Sol_7200AA21R00024 3-28-21.pdf

Solicitation Number: 7200AA21R00024

Date: March 29, 2021

Due Date: May 3, 2021 at 11 AM Eastern

Questions: Must be submitted no later than April 12, 2021 at 11 AM

A- Cover letter (SEE ATTACHMENT IN BETA.SAM..GOV)

B - Supplies or Services/Prices

Contract type: This is a firm fixed unit type contract for commercial items (services) as described in

Section C. The prices are as established in the annex to the contract. See excel attachment for details.

The contract consists of a one year base period with four one-year options as established in Section F.

C - Description/Specifications

C.1 PURPOSE & GENERAL TERMS

The purpose of this contract is to provide warehouse inspection, commodity inspection and testing, as well as cargo surveying services including inspection of emergency food and non-food items and facilities for the United States Agency for International Development’s (USAID) Bureau for

Humanitarian Assistance (BHA).

The authorized source, origin and nationality for this procurement is USAID geographic code 935, worldwide excluding any prohibited source.

This solicitation is for commercial services prepared in accordance with United States Federal

Acquisition Regulations (FAR) subpart 12.6, utilizing FAR parts 13 (Simplified Acquisition

Procedures) and 15, as supplemented with additional information and requirements in this notice.

This announcement constitutes the only solicitation; proposals are requested and a separate written solicitation will not be issued.

Offerors may offer on one or more of the regions presented. The government strongly prefers one award which covers all region(s) but the government may issue more than one award. Offerors must include in their offer, if applicable, a statement certifying the company’s ability to provide ad hoc inspection services as required by USAID worldwide or specifying the region(s) where services can be provided, and how this will be accomplished.

The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the contractor/recipient to ensure compliance with these

Executive Orders and laws. This provision must be included in all subcontracts/sub-awards issued under this contract/agreement.

This procurement is unrestricted with no set-asides. The North American Industrial Classification

System (NAICS) code is 541990.

C.2 STATEMENT OF WORK

1. Bureau for Humanitarian Assistance :

The purpose of this contract is to obtain warehouse inspection, commodity inspection and testing, as well as cargo surveying services including inspection of emergency food and non-food items and facilities where commodities are stored. Presently, the warehouse(s) are located in: Pisa, Italy, Dubai, UAE, Durban, South Africa; Djibouti, Djibouti; Miami, Florida, and Houston, Texas. This contract is not limited to only the stated locations and may include inspections of other potential warehouse locations worldwide, inspection, and laboratory testing of emergency food and non-food items at manufacturers’ facilities, airports, sea ports, BHA partner storage facilities, and distribution locations worldwide.

The United States Agency for International Development’s Bureau for Humanitarian Assistance provides food and non-food items (NFIs) as part of programming. As part of food programming, BHA procures both bulk and packaged food aid commodities for use in its Title II food aid and

International Disaster Assistance (IDA) programs. The packaged commodities are transported and delivered to a warehouse facility where they are stored, pending re-delivery to a Private Voluntary

Organization (PVO), UN organization, or cooperating country government. The purpose of this commodity and warehouse inspection service contract is to ensure that USAID commodities are stored and remain in excellent condition until they are re-delivered or shipped from our contracted warehouse facility. Given the inherent nature of food aid commodities, their shelf life and their storage conditions, there is a potential for loss or damage. To address this risk, the U.S. government is seeking to contract with commodity and warehouse inspection company(s) to provide services at the specified USAID warehouse location(s) provided. The contractor will witness and examine the stored commodities, warehouse space(s), packaging, and storage techniques utilized at each location. The contractor will document the count and condition of all food aid commodities within the warehouse(s). The contractor will provide a written report, with photographic documentation, to the U.S. Government describing all findings. All inspections performed and reports issued by the contractor will be used by the Government to assure the proper care and storage of the commodities.

The contractor shall have the capability to provide inspection and testing of the production of specialty and emergency food at manufacturers’ facilities. The contractor shall also have the capability to perform facility audits to ensure regulatory compliance. The purpose of this inspection service is to ensure that specialty food production, operations and packing processes are consistent with the USAID commodity specifications, and that USAID commodities are stored and remain in excellent condition until they are delivered, or shipped to the recipient. Inspection may also include out turn tally/count of commodities before commodities are loaded in containers.

All commodity and warehouse inspection and reporting services shall be performed with due consideration of the commodity and storage guidelines provided in the USAID BHA Food

Commodities Reference Guide. The Commodities Reference Guide is made an integral part of this contract by reference, and may be found at https://www.usaid.gov/sites/default/files/documents/1866/FoodAidProduct_InfoGuide_2020.pdf.

https://www.usaid.gov/sites/default/files/documents/1866/FoodAidProduct_InfoGuide_2020.pdf

BHA’s non-food items (NFI) are intended to support people affected by rapid onset disasters including earthquakes, volcanic eruptions and floods, as well as slow-onset crises, such as drought and conflict. BHA responds quickly to disasters by coordinating the distribution of emergency relief supplies, including but not limited to plastic sheeting for emergency shelters, hygiene kits, blankets, kitchen sets and water purification equipment and containers. The purpose of commodity and facilities inspection and testing services is to ensure that fabrication, production, operations and packing process are consistent with the commodity specifications, and that USAID commodities are stored and remain in excellent condition until they reach the recipient. In some instances, BHA sets up warehousing services in disaster countries/sites. Ad hoc inspection services may be required to inspect NFIs at arrival in airports or sea ports, at temporary storage facilities and/or at distribution sites.

