Sol_140R2020Q0092.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R20

Sacramento CA 95825-1898

Division of Acquisition Services Regional Office Mid-Pacific Region Bureau of Reclamation

CODE 16. ADMINISTERED BYCODE

X

X

X

238210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR20

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/26/2020 1500 PT

06/02/2020

916-978-5540Denard Fobbs (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R2020Q0092

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 43 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2800 Cottage Way, Room E-1815

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Sacramento CA 95825-1898 2800 Cottage Way, Room E-1815 Division of Acquisition Services Regional Office Mid-Pacific Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

* Please review 52.212-1 Instructions to Offerors & 52.212-2 Evaluation of Commercial Items *

* Site Visits shall be conducted June 16 - 18th 2020, review attached Site Visit Instructions *

* All questions related to this acquisition are due no later than June 19th @ 1430 PT to dfobbs@usbr.gov * Legacy Doc #: BOR Period of Performance: 08/01/2020 to 07/31/2021

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Denard Fobbs

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 Base Period: August 1, 2020 - July 31, 2021

Perform Fire Alarm System Inspection & Testing in accordance with the Performance Work Statement

00020 Option Year #1: August 1, 2021 - July 31, 2022

Perform Fire Alarm System Inspection & Testing in accordance with the Performance Work Statement

(Option Line Item)

07/31/2021

Period of Performance: 08/01/2021 to 07/31/2022

00030 Option Year #2: August 1, 2022 - July 31, 2023

Perform Fire Alarm System Inspection & Testing in accordance with the Performance Work Statement

(Option Line Item)

07/31/2022

Period of Performance: 08/01/2022 to 07/31/2023

00040 Option Year #3: August 1, 2023 - July 31, 2024

Perform Fire Alarm System Inspection & Testing in accordance with the Performance Work Statement

(Option Line Item)

07/31/2023

Period of Performance: 08/01/2023 to 07/31/2024

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

43 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 43

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R2020Q0092

00050 Option Year #4: August 1, 2024 - July 31, 2025

Perform Fire Alarm System Inspection & Testing in accordance with the Performance Work Statement

(Option Line Item)

07/31/2024

Period of Performance: 08/01/2024 to 07/31/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

PRICE SCHEDULE DETAIL

Base Period: August 1, 2020 - July 31, 2021

CLIN Description Quantity Unit Unit Price Total

00010 Perform Fire Alarm System Inspection & Testing in accordance with the Performance Work Statement

2 Job $ $

Option Year #1: August 1, 2021 - July 31, 2022

CLIN Description Quantity Unit Unit Price Total

00020 Perform Fire Alarm System Inspection & Testing in accordance with the Performance Work Statement

2 Job $ $

Option Year #2: August 1, 2022 - July 31, 2023

CLIN Description Quantity Unit Unit Price Total

00030 Perform Fire Alarm System Inspection & Testing in accordance with the Performance Work Statement

2 Job $ $

Option Year #3: August 1, 2023 - July 31, 2024

CLIN Description Quantity Unit Unit Price Total

00040 Perform Fire Alarm System Inspection & Testing in accordance with the Performance Work Statement

2 Job $ $

Option Year #4: August 1, 2024 - July 31, 2025

CLIN Description Quantity Unit Unit Price Total

00050 Perform Fire Alarm System Inspection & Testing in accordance with the Performance Work Statement

2 Job $ $

Base and All Options Value: $__________________________

*Reference applicable Line Item(s), Performance Period and Quantity on all invoices*

PERFORMANCE WORK STATEMENT (PWS)

FIRE ALARM AND SUPPRESSION SYSTEMS

INSPECTION AND TESTING

1.0 Background

The Central California Area Office (CCAO) employ fire alarm and suppression systems at our Dams, Powerplants and select industrial facilities. While some inspections and repairs can be made by O&M personnel, O&M cannot “certify” the systems because code requires that a 3rd party inspect and test the systems in accordance with the applicable NFPA standards. Additionally, O&M personnel do not have the specific training and certifications to officially certify a system. The purpose of this contract is to provide inspection, testing and documentation services for fire alarm and suppression systems at the Folsom area complex, Nimbus Powerplant and New Melones Powerplant. Services will include a base year contract and additional years that may be executed based on satisfactory performance of the contractor and the needs of the Government. Some systems have not been inspected/tested for 5 years or more. As such, it is vital that services be provided to determine deficiencies, but more importantly that the systems operate as intended to ensure the safety of maintenance personnel and any public that may visit.

