SOL-391-17-000012_PCDP_IDIQ.pdf

SOL-391-17-000012

Pakistan Capacity Development Services (PCDS) - IDIQ

Issuance Date: June 21, 2017 Deadline for Submission of Questions: July 07, 2017, at 1500 hours (Pakistan Time) Closing Date for Receipt of Proposals: July 28, 2017, 1500 hours (Pakistan Time)

Subject: Request for Proposal (RFP) Number: SOL-391-17-000012 Pakistan Capacity Development Services (PCDS) – Indefinite Delivery Indefinite

Quantity (IDIQ) Contract

To All Prospective Offerors:

The United States Agency for International Development (USAID), Mission Pakistan, is seeking proposals from U.S. and International Non-Profit Organizations and For-profit Organizations interested in providing services and technical support towards Pakistan Capacity Development Services (PCDS). The objective of PCDS is to address adequate fiduciary accountability and systems strengthening in relations to USAID projects and activities and will further address the critical needs of capacity building for the USAID Mission given the environment in which it operates and will include institutional assessments, risk mitigation measures and capacity building for implementing partners.

This procurement is being conducted through full and open competition for which the procedures described in Part 15 of the Federal Acquisition Regulation (FAR) will apply. Proposals will be accepted from private, for-profit and non-profit organizations, non-governmental organizations (NGOs) including universities, research organizations, professional associations, and relevant special interest associations. Faith-based and community organizations are also eligible for award. USAID encourages proposals from potential new and/or local partners.

USAID anticipates awarding approximately four (4) Indefinite Delivery Indefinite Quantity (IDIQ) contracts with a four-year period of performance resulting from this solicitation.

USAID anticipates the maximum ordering limitation of the contracts resulting from this RFP will be $19,000,000 over the 4-year ordering period. The maximum aggregate dollar value of task orders awarded to all contractors cannot exceed this contract ceiling. This ceiling is not being subdivided among the number of awardees, nor is it being multiplied by the number of awardees. There is no guarantee on the number of task orders that the successful contractors will receive or the amount of money beyond the minimum order guarantee set forth in the RFP. Task orders issued under this IDIQ contract may be either Firm-Fixed-Price, Cost-Plus-Fixed-Fee or Cost Reimbursement awards (or a combination thereof). USAID’s principal geographic code defining eligible sources and nationalities for this procurement is 937 and the NAICS code is 541990.

It is the responsibility of the recipient of this solicitation document to ensure that it has been received from the internet in its entirety and USAID bears no responsibility for data errors resulting from transmission or conversion processes.

SOL-391-17-000012

Pakistan Capacity Development Services (PCDS) - IDIQ

Offerors are strongly encouraged to submit any comments or questions concerning this RFP by the deadline for submission of questions as stated above. All questions related to this RFP must be submitted to pkcontract@usaid.gov with a copy to SAkhtar@usaid.gov. Unless otherwise notified by an amendment to the RFP, no questions will be accepted after this date. If substantive questions are received which affect the solicitation, or if changes are made prior to the closing date and time, this solicitation will be amended. Any amendments to this solicitation shall be issued and posted on the Federal Business Opportunities (FedBizOpps). Offerors are encouraged to check this website (http://www.fbo.gov) periodically.

An interested vendors list is not included in this solicitation. Offerors can register and use the interested vendors list found at the Federal Business Opportunities (www.fbo.gov) webpage created for this solicitation so that interested firms and individuals can contact one another for consideration of teaming arrangements arising from this solicitation.

Electronic proposals must be submitted via email and should bear the name and address of the Offeror and the solicitation number found on the cover letter. Offerors are required to submit an electronic version of the technical proposal and a separate electronic version of the cost proposal to pkcontract@usaid.gov with a copy to Mr. Saadi Akhtar, Acquisition & Assistance Specialist at sakhtar@usaid.gov. Offerors may confirm with Mr. Saadi Akhtar, Acquisition Specialist USAID/Pakistan, that their e-mail submissions were successfully received by the required due date.

Offerors should take account of the expected delivery time and are responsible to ensure that proposals are received by the due date and time specified above. Proposals must be delivered in accordance with the requirements in Section L of this RFP.

This RFP can be viewed and downloaded from the Internet at (www.fbo.gov). USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations will be posted on the same Internet site from which you downloaded the solicitation. You are therefore advised to regularly check the above Internet site for amendments.

Offerors are encouraged to read the entire solicitation, which includes all pertinent technical sections and the terms, conditions, and instructions required for submitting a proposal. Any blanks in Sections B through J will be completed by the Contracting Officer before award.

Offerors must comply with FAR 52.204-7, System for Award Management, and adhere to the requirements set forth in Section K – Representations, Certifications and Other Statements of Offerors.

Dissemination of this solicitation is through the internet via (www.fbo.gov). It is the responsibility of the recipient of this solicitation document to ensure that it has been received in its entirety, including subsequent solicitation amendments, if any.