C.3 SPECIFICATIONS

C.3-1 Locations, Volume, and Schedule of Services

1. Locations - The USAID warehouse facilities are currently located in Durban, South Africa;

Djibouti, Djibouti; Dubai, UAE; Miami, Florida; Pisa, Italy and Houston, Texas. USAID’s current manufacturers are located in Chicago, IL, Fitzgerald, GA, North Kingstown, RI, Bulgaria, Oman, Pakistan, India, UK, and China (see attached Pricing table for further details). The contractor should be able to provide services to other locations worldwide as requested by USAID (specifics and contact points will be provided along with an ad-hoc request. Past services have been required on short-notice in remote locations in countries where food aid commodities are distributed, including Sudan, South Sudan and Ethiopia.

2. Volume - The Contractor shall be responsible for performing all commodity and warehouse inspection(s) and reporting requirements, as requested by USAID for cargoes to be stored in the warehouse location(s) provided above. Inspection and reporting requirements shall include

Inventory count of stored commodities to be recorded in unit counts (bags, cartons, pallets, boxes, etc) and metric tonnage (ranging from from 1 metric ton up to 50,000 metric tons) and by SKU and/or Purchase Order at any of the warehouses. Individual requirements may involve inspection(s) / sampling / lab analysis / tally counts of part of or all commodities in metric tons or in units, measuring weights and dimensions of units and pallets, and the witnessing of the reconstitution, repackaging or disposal of damaged commodities.

3. Types of Commodities – USAID food aid commodities include unprocessed and processed packaged and tinned/boxed agricultural goods with specifications as provided in the USAID

Commodities Reference Guide. The commodities are primarily dry and packaged in 25 or 50 kilogram bags of various materials (with or without internal liners). Therapeutic foods include

Ready to Use foods in 92 gram and 100 gram sachets, 150 sachets to a carton and High Energy

Biscuits. USAID also procures and stores vegetable oil, which is primarily packaged in 4-liter cylindrical tins, boxed, palletized, and shrink wrapped. USAID NFIs may include a variety of commodities ranging from plastic sheeting, blankets, water containers, kitchen sets, tarps, water bladders, and shelter kits to medical equipment and vehicles. Most NFI commodities are packaged in boxes, crates, or bales, and typically placed on pallets.

4. The Contractor shall conduct warehouse and commodity inspection and reporting services every thirty (30) days in Durban, South Africa; Djibouti, Djibouti; and Houston, TX, and every ninety (90) days in Dubai, UAE, Pisa, Italy, and Miami, FL. The government may include other warehouse locations or change the frequency of inspection and reporting services. The Contractor may be requested to perform commodity sampling or lab analysis as requested by USAID on an ad hoc basis. As part of warehouse inspections, the contractor may also be requested to witness fumigation, reconstitution of commodities, destruction of commodities, or other verification services to ensure commodities are properly handled in accordance with USAID requirements.

USAID is seeking experienced cargo/commodity inspection firms, appropriately licensed and having the requisite knowledge, experience, and staffing to perform the required inspection and reporting work. The objective of this requirement is to confirm that the requisite warehousing facilities are maintaining all USAID commodities within program standards. Inspections serve to verify the effectiveness of warehouse operations, controls and practices to ensure the preservation of all USAID commodities. Lab analysis may be performed via a subcontractor agreement. Outturn inspections and tally reports may be required on an as ordered basis for cargoes to be released for export or for inbound cargo. A Statement of Work (SOW) will be provided clearly describing technical requirements and all services to be performed and delivered for each location if deemed necessary by USAID’s Contracting Officer Representative (COR).

For ad hoc inspection/testing services required by USAID at a manufacturer facility, USAID warehouse, 3rd party warehouse, airport, sea port, or partner facility, individual statement of work

(SOW) will be issued to the contractor, clearly describing technical requirements and all services to be performed and delivered, so the full price for the performance of the work can be established when the order is placed. All terms and conditions in this solicitation apply to ad hoc services, unless otherwise indicated.

C.3-2 Requirements for inspectors

The contractor must provide a single point of contact for each location, including phone number and e-mail address for immediate access to matters as set forth by the contract.

Inspectors shall possess the:

- Necessary authorities to perform their duties.

- Necessary technical qualifications and competencies in pest detection and controls, warehouse operations and commodity fumigation procedures.

- Necessary inspection facilities, appropriate tools and equipment to satisfactorily perform all functions.

- Necessary objectivity and impartiality to properly oversee individual facilities and operations.

The contracted inspector(s) may be required to inspect cargo/commodity lots to assess whether:

- Compliance is within USAID standards/ requirements.

- Proper fumigation techniques are applied for the eradication of specific pests, and proper damage mitigation techniques employed.

- Calculation of quantity of commodities, unit or pallet weights and dimensions.

- Verification of expiration dates or Best If Used By Dates.

C. 3-3. Deliverables and Reports

1. The Contractor shall acknowledge receipt of any ad hoc SOWs within one day of issuance.

2. The Contractor shall liaise with USAID and the warehouse operations manager regarding the inspection service to be provided and the time of the inspection. Regular warehouse inspections shall be scheduled in coordination with the warehouse POC and relevant CORs.

3. The Contractor shall provide the timeline and quote if applicable for prospective inspections and laboratory services to USAID for approval within 3 days after receiving the SOW.

4. All inspection reports and lab analyses shall be submitted to the Contracting Officer's

Technical Representative listed in the contract. All reports, supporting documentation and photos shall be submitted electronically in 3-10 working days for domestic and overseas inspections or lab analysis, as per SOW.

5. The Contractor shall provide a separate, written inspection report including supporting documentation (provided in English) for each inspection and/or lab analysis performed.

