Sol_140R2024Q0014.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R20

Sacramento CA 95825-1898

Division of Acquisition Services Regional Office Mid-Pacific Region Bureau of Reclamation

CODE 16. ADMINISTERED BYCODE

X

X

X

541350

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR20

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

11/30/2023 1500 PS

11/15/2023

916-978-4302Steven Teves (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R2024Q0014

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 67 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2800 Cottage Way, Room E-1815

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Sacramento CA 95825-1898 2800 Cottage Way, Room E-1815 Division of Acquisition Services Regional Office Mid-Pacific Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$11.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Northern California Area Office (NCAO) Elevator Inspection Services

PLEASE DO NOT USE THIS FORM TO SUBMIT

QUOTES/PRICING

PLEASE SEE THE FOLLOWING COMBINED

SYNOPSIS/SOLICITATION DOCUMENT

PLEASE DIRECT ALL QUESTIONS TO STEVEN TEVES AT

STEVES@USBR.GOV

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Steven Teves

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

67 2 of

140R2024Q0014 NCAO Elevator Inspection Services

Solicitation # 140R2024Q0014

COMBINED SYNOPSIS/SOLICITATION

Northern California Area Office (NCAO)

Elevator Inspection Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 140R2024Q0014 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2023-06 (11/06/2023).

GENERAL INFORMATION

RFQ Number: 140R2024Q0014

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

This acquisition is set-aside 100 percent Small Business concerns only. (Large businesses may not submit a quote.)

North American Industry Classification Code

(NAICS): 811310

Size

Standard: $11.0 M

The Government will award items based on lowest price technical acceptability evaluation of: Technical

Approach, Past Performance, and Price.

Site Visit:

A formal site visit is not planned for this requirement.

Quote Due Date:

Quote Submission:

November 30, 2023

3:00 p.m. PST

By email to steves@usbr.gov

Contact

Information:

Steven Teves

Phone Number/Email: 916 978-4302 / steves@usbr.gov

Request for Information: All questions regarding this solicitation should be emailed to steves@usbr.gov no later than November 23, 2023 @ 10:00 a.m. PST.

mailto:steves@usbr.gov

QUOTER INFORMATION:

Business Name: _______________________________

SAM Unique ID or Cage Code: ______________________

QUOTE PRICING SCHEDULE:

*NOTE: Vertical Transportation Equipment identifier from corresponding item in the

Performance Work Statement (PWS) Section I, Subsection A, Elevators/Lifts/Dumbwaiter

Descriptions and Locations is listed after the item name (i.e. P-1, P-2, etc.).