Issuance of this solicitation and submittal of a proposal does not in any way obligate the U.S.

Government to award a contract nor does it commit the U.S. Government to pay for costs incurred in the preparation, and submission of a proposal. Furthermore, the Government mailto:pkcontract@usaid.gov mailto:SAkhtar@usaid.gov http://www.fbo.gov/ mailto:pkcontract@usaid.gov mailto:sakhtar@usaid.gov

OFFICE OF ACQUISITION AND ASSISTANCE

USAID/PAKISTAN

U.S. EMBASSY

DIPLOMATIC ENCLAVE, RAMNA 5

ISLAMABAD, PAKISTAN

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED

SEE COVER PAGE

6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY

CODE 8. ADDRESS OFFER TO

See Section L.5.1.1

(If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and _0_ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in N/A until N/A local (Islamabad) time N/A .

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

sakhtar@usaid.gov

AREA CODE

+92 51

NUMBER

2010000

EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 4 X I CONTRACT CLAUSES 78

X B SUPPLIES OR SERVICES AND PRICES/COSTS 9 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 20 X J LIST OF ATTACHMENTS 92

X D PACKAGING AND MARKING 28 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 30

X F DELIVERIES OR PERFORMANCE 31

X G CONTRACT ADMINISTRATION DATA 46 X L INSTR., CONDS., AND NOTICES TO OFFERORS 109

X H SPECIAL CONTRACT REQUIREMENTS 51 X M EVALUATION FACTORS FOR AWARD 124

X K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 93

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%) (See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT. 15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM (4 copies unless otherwise specified)

10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

USAID/Pakistan Financial Management Office U.S. Embassy, Diplomatic Enclave, Islamabad, Pakistan

CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Anthony E. Amerson

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

Saadi S. Akhtar

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

N/A

SOL-391-17-000012 REQ-391-17-000068

X

See Attached Table of Contents

X 1

Pakistan Capacity Development Services (PCDS) – IDIQ Page 5 of 159 Solicitation Number SOL-391-17-000012

Contents

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE AND SERVICES

B.3 MINIMUM OBILATED AMOUNT

B.4 MAXIMUM CONTRACT CEILING

B.5 INDIRECT COST AND ADVANCED UNDERSTANDING ON CEILINGS

B.6 REIMBURSABLE COSTS

B.7 FIXED FEE CEILING - CPFF TASK ORDERS ONLY

B.8 LABOR

B.9 TASK ORDER LIMITATIONS

B.10 LABOR CATEGORIES – LOADED FIXED DAILY RATES

B.11 SECURITY COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 TITLE OF PROGRAM:

C.2 BACKGROUND:

C.3 OBJECTIVE:

C.4 SCOPE OF WORK

C.5 GENDER CONSIDERARTIONS

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING POLICY

D.3 BRANDING STRATEGY

D.4 DELIVERABLES IN PAPER FORM

D.5 DELIVERABLES IN ELECTRONIC FORM

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE STANDARDS

F.5 AUTHORIZED WORK DAY/WEEK

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

F.7 TASK ORDERS

F.8 ORDERING PROCEDURES

F.9 TASK ORDER ADMINISTRATION

F.10 KEY PERSONNEL

F.11 AIDAR 752.70 PERIODIC PROGRESS REPORTS. (OCT 2007)

F.12 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEPTEMBER 2013)

F.13 ELECTRONIC PAYMENT

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE

Pakistan Capacity Development Services (PCDS) – IDIQ Page 6 of 159

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.3 CONTRACTING OFFICER’S AUTHORITY

G.4 CONTRACTORS PRIMARY POINT OF CONTACT

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.6 PAYMENT AND PAYING OFFICE

G.7 ACCOUNTING AND APPROPRIATION DATA

G.8 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LANGUAGE AND MEASURMENT (JUN 1992)

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN

2002)

H.4 DEFENSE BASE ACT (DBA) INSURANCE

H.5 LOGISTIC SUPPORT

H.6 CONSENT TO SUBCONTRACT

H.7 EXECUTIVE ORDER ON TERRORISM FINANCING (MAR 2002)

H.8 ELECTRONIC PAYMENT SYSTEM

H.9 ADS 302.3.5.22 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY

(DDL) (OCTOBER 2014)

H.10 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY

2014)

H.11 REPORTING OF FOREIGN TAXES (JULY 2007)

H.12 USAID DISABILITY POLICY - ACQUISITION (DECEMBER 2004)

H.13 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.14 TITLE TO AND CARE OF PROPERTY

H.15 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.16 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.17 INFORMATION SYSTEM SECURITY

H.18 AIDAR 752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUGUST

2013)

H.19 AIDAR 752.204-72 ACCESS TO USAID FACILITIES AND USAID’S INFORMATION

SYSTEMS (AUGUST 2013)

H.20 ADS 302.3.5.19 USAID-FINANCED THIRD-PARTY WEB SITES (AUGUST 2013)

