Sol_140R4026Q0095.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

4696 N. HWY 51

Bureau of Reclamation Upper Colorado Region Regional Office 125 South State Street, Room 8100 Salt Lake City UT 84138

0044047487140R4026Q0095

Timothy Ott

445-3442 USBR Elephant Butte Field Division

87901

07/24/2026

08/07/2026 1700 ED

60 Days After Award

Truth or Consequences

NM

EBFD Oil Level Sensor Thrust Bearing

00010 4 EAGWR Oil Level Sensors

Product/Service Code: 6625

Product/Service Description: ELECTRICAL

AND

ELECTRONIC PROPERTIES MEASURING AND

TESTING

INSTRUMENTS

Delivery: 60 Days After Award

Contract Specialist, Timothy Ott Email:

timothy_ott@ios.doi.gov

Contracting Offier, Russell Oakes Email:

Continued...

1 22

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140R4026Q0095 russell_oaks@ios.doi.gov

COMBINED SYNOPSIS/SOLICITATION TEMPLATE (FAR 12.603)

This is a combined synopsis/solicitation for commercial products or services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number: 140R4026Q0095 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2026-01. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. They may be accessed in full text at the following websites:

https:/www.acquisition.gov/far/ and https://www.acquisition.gov/diar. The associated North American

Industrial Classification System (NAICS) code for this procurement is 334513 with an associated small business size standard of 1,250 employees. This requirement is a Small Business Set-Aside and only qualified contractors may submit a quote.

1.0 Introduction

The Elephant Butte Field Division (EBFD) Powerplant of the U.S. Bureau of Reclamation (USBR), Department of the Interior (DOI), has a need to measure oil levels in hydro-power generator oil sumps using loop powered guided wave radar for accurate oil level readings. The Powerplant is located at

Elephant Butte Dam, 4696 NM-51, Truth or Consequences, NM 87901, approximately six miles east of

Interstate-25.

1.1 Scope

The Contractor shall provide four [4] loop powered guided wave radar (GWR) level chambers, transmitters, and probe assemblies shipped to EBFD. The devices shall be:

• Eclipse ® GWR o Chamber (Part number: X5EB-BL1A-NCBM-NN31-ANNN2NN-014)

Where X = 13.5 inches center to center o Transmitters (Part number: 706-512A-310) o Probe (Part number: 7AT-4400-R10-20-025) or equivalent, as specified in this document. The devices shall be complete with chamber, transmitter, enclosure, probe, and all accessories necessary for fully functional installation. The instruments shall be suitable for continuous level measurement in liquid service and shall meet the requirements in this specification. The instruments shall be shipped to EBFD Powerplant and packaged so that they are received undamaged.

2.0 Administration

2.1 Hours of Operation and Hours of Delivery

A. Hours of operation at EBFD Powerplant are 7:30 AM to 2:30 PM Monday through Thursday, except Federal Holidays observance days.

B. Deliveries must be coordinated with EBFD through the Contracting Officer Representative

(COR), 3 business days in advance during normal Hours of Operation.

C. The Government shall have approval authority to accept or deny delivery outside normal hours of operation.

a. To request delivery times outside of these hours of operation, submit the request to the CO

(carbon-copying the COR) via email, no less than 3 business days in advance of the requested delivery date.

2.2 Shipping

A. Shipping Address

a. Ship product packages and hard copy documentation to:

i. USBR Elephant Butte Field Division 4696 N. HWY 51

Truth or Consequences, NM 87901 C/O Stephen Arellano

B. Tracking and Updates

a. Shipping tracking numbers shall be shared with the CO and EBFD when they become available to the Contractor from the shipping provider.

b. The Contractor shall contact the manufacturer to provide the CO and COR with updated expected shipping dates if the expected shipping date from the manufacturer is greater than 28 days after order placement confirmation date.

C. Packaging

a. Ship in manufacturer’s protective packaging and include additional insulation and packaging necessary to protect devices through shipping and delivery.

2.3 Documentation

A. The Contractor shall include printed manufacturer technical operations and maintenance manuals for each device type and send available digital copies of the manuals via email to the CO and COR.

