VALUE_CHAINS_LIVESTOCK_SOL-306-17-000069-Post.pdf

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Issuance Date: November 26, 2017 Questions Due Date and Time: December 10, 2017, 16:00, Kabul Time Closing Date: January 10, 2018, 16:00, Kabul Time

SUBJECT: Request for Proposals (RFP), SOL-306-17-000069

Afghanistan Value Chains - Livestock

To All Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), Afghanistan Office of Acquisition and Assistance (OAA) in conjunction with the USAID/Afghanistan Office of Agricultural Growth (OAG), anticipates an award of Cost-Plus Fixed Fee (CPFF) completion type contract with an estimated period of performance of a three-year base period with a two-year option period for the implementation of the Afghanistan Value Chains - Livestock activity in Afghanistan. The Geographic code for this procurement is 937. The North American Industry Classification System (NAICS) code for this acquisition is 541990 (All Other Professional, Scientific, and Technical Services).

USAID/Afghanistan invites interested and qualified organizations to submit proposals in accordance with the requirements of this RFP. USAID will conduct this procurement through full and open competition, under which any type of organization (including large or small commercial [for profit] firm, educational institution, or non-profit organization) is eligible to compete. The estimated cost range for this contract is between $50 million and $65 million.

The procedures set forth in the Federal Acquisition Regulation (FAR) Part 15 shall apply to this solicitation. The Government is not obligated to make any award suggested in this cover letter. Offerors are encouraged to read the entire solicitation. Special attention must be paid to Section L – Instructions, Conditions, and Notices to Offerors or Respondents, and Section M – Evaluation Criteria.

The primary point of contact for this RFP is Mr. Dennis E. Foster. Any questions related to this RFP must be submitted by email to kblaidoaaoagteam@usaid.gov and dfoster@usaid.gov by the time and date specified above. No questions will be accepted after this date. Each e-mail must contain a subject line, which clearly indicates the name of the Offeror and the solicitation number.

If questions are received, which affect the responses to the solicitation, or if changes are made to the closing date and time, as well as any other aspects of the RFP, this solicitation will be amended. Any amendments to this solicitation will be issued and posted on the Federal Business Opportunities (FedBizOpps) website. Offerors are encouraged to check this website (https://www.fbo.gov) periodically.

Only electronic proposals sent to kblaidoaaoagteam@usaid.gov and dfoster@usaid.gov will be accepted in response to this RFP by the due date and time specified above. For detailed submittal instructions, please refer to Section L. No other forms of submission mailto:kblaidoaaoagteam@usaid.gov https://www.fbo.gov/ mailto:kblaidoaaoagteam@usaid.gov mailto:dfoster@usaid.gov

SOL-306-17-000069

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 101

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 180 calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

11/26/2017 X

1600 Kabul 01/10/2018

Dennis E. Foster, Jr

C. E-MAIL ADDRESS

dfoster@usaid.gov

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PAGE(S)

Beatrice M. Conde

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

USAID/Afghanistan Office of Acquisition and Assistance 6180 Kabul Place Dulles, VA 20189-6180

REQ-306-17-000153

AFGHANISTA

RFP No. SOL-306-17-000069

ACRONYMS

AAPD Acquisition and Assistance Policy Directive A/COR Alternate Contracting Officer’s Representative AMELP Activity Monitoring, Evaluation, and Learning Plan AIDAR USAID Acquisition Regulation ADS Automated Directives System ANSF Afghanistan National Security Forces APPF Afghanistan Public Protection Force BEO Bureau Environmental Officer BIP Branding Implementation Plan CBO Community-based Organizations CCN Cooperative Country Nationals CF Coalition Forces CFR Code of Federal Regulation CIB Contract Information Bulletin CLIN Contract Line Item Number CPARS Contractor Performance Assessment Reporting System CPFF Cost Plus Fixed Fee CO Contracting Officer COR Contracting Officer’s Representative CSO Civil Society Organization CST Contractor Salary Threshold DAO District Agriculture Office DBA Defense Base Act DDL Development Data Library DEC Development Experience Clearinghouse DO Development Objective (USAID) DOC Development Outreach and Communication DOD Department of Defense DOS Department of State EA Environmental Assessment EIT Electronic and Information Technology EMMP Environmental Mitigation and Monitoring Plan EOCC Expanded Object Class Code FAPIIS Federal Awardee Performance and Integrity Information System FAR Federal Acquisition Regulation FOIA Freedom of Information Act FSN Foreign Service National FTE Full-time Equivalent G&A General and Administration GDP Gross Domestic Product GLAAS Global Acquisition and Assistance System GIRoA Government of the Islamic Republic of Afghanistan GPS Global Positioning System HSPD Homeland Security Presidential Directive HVC High Value Crop IDF Indirect Fire IEE Initial Environmental Examination IED Improvised Explosive Device

