Solicitation_SOL-391-16-000007_HR_Advisor.pdf

mailto:shumayun@usaid.gov mailto:wsedlak@usaid.gov

Request for Quotation No: SOL-391-16-000007

TABLE OF CONTENTS

TABLE OF CONTENTS

ANNEX – I - SCHEDULE

1. PURPOSE:

2. PURCHASE ORDER TYPE

3. PERIOD OF PERFORMANCE

4. HOURS OF PERFORMANCE

5. ROLES AND RESPONSIBILITIES

6. SUPERVISION AND REPORTING:

7. PLACE OF PERFORMANCE:

8. LOGISTICS:

9. PAYING OFFICE & PAYMENT TERMS:

10. TECHNICAL DIRECTION

11. INSPECTION AND ACCEPTANCE:

12. EARLY TERMINATION

13. ANTI-FRAUD HOTLINE

14. EXECUTIVE ORDER ON TERRORISM FINANCING

15. AUTHORIZED GEOGRAPHIC CODE

ANNEX – II - STATEMENT OF WORK

ANNEX – III - TERMS AND CONDITIONS

ANNEX – IV – INSTRUCTIONS TO OFFERORS

ANNEX – V – AWARD DECISION

ANNEX VI – SYSTEM FOR AWARD MANAGEMENT AND DUNS

ANNEX VII – Cost Quotation Table

ANNEX VIII – SF 1449

ANNEX – I - SCHEDULE

1. PURPOSE:

The purpose of this Purchase Order is to recruit an individual for the position of “HR Advisor” to support the Program Monitoring and Implementation Unit (PMIU) of the Sindh Education Program (SBEP), Government of Sindh (GoS) in accordance with the Statement of Work incorporated herein.

2. PURCHASE ORDER TYPE

This is a firm-fixed-price purchase order with a cost-reimbursement line item for travel expenses.

3. PERIOD OF PERFORMANCE

The start date of the purchase order is February 1, 2016, and the end date shall be July 31, 2018.

4. HOURS OF PERFORMANCE

The Contractor shall schedule and perform all official work during normal business hours as defined by the GoS Monday to Friday, excluding local and bank holidays, unless approved in advance by the Contracting Officer’s Representative (COR). The HR Advisor will conform to the work day schedule of the GoS, and a total of 60 personal leave days will be included to be utilized during the term of this purchase order.

5. ROLES AND RESPONSIBILITIES

As reasonably required, USAID/Pakistan will introduce the Contractor to relevant implementing partners and other government officials/counterparts key to the accomplishment of the objectives of this Purchase Order through introductory letter or phone call.

6. SUPERVISION AND REPORTING:

This is a Nonpersonal Services Contract as defined in FAR 37.101. The HR Advisor will work under the direct supervision of the Government of Sindh Project Management and Implementation Unit (PMIU). The HR Advisor will provide periodic reporting to the Contracting Officer’s Representative (COR) and submit timesheets to the COR for reimbursement, but tasks and direction will primarily be provided by the PMIU.

7. PLACE OF PERFORMANCE:

The primary place of performance for this Purchase Order is Karachi, Pakistan.

8. LOGISTICS:

The PMIU will provide desk, computer, and other necessary office supplies.

9. PAYING OFFICE & PAYMENT TERMS:

a) The Contractor shall make an electronic submission of the signed and completed SF 1034, Public

Voucher for Purchases and Services other than Personal, to the paying office designated below.

Financial Management Office USAID/Pakistan U.S. Embassy Ramna 5, Diplomatic Enclave Islamabad, Pakistan E-mail: PakistanAccountsPay@usaid.gov

A request for payment is not considered properly submitted unless the claim (SF 1034) has been properly prepared and is accompanied by all required supporting documents, i.e. a time sheet.