CLIN # Item Description

Unit of

Measure Total Price

BASE YEAR

10 Shasta Dam – P-1 elevator inspections

Actual

Quantity

20 Shasta Power Plant – P-2 elevator inspections AQ

30 Keswick Power Plant – P-3 elevator inspections AQ

40 Spring Creek Dam – SP-4 elevator inspections AQ

Spring Creek Power Plant –

DW-5 elevator inspections AQ

60 Shasta LVH – P-6 elevator inspections AQ

70 Shasta UVH – VL-7 elevator inspections AQ

80 KOB – VL-8 elevator inspections AQ

Subtotal

Option Year 1

90 Shasta Dam – P-1 elevator inspections AQ

100 Shasta Power Plant – P-2 elevator inspections AQ

110 Keswick Power Plant – P-3 elevator inspections AQ

120 Spring Creek Dam – SP-4 elevator inspections AQ

Spring Creek Power Plant –

DW-5 elevator inspections AQ

140 Shasta LVH – P-6 elevator inspections AQ

150 Shasta UVH – VL-7 elevator inspections AQ

160 KOB – VL-8 elevator inspections AQ

Subtotal

Option Year 2

170 Shasta Dam – P-1 elevator inspections AQ

180 Shasta Power Plant – P-2 elevator inspections AQ

190 Keswick Power Plant – P-3 elevator inspections AQ

QUOTE/PRICING SCHEDULE

200 Spring Creek Dam – SP-4 elevator inspections AQ

Spring Creek Power Plant –

DW-5 elevator inspections AQ

220 Shasta LVH – P-6 elevator inspections AQ

230 Shasta UVH – VL-7 elevator inspections AQ

240 KOB – VL-8 elevator inspections AQ

Subtotal

Option Year 3

250 Shasta Dam – P-1 elevator inspections AQ

260 Shasta Power Plant – P-2 elevator inspections AQ

270 Keswick Power Plant – P-3 elevator inspections AQ

280 Spring Creek Dam – SP-4 elevator inspections AQ

Spring Creek Power Plant –

DW-5 elevator inspections AQ

300 Shasta LVH – P-6 elevator inspections AQ

310 Shasta UVH – VL-7 elevator inspections AQ

320 KOB – VL-8 elevator inspections AQ

Subtotal

Option Year 4

330 Shasta Dam – P-1 elevator inspections AQ

340 Shasta Power Plant – P-2 elevator inspections AQ

350 Keswick Power Plant – P-3 elevator inspections AQ

360 Spring Creek Dam – SP-4 elevator inspections AQ

Spring Creek Power Plant –

DW-5 elevator inspections AQ

380 Shasta LVH – P-6 elevator inspections AQ

390 Shasta UVH – VL-7 elevator inspections AQ

400 KOB – VL-8 elevator inspections AQ

Subtotal

Grand Total

The Contractor shall furnish all labor, materials, equipment and supplies necessary to perform the work as described in the attached Performance Work

Statement.

All prices submitted will be firm-fixed priced throughout the duration of the contract. All prices are inclusive of all inspections required for each unit each year.

If FAR 52.217-8 is exercised, the prices for the Option to Extend Service’s term will be calculated based on the prorated term and prices that are in effect at the time the option is exercised.

Quoters are required to submit a quote on all contract line-item numbers to be considered for an award.

Quotes shall be valid for 60 days from the date quotes are due.

Refer to Provision 52.212-1 Addendum, Quote Submittal Instructions (page 39), for further instructions.

Documents necessary for quote submission are as follows:

1. Completed and signed quote pricing schedule

2. Technical capability detailing how contractor will perform tasks in the Performance Work Statement

(PWS) along with the Certification(s) of Elevator Inspector(s) who will be designated to perform the service (see evaluation criteria at 52.212-2, page 40)

3. Fully executed and completed offeror representations, certifications, and acknowledgments required by

FAR 52.212-3 of this solicitation; (Only paragraph b must be completed if SAM is updated).

Authorized Agent’s Signature/Date:_______________________________________________

PERFORMANCE WORK STATEMENT

I. GENERAL INFORMATION:

All vertical transportation systems (VTS), which include the elevators, dumbwaiter, and lifts, serving the

Bureau of Reclamation (BOR), Northern California Area Office (NCAO) require maintenance which includes preventative maintenance, repairs, and testing services. The testing is currently completed in accordance with the mandated testing timetable by contractor on the semi-annual, annual, and five-year testing schedule, which includes any weights. The purpose of this contract is to accompany the current contractor and Government Contracting Officer Representative (COR) while elevator testing is performed and provide complete unbiased independent inspections and certifications of all the VTS. All inspections performed in Accordance with this Performance Work Statement (PWS) shall be provided in accordance with all applicable editions of American Society of Mechanical Engineers (ASME) ASME A17.1,”Safety

Code for Elevators and Escalators”; ASME A17.2, “Guide for Inspection of Elevators, Escalators and

Moving Walks”; ASME A17.3, “Safety Code for Existing Elevators and Escalators”; ASME A18.1, “Safety Standard for Platform Lifts and Stairway Chairlifts”; ASME QEI-1, “Standard for the

Qualification of Elevator Inspectors”; Reclamation, FIST Volume 2-10, “Maintenance, Inspection, and

Testing of Electric and Hydraulic Elevators”; and manufacturer’s specifications.