H.21 ORGANIZATIONAL CONFLICT OF INTEREST

H.22 INFORMATION TECHNOLOGY REQUIREMENT

H.23 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS

H.24 NONEXPENDABLE PROPERTY AND INFORMATION TECHNOLOGY RESOURCES

H.25 ENVIRONMENTAL COMPLIANCE AND MANAGEMENT

H.26 GENDER CONSIDERATIONS

H.27 AIDAR 752.222-71 NONDISCRIMINATION (JUN 2012)

H.28 AIDAR 752.7024-70 PARTNER VETTINGPRE-AWARD REQUIREMENTS (FEB 2012)

H.29 AIDAR 752.204-71 PARTNER VETTING (FEB 2012)

H.30 PARTNER VETTING IN INDEFINITE DELIVERY CONTRACTS. (FEB 2012)

H.31 SECURITY CONDITIONS

H.32 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS (APR 2015)(DEVIATION 2015-02)

H.33 AMMONIUM NITRATE AND CALCIUM AMMONIUM NITRATE RESTRICTION

H.34 ANTI-FRAUD HOTLINE

H.35 AMERICAN CITIZENS SERVICES REGISTRATION

H.36 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

Pakistan Capacity Development Services (PCDS) – IDIQ Page 7 of 159

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.3 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.4 52.216-23 EXECUTION AND COMMENCEMENT OF WORK (APR 1984)

I.5 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (OCT 2015)

I.6 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)

I.7 52.222-50 COMBATING TRAFFICKING IN PERSONS – ALTERNATE I (MAR 2015)

I.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2017)

K.3 52.209-7 – INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.4 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.5 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

K.6 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES

K.7 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.8 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

K.9 SIGNATURE

K.10 KEY INDIVIDUAL CERTIFICATION

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.4 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.5 GENERAL INSTRUCTIONS TO OFFERORS

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL

L.7 INSTRUCTIONS FOR THE PREPARATION OF COST PROPOSAL

L.8 SECURITY PLAN

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 OVERVIEW

M.2 TECHNICAL EVALUATION CRITERIA

M.3 COST/PRICE EVALUATION

M.4 SOURCE SELECTION

M.5 BEST VALUE CONTINUUM

M.6 DETERMINATION OF THE COMPETITIVE RANGE

SECTION J- ATTACHMENTS

Pakistan Capacity Development Services (PCDS) – IDIQ Page 8 of 159

Acronym List

ADS USAID’s Automated Directives System AIDAR USAID Acquisition Regulation CCN Cooperating Country Nationals CFR Code of Federal Regulations CO Contracting Officer COP Chief of Party COR Contracting Officer’s Representative CPARS Contractor Performance Assessment Reporting System CPFF Cost plus Fixed Fee DO Development Objective DEC USAID’s Development Experience Clearinghouse DUNS Data Universal Numbering System EXO/SSO USAID’s Executive Office/Security & Security Office FAR Federal Acquisition Regulation G2G Government to Government GOP Government of Pakistan GST Pakistan’s General Sales Tax IP Implementing Partner NGO Non-governmental organization NICRA Negotiated Indirect Cost Rate Agreement OAA USAID’s Office of Acquisition and Assistance OFM Office of Financial Management OPM Office of Program Management PFM Public Financial Management PFMRAF Public Financial Management Risk Assessment Framework PII Personally Identifiable Information PMU Project Management Unit RFP Request for Proposal SAM System for Award Management SOW Scope of Work TCN Third Country Nationals TO Task Order TOCO Task Order Contracting Officer TOCOR Task Order Contracting Officer’s Representative USAID United States Agency for International Development USAID CST USAID Contractor Salary Threshold USG United States Government VAT Value Added Tax

Pakistan Capacity Development Services (PCDS) – IDIQ Page 9 of 159

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this Contract is to provide services that fall within the statement of work specified in Section C for Pakistan Capacity Development Services (PCDS). USAID Task Order Contracting Officers (TOCOs) will request the work through the issuance of Task Orders during the ordering period as specified in Section F of the Contract.

B.2 CONTRACT TYPE AND SERVICES

This is a multiple-award Indefinite Delivery Indefinite Quantity (IDIQ) type contract. The Government will issue task orders that are either Cost-Plus-Fixed-Fee (CPFF) (term or completion) or any Firm Fixed- Priced (FFP) type. The Contractor must perform the services set forth in task orders at prices consistent with section B of this contract.

B.3 MINIMUM OBILATED AMOUNT

The basic Contract includes an initial obligation of funds in the amount of $5,000 to cover the minimum order guarantee. USAID is required to order and the Contractor is required to furnish the minimum order amount of services.

Following this initial obligation, individual Task Orders will obligate funds to cover the work required under such Task Orders.