Payment will be made through EFT (Electronic Funds Transfer) per the Contract terms, in Pakistani Rupees at prevalent rate at time of payment, after the submission of monthly time sheet duly approved by the Program Director (PD) and Contracting Officer's Representative (COR). The individual shall simultaneously electronically forward a copy of the signed voucher, supporting documents and invoice to the Contracting Officer’s Representative (COR).

Travel Allowance and Daily Allowance (TA/DA) is treated as reimbursable and will be processed per the actual cost upon submission of original invoices such costs will however be limited to ‘reasonable’ as determined by USAID. COR’s prior approval on travel cost is mandatory.

10. TECHNICAL DIRECTION

The Contractor will work under the technical direction of the Contracting Officer’s Representative (COR), [TBD] who may be reached at [email address TBD].

“Technical Direction” is defined to include:

(1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

The Contracting Officer and Contracting Officer’s Representative are the only individuals authorized to provide technical direction. No other individual, including other US government officials, may provide technical direction. Any questions about what constitutes technical direction shall be immediately directed to the Contracting Officer.

11. INSPECTION AND ACCEPTANCE:

USAID inspection and acceptance of deliverables will be completed by the COR at the below address:

USAID Karachi Office US Consulate General Plot 3, 4, 5, New TPX Area Mai Kolachi & Bypass Karachi, Pakistan mailto:PakistanAccountsPay@usaid.gov

12. EARLY TERMINATION

In the event that this Purchase Order needs to be terminated or the scope of work truncated for political or security reasons, compensation will be made on the basis of provided performance and location discharged. A draft report based on progress to that time will be submitted and Contractor agrees that, subject to discharge of other USAID responsibilities, he/she will remain available to complete the deliverables as feasible.

13. ANTI-FRAUD HOTLINE

USAID/Pakistan has, in cooperation with the USAID Office of Inspector General, established the Anti- Fraud Hotline to provide an avenue for the reporting of fraud, waste, and abuse which may be associated with USAID funded projects in Pakistan. Complaints are handled with complete confidentiality and individuals are encouraged to report when corruption, fraud, waste or abuse may exist in USAID/Pakistan projects.

Reports can be filed anonymously via the easy-to-use Hotline (toll free number 0800 84700); e-mail at complaints@anti-fraudhotline.com; fax at 021-35390410; postal address at 5-C, 2nd Floor Khayban-e- Ittehad, Phase VII, DHA, Karachi, Pakistan; and on the website www.anti-fraudhotline.com.

Fraud awareness materials (in all regional languages) are available at www.anti-fraudhotline.com, and the Contractor must use reasonable efforts to ensure that any employees and subcontractors are provided with these materials.

14. EXECUTIVE ORDER ON TERRORISM FINANCING

The Contractor/Recipient is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the Contractor/recipient to ensure compliance with these Executive Orders and laws. This provision must be included in all subcontracts/subawards issued under this contract/agreement.

15. AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code (see 22 CFR 228) for the procurement of commodities and services for any award resulting from this RFQ is 937 (the United States, the cooperating/Recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source.)

Code 937 (the United States, the recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source) is the authorized USAID Principal Geographic Code for the procurement of commodities and services:

USAID maintains a list of developing countries, advanced developing countries, and prohibited sources, which is available in USAID’s Automated Directives System, ADS 310. See http://www.usaid.gov/policy/ads/300/310maa.pdf.

http://www.usaid.gov/policy/ads/300/310maa.pdf

ANNEX – II - STATEMENT OF WORK

Background:

On September 21, 2011, USAID signed an Activity Agreement with the Government of Sindh (GoS) for the Sindh Basic Education Program (SBEP). The SBEP will focus on increasing and sustaining student enrolment in primary, middle and secondary schools in seven districts in northern Sindh as well as the city of Karachi by developing a school environment conducive to teaching and learning. This transformation will be achieved through the following components:

(1) construction of schools affected by 2010 floods; (2) support to GOS policy reforms to merge, consolidate and upgrade schools through construction of schools; (3) improvement in early grade reading in primary schools; (4) community mobilization, with a focus on increasing girls enrolment and improving nutritional status of children; and (5) technical assistance to the Department of Education. The Sindh Education Program life-of-program funding is estimated at $155 million over a five-year period.