Each report shall contain sufficient detail and documentation to provide the government with a clear understanding of the current commodity and warehouse conditions. All report(s) to be provided in electronic form. All analysis requested by USAID shall show the name of authorizing individual, services performed, follow-up and completion.

Warehouse Inspection reports must contain the following information. SOWs may include requirements for additional information or tests not listed below:

- The location of warehouse space inspected and date of inspection.

- The quantity of commodity (in units and/or MT) by commodity purchase order number or

SKU.

- The location of the commodity within the warehouse.

- The condition of the commodity, including a complete description of the percentage of commodity in excellent condition; samples acquired for analysis, quantity, type and severity of any damage, loss or infestation, probable cause of damages found (based upon analysis).

- The Inspector shall establish a standard checklist to review and address the condition(s) of the warehouse(s) (both interior and exterior) and shall include, but not be limited to:

○ Overall warehouse cleanliness, organizational techniques (stacking / segregation, presence of stock cards etc.), proper implementation of fumigation techniques,

○ Employees appear appropriately trained and follow accepted operational procedures,

○ Generally accepted industry standards for food handling and storage practices being adhered to,

○ Windows and doors properly sealed and screened to prevent pest and other infestation or contamination, evidence of unprotected food, ripped bags, unclean surfaces, damaged equipment, holes in external barriers / roofs,

○ Adequate lighting and firefighting equipment present throughout the facility(s)

(possessing the necessary coverings), no evidence of past infestation or damaged commodities,

○ Contractor has properly addressed past infrastructure issues, damaged commodities being properly disposed of, fumigation being applied sufficiently and where necessary,

○ Warehouse possesses and maintains an accurate and updated inventory / record keeping system

○ Evidence of any other common industry practices that may not be adhered to that could endanger the long term quality of USAID’s food commodities.

- The Contractor is required to review all warehouse documentation (including warehouse pest control management plan) for accuracy to ensure all commodities are being stored in excellent condition, free of all pests and contaminants.

- Inspections of food must include the monitoring of warehouse commodity recouping efforts and compliance with the US Department of Agriculture EOD-110 which can be found at: http://www.fsa.usda.gov/Internet/FSA_File/eod110.pdf. (Where USDA EOD-

110 refers to “steamship companies,” infer “USAID warehouse contractor.”)

- In the event of any suspected or actual damage, loss or pest infestation, the Contractor immediately notifies the Contracting Officer or Contracting Officer's Representative

(COR) in writing. Potential problem areas may include damage to packaging, water damage, evidence of rodents / birds / insects, excess humidity or temperature, the presence of chemical contaminants and any other outside source that could potentially impair the long term quality of the food or NFI commodities.

- Documentation and evidence for the disposition of any damaged cargo, reconstitution / repackaging / disposal of any commodity (as requested by the USAID).

- Certifications signed by third parties that establish attendance by the Contractor at each inspection.

C.3-4. Commodity Testing Parameters and Laboratory Testing

The below is intended to provide testing parameters for some food commodities and Non-Food

Items. The below is not a comprehensive list, but provides guidance on some commodities most often inspected or sampled currently. For bagged agricultural commodities, contractors should reference the commodities reference guide. Foods most often stored in USAID pre-positioning warehouses include, but are not limited to: sorghum, vegetable oil, yellow split peas, corn soya blend plus, Super Cereal Plus, green whole peas, lentils, and rice.

Ready-to-Use Therapeutic Food (RUTF)

A. Background

USAID routinely purchases Ready-to-Use Therapeutic Food (RUTF) from U.S.-based suppliers and provides it to implementing partner UNICEF for international food assistance programs. Due to the critical need to ensure the quality and safety of the food provided to vulnerable populations, USAID is seeking to verify that the commodities meet internationally accepted standards.

The Contractor shall undertake sampling and testing of procurements of RUTF. All of the commodities are intended for distribution to children six to 24 months suffering from

Severe Acute Malnutrition (SAM). USAID procured the commodity and the manufacturer will facilitate access to the commodities. The sampling and testing will take place at the location specified in Section C below.

B. Sampling and Testing

The Contractor shall randomly pull 50 samples (cartons) of each type of commodity (top, middle and bottom layers) from each production lot and verify that the commodities conform to the required specifications. The Contractor should also provide the net weight of each product, verify that adequate time is remaining before the expiration date and assess the quality and integrity of the packaging.

See below for the batches to be tested.

Item description Quantity Unit Package type Batch Numbers

(TBD)

RUTF 92 g Sachet

Clear, well-lit digital photographs shall be taken of the commodities selected for sampling from each lot of production. Additional photographs shall be taken when defects or other potential issues are identified. Details of any real or suspected food or procurement fraud shall immediately be reported to USAID.

Sampling is expected to be done directly by the Contractor’s personnel at the manufacturer’s warehouse as specified by USAID. Testing should be appropriate to determine fitness for human consumption, in compliance with the standards specified by

USAID. The testing requirements for the samples are as follows:

RUTF

NO test requirements reference method (or equivalent)

Finished product and packaging defects See list of possible defects below Visual inspection

2 Net Weight Per sachet (92 g) and per carton Weigh on scale

3 Expiration Date

Number of empty/underfilled sachets

There should not unfilled or underfilled primary packaging in cartons

Provide quantitative results

Leaking sachets Sachets must be hermetic to prevent leaking

Quantify number (%) of sachet per stained boxes. Provide % of boxes stained as a result of leaking

Number of Sachets per

Carton

150 sachets per carton Visual inspection

Finished product and packaging defects list

Tear, hole, or open seals

Aberrations in pouch material or seals resulting from sealing, pouch fabrication, hot filling or heat processing that reduce the effective closure seal width to less than 1.6 mm (1/16 in) for heat seals and 1mm for ultrasonically produced seals. Aberrations in pouch material or heat seals include: a) Major fold-over wrinkles or severe wrinkles, extending into heat seal area and reducing effective seal width to less than 1.6 mm (1/16 in) for heat seals or 1mm for ultrasonically produced seals; or b) Severe wrinkles in the body of the pouch along the inside edges of the heat seals.