1.1 Definitions

NFPA: National Fire Protection Association FIST: Facilities Instructions, Standards and Techniques (Reclamation) CO: Contracting Officer COR: Contracting Officers Representative OGR: Onsite Government Representative CFR: Code of Federal Regulations O&M: Operation and Maintenance FACP: Fire Alarm Control Panel NICET: National Institute for Certification in Engineering Technologies PWS: Performance Work Statement HECP: Hazardous Energy Control Program

2.0 Scope

The Contractor shall provide all labor, personnel, management, supervision, administration, transportation, equipment, tools, parts, materials, supplies, and other items and services necessary to perform inspections, testing and document results via reports of the fire systems serving the Bureau of Reclamation (BOR), Central California Area Office (CCAO) in accordance with this performance work statement (PWS) and contract. See Section 9.1 for the list of facilities and available drawings/data of CCAO Fire Systems to be inspected and tested. Contractors are highly encouraged to attend scheduled site visits to determine the level of effort to perform the services required herein.

For simplicity, the frequency of inspections and testing under this contract shall be every 6 months. Other than site visits for planning purposes, only two formal site visits will be planned annually for each facility to perform inspections and testing. Maintenance and repairs will be accomplished by others. The base year of the contract will require inspection and testing services to include “bringing-in” a minimum of 10% of all devices at each facility during each 6-month interval to ensure functionality of those devices and system.

This means that 10% of the horns, strobes, smoke detectors, heat detectors, beam detectors, and alike devices will be tested to ensure communication with the main fire panel - Fire Alarm Control Panel (FACP) or sub-panels and the device operates as intended at a facility. If a facility has only two flame detectors for example, then at least one of those flame detectors shall be tested. If multiple floors, each floor shall have representative devices tested. The base year shall also include inspection (visual) per the complete list of items identified for “Initial Acceptance” per Chapter 14 and a report generated per Chapter 7 of NFPA 72.

Note: This base year requirement is not intended as “Acceptance” or “Reacceptance” as defined in NFPA 72, Chapter 14 and the associated requirements such as verifying the equipment matches as built drawings or using a decibel meter for the horns as examples. The base year requirement is a visual inspection of “Acceptance” items while testing is limited to at least 10% of the devices at each facility for a given 6-month inspection and testing interval.

Following the base year, option years can be executed and 10% of the devices will also require testing at all facilities for a given 6-month interval, and include inspection and testing of the weekly, monthly, quarterly, semi-annual and annual items as listed in the NFPA 72, Chapter 14 tables as an example. Regarding Special Hazard Systems such as CO2, an actual CO2 release is not desired – a functional test that simulates a release will suffice.

The contractor shall provide a report upon completion of an inspection and testing activity as outlined in NFPA 72, Chapter 7 or applicable code requirement germane to the activity. The report shall identify any deficiencies that prevent “certification” of the systems that must be corrected. It is not the purpose of this contract for the contractor to perform an NFPA 72 code evaluation of the system outside of the requirements of NFPA Chapter 14, or to perform maintenance/repairs. Similarly, code evaluation of CO2, Clean Agent and Wet Pipe or Deluge fire suppression systems are not required outside of the inspection and testing requirements associated with NFPA 12, NFPA 2001, and NFPA 750 respectively. However, any recommendations regarding maintenance or improvements the contractor may have should be indicated in the report, but clearly delineated from any items that must be corrected. Contractor personnel shall be NICET Certified to perform Inspections and Testing of fire alarm systems. An apprentice is allowed on site provided the individual is supervised by someone with the appropriate NICET Certification.