Objective:

Pursuant to USAID/Pakistan’s agreement with the GoS, the Contractor will serve in an advisory role to the Project Management and Implementation Unit (PMIU). Under this government-to-government agreement, USAID will provide assistance and services of a HR Advisor.

Project Management and Implementation Unit (PMIU):

Under USAID’s Sindh Basic Education Program (SEBP), the Government of Sindh (GOS) has established a PMIU1. The establishment of the PMIU was executed upon the approval of the PC- 1 for the overall SBEP program. The PMIU is headed by a Program Director who reports directly to the Secretary of Education. The physical site for the PMIU is located in Clifton, Karachi, however, two additional regional offices may be established in Larkana and Sukkur as per GoS procedures for obtaining government office space. The PMIU is also accountable to a governing body called the Program Steering Committee (PSC) chaired by the Additional Chief Secretary, Education and Literacy Department, GoS.

In terms of how the PMIU is working vis-à-vis USAID funded activities, it is expected to play a pivotal role in planning and coordinating all of the five components of USAID’s support:

Component #1: construction of flood affected schools, Component #2: school consolidation and up gradation of schools, Component #3: improvement in early grade reading, Component #4: community mobilization with a focus on girls’ enrolment and nutrition;

Component #5: technical assistance

The Contractor will work with the Program Director (PD) and coordinate with their respective section heads (where they exist) for all aspects of the program including developing work plans, implementation and monitoring.

1 Federal Planning rules in Pakistan require the establishment of a PMIU for all development programs with a budget of $10 million or more.

ROLES AND RESPONSIBILITIES

The HR Advisor will:

Assist Program Director in strategic planning of HR related activities in accordance with the PC- I and the Activity Agreement, the advisor will be responsible for:

1. Providing advice and support in carrying out the HR and administration activities in accordance with approved guidelines.

2. Developing and implementing recruitment action plans according to GoS guidelines and policy.

3. Implementing Personnel Information System framework for program activities

4. Implementing administrative policies and procedures, which shall include, but are not limited to:

• A system to monitor attendance, leave records, time records of staff and ensures that office discipline is maintained.

• A system for the purchasing of furniture, fixtures, office equipment, etc.

• Process of negotiating service agreements with vendors.

• Ensure security arrangements of the office premises and ensure safety of the office and its staff.

• Support in maintaining and updating employees’ personnel and insurance files.

• Advocate and promote a healthy, creative and safe work environment.

• Provide support for travel arrangements, including lodging and boarding of staff.

• HR planning and recruitment of new positions.

• Ensures close cooperation and regular communication within the program.

• Assist program staff to implement the training plan its associated training material.

• Undertake any other assignments delegated by the PD or USAID COR.

Deliverables:

1. Monthly meetings with COR

The HR Advisor is expected to meet at least once per month with the COR (in-person or via telephone) to discuss progress on work related to SBEP.

2. Final Report with suggestions for SBEP

30 days prior to the end date of this purchase order the HR Advisor will provide the COR with a final report suggesting next steps related to strategic planning of human resources related to the SBEP reforms. The COR will provide technical direction regarding the specific format and content of this report.

