost, etc.

• Indicators - name, unit of measurement, definition, data frequency, numerator, denominator, disaggregation, annual targets, annual results, associated results (from CDCS results framework and/or F Standard Program Structure), associated implementing mechanisms, date of last data quality assessment, etc.

Working in collaboration with the USAID/Indonesia Program Office, M&E POC, and AORs/CORs, the Contractor must update indicator information annually after the end of the USG fiscal year and provide data for the PPR. The bulk of the indicator information will come from partners’ annual reports. Other indicator information will have to be collected through various sources depending on each specific case. Some will come from the internet, others direct data collection (see Objective One Component b), and still others directly from USAID.

The Contractor must prepare both regular and custom reports (e.g. for the PPR, portfolio reviews, one-off requests etc.) based on this indicator information, and work with USAID/Indonesia to develop ways of analyzing and presenting this information to stakeholders.

Throughout data collection (where practical and economical), for both context and performance indicators, the contractor must include geographic information. USAID/Indonesia has a geographic information system (GIS) database and a dedicated GIS Specialist. The GIS database could support geographic mapping and representation of geocoded performance information. The Contractor must support this GIS function by working with the specialist and implementing partners to ensure that relevant performance information is geocoded. Once the Contractor, USAID, and implementing partners agree on which indicators can be geocoded, USAID will require implementing partners to include this additional information in their regular reporting processes.

USAID’s Bureau for Policy, Planning and Learning (PPL) and the Management Bureau’s Office of the Chief Information Officer is currently developing a standard data management platform (Development Information System), with a focus on performance indicator data. Though there is currently no release date or timeline for rolling it out to USAID missions, this platform may become the mandatory Agency standard and be adopted by USAID/Indonesia within the period of this contract. At such time the Contractor must migrate the Mission-level PMP and existing performance information into the new platform and help train Mission staff and implementing partners in adopting the system.

The targeted outcomes for this task include, but are not limited to:

• A performance management system that tracks at a minimum the following: CDCS Results Framework (Goal, Development Objectives, Intermediate Results, Sub-Intermediate Results), implementing mechanisms (name, award number, start date, end date, total estimated cost, etc.), indicators (name, unit of measurement, definition, data frequency, numerator, denominator, disaggregation, annual targets, annual results, associated results framework, associated implementing mechanisms, etc.);

• Portfolio Review reports;

• Ad hoc performance reports;

• Annual updates to performance and context indicator information;

• List of indicators that the contractor will provide with associated geographic information as part of updating indicator information.

b. Primary data collection

Though data for output level indicators will likely be available from implementing partners and AOR/CORs, the Government of Indonesia, or other outside sources, some of the indicators in the PMP and PPR will require further primary data collection. The Contractor must conduct surveys and data collection exercises to collect baseline information, and periodic (likely three times over the life of the program, baseline, mid, final) updates for such indicators. At the beginning of the award, the Contractor must review with USAID/Indonesia the list of indicators contained in the PMP and PPR, flag those that will require additional primary data collection, and create a plan (timeline, contracting methods, and budget) for collecting them. The Contractor may subcontract much of this work to local Indonesian survey firms and/or academic institutions. All data must include geographic location when applicable.

Samples of indicators that the Contractor may be required to collect include:

1. Percent of respondents who state that key institutions of Democracy and Governance have improved over the last year.

2. Percent of respondents who state that they have equal input into government decisions compared to other people.

3. Percent of respondents who state that they are satisfied with the GOI’s delivery of basic services.

4. Percent of poor and most vulnerable who report satisfaction with delivery of essential services.

5. Average score of Science, Technology, and Innovation knowledge, attitudes and behaviors survey.

6. Proportion of target population reporting increased agreement with the concept that males and females should have equal access to social, economic, and political opportunities.

Parameters for the samples for these surveys will be determined by USAID and communicated to the Contractor. Some will likely be nationwide/regional opinion surveys, while others would be targeted towards specific groups (e.g. the academic community).

• Data collection plan and budget;

• Baseline data and periodic updates of indicator information.

c. Data quality

The Contractor must work with USAID/Indonesia staff and implementing partners to ensure data collected for the PMP and PPR are as complete and consistent as management needs and resources permit. As part of the Performance Management Systems the Contractor must maintain a calendar and record of Data Quality Assessments (DQAs). The Contractor must build the capacity of USAID Program Office, AOR/CORs and implementing partners to plan and conduct DQAs. According to DQA (or audit) findings, the Contractor must work in collaboration with the AOR/CORs and implementing partners to take remedial action and to refine and improve data collection and management systems. As per the ADS 203.3.11.2, the Government Performance and Results Modernization Act (GPRMA) requires that DQAs be completed for each indicator reported externally, which includes PPR indicators, at least once every three years, and that DQAs and data quality issues be documented in the Mission Performance Indicator Reference Sheets. The majority of USAID/Indonesia’s current PPR indicators were reviewed and DQAs updated by December 2014, therefore during the course of this contract it is likely that only one major update of DQAs will be necessary.