Seal width not as specified

Not sealed as specified

Required labeling or marking missing, incorrect, illegible, or that smudges. Required labeling on primary packaging includes: Name of the product, USAID’s Logo, Ingredient list, Net content, Code for supplier, Batch/lot number, Best used before, Storage instructions, and red stripe indicating RUTF.

Presence of entrapped matter (for example, product residue) that reduces the effective closure seal to less than

1.6 mm (1/16 in) wide for heat seals and 1mm for ultrasonically produced seals.

Distance between inside edge of tear notch or serrations and inside edge of seal is less than 4.7625 mm (3/16 in) with minimum seal width of 2.5 mm (0.10 in).

Tear notch or serrations missing

Tear notch or serrations not located as specified

Depth of tear notch or serrations not adequate to facilitate opening pouch

Excess pouch material at edges exceeds 4.7625 mm (3/16 in)

Pouch has foreign odor

Any evidence of loss of headspace indicating potential leakage

Any evidence of oil indicating potential leakage

The Contractor is requested to note the number of sachets per carton and per sample that are defective or underweight.

C. Timeframe

The Contractor is requested to conduct the inspections on a quarterly basis, beginning xxxxx (TBD). The Contractor should contact the vendor a week in advance to make arrangements and confirm warehouse locations.

Storage Location and Contact Information (subject to change):

MANA Nutrition

189 Seaboard Rd.

Fitzgerald, GA 31750

Edesia

550 Romano Vineyard Way

North Kingstown, RI 02852

Plastic Sheeting / Blankets / Kitchen Sets

Multiple Locations

1.0 Background:

The United States Agency for International Development’s (USAID) Bureau for Humanitarian Assistance (BHA) requests the support of a Third Party Inspection Services contractor to inspect commodity supplies being procured for disaster response work.

2.0 Objective:

The purpose of this contract is to provide Third Party Inspection Services of USAID humanitarian assistance commodities at the manufacturers’ facilities below (subject to change):

Plastic Sheeting

Midwest Canvas Corporation

4635 West Lake Street

Chicago, IL 60644-2798

Kitchen Sets O.K.I. General Trading L.L.C

Production Facility: Ad Gerate / Plot No: 174, Sector 24 / Faridabad, Haryana, India

Blankets Manufacturing Site Address:

NRS c/o H. Sheikh Noor-ud-Din & Sons PVT Ltd. / 4 km

Khana Kacha Road, Off Ferozpur Road / Lahore, Pakistan

3.0 Sampling and Inspection:

Quantity to be sampled shall be in accordance with ANSI General Inspection Levels specified below. All inspected commodities shall have all technical specifications measured for all components. Below quantities indicate the number of samples to be tested during all inspections combined.

Item ANSI Inspection

Level

Quantity

Ordered

Quantity of units to be

Inspected, including individual items in cartons

Quantity of pallets/bales to be

Inspected

Plastic Sheeting General Inspection

Level I

2,440 5 50

Blankets, High

Thermal

General Inspection

Level I

26,100 10 125

Kitchen Sets General Inspection

Level I

7,980 8 80

Sampling is expected to be done at random directly by the Contractor’s personnel at vendor warehouses or other storage locations as specified by USAID. In the interest of time, all testing should be conducted on-site unless adequate testing facilities are unavailable. Sampling must be thorough and representative per lot of production. Testing should be appropriate to determine:

(1) quality of item, in compliance with technical specifications, and (2) whether the item and quantity of the item corresponds to the specifications stipulated in this Statement of Work. The relevant commodity specifications are provided as appendices to this Statement of Work, as described in Section 5.0 Testing Specifications. Actual procurement contracts are not available for review.

4.0 Scope:

a. General Inspection

The terms and general conditions of the inspection are listed below:

1. There shall be no laboratory testing for this inspection. All inspections shall be visual inspections with some measurements to be taken. Inspectors shall use standard instruments for weighing, measuring, and visual inspection on-site. Inspectors are to provide necessary equipment for weighing and measuring. Criteria that would normally require laboratory testing shall be verified through certifications presented by the supplier/manufacturer.

2. Scans of relevant documentation and certifications attesting product integrity, i.e. Fire

Resistance, ISO Certification, Certificates of Analysis, shall be taken.

3. If required to be provided by the supplier, Certificates of Analysis shall be reviewed and compared to the technical specifications of the commodities being produced/procured to verify consistency.

4. Inspection visits shall be conducted throughout the below specified intervals. Production schedules will be provided to the Contractor upon award. Each visit requires two inspectors and one day to execute the inspection.

Item # of Visits Interval/Date for Inspection

Plastic Sheeting 2 TBD

Blankets, High Thermal 3 TBD

Kitchen Sets 2 TBD

5. Inspectors shall test, measure, count, and perform other activities to ensure that each commodity is produced in accordance with the technical specifications and testing requirements found below. This includes verifying that the packaging meets technical specifications and the packing/unpacking instructions are correct.

6. Inspectors shall ensure that the branding complies with the branding section of the technical specifications.

7. During inspection, inspectors shall take digital pictures of exterior packaging and interior contents representative of the commodities inspected.

b. Report

The Contractor shall:

1. Perform all inspections within the period between xxxxx (TBD). This period may be extended in the event that issues found in the product require additional visits. Actual production schedules will be provided upon award. Some commodities may have a shorter production time than others.