ANNEX – III - TERMS AND CONDITIONS

NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

This Purchase Order incorporates one or more clauses by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2, with same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their text available. Also, the full text of a clause may be accessed electronically at this address:

http://farsite.hill.af.mil/vffara.htm

B.1 FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

CLAUSE TITLE AND DATE

52.204-6 CONTRACTOR IDENTIFICATION NUMBER --DATA UNIVERSAL

NUMBERING SYSTEM (DUNS) NUMBER (JUL 2013)

52.213-4 TERMS AND CONDITIONS-SIMLIFIED ACQUISITIONS (OTHER THAN

COMMERCIAL ITEMS) (JAN 2016)

52.216-7 ALLOWABLE COST AND PAYMENT (JUN 2013)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008)

52.227-17 RIGHTS IN DATA SPECIAL WORKS (DEC 2007)

52.232-24 PROHIBITION OF ASSIGNMENT OF CLAIMS (MAY 2014)

52.232-25 PROMPT PAYMENT (JUL 2013)

52.233-1 DISPUTES (MAY 2014) ALT I (DEC 1991)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

52.249-4 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT

(SERVICES) (SHORT FORM) (APR 1984)

B.2 A.I.D. ACQUISITION REGULATION (48 CFR CHAPTER 7) CLAUSES

NUMBER TITLE DATE

752.202-1 DEFINITIONS (a) ALTERNATE 70 JAN 1990

752.209-71 ORGANIZATION CONFLICTS OF INTEREST JUN 1993

DICOVERED AFTER AWARD

752.211-70 LANGUAGE AND MEASUREMENT JUN 1992

752.7022 CONFLICTS BETWEEN CONTRACT AND CATALOG APR 1984

752.7008 USE OF GOVERNMENT FACILITIES OR PERSONNEL APR 1984

752.7013 CONTRACTORS-MISSION RELATIONSHIPS OCT 1989

752.7025 APPROVALS APR 1984

FULL TEXT CLAUSES - FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

52.213-4 TERMS AND CONDITIONS - SIMPLIFIED ACQUISITIONS (OTHER THAN

COMMERCIAL ITEMS) (JAN 2016)

52.213-4 Terms and Conditions-Simplified Acquisitions (Other Than Commercial Items) http://farsite.hill.af.mil/vffara.htm

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(ii) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) (E.O. 11246).

(iii) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(iv) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

(v) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(vi) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(vii) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-

78).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (Apr 1984).

(ii) 52.232-8, Discounts for Prompt Payment (Feb 2002).

(iii) 52.232-11, Extras (Apr 1984).

(iv) 52.232-25, Prompt Payment (Oct 2008).

(v) 52.233-1, Disputes (July 2002).

(vi) 52.244-6, Subcontracts for Commercial Items (Jan 2011).

(vii) 52.253-1, Computer Generated Forms (Jan 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (AUG

2012) (Pub. L. 109-282) (31 U.S.C. 6101 note) (Applies to contracts valued at $25,000 or more).

(ii) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2012)

(E.O. 13126). (Applies to contracts for supplies exceeding the micro-purchase threshold.)

(iii) 52.222-20, Walsh-Healey Public Contracts Act (Oct 2010) (41 U.S.C. 35-45) (Applies to supply contracts over $15,000 in the United States, Puerto Rico, or the U.S. Virgin Islands).

(iv) 52.222-35,Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212) (applies to contracts of $100,000 or more).

(v) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(Applies to contracts over $15,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, United States includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(vi) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212) (applies to contracts of $100,000 or more).

(vii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.) (Applies to service contracts over $2,500 that are subject to the Service Contract Act and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer continental shelf lands.)

(viii) 52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2011) (E.O. 13423) (Applies to services performed on Federal facilities).

(ix) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b) (Unless exempt pursuant to 23.204, applies to contracts when energy-consuming products listed in the ENERGY STAR® Program or Federal Energy Management Program (FEMP) will be—

(A) Delivered;

(B) Acquired by the Contractor for use in performing services at a Federally-controlled facility;