IPN Implementing Partner Notices IR Intermediate Results LOAs Letters of Authorization MAIL Ministry of Agriculture, Irrigation and Livestock MCN Ministry of Counter Narcotics MP Marking Plan M&M Mitigation and Monitoring MOU Memorandum of Understanding MS Microsoft MSMES Micro Small and Medium Enterprises MVA Motor Vehicle Accident NARA National Archives and Records Administration NICRA Negotiated Indirect Cost Rate Agreement NTA National Technical Assistance NXP Non-expandable Property OAA Office of Acquisition and Assistance ODC Other Direct Cost OPPD Office of Program and project Development PAD Project Appraisal Document PAIL Province of Agriculture, Irrigation and Livestock PDF Portable Document Format PLSO Partner Liaison Security Office POC Point of Contact PPI Past Performance Information PROMOTE Promoting Gender Equity in National Priority Programs PSC Private Security Contractor PWS Performance Work Statement QASP Quality Assurance Surveillance Plan RCE Request for Categorical Exclusion SAF Small Arms Fire SAM System for Award Management SB Small Business SIR Serious Incident Reporting SOO Statement of Objectives SPOT Synchronized Pre-Deployment and Operational Tracker STEP Smart Traveler Enrollment Program TBD To Be Determined TCN Third Country National TIFF Tagged Image File Format TRAINET Training and Results and Information Network U.S. United States USA United States of America USAID United States Agency for International Development USG United States Government WIA Wounded in Action

PART I – THE SCHEDULE

SECTION B: SUPPLIES OR SERVICES AND COSTS

B.1 PURPOSE

The purpose of this contract is to procure the services of a Contractor for the implementation of the Afghanistan Value Chains - Livestock activity.

B.2 CONTRACT TYPE

This is a performance-based completion-type Cost-Plus-Fixed-Fee (CPFF) contract with a three-year base and a two-year option periods. For the consideration set forth below, the Contractor will provide the performance objectives or outputs described in Section C and F, in accordance with performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) THREE-YEAR BASE PERIOD:

The estimated cost for the performance of the work required for the three-year base period, exclusive of fixed fee, if any, is $TBD. The Fixed Fee, if any, is $TBD and the total estimated cost plus fixed fee, if any, is $TBD.

(b) TWO-YEAR OPTION PERIOD:

The total estimated cost for the performance of the work required for the two-year option period, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD and the total estimated cost plus fixed fee, if any, is $TBD.

(c) Within the estimated cost plus all possible fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable and allocable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount unless authorized by the Contracting Officer pursuant to the provisions of this solicitation entitled “Limitation of Funds” (FAR 52.232-22) as indicated in Section I of this contract.

(d) Funds obligated hereunder are anticipated to be sufficient through [date to be added upon award].

B.4 CONTRACT BUDGET

The budget for this contract is as follows:

Line Item Description

Three-Year Base Period

Two-Year Option Period ($)

Total 5

Years ($) Year 1 Year 2 Year 3 Year 4 Year 5 Personnel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fringe Benefits $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Travel/Transportation and per-Diem

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Equipment and Supplies

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Subcontracts $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Allowances $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Participant Training $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Security Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Other Direct Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Indirect Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 G&A $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fixed Fee (if any) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Estimated Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

B.5 INDIRECT COSTS

For the Contractor:

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD TBD 1/ 1/ 1/

1/Base of Application:

Type of Rate: Predetermined/Provisional Period:

B.6 CEILING ON INDIRECT COSTS

Reimbursement for indirect costs will be at the lower of the negotiated final pre-determined rates or the following ceiling rates:

Description 2018 2019 20202021 2022 [Rate 1 description to be inserted] __% ___% ___% ___% ___% [Rate 2 description to be inserted] __% ___% ___% ___% ___% [Rate 3 description to be inserted] __% ___% ___% ___% ___%

The government will not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding will not change any monetary ceiling, cost limitation, or obligation established in the contract.

B.7 COST REIMBURSABLE

Allowable costs will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (JUNE 2013), FAR 52.216-8, Fixed Fee (JUNE 2011), if applicable, and AIDAR 752.7003, Documentation for Payment.