B.4 MAXIMUM CONTRACT CEILING

This is a multiple award Indefinite Delivery Indefinite Quantity (IDIQ) Contract with an overall ceiling price of $19,000,000.00. The maximum aggregate dollar value of Task Orders awarded to all Contractors cannot exceed the Contract ceiling. This ceiling is not being subdivided among the number of awardees nor is it being multiplied by the number of awardees.

B.5 INDIRECT COST AND ADVANCED UNDERSTANDING ON CEILINGS

[ONLY APPLICABLE TO CPFF TASK ORDERS]

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs must be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases for prime contractors and their major subcontractors (“major subcontractors” are those subcontractors expected to perform at least 20% of the technical effort).

Pakistan Capacity Development Services (PCDS) – IDIQ Page 10 of 159

PRIME CONTRACTOR

Description Rate Base Type Period

TBD TBD 1/ 1/ 1/

TBD TBD 2/ 2/ 2/

TBD TBD 3/ 3/ 3/

1/Base of Application Type of Rate:

Period:

Source:

2/Base of Application

Type of Rate:

Period:

Source:

32/Base of Application

Type of Rate:

Period:

Source:

MAJOR SUBCONTRACTOR(S)

Description Rate Base Type Period

TBD TBD 1/ 1/ 1/

TBD TBD 2/ 2/ 2/

TBD TBD 3/ 3/ 3/

1/Base of Application Type of Rate:

Period:

Source:

2/Base of Application

Type of Rate:

Period:

Source:

32/Base of Application

Type of Rate:

Period:

Source:

Note: While Subcontractor indirect cost rates are not incorporated above, subcontractor indirect cost rates may be included in Task Order proposals, and are subject to approval of the TOCO in accordance with FAR 52.244-2, Subcontracts.

Pakistan Capacity Development Services (PCDS) – IDIQ Page 11 of 159

The Contractor will make no change in its established method of classifying or allocating indirect costs that impacts this contract without the prior written approval of the Contracting Officer.

Reimbursement for indirect costs must be at final negotiated rates, but not in excess of ceiling rates specified above.

The Government must not be obligated to pay any additional amount associated with indirect costs above the ceiling rates established in the contract. This advance understanding must not change any monetary ceiling, cost limitation, or obligation established in the contract.

For Fixed-priced Task Orders, the overhead ceilings serve as a basis for negotiation only.

Contractors are allowed to recoup indirect costs (OH, G&A, etc.) as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR Part 31 and the contactor’s NICRA.

B.6 REIMBURSABLE COSTS

[Only applicable to CPFF task orders]

The U.S. dollar costs allowable shall be limited to reasonable, allocable and allowable costs determined in accordance with FAR Part 31 (Contract Cost Principles), 2 CFR Part 220 (Cost Principles for Educational Institutions (OMB Circular A-21)), 2 CFR Part 230 (Cost Principles for Non-Profit Organizations (OMB Circular A-122)), FAR 52.216-7 (Allowable Cost and Payment), FAR 52.216-8 (Fixed Fee) if applicable, and AIDAR 752.7003 (Documentation for Payment).

B.7 FIXED FEE CEILING - CPFF TASK ORDERS ONLY

Note: The ceiling on fixed fee does not apply to Fixed-Priced Task Orders.

(a) For each cost-reimbursement task order issued under this IDIQ, the TOCO and Contractor agree to negotiate a set dollar amount for fixed fee. In negotiating the fixed dollar amount for fee, the TOCO must consider the policies and factors for establishing fee in FAR 15.404-4 as well as any applicable USAID policy on establishing a fixed fee amount. In no event, however, may the amount of fixed fee in any individual task order exceed _____ percent (offeror proposes ceiling percentage) of the task order’s estimated cost, excluding fee. The fee ceiling applies to the prime contractor and any subcontractors.

This fee ceiling is not applicable to Grants under Contracts (GUCs), if any, or other costs that have a separate fee ceiling established in the contract. The fixed fee ceiling applies to the prime contract and all cost reimbursement subcontracts.

NOTE: The ceiling on fixed fee does not apply to Firm-Fixed-Price (FFP) Task Orders.

(b) The Total Estimated Cost Plus Fixed Fee for each Task Order must be negotiated in accordance with the terms of this Contract.

Pakistan Capacity Development Services (PCDS) – IDIQ Page 12 of 159

(c) Fixed Fee Payment. For any Task Order issued under this Contract, at the time of each payment of allowable costs to the contractor, the USAID paying office ordinarily pays the contractor a percentage of fixed fees that directly corresponds to the percentage of allowable costs being paid.

Two exceptions to paying fixed fee in this manner apply:

(1) If the TOCO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work that the contractor has completed, then the TOCO may suspend further payment of any fixed fee until the contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) Because the clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee" (FAR 52.216-8) are incorporated into this Contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty-five percent (85%) of the total fixed fee.

B.8 LABOR

[ONLY APPLICABLE TO CPFF TASK ORDERS]

Compensation of personnel under this Contract or any resulting subcontract must be in accordance with AIDAR 752.7007 Personnel Compensation (July 2007), the full text of which is in Section H.