3.0 Tasks and Deliverables

Contractor shall furnish all labor, supervision, equipment, and materials in performing the work described in this PWS and as approved by submittals. The items/deliverables that follow are effectively submittal/technical requirements to be provided by/complied with by the Contractor. Except for site visits to survey the facilities, items 3.1 to 3.4 below must be approved/accepted prior to any inspection and testing is allowed on site. Any items preceded by an asterisk (*) shall be submitted via the submittal requirements outlined in Section 10.0 unless otherwise noted.

3.1 *Safety Program and Job Hazard Analyses (JHAs) The Contractor shall submit a written Safety Program and JHAs as outlined in Section 3 and 4 of the Reclamation Safety and Health Standard (RSHS) for review and acceptance by Reclamation. Also, see requirements in Section 6.0.

The Safety Program shall be an annual requirement and include updates as appropriate. The contractor shall submit a new program annually, or provide updates to the original if minor, or validate via letter that no changes are needed to the existing program.

JHAs are site specific for the planned inspection and testing task(s). Also see Section 3.4. The contractor shall provide JHAs at least 5 business days prior to a planned task, or three weeks in advance if an outage is required. JHAs may be submitted via email to the COR.

3.2 *Annual Work Plan and Schedule Provide an annual work plan and schedule for approval/acceptance based on the list of facilities, systems indicated, and review of drawings per Section 9.1 and site visits. For simplicity, the frequency of inspections and testing under this contract shall be every 6 months. As coordinated with the COR, there may be instances where the inspection and testing 6-month frequency is pushed a month for example and otherwise requires adjustment due the operational needs of the facility and personnel. Parameters for the annual work plan and schedule follow:

a. The first 6-month interval of the base year shall only include fire alarm systems inspections and testing with the purpose of becoming familiar with the facilities and Reclamation requirements.

b. As indicated in the Scope, the base year shall include inspection (no testing) of all “Acceptance” items, but option years if exercised will revert to the usual semi-annual/annual inspection items plus quarterly, weekly and monthly items per the NFPA publications tables/lists. Weekly, monthly and quarterly inspection items are included because the inspection/testing frequency is limited to six-month intervals per the contract.

c. NFPA 12, NFPA 72, NFPA 2001, and NFPA 750 may have weekly, monthly and quarterly inspection and testing requirements. These items shall be inspected and tested when the contractor visits on a 6-month interval.

d. Fire Alarm, Special Hazard (CO2, Clean Agent) and Water based Systems shall be inspected and tested at least annually in accordance with NFPA 72, NFPA 12, NFPA 2001, and NFPA 750 respectively.

e. Annual work schedule and plan shall include the list of inspection and testing items per the inspection and testing items outlined in the latest NFPA 12, NFPA 72, NFPA 2001, and NFPA 750 publications. Two six-month intervals shall be shown, and the items outlined in a format such as Excel.

f. A minimum of 10% of the system devices shall be “brought-in” to ensure functionality of devices during each six-month inspection and testing interval.

g. Reclamation allows other means to measure the CO2 content in cylinders per FIST 5-12, Appendix C to preclude hazards associated with weighing high pressure cylinders.

h. Inspection and testing of any fire alarm/suppression supervised equipment/devices is the responsibility of others. The contractor is responsible for just the local functions associated with a facility.

Based on the expertise of the contractor and in compliance with NFPA standards, the above parameters may be modified as approved by the COR. The intent of this contract is to comply with the applicable NFPA standard while recognizing the scope is strictly limited to inspection and testing at 6-month intervals. It is also recognized that base year development of the work plan will take longer than subsequent years. The contractor shall perform site surveys and conduct meetings as necessary in meeting this requirement.