B.8 PAYMENT OF FIXED FEE (CPFF)

Pursuant to FAR 16.306 (d) “Cost-Plus-Fixed-Fee Contracts”, payment of fixed fee will be determined according to the following Fixed Fee Schedule and based on completion, acceptance, and approval of these deliverables, as specified in the Contractor’s Performance Work Statement Performance Work Statement and Technical Approach for the Base Period and for the Option Period and Section E of this contract.

Fixed Fee Schedule [The following will be filled in at time of award]

Three-year Base Period

DELIVERABLE DUE DATE % of Fee Fee $

Total Fixed Fee – Base Period

Two-year Option Period

DELIVERABLE DUE DATE % of Fee Fee $

Total Fixed Fee – Option Period

Upon successful achievement of the deliverable, the Contractor must provide evidence of its achievement to the COR and the Contracting Officer. Upon acceptance and approval by USAID, the Contractor must submit an invoice for the amount of the fee associated with the deliverable.

Pursuant to FAR 52.216-8, Fixed Fee, after payment of 85 percent of the fixed fee, further payment of the fee will be withheld until a reserve is set aside not to exceed 15 percent of the total fixed fee or $100,000, whichever is less.

B.9 CANCELLATION CEILING AND MULTI-YEAR CONTRACT

The costs for this contract are considered non-severable and are therefore multi-year contracts as defined in FAR 17.103, “Definitions”. This contract is subject to the requirements of FAR 17.106, “Procedures”.

Cancellation Dates:

Contract Year 1 Base Period: TBD Contract Year 2 Base Period: TBD Contract Year 3 Base Period: TBD Contract Year 4 Option Period: TBD Contract Year 5 Option Period: TBD

This is a CPFF type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Cost and Payment”. The Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2 “Cancelation Under Multi-Year Contracts”. Therefore, the cancellation ceiling for each cancellation date is $0.

[END OF SECTION B]

SECTION C: PERFORMANCE WORK STATEMENT

[Contractor’s proposed Performance Work Statement for the Base Period and for the Option Period will be inserted here at Contractor the time of award. Please see Section J for Attachment J.1, the Statement of Objectives (SOO) – Afghanistan Value Chains – Livestock.]

[END OF SECTION C]

SECTION D: PACKAGING AND MARKING

D.1 BRANDING STRATEGY

(a) In accordance with ADS 320, USAID policy is to require exclusive branding and marking in USAID direct acquisitions using any source of funds. Contractors and Sub-Contractors' corporate identities or logos must not be used on USAID-funded program materials. Marking is not required on Contractor vehicles, offices, office supplies or other commodities used solely for administration of the USAID-funded program. Marking is not permitted on any communications that are strictly administrative, rather than programmatic, in nature. USAID’s identity is also prohibited on Contractor and recipient communications related to award administration, such as hiring/firing of staff or renting office space and/or equipment.

(b) The Contractor must develop a broad Branding Implementation Plan (BIP) and Marking Plan (MP) for the contract to describe how the program deliverables will be branded. The branding strategy for this contract, as specified in USAID ADS 320.3.2.1 is as follows:

Activity Name: Afghanistan Value Chains - Livestock

Branding: The Contractor must use full branding and the USAID tagline “From the American People” on materials and communications, which may be translated into local languages as appropriate. Co-branding and no branding will only be considered on a case-by-case basis as considered appropriate by the Contracting Officer’s Representative (COR) and Contracting Officer (CO).

Desired Level of Visibility: USAID’s identity must be prominently displayed on commodities or equipment; in printed, audio, visual or electronic public communications; in studies, reports, publications, web sites, and all promotional and informational products; and events.

Organizations to Acknowledge: The branding may acknowledge other organizations deemed as partners of an event or deliverable.

D.2 AIDAR 752.7009 – MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original must be retained by the Contractor.

D.3 ANTICIPATED ELEMENTS OF MARKING PLAN

In accordance with ADS 320.3.2.3, a Marking Plan must be developed by Contractors to enumerate the public communications, commodities, and program materials and other items that visibly bear or will be marked with the USAID Identity. As stated in ADS 320.3.2, USAID’s policy is that programs, projects, activities, public communications, or commodities implemented or delivered under contracts and subcontracts exclusively funded by USAID are marked exclusively with the USAID Identity. Where applicable, a host-country symbol or ministry logo, or another U.S. Government logo may be added.

Except for the manufacturer’s trademark on a commercial item, the corporate identities or logos of Contractors or sub-Contractors are not permitted on USAID-funded program materials and communications, unless specified in the USAID Graphic Standards Manual or approved in advance by the Principal Officer.