• Data Quality Assessments (DQA) Plan;

• Training needs for USAID/Indonesia employee and implementing partners requiring specific remedial training.

Component 2 - Collaboration, Learning and Adapting: As USAID/Indonesia implements the CDCS assistance portfolio we are striving to implement a Collaboration, Learning, and Adapting (CLA) agenda to ensure that the CDCS works as a "living strategy," providing guidance and reference points not only for implementation but also for learning and course correction as needed. CLA can increase the effectiveness and extend the reach of USAID/Indonesia’s program and support the Mission in operationalizing its goal of achieving a mature partnership with the Government of Indonesia (GOI) aimed at a stronger Indonesia advancing national and global development.

The Contractor is required to implement three tasks in support of this component:

a. Facilitating collaboration and learning events

The Contractor must facilitate collaboration and learning by organizing a series of events and workshops among USAID, USAID partners, GOI, civil society, beneficiaries and other development stakeholders. Workshops will provide a forum for sharing best practices, summarizing lessons learned from evaluations and analyses, discussing changes to the development context in Indonesia related to the critical assumptions outlined in the CDCS, reviewing progress towards the achievement of DOs, and determining whether the CDCS and DOs remain relevant in light of the changing development context. The Contractor must organize logistics for the events, covering costs of non-USAID participants, providing a venue, facilitation and soliciting and organizing content (such as presentations, round table discussions, technical discussions, contests, networking opportunities etc.) from among participating stakeholders.

• At least 12 workshops over the period of performance.

b. Collaboration and learning e-newsletter

The Contractor must compile a quarterly collaboration and learning e-newsletter containing information such as updates on major milestones within “projects”, impact statements that use data to demonstrate concrete results, stories highlighting innovative work being done among USAID partners or done by others but related to CDCS development objectives, and profiles highlighting particular collaborative partnerships. The Contractor must develop a distribution list of development stakeholders, and provide statistics on reach and readership.

• Developing and maintaining a distribution list, and producing quarterly E-newsletters, with metrics to demonstrate to USAID how many people opened the newsletter and which specific articles were accessed.

c. Performance management trainings

The Contractor must conduct a series of trainings for development stakeholders (including USAID, implementing partner staff, GOI, etc.) to build their capacity in monitoring and evaluation. Training will likely include an overview training on USAID M&E processes for new awardees that do not have previous experience with USAID, as well as remedial training for implementing partners on specific issues arising from DQAs or audits. Rather than develop original course material, the Contractor should draw from and adapt training curricula and materials from ongoing and future training courses contracted through PPL/LER. The Contractor must ensure all training reflects the current USAID guidance, procedures and tools.

Specific targeted outcomes for this task include, but are not limited to:

• At least 20 one-day training sessions for USAID/Indonesia staff, USAID’s implementing partners, and/or GOI on USAID-specific monitoring and evaluation topics over the life of the award.

Component 3 - Evaluations and Technical Assistance

At USAID’s direction, the Contractor must convene teams of independent experts to conduct evaluations and other technical assistance and analytical work. Several months prior to the expected beginning of any given evaluation, technical assistance or analytical work, USAID/Indonesia will provide a draft Statement of Work (SOW) to the Contractor. The Contractor must provide feedback on the evaluation SOW and help USAID/Indonesia’s Program Office and AOR/CORs refine the evaluation methodology. After the Contractor and USAID/Indonesia have agreed to the terms of the evaluation and expectations for key personnel, the Contractor must provide a technical proposal (including evaluation methodology, work plan, and detailed budget) and CVs of proposed key personnel for final approval. The Contractor should draw from Indonesian technical experts for the majority of LOE on evaluations. USAID/Indonesia strongly recommends the Contractor to sub-contract -- to the maximum extent possible -- with local firms and academic institutions (including USAID university partners, where appropriate) for research, surveys, data collection, and data analysis.

a. Evaluations

The Contractor must collaborate with USAID/Indonesia to refine and manage USAID’s Evaluation Plan from the CDCS PMP.