3.3 *Contractor Key Personnel and Qualifications Also see Section 5.5. The contractor shall submit a list of personnel and any subs that are part of the team to inspect and test the systems at the facilities indicated under this contract for acceptance by the COR. A list of qualified personnel shall always be maintained. Should a member of the team depart, a qualified replacement shall be identified, and the list updated and sent to the COR. The team must consist of NICET qualified personnel in the inspection and testing of Fire Alarm Systems, Special Hazard Systems and Water- Based Systems. The list of personnel shall include NICET data/Certificates, brief resume and years of experience as related to the scope of this contract, and their role on the team as a minimum. The contractor is always expected to provide enough qualified employees for the task at hand. Testing for example would typically require a minimum of two individuals – one to “bring-in” a device and the other to observe the indication at the fire panel.

3.4 *Test Plans The contractor shall provide an appropriate test plan for the scheduled inspection/testing activity. For example, NFPA 72, Chapter 14.2.10 indicates that a test plan shall be provided. It is expected that the contractor is a functional expert and based on review of available fire alarm/suppression drawings/data and site visits will develop test plans accordingly. It is expected that the contractor will become very knowledgeable about our systems and requirements over time. Provide test plan at least five business days prior to scheduled inspection and testing activity if no outage is required. Provide test plan with at least 3 weeks’ notice if an outage is required on generators such as the generator CO2 systems or water deluge system which protects the unit transformers. Actual discharge may not be practical or desired. However, the test plan should identify “bringing-in” specific devices to simulate a discharge. The test plans and JHAs shall coincide and should be submitted at the same time. “Coincide” means that the test plan outlines the steps and the JHA identifies the associated hazards with each step. The test plan shall identify any steps/actions to be performed by others such as Reclamation will remove the discharge head from a CO2 manifold for the purpose of simulating a discharge.

3.5 Inspection and Testing Requirements

The contractor shall perform inspections and testing per the approved work plan and schedule and test plans.

The Government reserves the right to cancel/defer an inspection or testing activity whole or in part for a variety of reasons. As an example, some testing activities require an outage and outages are sometimes not allowed as determined by Operations personnel. Special Hazard Systems testing such as CO2 at powerplants should be avoided during the summertime because they directly affect unit power generation. Outages for Special Hazard System and especially CO2 require a minimum of 3 weeks’ notice.

As noted in the Scope section, testing shall include “bringing-in” at least 10% of the devices, and a multiple floor facility shall have approximately 10% of the devices tested on each floor. In other words, a multiple floor facility will not have floors that are “skipped” from testing. The contractor shall document the devices tested on a six-month interval and include in their report. Efforts should be made to test other devices not tested previously at the next six-month interval. Any repairs will be accomplished by others, and those items repaired will be inspected and tested at the next six-month interval.

3.6 *Reports Also see Scope. Reports shall be provided to the COR within five business days following an inspection/testing activity and can be emailed. Any items requiring immediate attention and/or require correction in order to certify the systems per applicable NFPA standards shall be communicated to the COR within 24 hours following an inspection/testing activity and can be emailed. The report format is flexible in its presentation but must be logically presented and contain all the report elements/items per the applicable NFPA standard. For example, Chapter 7 (Documentation) of NFPA 72 identifies sample forms for documenting inspection and testing and refers to chapter 14 regarding the inspection and testing items. The documentation and record keeping requirements associated with an NFPA standard for a specific inspection/testing activity shall be followed by the contractor and include the list(s) of items inspected and tested for every 6-month interval which should coincide with the annual work plan and schedule.

4.0 Period of Performance

The period of performance shall start the date of contract award and the base year shall be for one year. Up to option years may be exercised thereafter.

5.0 Recognized Holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

The Bureau of Reclamation observes all federally recognized holidays and the facility is not open for normal operation on those days. No work shall occur during Federal holidays unless there are emergency services that have been authorized by the CO.