(a) Central management costs: The Contracting Officer has determined the government will not authorize central management costs under the IDIQ contract. Contractors shall not bill USAID directly for central management costs (e.g., responding to task order proposal requests, central reporting, central meetings with the basic IDIQ contract Contracting Officer’s Representative) under this IDIQ contract or under task orders.

(b) The work day and work week policies and method of accounting for paid absences including holidays for the Contractor and major subcontractors will be set forth as an Attachment of the award. (The contractor’s information will be included in the award)

B.9 TASK ORDER LIMITATIONS

Note: Task orders issued under this IDIQ contract may be either Firm Fixed-Price or Cost-Plus- Fixed- Fee awards.

(a) Cost-Plus-Fixed-Fee Task Orders. When issuing CPFF task orders, the TOCO shall state in the Task Order the total estimated cost plus fixed fee, which is the total amount of the Task Order and the maximum amount the contractor may be paid without the advance written approval of the Contracting Officer to perform the services, reports, or other deliverables in the Task Order.

This maximum amount represents the negotiated mix of the prime Contractors and subcontractors' professional labor categories and salaries, an estimated number of workdays, other direct costs, indirect costs, and fixed fee.

(b) Firm Fixed Price (FFP) Task Orders. When issuing FFP Task Orders, TOCOs shall state in the Task Order the firm-fixed-price, which represents the total amount of the Task Order and the

Pakistan Capacity Development Services (PCDS) – IDIQ Page 13 of 159 maximum price the contractor may be paid to perform the services, reports, or other deliverables in the Task Order.

(c) Minimum Order. When USAID requires services or reports and other deliverables covered by this Contract in a Task Order in the amount of less than $20,000, the contractor is not obligated to accept an order to furnish those services or reports and other deliverables under this Contract.

However, if the contractor agrees to furnish services or reports and other deliverables required by USAID in an amount of less than $20,000 and is awarded a Task Order to do so, the contractor is required to provide said services and reports and deliverables in accordance with the Contract's terms and conditions.

(d) Maximum Order. When USAID requires services or reports and other deliverables covered by this Contract in a Task Order amount of more than $2,000,000, the contractor is not obligated to bid on an order to furnish those services or reports and other deliverables under this Contract.

However, if the contractor agrees to furnish services or reports and other deliverables required by USAID in excess of $2,000,000 and awarded a Task Order to do so, the contractor is required to provide said services and reports/deliverables in accordance with the Contracts terms and conditions.

(e) Notwithstanding the above, if issuance of a Task Order to, and acceptance of a Task Order by, the contractor would: (1) result in the contractor (or its personnel or its subcontractors or their personnel) having an organizational conflict of interest for which restrictions would be placed on the contractor's (or its personnel’s or its subcontractors’ or their personnel’s) future activities; or

(2) violate the provisions of the Procurement Integrity Legislation, Section 27 of the Office of Federal Procurement Policy Act (41 U.S.C. 423), as amended by Section 814 of Pub. L. 101- 189; or (3) violate the organizational conflict of interest provisions of Section H of this Contract, the contractor, after written notification to the cognizant Contracting Officer is not obligated to furnish those services or reports and other deliverables under this Contract, and USAID may acquire the supplies or services from another source.

B.10 LABOR CATEGORIES – LOADED FIXED DAILY RATES

[Only applicable to CPFF task orders]

(a) All CPFF task orders must include rates that are equal to or lower than the loaded fixed daily rates set forth below.

Each Fixed Daily Rate (FDR) for personnel listed below is “burdened” and must include salary, social charges/fringe benefits, indirect costs, general and administrative expenses, and profit.

The FDRs set forth below are fixed for the term of the IDIQ award and are for an eight hour day, and apply to the prime contractor and all subcontractors. If a new subcontractor is proposed for a specific task order on other than a fixed-price basis, the FDRs set forth below will apply, and the subcontract is subject to consent by the TOCO in accordance with FAR Part 44.

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Actual salaries for all personnel will be negotiated under task orders and final approval is provided by the TOCO. The fixed daily rates presented below do not constitute approval of final salary rates above the Contractor Salary Threshold (CST) ( see ADS 302).

(b) The FDRs for each labor category below represents the senior-level rate in each labor category.

If mid-level or junior-level personnel are required under task orders, they must be proposed at rates below the burdened fixed daily rate.

[Note1: The Fixed Daily Rates apply to any task order(s) that are awarded under this contract.]

[Note 2: The Fixed Daily Rates apply to all labor (the prime contractor, subcontractor, TCNs, CCN’s and consultant salaries). CCN and TCN labor are also governed by the local compensation plan limitations as further provided in note 3 below. For consultants that typically bill using a loaded rate, contractors must propose any charges above direct salary separately.]

[Note 3: Locally Hired National Personnel or Other Non-U.S. Expatriate Rates.]

[Note 4: The Fixed Daily Rates below do not apply to Fixed-priced Task Orders.]