The Marking Plan may include requests for exceptions to marking requirements, to be approved by the CO. Section 320.3.2.4 describes what the Marking Plan must address.

Section 320.3.2.5 lists the exceptions to Marking Plan requirements.

D.4 APPROVAL OF CONRACTOR BRANDING IMPLEMENTATION &

MARKING PLAN

Branding & Marking under this contract must comply with the USAID Graphic Standards Manual in accordance with ADS 320, available at http://www.usaid.gov/branding or any successor branding policy. The Contractor’s Branding Implementation Plan/Marking Plan will be reviewed for approval.

[END OF SECTION D]

SECTION E: INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-3 INSPECTION OF SUPPLIES-COST-REIMBURSEMENT MAY 2001

52.246-5 INSPECTION OF SERVICES-COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required performance objectives or outputs will take place at:

USAID/Afghanistan Office of Agriculture U.S. Embassy West Compound Great Massoud Road Kabul, Afghanistan

Inspection of all deliverables required hereunder must be made by the COR. The COR listed in Section G has been delegated authority to inspect and accept all services, reports and other required deliverables. Acceptance of services, reports and other deliverables by the COR shall form the basis for payments to the Contractor.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the Contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the Contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract. The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being http://acquisition.gov/far/index.html assessed and that the performance standards are appropriate. It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

A variety of mechanisms included but not limited to the following may be utilized by the Contractor and COR to monitor the progress/success of the activity and the Contractor’s performance:

a. Weekly contract mobilization meetings including minutes (minutes may address issues, actionable items, steps for address and solve any issues/actions as well as POCs for each issue/action item) during the first three months of contract implementation;

b. Monthly progress review meetings, including similar protocols as above, with the implementation teams;

c. Review and propose feedback and/or edits, if any, to the Contractor’s scheduled reports (see Section F);

d. Feedback in the form of action memos, emails or other forms of communication agreed upon by the parties from GIRoA and collaborating partners utilized to inform and improve program performance;

e. Quarterly reviews of work plan with performance milestones and proposed feedback and/or edits, if any, to the Contractor’s work plan and AMELP;

f. Periodic impact evaluations as required by the contract and/or determined as necessary by the COR during contract administration; and

g. Review of reports in Section F and proposed feedback and/or edits, if any, to the Contractor’s work plan and AMELP.

[END OF SECTION E]

SECTION F: DELIVERIES OR PERFORMANCE

F. 1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section H of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

Number Title Date

52.242-15 STOP WORK ORDER AUG 1989

52.242-15 STOP WORK ORDER (ALTERNATE I) APR 1984

F. 2. PERIOD OF PERFORMANCE

The period of performance of this contract is a three-year base period and a two-year option period from the date of the Contracting Officer’s signature on Standard Form SF33, Block 28.

The two-year option period may be exercised in accordance with FAR part “17.107 Options”.

The Government reserves the right to extend the term of this contract at the cost set forth in Section B in accordance with the terms and conditions contained in FAR 52.217-9 entitled, “Option to Extend the Term of the Contact”.

F.3 PLACE OF PERFORMANCE

The Activity must work in all of the economic zones listed: North, South, East, and West of Afghanistan. The Activity will concentrate its agricultural activities in areas of Afghanistan that have the greatest potential for producing sustainable economic growth, which currently are in the Regional Economic Zones (see Map in the SOO, Section J, Attachment J.1). These areas have the preponderance of economic activity and potential for key agricultural crops; the greatest concentrations of population; existing and planned physical and financial infrastructure; accessible resources; and access to domestic and international markets. The Activity’s interventions will build on these existing comparative advantages, with investments focusing on agricultural value chains and agribusinesses.

The eastern economic zone connects agricultural and extractive industry production and processing centers to the border with Pakistan, thus accessing both domestic and export markets. It also links Kabul, via Parwan, with the northern corridor.

The northern economic zone has the advantages of (a) a significant size of productive, arable land (roughly half of all irrigated acreage in Afghanistan and 70 percent of all rain-fed arable land), and the (b) presence of primary trade routes to the North that act as alternatives to the unstable routes through Pakistan.

The southern economic zone has one of the most agriculturally productive regions of Afghanistan.

The western economic hub holds significant potential for economic growth.

F.4 PLANS AND REPORTS

In addition to the requirements set forth for submission of reports in Section I, the Contractor must submit the following plans and reports to designated recipients as described below.