3.0 Supply Technical Requirements

3.1 Product Supply Requirement

A. The Contractor shall supply a quantity of four [4] of the following device assemblies, or their equivalent, meeting all salient characteristics specified in Supply echnical Requirements, Sections 3.2 - 3.6: Brand Name or Equal

a. One device assembly is made up of 3 components:

i. Chamber

ii. Transmitter

iii. Probe

b. The part numbers for each of the components of each device assembly are as follow:

i. Eclipse® Guided Wave Radar Chamber

1. Part no.: X5EB-BL1A-NCBM-NN31-ANNN2NN-014

a. Significant dimension X=13 inches between the two process connections center to center

(measurement is shown as ‘XXX’ on drawing 24-508-DWGA [see Appendix A])

ii. Eclipse® Guided Wave Radar Transmitter

1. Part number: 706-512A-310

iii. Eclipse® Guided Wave Radar Probe

1. Part number: 7AT-4400-R10-20-025

Clin Product Qty Price

Eclipse® Guided Wave Radar Chamber

Part no.: X5EB-BL1A-NCBM-NN31-

ANNN2NN-014 4

Eclipse® Guided Wave Radar Transmitter

Part number: 706-512A-310 4

Eclipse® Guided Wave Radar Probe

Part number: 7AT-4400-R10-20-025 4

Total

3.2 Equivalent Measurement Technology Requirements

A. Type. Time Domain Reflectometry (TDR) guided wave radar, loop powered two wire system

B. The transmitter shall generate high-speed electromagnetic pulses down a waveguided (prove) and compute level of measured liquid from echo transmit time.

C. Performance shall be independent of changes in specific gravity and dielectric.

3.3 Equivalent Electrical/Communications Requirements

A. The device shall be powered by 24 VDC.

B. The transmitter shall provide a 4-20 mA analog output

C. The transmitter shall use HART® open standards

D. The system shall have an analog 4‑20 mA output with an industry‑standard superimposed digital communication protocol enabling remote configuration and diagnostics over the same pair of conductors.

E. The device shall have a graphic interface at a minimum of a two-line or LCD local interface with a local keypad for setup and diagnostics

F. Modbus Communication

3.4 Equivalent Performance Requirements

A. The device shall have a tolerance of ±3mm or better in oil liquids

B. The device shall operate reliably in visible vapors, foam, and with coating/buildup on the probe.

C. The device shall be capable of measuring from the chamber connection (top of vessel) to the probe end.

D. The dielectric performance of the materials shall be greater than or equal, εr ≥ 1.4.

E. The chamber shall be fitted with a drain connection at the bottom of the chamber for draining.

3.5 Equivalent Process Condition Ratings

A. The probe shall function between -100°C to +200 °C.

B. The probe shall have a minimum process pressure rating of 1,000 psi.

C. The device shall have a weather resistance enclosure of IP-67 or better.

3.6 Equivalent Safety Conditions Ratings

A. The device shall be rated IS (Intrinsically safe), XP (explosion proof), and non-incendive. This is to provide safety in oily and vaporous environments which may present themselves while measuring oil levels.

3.7 Equivalent Equipment Dimensions

A. The Probe insertion length shall fit in the chamber assembly, measure within tolerances, and be recommended manufacturer specifications.

B. The center-to-center measurement between the two process connections shall be 13.0” (thirteen inches) and be within manufacturer tolerances.

C. The overall chamber length shall accommodate the probe insertion to fit inside the chamber without touching the bottom of the chamber

3.8 Equivalence

A. Equivalence shall only be determined if the proposed equivalent product meets the requirements of specified salient characteristics.

a. If the contractor chooses to provide a system that is not the Eclipse® Guided Wave Radar

Chamber, (part number X5EB-BL1A-NCBM-NN31-ANNN2NN-014), Transmitter (part number 706-

512A-310), and Probe (part number 7AT-4400-R10-20-025), equivalence shall be documented comparing the proposed equipment against the salient technical requirements in sections 3.2, 3.3, 3.4, 3.5, 3.6, 3.7, and 3.8 in a table format.

b. Each proposed equivalent salient technical requirement must meet the requirements in the sections 3.2, 3.3, 3.4, 3.5, 3.6, 3.7, and 3.8 to be considered for award.

7.0 Submittal Requirements

7.1 Proposal Submittal Requirements

The Offeror shall provide a proposal including the following to be deemed acceptable:

Submittal Proposal Submittal Requirements for Award Consideration

Proposal Submittal Requirements for

Award Consideration utilizing

Equivalence Conditional Requirements

1) Proposed Supply

Part number(s)

Written Proposal of Device or

System part number that meets the technical specifications in Section 3.

