Sol 140P5421Q0008-Attachment 001-SOW.pdf

Statement of Work Remove and Properly Dispose of Solid Waste and Construction Debris

San Juan National Historic Site San Juan, Puerto Rico

I. DESCRIPTION OF WORK

In accordance with the terms and conditions of the Contract, the Contractor shall perform the work of this project for the National Park Service (NPS) as described below.

A. Park Overview and Resource Protection:

1. Castillo San Cristobal is located at the northeast corner of the walled city of San Juan.

2. Preserving and protecting the resources of San Juan National Historic Site shall be the central consideration for the Contractor in performing the work of this project.

B. General Project Requirements:

1. The contractor shall provide on‐site supervision sufficient to ensure the adequate performance of the specified work.

2. The contractor shall provide personnel to efficiently perform the work of this contract. Failure to provide a sufficient number of qualified employees will not be grounds for any modification or waiver of contract requirements.

3. All persons employed under this contract shall be subject to all applicable federal, state, and local regulations and laws. It shall be the contractor’s responsibility to inform his/her employees of such regulations and laws, and to ensure their compliance.

4. All contractor personnel must use approved safety equipment appropriate to the contract work being performed. Safety equipment must conform to OSHA Safety and Health Standards.

5. The contractor shall immediately notify Law Enforcement (by dialing 911) of any and all accidents to which the contractor’s employees are a party or witness; of any and all accidents involving his/her employees or equipment working under this contract. For contract‐related emergency issues, the contactor shall contact the Contracting Officer’s Representative (COR) which will be designated at the time of award.

6. The contractor and all of his/her employees and subcontractors shall treat all members of the visiting public with respect and courtesy.

7. The contractor shall provide refuse collection type vehicles and maintain all vehicles necessary to perform the requirements of this contract. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle. Vehicles shall be maintained and cleaned to present a neat, professional appearance. All vehicles shall be registered, licensed, insured, and operated in accordance with the State of South Dakota by a licensed driver. All vehicles used in the performance of this contract shall be in operable condition and meet the local, state, and federal safety requirements.

Vehicles found to be unsafe and unable to function as designed, shall be restricted from entering the

Park. Vehicular repairs will not be done in the Park.

8. Adequate measures shall be taken to prevent spillage of refuse during pick‐up operation. All refuse spilled during this operation shall be cleaned up prior to leaving the site. The contractor shall be responsible for immediately cleaning up any spills, debris, etc. after collecting refuse or recyclables at a collection location. The contractor shall pick up all litter and waste on the ground within a ten‐foot radius of the container, during the collection.

9. The contractor shall report any trash that was not properly inserted into the dumpsters to the COR. The contractor will not be responsible for trash that was not properly inserted into the dumpsters.

10. No in‐Park disposal will be available to the contractor. The contractor shall transport and dispose of all solid waste at a licensed off‐Park site selected by the contractor. Disposal shall be in accordance with existing local, state, and federal regulations. The contractor shall be responsible for all permits or fees associated with the use of off‐Park disposal locations.

11. The contractor shall submit proper monthly electronic invoices with details and a backup summary page showing the month of performance period, the number of the dumpster/dumpsters tipped, the date the dumpster was tipped with enough detail that the park can assess compliance with the approved schedule.

12. Provide Dumpsters and tip them per sections II and III (below).

i. Dumpster will be painted NPS Brown (PMS Black 4, C41 M57 Y72 K90).

ii. No more than 5% of the visible area, Sides, Back and Front of the dumpster will be allowed to show chipped paint.

iii. Lids and locking devices will be in good repair and rust free.

13. All Dumpsters must be numbered per section II A. through F. and those numbers used in invoicing the

Park.

14. All (4 CY) Dumpsters will have two part Plastic lids with a way to secure the lids in the closed position.

Dumpster # 5 will be removed per schedule. Contractor will advise on best method to prevent use.

15. Casters (wheels) are to be installed on all 4 cubic yard dumpsters.

16. Tipping will normally occur on Tuesday and Fridays between 7:30 AM and 9:00 AM. The contractor must provide park with solution for pickups when/if schedule falls on an approved holiday period. Regular pickup schedule changes must be submitted to the park for approval.

17. Additional tips may be requested outside the schedule, not more than eight‐ Two 4 yard solid waste dumpsters in a Bid Period (year). 48 hours’ notice will be given for these additional tips.