5.1 Hours of Operations

Normal business hours are Mon – Fri, 7:00am to 5:00pm except Federal holidays. The contractor is responsible for performing work as defined in this PWS during normal business hours except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

5.2 Places of Performance

New Melones Dam and Powerplant Folsom Dam, Powerplant and Facilities Nimbus Dam and Powerplant 16805 Peoria Flat Road 7794 Folsom Dam Road 1901 Hazel Avenue Jamestown, CA. 95327 Folsom, CA 95630 Gold River, CA 95670

5.3 Site Visits

In performing successfully under this contract, the contractor may visit the various sites for familiarization and planning purposes. For example, a specific testing activity may require a site visit to develop and complete a test plan. Coordinate site visits with the COR as required.

5.4 Security

Some of the locations and facilities where work will be performed are high security areas such as Folsom Dam and Powerplant. As such, 100% escort by the COR/OGR is required if the contractor does not have a US Government Personal Identity Verification (PIV) card and proximity badge.

Therefore, the contractor shall provide enough badged employees with escort privileges such that at least one of the badged employees with escort privileges is always on site when visiting a site. Obtain unescorted badging requirements within 2 months following contract award. Contractor badged employees must meet the following requirements:

a. Obtain or possess a US Government Personal Identity Verification (PIV) card in accordance with the procedures outlined in the contract clause WBR 1452.237-80.

b. Receive a security briefing by the Central California Area Office (CCAO) Safety and Security Office prior to beginning work on the contract.

c. Contractor employees that possess a valid PIV card will receive a CCAO identity/proximity badge after the briefing which must always be worn while in the secure areas. If the wearing of the badge interferes with work, the employee may keep the badge on their person but must have it ready for inspection by security officers upon request.

d. All persons without a CCAO identity/proximity badge must always be escorted while in the work area or moving through higher security zones by a qualified individual with escort privileges. One badge holder with escort privileges can escort no more than eight people at a single time.

The COR will provide the required forms and coordinate the access approval process after contract award.

5.5 Contractor Key Personnel and Qualifications

The work shall be accomplished by a Contractor with direct experience in providing the services described herein. Personnel on site shall be NICET Certified and have the knowledge and experience with the NFPA codes listed in Section 8.0 as applicable to the work outlined in this PWS. At least one individual on site shall be a NICET Certified Level II Fire Alarm Systems technician or Level II Inspection and Testing of Fire Alarm Systems technician. Level II is a minimum requirement. The Contractor shall also provide NICET Certified technicians for Special Hazard Systems such as Clean Agent and CO2, and for Inspection and Testing of Water-Based Systems. The Special Hazard Systems and Water-Based Systems NICET Certified technicians shall be at least “journeymen” and have the appropriate NICET level and experience for the task at hand. When multiple technicians are on site, the Contractor shall provide the lead technician that will direct the inspection and testing operation(s). All Level II and journeymen technicians shall have a minimum of 5 years’ experience as related to the scope of this PWS. Apprentices are allowed but must always be guided/supervised by a NICET level II or greater while on site. The Prime Contractor must have NICET Certified Level II Fire Alarm Systems or Level II Inspection and Testing of Fire Alarm Systems technicians as a minimum but may sub out the Special Hazard Systems and Water-Based Systems NICET Certified technicians.

5.6 Protection of Existing Facilities and Environment

The contractor shall be responsible to protect all work areas under their purview and surrounding areas from any harm or damage. The contractor shall repair, clean, or remediate any damages caused at their expense. The contractor is responsible for cleaning the site of any trash or debris at the end of each workday.

6.0 Site Safety and Job Hazard Analyses (JHAs)

The contractor shall always be responsible to ensure safety on site in compliance with OSHA and Reclamation Safety and Health Standards (RSHS) whichever is more stringent.

(https://www.usbr.gov/ssle/safety/RSHS/rshs.html) The contractor must submit a comprehensive written safety program covering all aspects of onsite and applicable offsite operations and activities associated with the contract. See Section 3 and Appendix B of Reclamation Safety and Health Standards (RSHS). In addition, the Contractor shall submit Job Hazard Analyses (JHAs), and the Contractor shall participate in joint JHA field meetings with Reclamation prior to the start of any onsite activities. See Sections 3 and 4 of the RSHS for specific requirements. No work shall proceed without an approved safety program and JHAs pertinent to any specific inspection and/or testing activities.