If the system proposed is not the X5EB-

BL1A-NCBM-NN31-ANNN2NN-014,

706-512A-310, and 7AT-4400-R10-20-

025, then provide a written proposal of the device that meets the technical specifications in Section 3 and the equivalent part or system part number(s)

2) Cut sheets with salient characteristics

Provide the manufacturer cut sheets If the system proposed is not the X5EB-

BL1A-NCBM-NN31-ANNN2NN-014,

706-512A-310, and 7AT-4400-R10-20-

025, then in addition to the manufacturer cut sheets, also provide an equivalence document with a table comparing salient technical requirements in sections 3.2, 3.3, 3.4, 3.5, 3.6, 3.7, 3.8 to the proposed device or system characteristics and ratings. (see

Section 3.7, Equivalence)

3) Drawings Provide the manufacturer drawings of the mounting dimensions and device footprint for verification of device compatibility

If the system proposed is not the X5EB-

BL1A-NCBM-NN31-ANNN2NN-014,

706-512A-310, and 7AT-4400-R10-20-

025, then provide the manufacturer drawings of the mounting dimensions and device footprint for verification of device compatibility and equivalence.

4) Authorized

Resell Letter

A letter confirming authorization as a resale vendor.

Table 1. Proposal Submittal Requirements for Award Consideration

7.2 Post-Award Submittal Requirements

After award, the Contractor shall provide the following submittals:

Submittal Description of Submittal Submit by Method

1) • Product Data Descriptions

• Warranty

• Manufacturer Maintenance

Recommendations

• Manufacturer product drawing files in PDF or DWG file format.

14 calendar days after award Digital via email to CO and COR

2) Product order placement confirmation with estimated shipping date from manufacturer

28 calendar days after award Digital via email to CO and COR

3) Intermediate updates on product status, if estimated shipping date is greater than 28 calendar days.

If the estimated shipping date is greater than 28 days after Product Order

Placement confirmation date, submit an update continually every 28 days after each previous update.

Digital via email to CO and COR

4) Shipping confirmation and

Tracking information

Upon receipt from shipper Digital via email to CO and COR

5) Manufacturer's Storage, Maintenance, and Installation

Instructions

With fulfillment delivery of products, or with the first shipment for products arriving in multiple shipments.

Digital via email to CO and COR and

Two (2) Hard copies sent with shipper to

EBFD

Table 2. Post award submittals

c. In contested determinations of equivalence, determination of equivalence will be made by the

Government according to the intent of the specification, also determined by the Government.

4.0 Requirement Substitutions

A. Submit any deviation from specified or indicated requirements to EBFD for review. Any deviation or substitution request must be approved in writing by the CO prior to consideration for award. Proposals with deviations not receiving approval will not be considered for award.

5.0 Quality Assurance

5.1 Factory Tests

A. Each transmitter and probe system shall be factory-tested.

B. The Contractor shall provide certificates and serial number traceability.

5.2 Identification

A. Each transmitter and probe assembly shall have nameplates with model and serial numbers identifying the unique assembly.

6.0 Warranty

A. The contractor shall provide the manufacturer’s standard warranty information: Warranty Period, Warranty Commencement triggers, and any additional warranty provided above the warranty provided by the manufacturer.

a. In pre award submission and post award submission, contractor shall provide warranty documentation

Salient Characteristics and drawings will be on a separate attachment.

Total price shall be inclusive of all applicable fees, taxes and tariffs. The required delivery date is 60 days after award. Inspection and acceptance will be performed by the Government at destination. F.O.B. Destination at:

USBR Elephant Butte Field Division

C/O Stephen Arellano

4696 N. HWY 51

Truth or Consequences, NM 87901

Clauses

FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services (RFO

DEVIATION MAR 2026).

FAR 52.204-19, Incorporation by Reference of Representations and Certifications. (DEC 2014)

---Addendum to 52.212-4---

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice

Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable

Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions -

Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Russel Oakes, Email: russel_oaks@ios.doi.gov

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC

2015) https://www.ipp.gov/ mailto:russel_oaks@ios.doi.gov mailto:IPPCustomerSupport@fiscal.treasury.gov

1. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System

(CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in CPARS for Government use in evaluating past performance as part of a source selection action.

3. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

b. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in CPARS marked as “Pending” with or without comments and whether or not it has been closed.

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

https://www.acquisition.gov/far/part-42 https://www.acquisition.gov/far/subpart-42.15 https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

7. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for

Government use supporting source selection actions after it has been finalized.

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (RFO DEVIATION MAR

2026).

WBR 1452.215-80 SOURCE SELECTION EVALUATION PROCEDURES -- BUREAU OF

RECLAMATION (MAR 2021)

The Government intends to evaluate proposals submitted under this solicitation and select a source for contract award without discussions (unless the contracting officer later determines discussions to be necessary) in accordance with the following provision: FAR 52.215-1 Instructions to Offerors -- Competitive Acquisition

(Jan 2017). Source selection shall be in accordance with procedures contained in FAR Part 15, Department of the Interior Acquisition Regulation (DIAR) Part 1415 (48 CFR 1415) and Bureau of Reclamation Acquisition

Regulation WBR Part 1415. These procedures are summarized as follows:

(a) Technical evaluation. A Technical Proposal Evaluation Committee has been established to objectively evaluate technical proposals in accordance with the Evaluation Factors for Award -- Bureau of Reclamation provision of this solicitation. Technical proposals shall be submitted in accordance with the Proposal

Instructions -- Bureau of Reclamation provision of this solicitation.

(b) Past performance evaluation. In addition to any other past performance information required under the solicitation, the contracting officer shall use past performance information available from the Contractor

Performance Assessment Reporting System (CPARS) in the source selection process on offerors competing for awards in excess of the simplified acquisition threshold, unless the contracting officer has documented an exception from past performance consideration in accordance with FAR 15.304(c)(2)(iv).

(c) Cost or price evaluation. An objective cost or price evaluation of contract pricing proposals will be made in accordance with the Evaluation Factors for Award provision of this solicitation. Pricing proposals shall be submitted in accordance with the Proposal Instructions -- Bureau of Reclamation provision of this solicitation.

A cost or price analysis will be performed to determine price reasonableness and any instances of unbalanced pricing, using one or more of the techniques at FAR 15.404-1.

(End of provision)

WBR 1452.215-84 EVALUATION FACTORS FOR AWARD -- QUALITY AND COST/PRICE

APPROXIMATELY EQUAL -- BUREAU OF RECLAMATION (MAR 2021)

(a) Award will be made to the responsible offeror submitting a proposal which conforms to the solicitation and is most advantageous to the Government considering the factors and any significant subfactors listed in this provision.

(b) In the evaluation of proposals, all evaluation factors (listed in this provision) other than cost or price, when combined, are considered to be approximately equal to cost or price. The relative importance to be placed on the evaluation factors in relation to each other is contained in paragraph (e) of this provision. If a proposal is determined by the Contracting Officer to be "technically unacceptable" as a result of evaluating all factors other than cost or price, the proposal may be rejected from further consideration. The Contracting

Officer reserves the right to make award to either a lower cost/price, lower-scored offeror or a higher-rated, higher-cost/price offeror based on a rational tradeoff between evaluation factors other than cost or price and cost or price.

[Insert the following statement if applicable (refer to WBR 1452.215-80(a)), otherwise delete] Since technical proposals are being solicited to obtain information to be used in the evaluation, the

Government reserves the right to use information outside of the proposal to evaluate the capability of offerors and the value of offers.

(c) Pursuant to FAR 15.305(a)(1), a cost or price analysis will be performed to determine price reasonableness and any instances of unbalanced pricing, using one or more of the techniques at FAR 15.404

-1.

(d) The following factors and significant subfactors (if listed) will be considered in evaluating proposals and making the source selection: [Insert all factors, including cost or price, cost or price-related factors, and significant subfactors (if any) which have been prepared in accordance with FAR 15.304.]

(e) The relative importance of the factors listed in paragraph (d) of this provision is as follows: [Insert a statement or otherwise indicate the relative importance the Government will place on the listed factors (and any subfactors) in relation to each other including the relationship of technical factors to cost or price.]

FAR 52.216-21 REQUIREMENTS - ALTERNATE IV (OCT 1995).