A. PLANS

1) Initial Work Plan

In addition to the contents of the standard Annual Work Plan, described below, the Initial Work Plan must contain a Women’s Integration Strategy Plan.

- Women’s Integration Strategy Plan The Contractor must submit a Women’s Integration Strategy Plan that promotes the vertical integration of female beneficiaries, in the selected value chains, through market activities or value-chain facilitation interventions. Strategies must go beyond both sexes participating in training and actively promote women’s integration into the value chains where feasible.

2) Mobilization Plan USAID/Afghanistan requires a swift and efficient start up for the activity. The Mobilization Plan should clearly detail how the Contractor is going to establish itself, its staff, and its interventions, providing timelines for the achievement of full operations and staffing. The Mobilization Plan should also include any procurement items that will require USAID approval.

3) Baseline Data Plan The baseline data plan must outline steps to completing baseline data collection and analysis.

This must include clearly stating data collection methodology and survey tools.

4) Annual Work Plans The Annual Work Plan is a key document for contract performance that will detail the work to be accomplished during the upcoming year. During contract performance, the work plan will be updated, as required, subject to COR approval. Contracting Officer’s approval of work plan updates will be required if the proposed changes impact the Performance Work Statement, terms and conditions of the contract, and the use of available contract funds. Work plans must describe the interventions required to meet the contract results, including:

a. Proposed interventions for the given year, clearly separated by target value chain or cross-cutting theme;

b. Corresponding time frame for implementation of annual interventions;

c. Detailed budget for implementation;

d. Information on how interventions will be implemented in a collaborative and coordinated manner with implementing partners and other entities, if any;

e. Review of previous year’s accomplishments, problems, and progress towards achieving contract results;

f. Proposed annual accomplishments and progress towards achieving results, showing quarterly targets for all key indicators; and,

g. Environmental Analysis.

5) Environmental Mitigation and Monitoring Plan (EMMP)

In addition to the work plan, the Contractor, in collaboration with the COR and the Mission Environmental Officer or Bureau Environmental Officer, as appropriate, will review all planned and ongoing interventions under this contract to determine if they are within the scope of the approved Regulation ”22 CFR 216” environmental documentation.

The EMMP will be reviewed annually and updates will be made as appropriate, as new interventions are added. If the Contractor plans any new interventions outside the scope of the approved Regulation “22 CFR 216” environmental documentation, the Contractor must prepare an amendment to the documentation for USAID review and approval. No such new interventions will be undertaken prior to receiving written USAID approval of environmental documentation amendments. Any ongoing interventions found to be outside the scope of the approved Regulation “22 CFR 216” environmental documentation will be halted until an amendment to the documentation is submitted and written approval is received from USAID (see Section J, Attachment J.13 - Initial Environmental Examination (IEE)).

6) Activity Monitoring, Evaluation, and Learning Plan (AMELP)

The AMELP is a management tool that specifies indicators, targets and methodologies to enable the Contractor and USAID to monitor the progress of activities towards achieving the stated objectives. It also allows USAID to gauge the Contractor’s performance and understand any unforeseen changes in strategy to achieve intended results.

In compliance with USAID’s Evaluation Policy, the Contractor must ensure integrated tracking of performance indicators by developing a monitoring and evaluation plan that incorporates outputs and outcomes for each intervention. This plan must establish clear criteria and indicators for monitoring and evaluating the impact of interventions toward achieving component objectives during the life of the contract and will be reported on a quarterly basis.

The Contractor must think carefully and strategically about which indicators are appropriate within the proposed activity context and adequately reflect programmatic results. The focus of these indicators must be on the quality of measurement capacity and ability to gather requisite information. The AMELP will provide detailed methodology for how all outcome indicators and the underlying theories of change will be accurately reported based on baselines, control, and treatment data. The Contractor must include how program staff will be trained and utilized in data gathering, management and analysis in support of the monitoring and evaluation process.

Indicators must reflect the goals of the Value Chain activity, which are to strengthen the private sector’s capacity to effectively link Afghan producers to domestic and international markets, and to grow the agriculture sector through interventions at all levels of crops value chains. Indicators must also be chosen to represent the sub-purposes the Value Chains activity, which are: increasing agricultural productivity; increasing commercial viability of agribusinesses; strengthening public and private sector agricultural service delivery;

increasing women’s equality and empowerment; and increasing the participation of youth in the agriculture sector. Suggested indicators can be found in the Feed the Future Indicator

Handbook, available online at https://feedthefuture.gov/resource/feed-future-handbook-indicator-definitions.While Afghanistan is a Feed the Future aligned rather than focus country, the Handbook can be helpful in developing the AMELP. USAID/Afghanistan’s preference is to use the Feed the Future indicators where possible, rather than developing custom indicators.