Fixed Daily Rates for Contractor Personnel No. Labor Category Base

Year Year 2 Year 3 Year 4

1 Senior Team Leader / IDIQ Manager 2 Subject Matter Expert 3 Capacity Building Specialist 4 Financial Management Specialist 5 Training Specialist 6 Quality Control Manager 7 Senior Manger 8 Manager 9 Audit Associate 10 G2G Expert 11 Capacity Building Manager 12 Training Manager 13 IT/Database Manager Contractor Identified Labor

Categories

14 [to be specified by offeror] 15 [to be specified by offeror] 16 [to be specified by offeror] 17 [to be specified by offeror] 18 [to be specified by offeror] 19 [to be specified by offeror]

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(c) Definition of labor categories:

Following Key Person is proposed for this IDIQ award:

1. Senior Team Leader / IDIQ Manager

The proposed team must include a senior team leader with experience managing audits, organizational risk assessment, and project management assessments. The senior team leader must have Chartered Accountant Certification (CPA, ACCA, CA) or equivalent. Minimum ten (10) years of experience in Organizational Strengthening or related area; including experience designing programs with Organizational Strengthening focus plus conducting Organizational Strengthening analyses (mapping).

Desired three (3) years of experience with USAID programs. This person would also act as the IDIQ Manager.

The following core team members are proposed for this IDIQ award:

1. Subject Matter Expert Provides subject matter expertise as necessary to suit sector focus of capacity building initiative. Subject matter may include but not limited to accounting, auditing, business planning, community outreach, democracy and governance, economic growth, education, finance, gender, language, law, public policy, health, media and communications, trade and agriculture. Provides industry or sector specific advice to enterprises including industry specific business and action planning, performance measures and indicators, organizational assessments, sector and/or industry assessments, and process and productivity improvement. Education and experience requirements are stated below:

• Master’s degree, in a field or sub-field related to subject matters identified above, to include implementation, research and program design depending upon the TO.

• Minimum eight (8) years’ experience in Organizational Strengthening or related area; including experience designing programs with Organizational Strengthening focus plus conducting Organizational Strengthening analyses (mapping).

• Desired three (3) years of experience with USAID programs.

• Ability to develop Organizational Strengthening strategies that are successful across a range of thematic areas (human resource, finance, procurement, etc.).

• Approaches work with curiosity, innovative spirit, hunger for evidence, with strong bias towards collaborative methods.

2. Capacity Building Specialist Provides expert technical guidance on all aspects of capacity building to the implementing partner, Mission and other stakeholders including, performance assessments, performance solutions design and performance monitoring and management system design. Assumes a lead role in various stages of the capacity building project/program as directed. Performs consulting activities to assist clients in activities such as building leadership, performing strategic planning, conducting information analysis, developing process improvements, performing facilitation services, conducting surveys and improving an organization’s results. Education and experience requirements are stated below:

• Master’s degree, in a field of finance, procurement, administration, HR, or project management including implementation, research and program design.

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• Track record of delivering results in terms of Organizational Strengthening knowledge, attitudes, and practices

• Demonstrated understanding of and experience working with program teams in challenging and multi-cultural settings

• Minimum five (5) years’ experience in Organizational Strengthening or related area; including experience designing programs with Organizational Strengthening focus plus conducting Organizational Strengthening analyses (mapping).

• Desired two (2) years of experience with USAID programs.

• Excellent training and facilitation skills, interpersonal communication, and appreciative inquiry skills

• Excellent research, writing and presentation skills (written and oral)

• Ability to multi-task, work independently, and meet deadlines

• Proficiency in Excel, Word and other software packages relevant to work (e.g., internet based search engines and research tools, data analysis software)

3. Financial Management Specialist Ensures that budget analysis and financial reporting requirements are met for the programs. Assists in project management functions of financial planning, program auditing, budgeting, and reporting.

Education and experience requirements are stated below:

• Master’s degree in accounting, business, finance or economics preferably Professional Accountant (CPA, CA or equivalent) and at least five (5) years of relevant experience in financial management (FM).

• Minimum three (3) years’ experience and in-depth familiarity with public/NGO sector financial management would be a distinct advantage.

• Demonstrated understanding of and experience working with program teams in challenging and multi-cultural settings

• Proficiency in Excel, Word and other software packages relevant to work (e.g., internet based search engines and research tools, data analysis software)

4. Training Specialist

Provides analysis, advice and or implementation assistance on training strategies, delivery and facilitation of training, organizational training capacity, and management of training activities. Also advises on evaluation of training. Education and experience requirements are stated below;

• Bachelor’s degree or equivalent

• Five (5) years of training and facilitation experience

• Excellent written and oral communication skills

OTHER TECHNICAL POSITIONS

1. Quality Control Manager The primary responsibility of Quality Control Manager is to ensure deliverables meet quality and efficiency standards set by the organization. He/She is required to possess Master’s degree and prior experience in relevant field.