Paragraph (c) of the basic clause is substituted and paragraph (g) is added to the basic clause as follows:

(c) The Government’s requirements for each item or subitem of supplies or services described in the Schedule are being purchased through one non-set-aside contract and one set-aside contract. Therefore, the Government shall order from each Contractor approximately one-half of the total supplies or services specified in the

Schedule that are required to be purchased by the specified Government activity or activities. The Government may choose between the set-aside Contractor and the non-set-aside Contractor in placing any particular order.

However, the Government shall allocate successive orders, in accordance with its delivery requirements, to maintain as close a ratio as is reasonably practicable between the total quantities ordered from the two

Contractors.

(g) The requirements referred to in this contract are for items to be manufactured according to the Government specifications. Notwithstanding anything to the contrary stated in the contract, the Government may acquire similar products by brand name from other sources for resale.

DIAR 1452.237-70 INFORMATION COLLECTION - DEPARTMENT OF THE INTERIOR (JUL 1996)

WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (MAR 2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the

Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If

Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the

Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification

(PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a

Government PIV Card, temporary identification card, or visitor identification badge has been issued to the

Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all

Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor immediately, but not later than within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of

7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the

Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S.

citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from

Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other

Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code: the Freedom of

Information Act and the Privacy Act. Sensitive information is generally categorized as CONTROLLED

UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information.

(The protection of National Security information is beyond the scope of this clause. If any work on

National Security information is required under this contract, it is addressed under other contract clauses.)

The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation

Directives and Standards SLE 02-01 Identifying and Safeguarding Controlled Unclassified Information

(CUI), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned http://www.usbr.gov/recman/DandS.html#sle to the COR for final disposition. Government-furnished information residing on any electronic systems

(laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the contracting officer may the Contractor retain the material. The

Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the contracting officer. Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to

Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release. The Contractor shall maintain, and furnish upon request of the contracting officer, records of the names of individuals who have access to sensitive material in its custody and the sensitive material to which the individuals had access. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any Reclamation program or activity, unless the contracting officer has given prior written approval. This includes, but is not limited to, news releases, marketing promotions, articles, interviews, reports, social media posts, and any other media releases. Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know. The Contractor shall submit its request to the contracting officer ten business days before the proposed date for release. Subcontractors shall submit requests for authorization to release through the prime Contractor to the contracting officer.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of Government has occurred. This requirement extends to employees and other personnel working on behalf of the Contractor, and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by Federal employees and contractors, until it is declassified by an appropriate U.S. Government authority. Executive Order 13526, Classified National Security Information (December 29, 2009), Section 1.1.(c) states, "Classified Information shall not be declassified automatically as a result of any unauthorized disclosure of identical or similar information." Although the Department has taken steps to prevent access to publicly disclosed classified materials from Departmental computers, it is important to understand our continuing duties and responsibilities in this regard.

(iii) Contractors (which include all employees of the contractor, as well as subcontractors and its employees performing work for the contractor) are reminded of the following obligations with respect to the treatment of classified information and the use of unclassified government information technology systems:

(iv) The contractor shall not, while using unclassified Government computers or other devices (such as phones or tablets) access documents that are marked classified (including classified documents made publicly available by a third party), as doing so risks that material still classified will be placed onto unclassified systems. This requirement does not restrict contractor access to unclassified, publicly available news reports (and other unclassified material) that may in turn discuss classified material, as distinguished from access to underlying documents that themselves are marked classified (including if the underlying classified documents are available on public web sites or otherwise in the public domain).

(v) For contracts that require access to classified information, the contractor is responsible for obtaining the required national security clearance through the Department of the Defense National

Industrial Security Program Operating Manual (NISPOM). Any classified contracts will be coordinated through the Reclamation Chief Security Officer, or for IT requirements, the Bureau Chief Information

Security Officer. No contractor shall access classified information unless proper clearances have been obtained and transmitted to Reclamation. For further information, refer to 443 DM 1 or DOD NISPOM

5220.22-M dated February 28, 2006 (incorporating change 2 dated May 18, 2016).

(vi) Classified information shall not be removed from official premises.

(vii) Classified information shall not be disclosed without proper authorization.

(c) Reserved

(d) Reserved

(e) Reserved

(f) Reserved

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far

Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause) https://www.acquisition.gov/far https://www.acquisition.gov/diar

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020).

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR

Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

--- End of Addendum to 52.212-4---

52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021)

(41 U.S.C. 4704 and 10 U.S.C. 4655).