(C) Furnished by the Contractor for use by the Government; or http://www.acquisition.gov/far/current/html/52_222.html%23wp1147479 http://www.acquisition.gov/far/current/html/52_222.html%23wp1147656 http://www.acquisition.gov/far/current/html/52_222.html%23wp1147711 http://www.acquisition.gov/far/current/html/52_222.html%23wp1151848 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t21t25+618+103++%2822%29%20%20AND%20%28%2822%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/far/current/html/52_223_226.html%23wp1169608 http://www.acquisition.gov/far/current/html/52_233_240.html%23wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/far/current/html/52_233_240.html%23wp1113344 http://www.acquisition.gov/far/current/html/52_232.html%23wp1152483 http://www.acquisition.gov/far/current/html/52_232.html%23wp1152592 http://www.acquisition.gov/far/current/html/52_232.html%23wp1152616 http://www.acquisition.gov/far/current/html/52_232.html%23wp1152998 http://www.acquisition.gov/far/current/html/52_233_240.html%23wp1113304 http://www.acquisition.gov/far/current/html/52_241_244.html%23wp1129139 http://www.acquisition.gov/far/current/html/52_248_253.html%23wp1120078 http://www.acquisition.gov/far/current/html/52_200_206.html%23wp1141649 http://www.acquisition.gov/far/current/html/52_222.html%23wp1147630 http://www.acquisition.gov/far/current/html/52_222.html%23wp1147649 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/far/current/html/52_222.html%23wp1158632 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/far/current/html/52_222.html%23wp1148097 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/far/current/html/52_222.html%23wp1148123 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/far/current/html/52_222.html%23wp1160021 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/far/current/html/52_223_226.html%23wp1168831 http://www.acquisition.gov/far/current/html/52_223_226.html%23wp1178433 http://uscode.house.gov/ http://www.acquisition.gov/far/current/html/Subpart%2023_2.html%23wp1081346

(D) Specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance.)

(x) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use in the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold and the acquisition—

(A) Is set aside for small business concerns; or

(B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed

$25,000).

(xi) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration

(Oct 2003). (Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the Central Contractor Registration (CCR) database as its source of EFT information.)

(xii) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration (MAY 1999). (Applies when the payment will be made by EFT and the payment office does not use the CCR database as its source of EFT information.)

(xiii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. App. 1241). (Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d).)

(2) Listed below are additional clauses that may apply:

(i) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (DEC 2010) (Applies to contracts over $30,000).

(ii) 52.211-17, Delivery of Excess Quantities (Sept 1989) (Applies to fixed-price supplies).

(iii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L.

110-247) (Applies to contracts greater than $25,000 that provide for the provision, the service, or the sale of food in the United States.)

(iv) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies if delivery is f.o.b. origin).

(v) 52.247-34, F.o.b. Destination (Nov 1991) (Applies to supplies if delivery is f.o.b. destination).

(c) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

____http://acquisition.gov/far/index.html https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

(d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its post acceptance rights—

(1) Within a reasonable period of time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, http://www.acquisition.gov/far/current/html/52_223_226.html%23wp1168995 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/far/current/html/Subpart%2019_5.html%23wp1086841 http://www.acquisition.gov/far/current/html/52_232.html%23wp1153351 http://www.acquisition.gov/far/current/html/52_232.html%23wp1153375 http://www.acquisition.gov/far/current/html/52_247.html%23wp1156217 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t45t48+351+1++%2846%29%20%20AND%20%28%2846%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://www.acquisition.gov/far/current/html/Subpart%2047_5.html%23wp1072915 http://www.acquisition.gov/far/current/html/52_207_211.html%23wp1140926 http://www.acquisition.gov/far/current/html/52_207_211.html%23wp1141265 http://www.acquisition.gov/far/current/html/52_223_226.html%23wp1183820 http://www.acquisition.gov/far/current/html/52_247.html%23wp1155640 http://www.acquisition.gov/far/current/html/52_247.html%23wp1155803 http://www.acquisition.gov/far/current/html/52_248_253.html%23wp1120047 http://acquisition.gov/far/index.html shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(f) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges that the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records.

The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.