2. Coordinate inspections with the manufacturing company and their warehouse managers regarding the timing and place for conducting the inspections. If commodities are not ready at the time specified for evaluation and inspection, the inspection company must reschedule the inspection with the manufacturer.

3. Keep BHA Logistics in copy for all communication with the manufacturing facility, including schedule adjustments.

4. Report any initial issues found within 12 hours of the inspection. This may be done through an informal email or phone call.

5. Submit a final typed (not handwritten) report of findings by email within 48 hours (business days only) of the inspection for each of the inspections listed above that compiles the inspection evaluation analysis, findings, and photos. Pass/fail ratings must be clearly explained with justification provided. Please send inspection reports to bha.scm.supplylogs@usaid.gov with an appropriate subject line.

6. The inspection contractor is NOT authorized to share the report results with the manufacturer or to reject the commodities or supplies. The inspection contractor shall retain records of the inspection and such records shall be kept on file for one year after the original inspection is completed.

7. If the commodities did not pass the inspection, BHA may request the inspection contractor to complete a follow up inspection after the manufacturer corrected the errors.

5.0 Testing Specifications:

Please refer to the below for the full set of specifications to be verified during the inspections.

Please refer to the following attachments for the full set of specifications to be verified during the inspections (provided at time of award)

● 5.1 – Testing Specifications – Plastic Sheeting

● 5.2 – Testing Specifications – Blankets, High Thermal – Bales of 15

● 5.3 – Testing Specifications – Kitchen Sets

Laboratory testing

1.0 Background:

The United States Agency for International Development’s (USAID) Bureau for Humanitarian Assistance (BHA) requests the support of a lThird Party Inspection Services contractor to provide laboratory testing of BHA commodities.

2.0 Objective:

The purpose of this section is to detail testing requirements for Laboratory Testing of USAID humanitarian assistance commodities at the manufacturer’s facility / BHA’s warehouse or laboratory, respectively. Commodities, testing requirements, or locations are subject to change.

3.0 Sampling and Inspections:

BHA will establish the number of samples to test. For laboratory inspections, please quote per test of one sample.

Please see Annex 1 Pricing for location determination

4.0 Scope:

1. Laboratory inspections include the laboratory testing of a number of samples based on the specifications included in the Section 5.0 of this Section.

2. Coordinate inspections/laboratory testing with the manufacturing company and their warehouse managers regarding the timing and place for conducting the inspections or samples for laboratory testing. If commodities are not ready at the time specified for evaluation and inspection, the inspection company must reschedule the inspection with the manufacturer.

3. Report any initial issues found within 12 hours of the inspection/laboratory testing. This may be done through an informal email or phone call.

4. Submit a final typed (not handwritten) report of findings by email within 48 hours (business days only) of the inspection for each of the 2 inspections listed above that compiles the inspection evaluation analysis, findings, and photos. Pass/fail ratings must be clearly explained with justification provided.

5. The inspection contractor is NOT authorized to share the report results with the manufacturer or to reject the commodities or supplies. The inspection contractor shall retain records of the inspection and such records shall be kept on file for one year after the original inspection is completed.

6. If the commodities did not pass the inspection/laboratory testing, BHA may request the inspection contractor to complete a follow up inspection after the manufacturer corrected the errors.

5.0 Technical Specifications

5.1 Plastic Sheeting

Item Specification and relevant tests Laboratory testing

Material: Woven ribbon of high density polyethylene Laboratory testing

Thickness: 12 mils (0.3mm) measured per ASTM D 5199 Laboratory testing

Weave: Nominal 12 by 10 or 10 by 8 PPI woven black HDPE scrim as long as below listed minimums can be met in testing.

Laboratory testing

UV Inhibitor and Flame retardant:

Sufficient material application of both to meet or exceed grab tensile strength after UV weathering and flame retardancy test values shown below

Laboratory testing

Coating: 2.0 mil (0.0787”) average each side (47 grams per square meter per side or 1.658 oz per 10.76 sq. ft)

Laboratory testing

Coating Color: Beige one side White one side

N/A

Finish Size: Rolls shall be 4m x 60m (13.12ft x 196.85ft).

(+1.0 percent – 0.0 percent)

N/A

Panels: The 4 meter (13.12ft) width of the sheeting shall be constructed from a minimum of 2 panels such that there are 2 overlapping panels at the 2 meter (6.56ft) mark.

N/A

Panel Seam: All seams shall be heat sealed, smooth and fully adhered throughout their length and shall be free of puckers and air pouches. Seams shall be 2.54cm to 3.81cm (1” to 1.5”) wide and separable by hand strength in the peel back direction along the length of the seam.

N/A

Measure Marks: There shall be hatch marks along both the 60m (196.85ft) long edges at every 6m (19.685ft) mark (9 marks per roll) so that 10 sheets are marked. The hatch marks shall be 6mm (0.236”) wide and 12mm (0.472”) long and made in solvent-based indelible ink.

N/A

Tape: • 6 rolls of tape shall be included with each Roll of Plastic Sheeting.

• The tape shall be constructed with the same fabric as described above.

• The tape shall be 5cm (1.96”) wide and 9m (29.52ft) long roll wound on a 7.5cm (2.95”) inside diameter cardboard core.

• The adhesive backing must be an EPA compliant, copolymer, synthetic-based adhesive system. • The adhesive coating weight shall be no less than 15,000 grams (33.07lbs) per 279 square meters (3003.13 sq.ft) with a minimum 90° peel strength to steel of 770 newtons/meter (770newtons/3.28ft) and a minimum 180° adhesion to woven backing (24 hr dwell) of 1000 newtons/meter (1000 newtons/3.28ft).