SPECIAL NOTE: This contract requires the Contractor to be independent of any affiliation, partnership, or association with Contractor performing the NCAO Elevator Maintenance, Repair, and Testing

Services. Currently the Maintenance, Testing, and Repair contractor for NCAO VTS equipment is Otis

Elevator Company.

A. Elevators/Lifts/Dumbwaiter Descriptions and Locations

1. Designation: P-1

Original Manufacturer: Westinghouse Elevator

Original Serial Number: 28189

Refurbish Installer: Armstrong

New Elevator Hoist Manufacturer: Nibec Elevator Systems New Controls Manufacturer: Motion Controls

Engineering Type: Electric

Location: Inside Shasta Dam (SH Dam), 16349 Shasta Dam Blvd, Shasta Lake, CA - 14 miles north of

Redding, CA

Capacity: 4536 kg (10,000 pounds) or 65 passengers

Year Installed: 1949, alterations in 1996, New Hoist, Cables, Controls 2020

Speed: 152 m (500 feet) per minute Travel: 130 m (427’ 11.62”)

Number of stops and openings: 12 stops, 12 openings Service: Passenger

Usage: Daily by employees to move tools and equipment;

Also used by tourists during public tours of the Dam and Power Plant.

2. Designation: P-2

Manufacturer: Westinghouse Elevator Serial Number: 23615

Type: Electric

Location: Shasta Power Plant (SH PP), 16349 Shasta Dam Blvd, Shasta Lake, CA - 14 miles north of

Redding, CA

Capacity: 2268 kg (5,000 pounds) or 33 passengers

Year Installed: 1949, alterations in 1996 Speed: 130 m (500 feet) per minute Travel: 28 m (90’ 10.31”)

Number of stops and openings: 7 stops, 7 openings Service: Passenger

Usage: Used 7 days per week by employees to move tools and equipment.

3. Designation: P-3

Manufacturer: Otis Elevator Company Serial Number: 25818

Type: Electric

Location: Keswick Power Plant (KE PP), 16515 Keswick Dam Road, Redding, CA - 5 miles northwest of

Redding, CA

Capacity: 1588 kg (3,500 pounds) or 23 passengers

Year Installed: 1948, alterations in 1983 and 2003 Speed: 122 m (400 feet) per minute

Travel: 21 m (68’)

Number of stops and openings: 6 stops, 6 openings Service: Passenger

Usage: Used 24/7 by employees and to move tools and equipment.

4. Designation: SP-4 Manufacturer: Dover Elevator Serial Number: 42701

Type: Electric

Location: Inside Spring Creek Dam (SC Dam), 11757 Iron Mountain Road, Redding, CA - 6 miles northwest of Redding, CA

Capacity: 227 kg (500 pounds) or 2 passengers

Year Installed: 1963

Speed: 30.5 m (100 feet) per minute Travel: 52 m (171’)

Number of stops and openings: 2 stops, 2 openings Service: Passenger

Usage: About 1 day/week during summer months; 3 days per week during winter months.

5. Designation: DW-5

Manufacturer: DA Matot Elevator Company Serial Number: 18190

Type: Electric

Location: Spring Creek Power Plant (SC PP), 11757 Iron Mountain Road, Redding, CA - 6 miles northwest of Redding, CA

Capacity: 227 kg (500 pounds) or 0 passengers

Year Installed: 1987

Speed: 15.2 m (50 feet) per minute Travel: 4.26 m (14’)

Number of stops and openings: 2 stops, 2 openings Service: Freight, Dumbwaiter

Usage: 2 days/week to move equipment & tools.