Work within and adjacent external features associated with Dams, Powerplants, Pumping Plants and Switchyards: These facilities are subject to Facility Instruction Standards and Techniques 1-1, (FIST 1-1), Hazardous Energy Control Program (HECP), (https://www.usbr.gov/power/data/fist_pub.html). Essentially, FIST 1-1 outlines the safety and lockout – tag out procedures associated with any hazardous energy as a result of a repair action in the above facilities. Administratively, a Special Work Permit under HECP must be issued before any contractor work can proceed within Folsom Power Plant for example. The Special Work Permit is equivalent to a “notice-to-proceed” and the COR/OGR will provide all coordination and issue the Special Work Permit to the contractor. See the above link for more information.

7.0 Government Furnished Equipment (GFE) and Use of Utilities No use of GFE is anticipated except for the use of our fixed crane at New Melones Powerplant to facilitate reaching of devices or to lower the contractor’s JLG/high lift to a lower floor at a powerplant for example.

The contractor shall give five days’ notice requesting use of the government’s fixed crane. Only government personnel shall operate government cranes. Any portable cranes shall be provided by the contractor.

Otherwise, the contractor is expected to provide all qualified personnel, ladders, equipment, materials, etc. to facilitate completion of the work. The contractor is responsible to provide any potable water on site for their personnel. Toilet facilities should be available for use at most facilities. 120 VAC power should generally be available, but any special power requirements or power needed at an unusual location shall be the https://www.usbr.gov/ssle/safety/RSHS/rshs.html https://www.usbr.gov/power/data/fist_pub.html responsibility of the contractor.

8.0 Applicable Publications/Standards

1. Work shall comply with all applicable local, state, and federal laws/regulations/codes, industry standard practices, and device/equipment manufacturer instructions and specifications. If standards or codes conflict, the contractor shall comply with the more stringent of the standards or codes.

2. Reclamation Safety and Health Standards (RSHS), (latest version):

https://www.usbr.gov/ssle/safety/RSHS/rshs.html

3. FIST 1-1, Hazardous Energy Control Program (HECP), https://www.usbr.gov/power/data/fist_pub.html

4. NFPA 4, 12, 25, 70, 72, 750, 851, 2001. Note: The previous list may not be all inclusive, but the contractor shall apply the applicable NFPA standard for a given inspection and testing requirement. The scope is limited to the inspection, testing and documentation requirements associated with a system being inspected/tested and the applicable NFPA standard.

5. FIST 5-12 and 4-1b. Note: Reclamation standards generally mirror NFPA code requirements.

9.0 Attachments

9.1 Facility Fire Installation Drawings and Data

The following drawings and data are the best information available. As such, the level effort in performing satisfactorily under this contract may not be entirely clear based solely on review of existing drawings. After contract award, the contractor may visit the various sites for familiarization and planning purposes.

A. Folsom Powerplant and UHA including tunnel to UHA

1. Folsom Powerplant Floor Plans

2. Folsom Powerplant Simplex Schematic Drawings

3. Folsom Powerplant Simplex Wiring Drawings

4. Switchyard UHA Trachte Electrical and Alarm Installation Drawings

B. Folsom Generator Building

1. Generator Building Existing Installation Drawing

C. Civil Maintenance Building

1. Folsom Civil Maintenance Building Fire Alarm Drawings

D. Administrative Building Server Room

1. Admin Building Server Room Clean Agent System Drawings

E. Folsom Dam

1. Folsom Dam Floor Plans and Elevations

2. No specific fire alarm drawings are available. Approximately a dozen total smoke detectors are installed outside of the elevators and in the elevator machine room.