• The adhesive shall have a Texture Analyzer Total Work of Adhesion to Steel minimum peak force of 500 grams (1.1 lbs) and a minimum total work of adhesion of 150 g-s.

• The adhesive shall be backed with a 42-lb silicon coated densified kraft paper.

Quality and material documentation:

The contractor must provide supporting documentation specifying the material and physical specifications of the Rolls of Plastic Sheeting.

Visual verification of documentation

Grab Tensile: Warp 165 lb. 732 N

Weft 165 lb 732 N ASTM D 751

Laboratory testing

Seam Strength Perpendicular To Seam (Tensile):

90% of above value ASTM D 751 Laboratory testing

Tongue Tear: Warp 50 lb. 222 N

Weft 50 lb. 222 N ASTM D 751

Mullen Burst: 300 psi 2070 kPa ASTM D 751 Laboratory testing

Accelerated UV Weathering:

> 80 % strength after 2000 hrs (Q.U.V. [A-340 Lamps]: 8 hrs UV

ASTM G53

@ 60o C; 4 hrs condensation @ 50o C)'

Laboratory testing

Volatiles: 0.07% ASTM D1203 Laboratory testing

Flame Retardancy: NFPA 701, 1999 Edition, Test

Pass Method 2, (Chapters 9 through 13 and Chapter 15)

Laboratory testing

Original Condition

After 72 hours water leaching:

NFPA 701, 1999

Edition, Test

Pass Method 2, (Chapters 9 through 15)

Laboratory testing

After 100 hours weathering:

NFPA 701, 1999

Edition, Test

Pass Method 2, (Chapters 9 through 15)

5.2 Kitchen Sets

The laboratory testing must confirm that the material is compliant and that the capacity/strength are as per specifications.

General Each Kitchen Set must contain the following items and constructed in according to the material specifications listed below.

Material: See individual items

1. COOKING POT, 7L, 1

PC

Material: Stainless Steel or Aluminum

Capacity: 7 liters minimum total inner volume Diameter: min: 25cm, max: 28cm internal diameter Thickness: min 0.8 mm in the center of the bottom and minimum 0.6mm at 20 mm from the top of the wall Handles: 2 handles, attached with strong leakage-proof rivets or welded, bent up to allow a hanging bar to pass through. Handles to resist to 20kg load in the normal usage position.

Finish: No sharp edges, food grade surface finish Ra≤0.8 micrometer

2. FRYING PAN, 2.5L,

used as lid for the 7L cooking pot, 1 PC Material: Stainless Steel or Aluminum

Capacity: 2.5 liters minimum total inner volume Diameter: adaptable as a lid for the 7 liter cooking pot Handle: 1 detachable handle 220mm +/-10mm. Handle to resist to 10kg vertical load measured at 15cm distance from the inside of the pan.

Thickness: min 0.8mm in the center of the pan Finish: No sharp edges, food grade surface finish Ra≤0.8 micrometer

3. COOKING POT, 5L,

with lid, 1 PC Material: Stainless Steel or Aluminum

Capacity: 5 liters minimum total inner volume Diameter: min: 22cm, max: 24cm Thickness: min 0.8mm Handles: 2 handles, attached with strong rivets, bent up to allow a hanging bar to pass through. Handles to resist to 16kg load in the normal usage position Lid: min 0.6mm thick with strong durable handle/knob that resist to minimum 2kg traction Finish: No sharp edges, food grade surface finish Ra≤0.8 micrometer

4. BOWL, 1L, 5 PCS

Material: Stainless steel required.

Capacity: min 1 liter Height: 5cm to 7cm Thickness: min 0.5mm in the center of the bottom Finish: no sharp edges, food grade surface finish Ra≤0.8 micrometer

5. PLATE, 0.75L, 5 PCS

Material: Stainless steel required.

Capacity: min 0.75 liter Thickness: min 0.5mm in the center of the bottom Diameter: 24cm to 25cm (must be adapted to the size of the cooking pot to be packed inside) Finish: no sharp edges, food grade surface finish Ra≤0.8 micrometer

6. CUP, 0.3L, 5 PCS

Material: SPECIFY - Stainless steel -optional, Plastic -optional

Capacity: min 0.3 liters Thickness: min 0.5mm in the bottom and 0.4mm at 20mm from the top of the wall Handle: Strongly attached with leak-proof rivets or welded. Handle to resist to 1kg pulling Finish: no sharp edges, food grade surface finish Ra≤0.8 micrometer

7. SPOON, table, 10ml, 5 PCS, Material:

Stainless steel required.

Capacity: min 10ml Material: one-piece, solid Length: min 17cm Thickness: min 1mm in the center of the scoop Resistance: Must not bend to a weight of 2kg, applied at the extremity of its scoop when clamped horizontally at its middle Finish: No sharp edges, food grade surface finish Ra≤0.8 micrometer

8. FORK, table, 17cm, 5 PCS, Material:

Stainless steel required.

Material: One piece, solid Length: min 17cm Thickness: min 1.5mm at the back of the tines, must not bend to a weight of 2kg applied at the extremity of its tines when clamped horizontally at its middle Finish: no sharp edges, food grade surface finish Ra≤0.8 micrometer

9. KNIFE, table, 17cm, 5 PCS, Material:

Stainless steel required.

Material: One-piece, solid Length: min 17cm Thickness: back of the blade: min 1mm, Handle: min 1.5mm, must resist a weight of 4kg, applied at the middle of the item Finish: no sharp edges apart from the cutting edge, blunt end, food grade surface finish Ra≤0.8 micrometer

10. KNIFE, kitchen, 15cm, 1 PC, Material:

Stainless steel required.