6. Designation: P-6

Manufacturer: Capitol Elevator Company Serial Number:

Type: Hydraulic, hole less

Location: Shasta Lower Vista House (LVH), 16349 Shasta Dam Blvd, Shasta Lake, CA - 14 miles north of Redding, CA

Capacity: 953 kg (2,100 pounds) or 14 passengers

Year Installed: 1998

Speed: 7.6 m (25 feet) per minute Travel: 2.9 m (9’ 6”)

Number of stops and openings: 2 stops, 2 openings Service: Passenger

Usage: This elevator moves disabled tourists once or twice a month.

7. Designation: VL-7 Manufacturer: Garaventa Ltd. Serial Number: 18133

Type: Electric, Hydraulic Chain, Handicap Lift

Location: Shasta Upper Vista House (UVH), 16349 Shasta Dam Blvd, Shasta Lake, CA - 14 miles north of Redding, CA

Capacity: 340 kg (750 pounds) or 2 passengers

Year Installed: 2001

Speed: 4.6 m (15 feet) per minute Travel: 3.4 m (11’ 2”)

Number of stops and openings: 2 stops, 2 openings Service: Passenger, Handicap

Usage: This elevator moves disabled tourists once a week.

8. Designation: VL-8 Manufacturer: Garaventa Inc. Serial Number: 47195

Type: Electric, Hydraulic Chain, Handicap Lift

Location: Keswick Office Bldg. (KOB), 16515 Keswick Dam Road, Redding, CA - 5 miles northwest of

Redding, CA

Capacity: 340 kg (750 pounds) or 2 passengers

Year Installed: 2010

Speed: 4.2 m (17 feet) per minute Travel: 3.2 m (10’4”)

Number of stops and openings: 2 stops, 2 openings Service: Passenger, Handicap

Usage: This elevator moves disabled tourists once or twice a month.

B. Definitions

As used throughout this PWS, the following terms shall have the meaning set forth below:

Contracting Officer’s Representative (COR): The COR is the individual designated by the Contracting

Officer at the time of award to be responsible for the day-to-day administration of the contract. The COR may not authorize anyone else to act on his/her behalf.

Contracting Officer (CO): The CO is the certified individual who has the overall responsibility for the administration of this contract. The CO is authorized to take actions on behalf of the Government to modify the contract terms, conditions, requirements, specifications, details and/or delivery schedules.

Contractor: The term contractor as used herein refers to both the prime contractor and any subcontractors. The prime contractor shall be responsible for assuring that his subcontractors comply with the provisions of this contract.

Vertical Transportation System/s (VTS): This term shall indicate elevators, lifts and/or dumbwaiters, individually or collectively.

C. General Requirements Contractor Certificates and Licenses

All inspections shall be performed by a Certified Elevator Inspector, in current status, meeting the requirements of ASME QEI-1, “Standard for the Qualification of Elevator Inspectors”. The inspector shall present proof of current status as an inspector at the time of the inspections.

D. Safety and Health

1. The contractor shall fully comply with Reclamation’s Reclamation Safety and Health Standards

(RSHS) (https://www.usbr.gov/safety/rshs/index.html) or revisions thereto and the pertinent OSHA requirements found in 29 Part 1926 Safety and Health Regulations in effect on the date the offers are received. This will include the preparation and submittal of a Job Hazard Analysis (Analysis), as described in the RSHS handbook, Section 4, Work Planning. This handbook will be provided at no charge for use in connection with performance of the work. The Analysis will be due ten (10) days after award.

2. Contractor’s equipment shall meet all safety standards as required by Federal, State, and

Occupational Safety and Health Act (OSHA) standards.

3. Adhere to all pertinent parts of Reclamation Safety and Health Standards, Section 15, entitled

Control of Hazard Energy.

II. SCOPE OF WORK

The Contractor shall provide all labor, management, supervision, administration, transportation, equipment, tools, and supplies necessary to perform independent elevator inspections on the VTS.

III. OBJECTIVES

Provide unbiased third-party inspections and certification stating VTS meet the applicable standards, specifications, guidance and directives and are maintained properly ensuring safe and reliable operation.