F. Folsom Auxiliary Dam

1. Folsom Auxiliary Dam Fire Alarm Drawings G. Nimbus Powerplant

1. Nimbus Powerplant Simplex Fire Alarm Drawings H. New Melones Powerplant

1. New Melones Powerplant Honeywell Fire Alarm Drawings https://www.usbr.gov/ssle/safety/RSHS/rshs.html https://www.usbr.gov/power/data/fist_pub.html

2. New Melones Powerplant Clean Agent System Drawings

3. New Melones CO2 Fire Suppression System Drawings

10.0 Submittals

1. List of Required Submittals

Submit tal Numbe r

Description When Required Number of sets to be sent

10.3.1 Safety Program (Annual)

(see Section 3.1 for requirements)

Within 14 Calendar days after award date or execution of option year.

10.3.2 Annual Work Plan and

Schedule (see Section 3.2 for requirements)

Within 30 Calendar days after award date or 14 days after execution of option year.

10.3.3 Contractor Personnel and

Qualifications (see Section 3.3 for requirements)

Within 14 Calendar days after award date, or execution of option year, or if a team member departs.

10.3.4 Test Plans

(see Section 3.4 for requirements)

Minimum of 3 week prior if an outage is needed and 7 calendar days otherwise.

10.3.6 Reports

(see Section 3.6 for requirements)

Within 7 Calendar days after inspection/testin g activity.

2. Submittal Procedures

2.1 Submit those items identified in the table above.

2.2 Include the following information in transmittal letters:

2.2.1 Contract number and title and submittal number per table above.

2.2.2 Tittle and description of submittal and date.

2.2.3 Identify submittal as initial or resubmittal.

2.2.4 Applicable text and/or explanatory information

2.3 Resubmittal of submittals not approved:

2.3.1 Mark changes such that they are readily identifiable and show revision date.

2.3.2 Describe reasons for significant changes in transmittal letter.

2.3.3 Resubmit returned submittals within 7 days after receiving the comments, unless otherwise directed.

2.3.4 Requirements for initial submittals apply to resubmittals.

2.4 More than one submittal may be submitted under a transmittal letter, provided the transmittal letter clearly delineates/identifies the submittals attached the letter.

3. Review of Submittals

3.1 Time Required:

3.1.1 Submittal review will require 7 days for review of each submittal or resubmittal, unless otherwise specified.

3.1.2 Time required for review of each submittal or resubmittal begins when complete sets of materials/information required for a submittal are received and extends through return mailing postmark date.

3.1.3 Time in Excess of Specified:

3.1.3.1 The CO may extend the submittal completion date to allow additional time for completing submittals.

3.1.3.1.1 Provided that requests for approval were complete, properly and timely submitted and/or other circumstances as deemed reasonable precluded completion within the specified time allowance.

4. Transmittal 4.1Mail hard copy of submittals to the following:

Area Manager, Bureau of Reclamation, Attn: CC-612, 7794 Folsom Dam Road, Folsom, CA 95630

4.2 Email transmission may be allowed concurrent with hard copy mailings. Coordinate with COR on specific instances and requirements.

11.0 Performance Assessment

(a) Monitoring Performance. During the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

(d) Payment Determination. The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated.

(e) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

CCAO FIRE SYSTEMS: QASP- QUALITY ASSURANCE SURVELANCE PLAN

Table of Deliverables

Performance Standard/ Acceptable Quality Level (Note - Timeliness is Required for All Tasks Within their Required Timeframes 100% of the Time)

Method of Surveillance

COR - CCAO

Section 6.0 of

PWS:

Site Safety

Compliance with all

OSHA, RSHS,

NFPA, HECP

publications and requirements as outlined in the PWS.

Zero on-site safety incidents or violations.

COR

Surveillance (100%)

Standard is 100% of the time.

Section 3.1 of

PWS:

Safety Program

Initial base-year submittal and subsequent submissions if option years are exercised

Provide submittal within 14 calendar days following contract award.

Approval/acceptance 30 days after contract award or 30 days following execution of option year.