7) Demobilization and Closeout Plan

The Contractor must submit a Demobilization and Closeout Plan (administration, information, finance, procurement and management) to the CO with a copy to the COR before the completion of the activity. The plan must include, but will not be limited to, the following:

1) Property Disposition Plan for the Contractor and sub-Contractor(s) in accordance with contract requirements, which must be approved by the Contracting Officer;

2) Plan for the phase-out of in-country operations, including a schedule to address office leases, bank accounts, utilities, cell phones, personnel notification, outstanding travel and social payments, household shipments, vehicle; phone subscriptions, etc. ;

3) Explanation of the steps taken to ensure sustainability of any businesses established during the program;

4) Delivery schedule for all reports or other deliverables required under the contract.

5) Dates for final delivery of all goods and services for subcontracts;

6) Review of contract files for audit purposes and final billing to USAID;

7) Receipt of all final invoices and contract performance reports;

8) Report on the estimated amount of funds not required for the completion of the contract;

9) Report on compliance with all local labor laws, tax clearances, and other appropriate compliance matters.

B. REPORTS

1) Weekly Security Reports

Afghanistan is a dynamic environment. In order to keep track of our Contractors and their security, USAID/Afghanistan has established the Partner Liaison Security Office (PLSO), which tracks incidents in USAID’s operational zone. The partner is required to submit a weekly report detailing any incidents in the zone of intervention. The report should be sent to the PLSO at kabulaidsso@state.gov, with a copy to the CO, the COR, and the Alternate COR

(A/COR).

2) Monthly Performance Reports Monthly performance reports are intended to be brief snapshots, no more than five pages, of activity progress and performance. They should highlight any important events, challenges and opportunities, and any security impacts on the activity’s implementation.

3) Quarterly Performance Reports and Financial Reports

a. Quarterly Performance Reports The main thrust of the quarterly performance report is to discuss progress towards the indicators and intermediate results in the Performance Management and Evaluation Plans and a section outlining how the contract objectives have been achieved that quarter. These https://feedthefuture.gov/resource/feed-future-handbook-indicator-definitions https://feedthefuture.gov/resource/feed-future-handbook-indicator-definitions mailto:kabulaidsso@state.gov reports will discuss progress made during the previous quarter, problems encountered when not routine, successes or anecdotes worthy of highlighting, and good practices for programming in less-permissive areas. These reports will also provide a narrative update for each value chain. As necessary, security issues over the quarter will also be summarized in the report.

Quarterly performance reports must include at least one USAID-approved Success Story in the approved USAID format. Quarterly performance reports may be submitted to GIRoA authorities at the provincial and district level and be used for briefing Governors and sub-national GIRoA representatives.

Quarterly data must also be entered into Afghan Info. The quarter four quarterly performance report can be combined with the Annual Performance Report.

b. Quarterly Financial Reports The Contractor must submit to the COR and to the USAID/Afghanistan Financial Management Officer (FMO) quarterly expenditure reports which will contain a summary page which shows spending by category for the quarter, cumulative spending to date, available funding for the remainder of the activity and any variances from planned expenditures. The quarterly financial report will also outline expenditures by results. If there are significant accrued expenditures for the quarter being reported upon which for some reason have not yet been billed to the contract, the Contractor will include a brief note to that effect, with the specific amount involved, thus enabling the COR to accurately track expenditure rate.

4) Annual Performance Reports This is a comprehensive narrative report summarizing the previous year’s activities and accomplishments against the respective annual work plan indicators. Annual performance reports will be submitted in lieu of the fourth quarterly performance report of every year.

Annual performance reports must clearly distinguish between the quarterly and annual results.

Annual performance reports must include results against indicators, any security impacts on activity implementation, and lessons learned over the year, as well as analysis of any key topic identified by the COR. It should also identify any new challenges or opportunities that may impact activity implementation going forward. The Final Annual Performance Report can be combined with the Final Report.

5) Close-Out and Disposition Plan- The plan must include, but is not limited to

• Dates for final delivery of all goods and services;

• A property disposition plan for the Contractor and sub-Contractors;

• Review of subcontract files for audit purposes and final billing;

• A schedule to address office leases, bank accounts, utilities, cell phones, personnel notification, health insurance, outstanding travel, social payments, household shipments, severance for local staff (if appropriate), vehicle leases/disposition, phone subscriptions; and

• Report on compliance with all local labor laws and tax clearances.