(g) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(h) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(FAC 2005–64)

ANNEX – IV – INSTRUCTIONS TO OFFERORS

1. TECHNICAL PROPOSAL

Offerors must not exceed the page limits below, and not utilize a smaller than 12-point font:

5. Cover Letter (1 page)

6. Curriculum Vitae (3 pages)

7. Completed and signed SF1449 Form (Annex VIII)

8. Completed Cost Quotation Table (Annex VII)

2. COST QUOTATION

Offerors shall submit a quotation for the total cost of the award under this contract. Offerors shall provide their quotation budget in the following format:

Budget Line Item* Unit Price in PKR Months Total in PKR

Burdened Monthly Salary

TBD 30 TBD

Travel Allowance

100,000 30 3,000,000

Total 30 TBD

*Budget line item 1 will be paid on firm-fixed-price basis whereas budget line item 2 will be paid on cost reimbursement basis.

The Burdened Rate shall include basic salary plus medical allowance. The HR Advisor’s relationship to USAID/Pakistan is as a consultant. The HR Advisor provides specialized knowledge and skills through a Nonpersonal services contract to further the goals of the GoS and the SBEP. The HR Advisor shall have no employer-employee relationship with USAID/Pakistan. USAID/Pakistan will pay the HR Advisor the burdened monthly fixed rate, and the HR Advisor will be individually responsible for any tax withholdings and benefits.

3. SUBMISSION OF PROPOSALS:

Please submit your proposals to the addresses below by 4:30 PM January 28, 2016. You will receive a confirmation from us via e-mail. Note that electronic signatures are acceptable by USAID.

Email submission: The addresses for receipt of proposals is shumayun@usaid.gov & wsedlak@usaid.gov

The electronic version should be compatible with Adobe Acrobat (PDF) and Excel MS Office 2010 in an MS Windows environment. All emails containing proposal files should, in the subject line, state 391-14- 000015 Technical and Cost Proposal.

mailto:shumayun@usaid.gov mailto:wsedlak@usaid.gov

ANNEX – V – AWARD DECISION

Award will be made to the lowest-priced, technically acceptable, responsible Offeror.

USAID will perform an initial review of proposals/quotations received to determine compliance with the terms of the solicitation. USAID may reject as unacceptable proposals/quotations which do not conform to the solicitation.

Technical Acceptability: Technical acceptability will include a review of extent to which the Offeror shows an understanding of the RFQ and meets the required minimum qualifications.

The Government reserves the right to reject proposals that are unreasonably low or high in price.

To be considered as “Technically Acceptable,” an offeror’s quotation package materials must demonstrate that the Offeror meets the following minimum criteria:

• A Masters-level degree or higher in Business Administration or Human Resource Management.

• At least 15 years of experience in human resources management and administration.

ANNEX VI – SYSTEM FOR AWARD MANAGEMENT AND DUNS

What is SAM and DUNS?

Before being able to bid on government proposals, entities need to obtain a Dun & Bradstreet, or D-U-N-S, Number, a unique nine-digit identification number for each physical location of their business. D-U-N-S Number, or simply DUNS, assignment is free for all businesses required to register with the federal government for contracts or grants. A DUNS number is required prior to registration in the System for Award Management (SAM). The System for Award Management (SAM), accessible at www.SAM.gov, is the single federal website where users (contracting officials, contractors, grant seekers, grantees, and the public) can access 9 separate websites/databases that aid in the management of federal procurements from start to finish. The goal of SAM is to eliminate redundancies and streamline these processes. Guidance for registration in System for Award Management (SAM) may be accessed at:

http://usaidlearninglab.org/library/doing-business-usaid-duns-and-sam-systems-101 http://usaidlearninglab.org/library/doing-business-usaid-duns-and-sam-systems-101

ANNEX VII – Cost Quotation Table

See Excel Sheet Posted to FBO.gov along with this RFQ.

(Please see file attached with this solicitation)

ANNEX VIII – SF 1449

See SF 1449 posted to FBO.gov with this RFQ.