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2. Senior Manager Senior Manager will compile the review report. Assist the partner in the review and finalization of the report. Conduct Entrance and Exit Conferences with key members of the review team and the project manager(s) to explain the objectives and focus of the assignment. Discussions with the management of entity, strategic direction for the field work and report Finalization. He/She must have a Bachelor’s Degree in the relevant field.

3. Manager

Manager will perform review of consolidation process of financial information and reconciliation of financial statements/records with the reports submitted to USAID; Check compliance with the agreement terms, applicable laws and regulations and with the entity’s internal control procedures;

Obtain specific representations from the management concerning its knowledge of any actual fraud or suspected fraud affecting the entity, involving management or others and potentially having a material effect on financial statements/reports. Review of specific areas identified in the scope of work. He/She must have a Bachelor’s Degree in relevant field.

4. Audit Associate Audit Associate is responsible for collection of all financial information related to the Cost Categories selected for the assignment, Check compliance with agreement terms, applicable laws and regulations, confirmations from independent third parties, if necessary; ensure that the transactions within projects are properly recorded. Carryout test of controls and test of details to review the specific areas identified in the scope of work. He/She must be part qualified CA/ CPA/ ACCA with three years’ experience in the relevant field.

5. PFM Expert

PFM Expert must have experience in conducting research, assessments, reviews, analyses and demonstrated experience with normative acts governing public procurement in Pakistan is preferred.

Experience working with government officials and regulators at the national level with proven ability to be results- and deadline-driven. Minimum of 10 years of relevant experience with Master’s degree in procurement, finance, or related area preferred with detailed knowledge of USAID procurement procedures.

6. Capacity Building Manager

Capacity Building Manager will perform consulting activities to assist Capacity Building Specialist in activities such as building leadership, performing strategic planning, conducting information analysis, developing process improvements, performing facilitation services, conducting surveys and improving an organization’s results. Bachelor’s degree, in a field of finance, procurement, administration, HR, or project management including implementation, research and program design.

7. Training Manager Training Manager will assist Training Specialist in providing analysis, advice and or implementation assistance on training strategies, delivery and facilitation of training, organizational training capacity, and management of training activities. A bachelor’s degree or equivalent is required with three (3) years of training and facilitation experience. Excellent written and oral communication skills are required for this position.

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8. Information Technology/Database Manager Provides analysis, advice and/or implementation assistance on design, implementation and evaluation of information systems, with an emphasis on computerized systems of information management. Advises on hardware and software configurations, purchases, maintenance and personnel training requirements.

Education and Work Experience Requirements for Other Technical Positions: Though academic degrees are not generally a requirement for many of the labor categories included under the “Other Technical” positions, the Contractor shall be responsible for ensuring that each person filling a position under this IQC has the necessary educational qualifications, including any appropriate specialized training, necessary to carry out the work specified under each Task Order in a satisfactory manner.

(d) Managerial leadership of task orders:

It is anticipated that either the Senior Team Leader or Subject Matter Expert may act in a management capacity on individual task orders.

(e) Minimum qualifications:

In order to perform the statement of work set forth in Section C, the Contractor shall provide personnel that meet the minimum education and experience requirements set forth below. These minimum qualifications for Senior personnel correspond to the burdened Fixed Daily Rates above.

Level Academic

Degree* Plus Approximate Years of Relevant** Work Experience

Including Years of Experience in International Development

Relevant Regional Experience

Relevant Language Fluency

Senior Ph.D.

JD/ABD

MS/MA/MBA

BS/BA

Less than Bachelor’s

As specified in Task Order

As specified in Task Order

As specified in Task Order

*Highest degree obtained should be related to work being performed.

**Relevant Work Experience is required for the levels indicated.

(g) Locally Hired National Personnel or Other Non-U.S. Expatriates All locally hired national personnel and other non-U.S. expatriates must be paid in accordance with AIDAR 722.170(a): Third Country Nationals (TCNs) and Cooperating Country Nationals (CCNs) who are working in the United States or are legal residents of the United States at the time they are hired for a task order, must be extended benefits and subject to restrictions on the same basis as U.S. citizens who work in the United States. The U.S. FDRs will be applied to TCNs and CCNs conforming to this regulatory provision.

Salaries for individual locally-hired personnel and other non-U.S. expatriates under this contract or any resulting subcontract must be in accordance with AIDAR 752.7007, Personnel Compensations (July

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2007) and should be based upon a combination of factors including prevailing in-country salaries for the professional category being negotiated and consideration of the individual's education, work experience and recent relevant salary history.

B.11 SECURITY COSTS

The Contractor must provide USAID/Pakistan a security plan (referenced in Section H. 33 and Attachment J.3) and budget for security. The Security Plan and budget must delineate and justify the reasonableness of all costs and provide a coherent, overall integrated security plan that demonstrates that the Contractor has undertaken a thoughtful review of their security needs and includes analysis of the various elements of a security plan.