IV. TYPE OF CONTRACT

The Government will award a firm-fixed price order resulting from this solicitation.

V. TASKS

All inspections shall be performed in accordance with all applicable editions of ASME

A17.1,”Safety Code for Elevators and Escalators”; ASME A17.2, “Guide for Inspection of Elevators, Escalators and Moving Walks”; ASME A17.3, “Safety Code for Existing Elevators and Escalators”;

ASME A18.1, “Safety Standard for Platform Lifts and Stairway Chairlifts”; ASME QEI-1, “Standard for the Qualification of Elevator Inspectors”; Reclamation, FIST Volume 2-10, “Maintenance, Inspection, and Testing of Electric and Hydraulic Elevators”; and manufacturer’s specifications.

The work shall include the following:

A. Perform VTS Inspections.

Accompany the elevator maintenance contractor and Government representative during the required semi-annual, annual, and five-year testing, and inspect and witness/observe the testing and operations of the

VTS.

1. Schedule of Inspections.

The inspections/tests will be scheduled by the COR to meet the required testing timetables. The COR shall notify the contractor at least 14 working days prior to the schedule testing. In conjunction with the five-year test inspection, the appropriate semi-annual and annual test inspection shall also be performed.

(a) Proposed Schedule:

(1) Semi Annual Inspections –May & November

(2) Annual Inspections – November

(3) Five Year Inspection – November 2027

2. Prepare and Submit Checklists/Reports.

The Contractor shall prepare an analysis, record, and submit a checklist/report on each VTS within ten

(10) working days after the inspection. The checklist/report shall be submitted on the current ASME checklist form A134C1 for electric elevators and submitted on the current ASME checklist form A050C7 for hydraulic elevators. Required inspections of governors and safety devices shall be submitted on VA

Form 10-6167. The submittal of alternative forms must by approved by the COR.

3. Certificate of Inspection.

The Contractor shall submit Certificates of Inspection for posting in the VTS cars within ten (10) working days of inspection completion.

VI. DELIVERABLES

A. Submittal Procedures

1. Contractor shall submit required materials in accordance with the List of Submittals below. Each item will be submitted with a transmittal letter including the following information:

(a) Contract number and title.

(b) Required Submittal Number (RSN) for each attached submittal.

(c) 1 digital copy for each RSN.

(d) More than 1 RSN may be submitted under a transmittal letter.

B. Review of Submittals

1. Government review will require 14 days for each submittal.

2. Submittals not approved:

a) Revise and resubmit for approval.

b) Show revisions with revision date.

c) Resubmit returned submittals within 14 days after receiving the comments, unless otherwise specified.

C. List of Submittals:

Required Submittal

Number

Submittal Due Digital Copy

To COR

1 Proof of Certified

Elevator Inspector

Prior to start of inspections

2 ASME checklist form

A134C1 for electric elevators

10 business days after inspection

2 ASME checklist form

A050C7 for hydraulic elevators

10 business days after inspection

2 VA Form 10-6167 for governors and safety devices

(when required)

10 business days after inspection

3 Certificate of inspection for posting in VTS cars

10 business days after inspection

VII. SECURITY

Upon arrival at each NCAO facility, contractor shall check-in with the COR and adhere to the security directives in affect.

VIII. PLACE OF PERFORMANCE

The work will be performed at the various NCAO facilities that house the VTS. Those facilities are the

Keswick Dam Facilities at 16515 Keswick Dam Road, Redding, CA, the Shasta Dam Facilities at 16349

Shasta Dam Blvd, Shasta Lake, CA, and the Spring Creek Dam Facilities at 11757 Iron Mountain Road, Redding, CA.

IX. HOURS OF OPERATION

Inspections shall be scheduled to be completed during normal business hours 8am to 4pm, Monday through Friday, excluding federally recognized holidays.