FAR 52.203-13 Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509)). FAR

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023).

FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (RFO DEVIATION

MAY 2026).

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (RFO DEVIATION MAY 2026).

FAR 52.219-6 Notice of Total Small Business Set-Aside (RFO DEVIATION JAN 2026)(15 U.S.C. 644).

FAR 52.219-28 Post Award Small Business Program Representation (RFO DEVIATION JAN 2026) (15

U.S.C. 632(a)(2)).

FAR 52.219-33, Nonmanufacturer Rule (RFO DEVIATION JAN 2026) (15U.S.C. 637(a)(17)).

FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (RFO DEVIATION MAY

2026).

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (RFO DEVIATION MAY 2026) (29

U.S.C. 793).

FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act ((RFO

DEVIATION MAY 2026) (E.O. 13496).

FAR 52.222-50 Combating Trafficking in Persons (RFO DEVIATION MAY 2026) (22 U.S.C. chapter 78 and E.O. 13627)

FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (RFO DEVIATION MAY 2026).

FAR 52.223-23 Sustainable Products (RFO DEVIATION MAY 2026)

(a) Definitions. As used in this clause—Sustainable product means—

(1) A product that contains recovered material designated by the EPA under the Comprehensive Procurement

Guidelines (42 U.S.C. 6962) (40 CFR part 247) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products).

(2) An energy-efficient product or low standby power device (42 U.S.C. 8259b) (10 CFR part 436, subpart C)

(https://www.energy.gov/eere/femp/search-energy-efficient-products, https://www.energystar.gov/products?s=mega, and https://www.energy.gov/femp/low-standby-power-product-list).

(3) A biobased product that meets the content requirements of the USDA under the BioPreferred® program (7

U.S.C. 8102) (7 CFR Part 4270) (https://www.biopreferred.gov/).

(4) A substance identified in the EPA’s Significant New Alternatives Policy (SNAP) program as a safe alternative to an ozone-depleting substance (42 U.S.C. 7671l) (40 CFR part 82, subpart G)

(https://www.epa.gov/snap/unacceptable-and-acceptable-substitutes-tables).

(b) Requirements. The Government has identified in the statement of work or elsewhere in the contract the sustainable products that are required during the performance of this contract. The Contractor shall ensure that it provides sustainable products as required by this contract, when the products are—

(1) Delivered to the Government;

(2) Furnished for use by the Government;

(3) Incorporated into the construction of a public building or public work; or

(c) Furnished for use in performing services under this contract, where the cost of the products is a direct cost to this contract.

(End of clause)

FAR 52.225-1 Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83).

FAR 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAR 2026) (E.O.

13513).

FAR 52.229-12, Tax on Certain Foreign Procurements (RFO DEVIATION OCT 2025).

As prescribed in 29.402-3(b), insert the following clause:

Tax on Certain Foreign Procurements (OCT 2025)

(a) Definitions. As used in this clause—

Foreign person means any person other than a United States person.

United States person, as defined in 26 U.S.C. 7701(a)(30), means–

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 7701(a)(31)); and

(5) Any trust if-

(i) A court within the United States is able to exercise primary supervision over the administration of the trust;

and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products https://www.energy.gov/eere/femp/search-energy-efficient-products https://www.energystar.gov/products?s=mega https://www.energy.gov/femp/low-standby-power-product-list https://www.energy.gov/femp/low-standby-power-product-list https://www.energy.gov/femp/low-standby-power-product-list https://www.biopreferred.gov/ https://www.epa.gov/snap/unacceptable-and-acceptable-substitutes-tables https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title26-section7701&num=0&edition=prelim

(b) This clause applies only to foreign persons. It implements 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c)

(1) If the Contractor is a foreign person and has only a partial or no exemption to the withholding, the

Contractor shall include the Department of the Treasury IRS Form W-14, Certificate of Foreign

Contracting Party Receiving Federal Procurement Payments, with each voucher or invoice submitted under this contract throughout the period in which this status is applicable. The excise tax withholding is applied at the payment level, not at the contract level. The Contractor should revise each IRS Form W-14 submission to reflect the exemption (if any) that applies to that particular invoice, such as a different exemption applying. In the absence of a completed IRS Form W-14 accompanying a payment request, the default withholding percentage is 2 percent for the section 5000C withholding for that payment request.

Information about IRS Form W-14 and its separate instructions…