Standard for approval/acceptance per the above requirements is 95% of the time.

COR

Surveillance (100%)

Section 3.1 of PWS: JHAs

Submit a Job Hazard Analysis for approval /acceptance prior to commencing work

If an outage is required submit at least 3 weeks in advance. Otherwise, 7 calendar days prior to the planned task.

Standard for submission per the above is 90% of the time.

COR

Surveillance

Table of Deliverables

Performance Standard/ Acceptable Quality Level (Note - Timeliness is Required for All Tasks Within their Required Timeframes 100% of the Time)

Method of Surveillance

COR - CCAO

Section 3.2:

Annual Work Plan and Schedule

It is recognized that base year development of the work plan will take longer than subsequent years.

The contractor shall perform site surveys and conduct meetings as necessary in meeting this requirement.

Provide submittal within 30 calendar days following contract award. Provide an approved work plan for base-year 60 days after contract award. Obtain approval for subsequent option years within 30 days following the execution of option years.

Standard for submission per the above requirements is 95% of the time.

COR

(100%)

Section 3.3:

Personnel and Qualifications

Submit a list of qualified personnel and team members and include any subs used. Always maintain list of qualified personnel.

Provide submittal with 14 calendar days following contract award and obtain approval/acceptance within 30 days following contract award.

Validate the list annually by providing current list to COR, or as requested.

Notify COR within 7 days of a team members departure and update the list and provide to COR within 14 days.

Standard for submission per the above requirements is 95% of the time.

COR

Section 3.4:

Test Plans

Provide test plan(s) for approval/acceptance for a given planned task.

If an outage is required submit at least 3 weeks in advance. Otherwise, 7 calendar days prior to the planned task.

Standard for submission per the above requirements is 90% of the time.

COR

140R2020Q0092 UNITED STATES BUREAU OF RECLAMATION

Table of Deliverables

Performance Standard/ Acceptable Quality Level (Note - Timeliness is Required for All Tasks Within their Required Timeframes 100% of the Time)

Method of Surveillance

COR - CCAO

Section 3.5:

Inspection and Testing

Perform inspection and testing per approved work plan, test plans and safety considerations

The contractor was highly prepared and the Work plan was implemented on site with no safety or other issues, and on the day the work was scheduled to be performed.

COR

Surveillance (100%).

Section 3.6:

Reports

Provide reports following inspection/testing activities for acceptance/approval per the prescribed content stated in Section 3.6.

Provide report within 7 calendar days following an inspection/testing activity.

Notify COR within 24 hours of any critical items requiring repair.

Initial base year report shall be at least 90% accurate and comprehensive. Re-submit reports within 7 days.

Subsequent year reports shall be 95% accurate and comprehensive.

Submission/Re-submission of report shall be accomplished within 7 days 90% of the time.

COR

(100%).

Section 5.4 Security

Badging requirements

Obtain Contractor PIV cards and Proximity badges within 2 months following contract award.

COR

Surveillance (100%).

CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): FAR Clauses – https://www.acquisition.gov/far/

(End of clause)

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL ITEMS (OCT 2018)

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (DEC 2011)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

(APR 2014)

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER

CONTENT PAPER (MAY 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL

2016)

52.228-5 INSURANCE-WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEVIATION 2019-01)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

52.242-13 BANKRUPTCY (JULY 1995)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days prior to contract expiration.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 Days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: None

The Contractor shall submit an electronic copy of the IPP invoice to supplyserviceinvoice@usbr.gov once the IPP invoice has been submitted.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause) mailto:supplyserviceinvoice@usbr.gov

DOI-AAAP-0050 – Contractor Performance Assessment Reporting System (Dec 2015)

a. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

b. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

c. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

d. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

e. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating No comment in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: -The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment.

f. The following guidelines apply concerning your use of the past performance evaluation:

1. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

2. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

3. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

g. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

h. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Local Clause)

1452.201-70 Authorities and Delegations (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that…