6) Final Report The Contractor must prepare and submit one draft electronic version (as a single MS Word file) of the Contract Completion Report to the COR which summarizes the accomplishments of this contract, methods of work used, recommendations regarding unfinished work and/or activity continuation, and the financial status of the contract. The final Completion Report must also contain an index of all reports and information products produced under this contract. The Final Report will include, but not be limited to:

A. Summary of accomplishments achieved under this contract tied to the contract objective and Intermediate Results.

B. Discussion of the steps taken to ensure that objectives and results will remain after the termination of the activity, including steps taken to ensure sustainability of any businesses established during the program.

C. Clearly show how the contract objectives have been accomplished or not and why.

D. Discussion of problems encountered and where objectives were not achieved.

E. Lessons learned.

F. Suggestions concerning desirable future and follow-on projects, if any.

G. Description of all District entities to include GIRoA and non-GIRoA partners along with

Afghan non-governmental organizations which whom the Contractor worked with and an evaluation of their strengths and weaknesses.

H. Index of all reports and information products produced under this contract. Attest that all relevant reports have been submitted to the Development Experience Clearinghouse

(DEC).

I. Analyze baseline data versus the final results.

J. Financial report showing, by line item, the amounts expended.

Once approved by the COR, the Contractor must submit the final report to the COR, the Contracting Officer and one copy, in electronic (preferred) or paper form (with all final documents) to the following:

docsubmit@dec.cdie.org By mail (U.S. Postal Service):

Development Experience Clearinghouse, 8403 Colesville Road, Suite 210, Silver Spring, MD 20910, USA

7) Special Reports:

a. Baseline Data Report In line with the AMELP, the Contractor will be required to collect baseline data for all indicators and this baseline will be used to evaluate activity impact and results in each quarterly report. The baseline will include secondary data collection where possible and primarily field data, including a control group, to verify household or enterprise level indicators. Baseline data should be disaggregated by gender, following USAID standard practice and the Feed the Future Indicator Handbook referenced above. Secondary data collection will be included where feasible. Agreement will be reached between the Contractor and the respective COR as to how data for these indicators will be tracked to ensure consistency. USAID will require rigorous methods for analysis and attribution of activity interventions against the baseline as well as observed changes in production, yields, and income.

In addition to an analysis of all of the indicators, the baseline report will be used to inform the Value Chain Analysis and Gender Analysis Reports.

mailto:docsubmit@dec.cdie.org

b. Value Chain Analysis Report

Following the collection of the baseline data, the Contractor is required to provide value chain specific analysis for each target value chain. This analysis will include, but is not limited to: a description of the base status for beneficiaries, including variances in economic status; an analysis of the functioning of the value chain, including identification of blockages physical, economic, and regulatory; further analysis of the chosen interventions for the activity (modifications to the work plan may be considered at this time); and an analysis of the local, regional, and global market opportunities. Value chain interventions are expected to begin before receipt of the report.

c. Gender Analysis and Report

The Contractor must submit a report examining the different roles, rights, and opportunities of men and women and relations between them. It also identifies disparities, examines why such disparities exist, determines whether they are a potential impediment to achieving results, and looks at how they can be addressed. The gender analysis must include the collection of sex‐disaggregated and gender‐sensitive data.

d. Short-Term Consultant Reports and Technical Reports:

Upon completion of the services of each short-term consultant, the Contractor must submit a report to the COR summarizing the activities, accomplishments and recommendations of the consultant. Reports must clearly show the relevance and linkage of the consultant’s activities to the overarching goals of the activity.

e. Ad-Hoc Reports:

The Contractor must fulfill all requests from the COR regarding Agency, Congressional, or Presidential inquiries. As necessary, programs will illustrate the outcome result of any/all activities. As applicable, any special reporting requirements will be communicated to the Contractor well in advance.

C. REPORTING MATRIX

Following is a summary of the list of the required reports specified in the contract that must be submitted electronically to the Approver identified herein (see table below) by the established due dates. Unless otherwise determined, USAID will either accept the document or return it with comments within 20 business days; lack of a response by USAID after 20 business days does not imply acceptance.