The Contractor must conduct a series of Mid-Term and Final Performance Evaluations (see definition of “performance evaluation” in ADS 203). As the Contractor and USAID/Indonesia collaborate and refine the CDCS PMP Evaluation Plan, USAID will direct the Contractor on the number and scope of evaluations. Some evaluations may be contracted through different mechanisms. Some evaluations will be at the Development Objective level, others at the project level (covering several grants/contracts that are working towards a common higher objective), and others would be examining selected individual implementing mechanisms. The Contractor must ensure that questions defined in the evaluation plan are evaluable and maintain a calendar outlining intermediate steps in preparing for evaluations.

At USAID’s direction, the Contractor must conduct one Impact Evaluation (see definition of “impact evaluation” in ADS 203).

All evaluations must conform to ADS 203 and the USAID Evaluation Policy (http://www.usaid.gov/sites/default/files/documents/1868/USAIDEvaluationPolicy.pdf).

Evaluation reports will be reviewed based in part on criteria outlined in Summary Checklist for Assessing USAID Evaluation Reports (http://usaidlearninglab.org/sites/default/files/resource/files/mod11_summary_checklist_for_asses sing_usaid_evaluation_reports.pdf).

b. Technical Assistance

Throughout the course of implementing the CDCS USAID/Indonesia may require ad hoc analyses, assessments, or studies to inform management decisions. Such analyses could include political economy analyses, operations research, policy research, sector analyses, environmental impact assessments, reviews of marking and branding compliance, reviews of partners’ data quality environmental management and mitigation plan compliance, etc. They will likely include many of the required analyses (outlined in the ADS) in preparation for the strategy following the CDCS. The Contractor must perform these analyses and studies at USAID’s direction. The Contractor should bring in local experts, firms, and/or academic institutions to contribute to such work.

IV. Management Modality

The Contractor must use a combination of core staff to manage regularly scheduled work and deliverables (for example, Components 1 and 2), and bring in additional local or expatriate short-term advisors, experts and specialists to conduct periodic or one-off tasks (such as specific deliverables under Component 3).

1. Core Staff:

The Contractor must establish an office and operations in Jakarta and maintain them through the period of the contract. The Contractor must determine the necessary mix of staff to carry out the project. It is expected that a small team of core staff will be required to manage the project in Jakarta, though others need not be located in Jakarta. Where possible, the Contractor is encouraged to utilize Indonesian staff for core staff positions. Given the close working relationship with USAID/Indonesia, the Contractor should make an effort to set up an office in close proximity to USAID.

There are three Key Personnel as part of the Core Staff with defined requirements. When recruiting Key Personnel or making changes thereto, the Contractor must forward the names and resumes of selected candidates to the USAID/Indonesia Contracting Office’s Representative (COR) for approval before hiring decisions are finalized. All Key Personnel require the Contracting Officer’s written consent prior to any placement under this project.

a. Chief of Party (COP) (full time, over the life of project): Responsible for overall project management, quality and timeliness of deliverables, external representation, and coordination with USAID COR. The COP is responsible for establishing an office in Jakarta, recruiting Core Staff, and establishing a network of qualified professionals to serve as short term technical advisors. The COP provides strategic vision for managing the Components and Tasks and will oversee project activities to ensure quality work and compliance with contractual obligations and results. The COP is responsible for the quality and performance of work that is sub-contracted to other partners.

Requirements:

1. Master’s degree in international development, strategic planning, project design and implementation, monitoring and evaluation methodologies, or a related field;

2. Minimum 7 years of experience managing and/or evaluating international development projects;

3. Demonstrated experience leading teams and/or managing an office with a diverse staff;

4. Demonstrated experience in performance monitoring, tracking data quality, data management, and/or training in performance management topics;

5. Demonstrated experience in evaluation methodology, statistical analysis, experimental design, and/or data collection and analysis;

6. Experience working with a diverse group of stakeholders, including donor/development organizations, government officials, civil society leaders, community leaders, and project beneficiaries;

7. Experience building organizational capacity in monitoring and evaluation and/or training individuals in monitoring and evaluation;

8. Familiarity with the USAID Automated Directive System (ADS), in particular the 200 series, and knowledge of development trends required.

b. Monitoring and Evaluation Expert (M&E Expert) (full time, over the life of project):

The M&E Expert is the primary subject matter expert for performance management and evaluation tasks. The M&E Expert is responsible for planning and coordinating evaluations and technical assistance tasks, as well as managing the performance management system, and providing technical expertise for performance management training.

Requirements:

1. Master’s degree in international development, statistics, monitoring and evaluation methodologies, or a related field;

2. Minimum 7 years of experience monitoring and evaluating international development, social welfare, health, and/or education projects;

3. Experience in Indonesia required, native proficiency in Bahasa Indonesia required;

4. Demonstrated experience in performance monitoring, assessing and tracking data quality, data management, and/or training in performance management topics;

5. Demonstrated experience in evaluation methodology, experimental design,…