Material: stainless steel blade, wood or plastic handles with triple rivet Thickness: blade min 1.5mm, measured at the middle of the blade, must resist a weight of 4kg, applied at the middle of the item Length: min. 15cm usable blade Finish: no sharp edges apart from one cutting edge, blunt end (rounded, not sharp) , food grade surface finish Ra≤0.8 micrometer for the blade

11. SERVING SPOON,

35ml, 2 PC, Material:

Stainless steel required.

Material: one-piece, solid Capacity: min 35ml Thickness: min 1mm in the center of the scoop, must resist a weight of 4kg, applied at the middle of the item Length: 30cm Edges: no sharp edges, food grade surface finish

12. SERVING LADLE,

100ml, 1 PC, Material:

Stainless steel required.

Material: one-piece, solid Resistance: must resist a weight of 4kg, applied at the middle of the item Capacity: min 100ml Thickness: min 1mm in the center of the scoop Length: min 30cm Handle: securely welded, or in one piece. Handle to resist 1kg pulling if in two pieces Finish: no sharp edges, food grade surface finish Ra≤0.8 micrometer

13. SCOURING PAD, 1

PC, Material: Stainless steel required.

Material: stainless steel wire scouring pad, 20g minimum

MATERIAL

SPECIFICATIONS:

Material specifications Stainless steel:

- For the tableware (plates, cups, bowls, forks, spoons and knives):

• 200 series stainless steel of the appropriate grades for tableware items, or

• ISO type 1.4016 (American grade 430), or

• ISO type 1.4301 (American grade 304).

- For the cookware (cooking pots and pan):

• 200 series stainless steels of the appropriate grades for cookware items, or

• ISO type 1.4016 (American grade 430), or

• ISO type 1.4301 (American grade 304).

- All the steel grades used for manufacturing the tableware and the cookware items must be officially recommended by the steel manufacturer for such application. The Kitchen Set supplier will make available all the documents showing the origin of the steel, the steel manufacturer recommendations, and the appropriate control of the grade and the quality.

- The steel manufacturers must be ISSF members.

- Food grade to be certified in conformity with EU regulations n°1935/2004 on materials and articles intended to come into contact with food.

- Applicable standard as per publication EN 10088-1.

DESIGN/FINISH

Manufacturers and suppliers are invited to provide items with designs that improve the performance of the material, considering different types of design bends/veins on the pots, lids, bowls, plates, spoons, forks, knives and cups.

Finishing: Must be washed and polished and should not contain any residuals, dust and must be clean.

The manufacturer of the kitchen set ensures that if the raw material used radioactive content it must be below the values provided in tables 1 and 2 of the IAEA Safety Standards Series Safety Guide No RS -6-1-7 “APPLICATION OF THE CONCEPTS OF EXCLUSION, EXEMPTION AND CLEARANCE”. The supplier certifies that the items manufactured were checked for radiation prior to shipment and were found free from radioactivity. A certificate will have to be issued by the supllier.

Warranty It is expected that the kitchen set will last at a minimum of 2 years while used and to have a shelf life of 10 years.

5.3 Blankets

The requirements for laboratory testing are below. The laboratory testing must confirm that the material is compliant.

Requirement Description Laboratory testing:

Means of verification

Material Blanket, Synthetic, 1.5 x 2 m, high thermal

Test conditions Specification under the normal textile test conditioning ISO139, 65% moisture and 20°C for 24h.

Laboratory testing

Samples for testing purpose

Samples of blankets must be from compressed bales.All criteria to be passed on the same sample.(Samples of compressed bales to be prepared with only 5 blankets folded once more than in normal bales, at 40% compression ratio, and to remain compressed for one week minimum before testing).

Laboratory testing

Make Knitted or woven, dry raised both sides Visual verification

Content ISO 1833 on dry weight

100% pure polyester and/or acrylic fibers or polyester/cotton

Laboratory testing

Colors

Blanket color to be Cool Gray 8 (http://www.pantone-colours.com/). An acceptable color range is from Cool Gray 6 to Cool Gray 10 on the referenced Pantone color scale. Refer to USAID Branding Instructions for detailed color specifications.

Visual verification and measuring

Size 150 x 200 cm +3%/-1%. To be taken on flat stabilized sample, without folds.

Visual verification and measuring

Weight 600 grams/m2 + or – 100 grams. Weight determined by total weight/total surface.

Visual verification and measuring

Thickness ISO 5084 5mm minimum (1 KPa on 2000 mm²) Laboratory testing

Tensile strength ISO13934-1 250 N warp and weft minimum Laboratory testing

Tensile strength loss after washing ISO13934-1 and ISO

Maximum 5% in warp and weft after 3 consecutive machine washing at 30°C and one flat drying, compared to the original value of the same blanket.

Laboratory testing

Shrinkage maxi. ISO 6330 Maximum 5% warp and weft after 3 consecutive machine washing at 30°C and one flat drying.

Laboratory testing

Weight loss after washing Maximum 5% after 3 consecutive machine washing at 30°C and one flat drying.

Laboratory testing

Thermal resistance ISO 5085-1

TOG 4 (or 0.4 m².K/W) minimum, rounded to the nearest 0.1, passed on samples picked from compressed bales after 3 consecutive machine washing at 30°C and one flat drying.

Laboratory testing

Resistance to air flow ISO9237 under 100Pa pressure drop

Maximum 1000 L/m²/s under 100Pa pressure drop Laboratory testing

Finish Whipped seam at 10mm from the edge with 10 to 13 stitches/10 cm or stitched ribbon or hemmed on 4 sides.

Organoleptic test No bad smell, not irritating to the skin, no dust.

4<pH<9. Free from harmful VOC (Volatile Organic Components). Fit for human use.