NN Type of Report Due Date Approver

1 Mobilization Plan Within 15 calendar days from contract award

COR

2 Final Branding Implementation Plan and Marking Plan

Within 30 calendar days from contract award

COR

3 Environmental Mitigation & Monitoring Plan (EMMP)

Within 45 calendar days from contract award

COR

4 Initial Work Plan including Women’s Integration Strategy Plan

Within 75 calendar days from contract award

5 Baseline Data Plan

Within 45 calendar days from contract award

COR

6 Quality Assurance Surveillance Plan (QASP)

60 days after the award. Reference Section E.3

COR

7 Final Activity Monitoring, Evaluation, and Learning Plan (AMELP)

Within 75 calendar days from contract award

COR

8 Annual Work Plans A minimum of 45 calendar days prior to start of subsequent year of implementation.

COR

9 Baseline Data Report Within 180 calendar days from contract award

COR

10 Value Chain Analysis Report

Within 210 calendar days from contract award

COR

11 Gender Analysis and Report Within 210 calendar days from contract award

COR

12 Weekly Security Reports Every Monday, or as directed by the Partner Liaison Security Officer (PLSO).

COR

13 Monthly Performance Reports

Within 7 calendar days from the start of each month.

COR

14 Quarterly Performance Reports

Within 30 calendar days of the end of each USAID fiscal quarter. The Q4 report will be combined with the Annual Report.

COR

15 Quarterly Financial Reports Within 15 calendar days of the end of each USAID fiscal quarter

COR

16 GIS and Activity Location Data

30 days after the end of the fiscal quarter (refer to H.22)

COR

17 Submission of Datasets to

DDL

30 days after the dataset has been used.

Reference Section H.21

CO and COR

18 Submission of Small Business Subcontracting Report (For Large Business only) to eSRS (web based)

Within thirty (30) calendar days after the close of each calendar period as follows:

(1) April 30th, for the period October 1st, through March 31st; and (2) October 30th, for the period April 1st, through September 30th. Reference FAR 52.219-9

CO and COR

19 Annual Performance Reports

Within 30 calendar days of the end of each USAID fiscal year. The last Annual Report will be combined into the Final Report.

COR

20 Short-Term Consultant Reports

Within 15 calendar days after completion of services.

COR

21 Ad-Hoc Reports As needed. COR

22 Draft Final Report Draft due 60 days prior to the end of the contract.

COR to provide comments within 2 weeks.

23 Demobilization and Closeout Plan

At least 90 calendar days prior to contract completion date.

COR

24 Close out plan and disposition plan

Draft due six (6) months prior to the contract end date.

Final due four months prior to contract end date.

CO and COR

25 Property Report 6 months prior to the end of the contract (Reference Section H.27, AIDAR 752.245-71)

CO and COR

26 Final Report Minimum of 30 calendar days before contract completion date.

CO and COR

F.5 REPORTING FORMAT

a) The cover page of all reports must include the USAID identity (U.S. Agency for International Development/Afghanistan or USAID/Afghanistan) prominently displayed, the contract number, Contractor name, name of the USAID activity office (Office of Agriculture), the publication or issuance date of the document, document title, author name(s), activity number, and activity title. Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form. All materials must include the name, organization, address, and telephone/internet number of the person submitting the materials.

b) Hard copy reports must be prepared on non-glossy paper (preferable recycled and white or off-white) using black prints. Elaborate art work, multi-color printing, and expensive binding are not to be used. Whenever possible, pages must be printed on both sides.

c) Electronic formats must be submitted with the following descriptive information:

1. Operating system format, e.g. Windows or Macintosh compatible;

2. The format for any graphic and/or image files included, e.g., TIFF-compatible;

3. Any other necessary information, e.g.; special backup or data compression routines/software used for storing/retrieving submitted data; and

d) All PDF files that are submitted must be unlocked.

F.6 LANGUAGE OF REPORTS AND OTHER OUTPUTS

All reports and other outputs must be in the English language, unless otherwise specified by the COR. See also AIDAR 752.211-70, Language and Measurement (June 1992), incorporated by reference into this contract in Section I. Any supplements presented in a language other than English must be accompanied by a certified translation. The Contractor, upon request, may be asked to provide reports or work products in either Dari or Pashto, as applicable.

F.7 KEY PERSONNEL

Key personnel are defined as those personnel directly responsible for management of the contract, or those personnel whose professional and technical skills are essential for the successful implementation of the activity. The Key personnel are not limited to expatriates or U.S. citizens. USAID seeks to emphasize its support for capacity building and professional development of Afghan staff, and the Contractor is encouraged to maximize use of local experts in key positions over the life of the activity and seek meaningful gender balance in its overall staffing.

The required positions and their roles and responsibilities for each key personnel position under…