Federally recognized holidays include:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth Day

X. PERFORMANCE REQUIREMENTS SUMMARY:

Performance Requirement

Summary

Acceptable Quality Levels Method of Surveillance

Perform VTS Inspections 100% 100% Direct Surveillance

Prepare Inspection Checklist and Reports

100% Complete File reviews

Submit Checklist/Report timely 100% 100% Receipt

Submit Certificate of Inspection

& Metal Tags

100% 100% Receipt

**END OF PERFORMANCE WORK STATEMENT**

CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the

Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act ( 31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at

Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_1 https://www.acquisition.gov/far/part-52#FAR_52_202_1

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award

Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for

Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and

Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-https://www.acquisition.gov/far/part-52#FAR_52_232_33 https://www.acquisition.gov/far/part-52#FAR_52_232_34

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment

Act ( 31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_212_5 https://www.acquisition.gov/far/part-33#FAR_33_211

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting

Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the

Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the

Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the

Government using its standard record keeping system, have resulted from the termination. The

Contractor shall not be required to comply with the cost accounting standards or contract cost principles https://www.acquisition.gov/far/part-32#FAR_32_607_2 https://www.acquisition.gov/far/part-32#FAR_32_608_2 for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records.

The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31

U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety

Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws

Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

https://www.acquisition.gov/far/part-52#FAR_52_212_5 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click-wrap" or "browse-wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

ADDENDUM TO 52.212-4

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS - (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The

COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

2) Waive or agree to modification of the delivery schedule;

3) Make any final decision on any contract matter subject to the Disputes Clause;

4) Terminate, for any reason, the Contractor's right to proceed;

5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The

Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the

COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the

Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting

Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice

Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4

Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

When submitting invoices to IPP, the Contractor is advised to upload supporting documentation that will allow Reclamation to verify that the products or services comply with the terms of the contract. The information in the uploaded documents should not conflict with the data fields in the

IPP submissions (service dates, invoice number, etc.). Prior to submitting an invoice to IPP, the contractor may coordinate with the designated Contracting Officer's Representative (COR), for review and verification of quantities for payment and for compliance with the applicable progress payment requirements of this contract. Prior coordination with the COR will allow for streamlined processing of the invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND

LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

(a) Performance of the work under this contract shall be subject to the technical direction of the

Reclamation Contracting Officer's Representative (COR). The term “technical direction” is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the

Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR’s authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting

Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled “Changes;”

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractors right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the

COR in the manner prescribed by this clause and within its authority under the provisions of this clause.

If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must –

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled “Disputes.”

WBR 1452.223-81 SAFEY AND HEALTH – BUREAUR OF RECLAMATION (AUG 2021)

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to the employee's health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation Safety and

Health Standards (RSHS) and, if applicable, the requirements of the Accident Prevention Clause (FAR

52.236-13).

The RSHS manual shall be obtained at: http://www.usbr.gov/ssle/safety/RSHS/rshs.html

(c) Comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29 CFR Part

1910 from the Occupational Safety and Health Administration, U.S. Department of

Labor, www.osha.gov .

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and (c) referenced herein, the more stringent requirement shall prevail .

(e) The Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

(f) The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer (or authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) The rights and remedies of the Government provided in this clause are in addition to any other rights and remedies provided by law or under this contract.

(h) If the RSHS is updated or amended by Reclamation during the course of this contract, the contractor will be notified in writing. The contractor shall comply with the current RSHS immediately upon written notification. Should the contractor feel that the updated version of RSHS constitutes a substantive change http://www.usbr.gov/ssle/safety/RSHS/rshs.html https://doimspp-my.sharepoint.com/personal/bcollins_usbr_gov/Documents/Microsoft%20Teams%20Chat%20Files/www.osha.gov to the contract, affecting price or time (or both), the contractor may request an equitable adjustment in the contract price. Any such requests shall include a price proposal submitted in compliance with Contract

Clause WBR 1452.243-80,…