Laboratory testing

Fire resistance ISO12952-1&2 Resistance to cigarette - No ignition, Test on washed sample.

Laboratory testing

Fire resistance ISO12952-3&4 Resistance to flame - No ignition, Test on washed sample.

Laboratory testing

Testing Requirements

Following are the minimum Testing Requirements for High Thermal Fleece Blankets. The contractor needs to provide documentation showing the valid ISO ratings have been achieved. BHA will also engage in independent laboratory testing of the first article to confirm it meets the following specifications.

The table below includes the type of tests, the norms, and the specified values for the standard blankets (Synthetic, High Thermal Fleece). The contractor is required to issue the detailed report, and a summary report based on the same presentation as per the table below. All tests to be made after conditioning of the test pieces at (20±2) °C and (65±4) % humidity.

5.4 14L Buckets

The laboratory testing must confirm that the material is compliant.

Capacity: 14 liters

Material:

Manufactured of food grade virgin HDPE high density polyethylene and virgin LDPE low density polyethylene safe for food and water storage. Should not contain toxic elements according to EN 1186-3-9 standard.

Dimensions: ±5%: Height 300 mm, Top diameter: 300 mm, Bottom diameter: 240 mm.

Weight: Bucket min. 600g, lid min. 150g, handle min. 30g

Handle:

Plastic, to ensure easy carrying by hand with a strong flat handle (i.e. without sharp edges) or on the head with a round bottom shape and a reinforcement ring. The handle will be the principle means of carrying the bucket.

Lid:

A tight-fitting Lid to cover top of bucket. The lid will have an outlet of 50 mm ±10% with clip-on cap. The clip on cap shall be attached to the lid by a plastic cord.

Reinforcements:

The bottom ridge of the bucket will be reinforced to prevent scraping of the base. The top ring of the bucket will be reinforced to prevent ovalling of the bucket.

Curved Base:

The walls should meet the bottom of the bucket with a curved inside surface to prevent dirt accumulation and facilitate cleaning.

Color:

The bucket will be white. The tap (if ordered) will be white. The lid and handle will be USAID blue.

Tap:

If specified in the order, buckets are to be supplied with a tap and fabricated with a predisposed hole: Each bucket with tap is to be supplied with a loose, sturdy plastic tap, stored during shipment in the bottom of each bucket. At destination, the tap can be put in the predisposed hole in the bucket from the outside and fixed by screwing the locking nut from the inside. The tap and its connection must be leak tight.

Performance / Quality Control:

Impact Resistance \ Drop Test: The buckets must be impact resistant on a hard surface (smooth flat concrete floor). To ensure minimum quality standards, the bucket must resist at least two (2) consecutive drops from 2m high from the bucket’s bottom, containing maximum volume of water (14 liters) at 20oC, without any damages. .

Flexibility test: The bucket must get back to its original shape (+/- 10% to its original diameter after one hour) without damage after applying a pressure on the two sides of the top rim to make them touch one another in the middle.

Handle test: The handle must resists folding flat on the cover, pushed on left end, and pushed on right end. The handle must also resist to 28 kg traction in normal use position.

Lid test: The lid should be able to close tight, but easy to open and close. For testing the lid’s performance the lid must resist one fall on the side.

5.5 Hygiene Kits

Item Specification Unit Quantity

Detergent · Laundry detergent-concentrated for hand washing of laundry.

Bar form preferred, but must be detergent, not soap.

· Laundry detergent bars of 200g or one bag of 1000g detergent powder

· Powder form acceptable.

· Labeled in English

· Packaged in watertight plastic bag

· Must not expire

· Must not contain ingredient Triclosan

· Shelf life: not less than 3 years

200g 500

Bar Soap · Toilet soap in bar, not harmful to the skin, non-perfumed from vegetable or animal fat, not containing pork fat.

· Product must be fit for human adult and baby utilization and be of sound, fair and marketable quality, of homogeneous color and aspect, without any disagreeable odors and flavors.

· ISO 9001 Anti-bacterial

· Anti-Itch Moisturizing

· Shelf life: not less than 3 years

· Watertight plastic bag containing 10 individually wrapped bars

∙ Soap chemistry:

o Fatty acid: minimum 70% o Moisture: maximum 20% at time of packing o NaOH content: maximum 0.3% o NaCI content: maximum 0.5% o pH (conc. 1% at 402C): 9-11 o Glycerin: approx. 1%

125 g 1000

Sanitary Napkins · Packaged in watertight plastic bag.

· Regular absorbance, no wings.

· Length: 225mm – 250mm

· Must not expire.

· Illustrations for use included

· The supplier to certify that the sanitary napkin does not contain any dangerous substances, is fit for human use pc 3000

100% Soft Cotton

Flannel, for famine hygiene

· Packaged in watertight plastic bag

· 1 sheet: (1 m width x 4 m length)

· Grams per square Meter: 160 - 180

· 100% absorbent brushed cotton material, raised on both sides

· Color: Dark brown

· Washable pc 100

5.6 10L Collapsible Water Containers

Capacity:

10-Liters (2.6 gallons). Must stand by itself even when filled with less than ¼ of its maximum volume.

Weight: 190-230 grams

Material:

Manufactured of food grade LDPE, should not contain toxic elements according to the EN 1186-3-9 standards. Transparent.

Operating Temperature:

Can withstand temperatures of -20c to +50c (-4F to +122F)

Average Thickness:

0.6mm and minimum corner thickness of 0.5mm

Fitted with:

The container must incorporate a built-in carrying handle which must be a minimum of 9cm long and 3cm high, with no sharp edges. The handle is the principle means of carrying the container.

The container…