II. INDIVIDUAL REQUIREMENTS

A. Castillo San Cristobal:

1. Dumpster Numbers 1 – 4: Provide (Four) 4 cubic yard Solid Waste dumpsters in the employee parking area. GPS Location: Long 18.467183° Lat ‐66.109771°

2. El Abanico Dumpster Number 5: Provide (One) 20 cubic yard open top dumpster for construction debris only. GPS Location: Long 18.467019° Lat ‐66108644°

B. Castillo San Felipe Del Morro:

1. Dumpster Number 5 will be located at this site for job specific and will be coordinated 72 hours prior to requesting a change of location.

III. SCHEDULE

A. Dumpsters 1 to 4 will be picked twice a week for the whole period of performance.

B. Dumpster 5 will be at any site for no more than seven days from day it is dropped off and picked up on the seventh day. No more than 18 pickups will be scheduled during period of performance. COR will coordinate scheduling 72 hours in advance of requesting the 20 cubic yard dumpster.

IV: QUALITY CONTROL PLAN

A. Contractor shall establish a complete, written Quality Control Plan (QCP) to ensure that the requirements of the contract are provided as specified. The QCP’s purpose is to provide a plan for meeting all requirements of this contract. The QCP is intended to identify and correct deficiencies before contract performance becomes unacceptable. Contractor shall provide information regarding inspections, maintenance and safety practices, and discusses proactive planning and solutions to remedy deficiencies.

B. Contractor will provide a quality control summary with offer and a final QCP prior to commencement of performance for the government’s review and approval.

V: PERFORMANCE REQUIREMENTS SUMMARY

The Government expects the contractor to collect solid waste as outlined in the Performance Work Statement.

Acceptance of the work will be based on compliance with the work specifications. Non‐compliance with any specification will constitute unsatisfactory performance and the contractor will be required to correct any deficiencies. The contractor service requirements are summarized into performance service tasks that relate directly to mission essential items. The Government will utilize the following summary matrix to monitor contractor performance.

VI: PERFORMANCE SUMMARY

Required Services (Tasks) Performance

Standards Acceptable Quality Levels

Methods of Surveillance Incentive (Positive and/or Negative)

After each scheduled dumpster tip, dumpster should be returned to proper location with all lids and equipment secured.

Dumpsters will be maintained as per SOW.

Dumpsters are properly replaced on pads with lids secured as noted.

95% compliance and/or not more than one documented complaint per month

95% compliance and/or not more than one COR and or project inspectors will conduct random monitoring and document improper placement of dumpsters

Document past performance regarding dumpster tipping, placement, and positioning of lids to include positives and negatives;

positives will result in less monitoring. Failure to comply will result in a 1% reduction of the yearly contract price taken in the last two monthly billing cycles of the current period.

Dumpsters tipped/dumped as per the performance schedule as per SOW.

Schedule dates/times are complied with

95% compliance and/or not more than one documented complaint per month

COR and inspectors will conduct random monitoring and document missed

Document past performance regarding schedules to include positives and negatives; positives will result in less monitoring.

Failure to comply will result in a 1% reduction of the yearly contract price taken in the last two monthly billing cycles of the current period.

Housekeeping associated with emptying of dumpsters as per SOW.

Contractor will keep all dumpster areas clean with debris removed during the tipping process

95% of cleanups, debris removed within same business day of tipping process and/or not more than one documented complaint per month

COR and inspectors will conduct random monitoring and document housekeeping

Document past performance regarding schedules to include positives and negatives; positives will result in less monitoring.

Failure to comply will result in a 1% reduction of the yearly contract price taken in the last two monthly billing cycles of the current period.

Spillage of Petroleum Produce, oil, Hydraulic Fluids will not be allowed as per SOW.

Contractor will maintain trucks such that no spills will occur

99% compliance, no more than one instance per year

Contractor will report spills and clean up area, COR will confirm

Document past performance regarding schedules to include positives and negatives; positives will result in less monitoring.

Failure to comply will result in a 1% reduction of the yearly contract price taken in the last two monthly billing cycles of the current period.

Supporting documents will be correct in NPS Electronic Invoice system (IPP) as per

SOW.

Contractor Supporting documents be correct in IPP. documented complaint per month

98% compliance for proper supporting documents, no more than two instances per year dumps

FBMS receiving official working with COR finds that supporting documents are correct

Document past performance regarding schedules to include positives and negatives; positives will result in less monitoring.

Failure to comply will result in a

1% reduction of the yearly contract price taken in the last two monthly billing cycles of the current period.

VII PROPOSED CONTRACT PERIODS

BASE Contract Period March 01, 2021 ‐ February 28, 2022

OPTION Period 1 March 01, 2022 ‐ February 28, 2023

OPTION Period 2 March 01, 2023 ‐ February 28, 2024

OPTION Period 3 March 01, 2024 ‐ February 29, 2025

OPTION Period 4 March 01, 2025 ‐ February 28, 2026