[END OF SECTION B]

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SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 TITLE OF PROGRAM:

The title of this program is Pakistan Capacity Development Services (PCDS) - IDIQ.

C.2 BACKGROUND:

The primary focus of the U.S. civilian-assistance program is to develop a stable, secure and tolerant Pakistan with a vibrant economy.

Working with other U.S. agencies, as well as donors and international development partners, USAID/Pakistan has focused its program on five areas reflective of Pakistani priorities and essential to Pakistan’s stability and long-term development: energy, economic growth and agriculture, stabilization, education and health.

USAID/Pakistan has chosen to channel a substantial amount of funding through local entities in Pakistan

– both government and non-government. Supporting the civilian government’s capacity to meet the needs of its citizens is a vital element of USAID’s programming, as is working with non-governmental organizations and the private sector.

Many local institutions face institutional capacity issues and overall weaknesses in their internal controls, financial management and absorptive capacity. Weak systems that are not transparent and lack accountability and limited human resource capacity of implementing partners pose risks. This has accentuated the need for risk assessment and capacity development to be in place to ensure that resources are spent in a transparent, efficient and effective manner and to ensure that the projects achieve their objectives within the specified timeframes.

In order to address the various fiduciary risks and capacity development needs, services are being requested to assist USAID in providing a wide range of services for USAID direct and indirect partners and key institutions in Pakistan, including those that work on increasing participation of and reducing vulnerabilities of women and other excluded groups. Indirect Partners are the Government of Pakistan entities that do not receive direct funding from USAID but these entities indirectly provide support to G2G activities and play a crucial role in the effective use of the host country systems by USAID. These services will include provision of the technical assistance required to assess organizational fiduciary risks. In addition, support is needed in risk management and capacity development that will enable organizations to support USAID and Pakistan’s common goals and development objectives.

C.3 OBJECTIVE:

It is important that USAID implementing partners have sound, effective, transparent and accountable systems in place to manage public funds and that there is a decrease in opportunities for corruption, inefficiencies and mismanagement. Sound systems can facilitate:

• Good management practices

• Access to useful, accurate and timely information for better decision-making

• Systems that complement each other across entities

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These outcomes are important, because organizations and government entities with sound financial management systems, including transparency, accountability, and internationally recognized standards, tend to be more stable, have more credibility, and are better able to achieve broad-based results on a sustainable basis for men, women, boys and girls.

C.4 SCOPE OF WORK

The contractors shall provide services including, but not limited to, performing fiduciary and capacity assessments, providing consulting and technical assistance, performing gap analysis, establishing PMUs, reviewing and developing policies and procedures, performing training, holding workshops, and organizing and hosting conferences. These services will be implemented on a national scale to support all geographic areas and development sectors where USAID/Pakistan needs support to assess and manage the fiduciary risk related to particular interventions or entities as will be specifically outlined in the detailed Statement of Work (SOW) for the specific task order. The IDIQ holder will closely collaborate with the PCDS-Small Business contractor and other donors for potential synergies.

The work performed should be adequately supported. USAID reserves the right to review the working papers or other supporting documentation to ensure that work is performed properly.

USAID will identify the organizations for required task order. In order to provide additional capacity the contractor can outsource particular aspects of the work to be performed, but it will be responsible for quality of the work.

USAID intends to issue multiple contracts with organizations that can deliver the required services. The main objectives of the contracts are to manage fiduciary risks through: (1) increasing use of and strengthening institutional capacity; and (2) sound management of USAID Project funds. These objectives are achieved through a mix of the following activities:

I. Assessment, Capacity Building and Identification

1. Performing various forms of fiduciary assessments (pre and post-award) focusing on, but not restricted to, administrative management, internal controls, financial management, management assessment, absorptive capacity assessment, spot checks, technical assessments, training needs assessments across all levels and cadre to especially map the needs of women employees, Public Financial Management capacity gap analysis, compliance reviews including compliance with existing government policies and rules for strengthening gender equality and discouraging all forms of discrimination, research studies and analysis, technical advisory and support services.

The assessments will be for USAID-identified organizations which may include prospective partners or partners that impact USAID funding. These assessments, while potentially varied in nature, will not include any auditing services.

2. Providing technical experts for the project design needs and facilitate effective collaboration with other donors, such as PC-1 preparation. In addition providing experts for the areas of finance, procurement, operations (including IT), human resource management, Monitoring & Evaluation (M&E) and technical (such as engineers).

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II. Systems Strengthening and Technical Support

1. Developing Risk Mitigation Plans (RMP) and Capacity Building Plans (CBP) and providing updates on progress made on established RMP/CBPs by management based on established timelines.

2. Advising USAID/Pakistan on any upcoming issues of a fiduciary nature which might impact timely completion of the project.

3. Developing and delivering on-the-job training on policies, manuals, procedures and processes.

4. Developing specialized toolkits and training material for USAID/Pakistan and its partner staff.

5. Administering and…